Sharp FO 4400 FO-4400 Operation Manual
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- Sharp FO 4400 | FO-4400 Operation Manual - Page 1
MODEL FO-4400 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Optional Settings 7. Printing Lists 8. Maintenance 9. Troubleshooting - Sharp FO 4400 | FO-4400 Operation Manual - Page 2
telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the your facsimile machine, please refer to the appropriate instructions in the operation manual." As an ENERGY STAR® partner, SHARP has determined - Sharp FO 4400 | FO-4400 Operation Manual - Page 3
memory: FO-8MK (8 MB; approx. 500 pages) Modem speed 33,600 bps (max.) with automatic fallback to lower speeds. Transmission time* Approx. 2 seconds Toner cartridge yield** (continuous printing, 4% page coverage, letter paper) Initial starter cartridge (included with fax machine): Approx - Sharp FO 4400 | FO-4400 Operation Manual - Page 4
Paper capacity 250 sheets (20 lb) (500-sheet cassette available as option) Compression scheme MMR, MR, MH, Sharp (H2), JBIG Halftone (grayscale) 64 levels Applicable telephone line Public switched telephone network Compatibility ITU-T (CCITT) G3 mode, Super G3 mode Printing resolution - Sharp FO 4400 | FO-4400 Operation Manual - Page 5
including supplies, paper tray or attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units - Sharp FO 4400 | FO-4400 Operation Manual - Page 6
for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the fax machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. • This - Sharp FO 4400 | FO-4400 Operation Manual - Page 7
3 Table of Contents 5 A Look at the Operation Panel 7 1. Installation 12 Unpacking Checklist 12 Connections 13 Installing the Print Cartridges 17 Loading Printing Paper 21 Entering Your Name and Fax Number 24 Setting the Date and Time 26 Volume Adjustment 28 2. Sending Documents 30 - Sharp FO 4400 | FO-4400 Operation Manual - Page 8
Optional Settings 104 7. Printing Lists and Reports 113 8. Maintenance 118 Cleaning the Scanning Glass and Rollers 118 The Housing 118 Replacing the Verification Stamp 119 9. Troubleshooting 120 Problems and Solutions 120 Messages and Signals 124 Clearing Paper Jams 127 FCC Regulatory - Sharp FO 4400 | FO-4400 Operation Manual - Page 9
TONE ALARM STANDARD TONER Toner Cartridge Drum Cartridge Paper Supply ALARM Guide FINE LINE IN USE SUPER FINE Paper Jam Paper Size Error Printer Cover Open Out Put Tray Error CONTRAST RESOLUTION 5 6 1 Display This displays messages and prompts to help you operate the machine. 2 ALARM - Sharp FO 4400 | FO-4400 Operation Manual - Page 10
/ ] 49 P / = 59 L / + PAGE COUNTER CONFIDENTIAL TIMER COVER SHEET LIFE MEM.STATUS REPORT DOCUMENT Caps Lock Z / < X / > C V B N/* M/? @ .com SHIFT Space _ - . / , DEL 7 Rapid Dial Keys Press one of these keys to dial a fax - Sharp FO 4400 | FO-4400 Operation Manual - Page 11
when sending a fax. 13 LIFE key Press this key, followed by 1 , to check the total number of pages printed by the fax machine. 14 MEM. STATUS key Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job. 15 REPORT key Press - Sharp FO 4400 | FO-4400 Operation Manual - Page 12
9 PERSONAL BOOK SPEED DIAL Z REDIAL SPEAKER MENU COPY/HELP UP START/ ENTER DOWN A STOP 26 27 28 29 30 31 17 JOB STATUS key Two types of information appear in the display: prompts related to operations you are performing, and information about how the fax machine is using the telephone line - Sharp FO 4400 | FO-4400 Operation Manual - Page 13
the SPEAKER key has been pressed, or the ringer volume at any other time. 25 COPY/HELP key When a document is in the feeder, press this key to make a copy of a document. At any other time, press this key to print out the Help List, a quick reference guide to the operation of your fax machine. 26 - Sharp FO 4400 | FO-4400 Operation Manual - Page 14
dealer. Power cord Telephone line cord Toner cartridge Drum cartridge ADF exit tray Received Rapid Key document tray labels Paper size labels National character labels for French Operation manual Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not - Sharp FO 4400 | FO-4400 Operation Manual - Page 15
Connections Connecting the power cord Connect the female end of the power cord to the fax machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Important! The fax machine requires its own dedicated power outlet. The power outlet must not be shared with any - Sharp FO 4400 | FO-4400 Operation Manual - Page 16
a standard (RJ11C) single-line wall telephone jack. Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must set the fax machine for pulse dialing by changing Option Setting 22. See page 109. Connecting a telephone (optional) If desired, you can connect - Sharp FO 4400 | FO-4400 Operation Manual - Page 17
into place. Important! The received document tray must be attached for the fax machine to operate properly. Attaching the national character labels If French will be used for the display language (see LANGUAGE SELECT on page 112) attach the national character labels for French as shown below. During - Sharp FO 4400 | FO-4400 Operation Manual - Page 18
a document, you can have the fax machine stamp each document page as it is scanned. After scanning, you can check to see if all documents have been stamped to verify that no double feeds occurred. (A double feed occurs when two pages are fed through the scanner at once, which means that one - Sharp FO 4400 | FO-4400 Operation Manual - Page 19
. ♦ The initial starter toner cartridge included with the fax machine can print approximately 3000 letter-size pages (4% coverage of each page; continuous printing). ♦ The replacement toner cartridge (FO-44ND/FO-50ND) can print approximately 6000 letter-size pages. ♦ The drum cartridge (FO-47DR) can - Sharp FO 4400 | FO-4400 Operation Manual - Page 20
the drum cartridge into the print compartment. • Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging. • Make sure the drum cartridge is inserted in as far as it will go. 5 If you are installing a new toner cartridge - Sharp FO 4400 | FO-4400 Operation Manual - Page 21
to manually reset the toner counter, LIFE press V (flip up the Rapid Key overlay), 2 , and START/ ENTER . Note: The print compartment cover may become noticeably warm if a large number of pages are successively printed. This is normal and does not indicate a problem in the machine. 19 - Sharp FO 4400 | FO-4400 Operation Manual - Page 22
it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out. When to replace the drum cartridge When the drum cartridge nears the end of its life, the ALARM indicator on the operation panel will blink and DRUM LIFE REACHED will appear in - Sharp FO 4400 | FO-4400 Operation Manual - Page 23
stack with the new paper. Loading paper in the paper tray 1 Remove the received document tray. 2 Insert a stack of paper into the tray, print side up. • Important! The stack of paper must not be higher than the red line on the paper tray. Red line 3 Squeeze the paper guide and move it to match - Sharp FO 4400 | FO-4400 Operation Manual - Page 24
Loading Printing Paper 4 Replace the received document tray. • The received document tray must be attached for the fax machine to operate properly. Loading paper in the paper cassette (if installed) Note: To use A4 paper in the paper cassette, you must have a service technician adjust the cassette. - Sharp FO 4400 | FO-4400 Operation Manual - Page 25
Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper. • If you find it difficult to load the paper, remove the cassette from the machine. (Pull the cassette - Sharp FO 4400 | FO-4400 Operation Manual - Page 26
Number Before you can begin using the fax machine, you must program your name and fax number. Once you program this information, it will appear automatically at the top of each fax page you send. Important! FCC regulations require that your name, telephone/fax number, and the date and time appear - Sharp FO 4400 | FO-4400 Operation Manual - Page 27
Fax Number 5 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) Example: SHARP case, press Caps Lock . • To clear a mistake, press DEL . • To enter a number as part of a name, press the appropriate - Sharp FO 4400 | FO-4400 Operation Manual - Page 28
and Time Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. 1 Press MENU and 3 . Display: 3:ENTRY MODE ENTER #(01-10, , ) 2 Press 0 and - Sharp FO 4400 | FO-4400 Operation Manual - Page 29
1. Installation Setting the Date and Time 7 Press to select A.M. or to select P.M. 8 Press START/ ENTER to start the clock. 9 STOP Press twice to return to the date and time display. Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the - Sharp FO 4400 | FO-4400 Operation Manual - Page 30
Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using Speaker and . 1 Press SPEAKER . 2 Press or to select the desired volume level. Display: SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME LOW 3 Press SPEAKER to turn off the speaker. 28 - Sharp FO 4400 | FO-4400 Operation Manual - Page 31
Volume Adjustment Ringer 1 Press the or to select the desired volume level. (Make sure SPEAKER has not been pressed.) Display: RINGER VOLUME HIGH • The ringer will ring once at the selected level, and then the date and time will reappear in the display. RINGER VOLUME MIDDLE RINGER VOLUME - Sharp FO 4400 | FO-4400 Operation Manual - Page 32
the document feeder depend on whether you load one page at a time or several pages at once. Loading one page at a time: Minimum size 5.8" (148 mm weight 36 lbs. (157 g/m²) Loading multiple pages at once (letter-size: max. 50 pages, legal-size: max. 20 pages): Minimum size 5.8" (148 mm) 5.0" ( - Sharp FO 4400 | FO-4400 Operation Manual - Page 33
scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size 16 inches (4 mm) from the top and bottom of the document. Other restrictions ♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink. ♦ Ink, glue, and correcting - Sharp FO 4400 | FO-4400 Operation Manual - Page 34
prevent correct scanning. ♦ When scanning a very long document, gently hold the sides of the document while it feeds into the scanner to prevent skewing. 1 Adjust the document guides to the width of your document. 2 Place the document face down and push it gently into the document feeder. The top - Sharp FO 4400 | FO-4400 Operation Manual - Page 35
The default resolution setting is STANDARD. If you don't adjust the resolution before sending a document, the fax machine will automatically use STANDARD resolution. ♦ In order to transmit in FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution. If it doesn't, the - Sharp FO 4400 | FO-4400 Operation Manual - Page 36
the Resolution and Contrast To adjust the resolution setting, press RESOLUTION one or more times until the indicator light next to the desired setting comes on. RESOLUTION HALF TONE STANDARD FINE SUPER FINE Contrast The fax machine has three contrast settings: AUTO DARK LIGHT Use AUTO - Sharp FO 4400 | FO-4400 Operation Manual - Page 37
and then dial by pressing the numeric keys. ♦ Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding. (Note that the speaker is not a speakerphone; it cannot be used for talking.) ♦ If you have connected an extension telephone to the - Sharp FO 4400 | FO-4400 Operation Manual - Page 38
-Dial Numbers • If Option Setting 26 (TEL. BILLING CODE, page 110) has been set to ON REDIAL and BILLING CODE DIAL has been set to AFTER, press after dialing. 4 Wait for the connection. When you hear a fax tone, press START/ ENTER on the fax machine. • If a person answers and you are using - Sharp FO 4400 | FO-4400 Operation Manual - Page 39
fax number by pressing the numeric keys (max. of 60 digits including pauses). • To clear a mistake, press DEL . • If a pause is required between any of the digits to access a special service overlay is flipped down.) Example: SHARP = Caps Lock S H / } A/ | R/$ P/= • If you don't want - Sharp FO 4400 | FO-4400 Operation Manual - Page 40
Space . • To change case, press Caps Lock . • To clear a mistake, press DEL . • To enter a number as part of a name, press the appropriate numeric key. To enter the symbol CANCEL 9 Press 1 if the number programmed is an area code or access code to be used for Chain Dialing (see Chain Dialing at the - Sharp FO 4400 | FO-4400 Operation Manual - Page 41
code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the fax machine clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page - Sharp FO 4400 | FO-4400 Operation Manual - Page 42
Programming Auto-Dial Numbers 4 To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press SPEED DIAL and then enter the the entry.) 5 Press START/ ENTER . 6 STOP Return to Step 4 to clear another number, or press repeatedly to return to the date and time display. 40 - Sharp FO 4400 | FO-4400 Operation Manual - Page 43
will call the receving fax machine immediately after the current job is finished (ahead of any previously stored jobs in memory), and the document will be scanned as soon as the connection is established. ♦ Approximately 124 pages of average content can be held in memory. Less pages can be held if - Sharp FO 4400 | FO-4400 Operation Manual - Page 44
press PRIORITY . • To send the document directly from the feeder (not through memory), press DOCUMENT M/? . (Flip up the Rapid Key overlay if it is down receiving party will appear in the display. If no name was stored, the fax number will appear. (If the name or number is incorrect, STOP press - Sharp FO 4400 | FO-4400 Operation Manual - Page 45
2. Sending Documents Sending a Fax by Automatic Dialing Speed Dialing If the number you documents waiting for transmission, press PRIORITY . • To send the document directly from the feeder (not through memory), press DOCUMENT M/? . (Flip up the Rapid Key overlay if it is down.) 2 SPEED DIAL - Sharp FO 4400 | FO-4400 Operation Manual - Page 46
through memory), press DOCUMENT M/? . (Flip up the Rapid Key overlay if it is down.) 2 Enter the number of the receiving machine by pressing the numeric keys. • If a pause is required between any of the digits to access a special service or an outside line, - Sharp FO 4400 | FO-4400 Operation Manual - Page 47
2. Sending Documents Searching for an auto-dial number If you don't remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. Once you have found the number, you can dial it and transmit the - Sharp FO 4400 | FO-4400 Operation Manual - Page 48
. (Note: Quick On-Line is initially set to ON at the factory. To change the setting, see page 110.) If Quick On-Line is set to OFF the transmission will be canceled and STOP MEMORY FULL ERROR will appear in the display. Press to clear the message. Try the transmission again later when - Sharp FO 4400 | FO-4400 Operation Manual - Page 49
operations you are performing. To check and see what number the fax machine is currently calling or transmitting to, or what number the fax machine receiving party will appear in the display, together with the 3-digit memory number assigned to the transmission. To cancel a transmission, press DEL - Sharp FO 4400 | FO-4400 Operation Manual - Page 50
Sending a Fax by Automatic Dialing 3 STOP When you have finished checking the list, press twice to return to the date and time display. Note: To print out a list of the documents waiting in memory for transmission, press MEM.STATUS B and then 5 . Canceling a memory transmission by number - Sharp FO 4400 | FO-4400 Operation Manual - Page 51
made. Memory Retransmission If a line error occurs during any type of memory transmission, your fax will automatically redial the number and attempt to complete the transmission. Retransmission will begin from the page which was being transmitted when the error occurred. The fax machine has been - Sharp FO 4400 | FO-4400 Operation Manual - Page 52
a Rapid Key or Speed Dial number as explained elsewhere in this manual. Creating a personal directory book To create a new personal directory MODE ENTER #(01-10, , ) 2 Press 1 and 0 . 10: BOOK ENTRY MODE 1=SET, 2=CLEAR 3 Press 1 to select SET. 1:BOOK SET MODE ENTER # (01 - 10) 4 Enter a 2- - Sharp FO 4400 | FO-4400 Operation Manual - Page 53
overlay is down.) Example: SHARP = Caps Lock S H / } A/ | R/$ P/= • For more information on entering letters, see Step 5 on page 25. 01 Q / FAX HDR 1=YES, 2=NO 8 Press 1 if you wish to use the book name in the header of faxes sent using the book. Press 2 to use the sender's name entered on page - Sharp FO 4400 | FO-4400 Operation Manual - Page 54
book. You can perform the following operations in a book: ♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained on page 36. ♦ Use a Rapid Key to fax a document as explained on page 42. ♦ Use a Speed Dial number to fax a document as explained on page 43. ♦ Program a Group Key in - Sharp FO 4400 | FO-4400 Operation Manual - Page 55
Creating and Using Personal Books ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 71). ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 77). ♦ Print out the Destination List, Program/Group List, or Timer - Sharp FO 4400 | FO-4400 Operation Manual - Page 56
Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a transmission or timer operation is pending that uses a number in a book, the book cannot be cleared until the operation is completed or canceled. 1 Press MENU , and 3 . 2 Press 1 and 0 . Display: 3:ENTRY MODE ENTER #(01-10 - Sharp FO 4400 | FO-4400 Operation Manual - Page 57
2. Sending Documents Cover Sheet Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes the date and time, the receiver's name and number if a Rapid Key or Speed Dial number is used, the sender's - Sharp FO 4400 | FO-4400 Operation Manual - Page 58
then revert to SEND READY. • To cancel the cover sheet selection, press STOP . 3 Dial the receiving party and transmit the fax. If desired, you can set your fax to automatically send a cover sheet with every transmission (you do not have to press COVER SHEET C each time). This is accomplished - Sharp FO 4400 | FO-4400 Operation Manual - Page 59
the document from the STOP feeder or press . ♦ If the number of pages actually transmitted does not coincide with the batch number entered, the alarm will sound and PAGE COUNT ERROR will appear in the display. PAGE E. will also appear in the NOTE column of the Transaction Report if printed. 57 - Sharp FO 4400 | FO-4400 Operation Manual - Page 60
AUTO, or 2 to select MANUAL. Using AUTO Reception Mode In AUTO reception mode, the fax machine automatically answers all calls on one ring and receives incoming faxes. ♦ You can change the number of rings on which the machine answers calls by changing Option Setting 2 (see page 105). ♦ If you pick - Sharp FO 4400 | FO-4400 Operation Manual - Page 61
3. Receiving Documents Using MANUAL Reception Mode Using MANUAL Reception Mode 1 When the fax machine rings, answer the call on an extension phone connected to the same line. 2 If you hear a fax tone, press START/ ENTER on the fax machine. • If the other party first speaks with you, press - Sharp FO 4400 | FO-4400 Operation Manual - Page 62
will be received to memory. When you have received a fax to memory, FAX RCVD IN MEMORY will appear in the display, alternating with NO PAPER, REPLACE TONER, or PAPER JAM. When you add paper, replace the toner cartridge, or clear the jam, the stored faxes will automatically print out. You can display - Sharp FO 4400 | FO-4400 Operation Manual - Page 63
steps of a copy job even when the fax machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed. ♦ The default resolution - Sharp FO 4400 | FO-4400 Operation Manual - Page 64
copy jobs appears here 2 Press or to scroll through the list of copy jobs. The time the original was scanned into memory will appear in the display, together with the 3-digit memory number assigned to the job. To cancel a copy job, press DEL and then START/ ENTER while the copy job appears - Sharp FO 4400 | FO-4400 Operation Manual - Page 65
fax to as many as 154 destinations in a single operation. First load the document, then enter the numbers of the receiving machines # 3 Dial the receiving machines using one or more of .) • Enter one or more full fax numbers with the numeric keys (max programs, timer operations, and/or group keys have - Sharp FO 4400 | FO-4400 Operation Manual - Page 66
Report is automatically printed out after Broadcasting is completed. Check the "Note" column of the report to see if any of the locations are marked "Busy" or have a communication error code. If so, send the document to those locations again. Broadcasting using a Group Key If the fax machines - Sharp FO 4400 | FO-4400 Operation Manual - Page 67
fax numbers KEY 3 Press any Rapid Key not already programmed to select it as a Group Key. (If you are clearing a Group Key, press it and go to Step 5.) 01 Q / ! 11 SYMBOL 02 W / " Group Key by pressing the letter entry keys (see Step 5 on page 25). (Maximum of 20 characters.) If you don't want to - Sharp FO 4400 | FO-4400 Operation Manual - Page 68
Broadcasting 6 Enter fax numbers using one or both of the following methods: • Press one or more Rapid Keys. • Enter one or more Speed Dial numbers with the numeric - Sharp FO 4400 | FO-4400 Operation Manual - Page 69
is printed out. ♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. ♦ To use this function, your name and fax number (OWN PASSCODE) must be entered in your fax machine as explained on page 24. ♦ Some fax machines have - Sharp FO 4400 | FO-4400 Operation Manual - Page 70
take place once the connection is established. Confidential reception When another fax machine sends you a document by confidential transmission, your fax machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode. Your - Sharp FO 4400 | FO-4400 Operation Manual - Page 71
Operations Key overlay is down). Example: SHARP = Caps Lock S H / } A/ | R/$ P/= • For more information on entering letters, see Step 5 on page 25. 01 Q / ! . Note: After entering the passcode, the fax machine will print it out for your records. If you forget the passcode and have kept no - Sharp FO 4400 | FO-4400 Operation Manual - Page 72
want to clear. 3 Enter the 4-digit passcode of the mailbox with the numeric keys. 4 Press START/ ENTER . Printing out received documents When you have received a confidential document, RCVD CONF. FAX will appear in the display. Print out the Confidential Reception List as explained on page 113 - Sharp FO 4400 | FO-4400 Operation Manual - Page 73
Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission. You can use your fax machine to both poll and be polled by - Sharp FO 4400 | FO-4400 Operation Manual - Page 74
page 65.) ♦ Make sure no documents are in the feeder before you press the Group Key. Being polled (Memory polling) To let another fax machine poll your fax machine, you must first store the document(s) in memory in memory until you clear it as explained in the following section, Clearing a document - Sharp FO 4400 | FO-4400 Operation Manual - Page 75
CONTRAST and/or to adjust the resolution and contrast if desired, and then press START/ ENTER . 7 Press START/ ENTER . • The document will be scanned into memory, and your fax will go on polling standby. Clearing a document To clear a memory poll document from memory, follow the steps - Sharp FO 4400 | FO-4400 Operation Manual - Page 76
. Note: System and ID numbers can only be used if the other fax machine is also a Sharp machine. Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8 as explained on page 106. Storing and clearing fax numbers for polling permission You can store up to 10 - Sharp FO 4400 | FO-4400 Operation Manual - Page 77
Polling will take place if your System number matches the other fax machine's System number or one of its ID numbers. 1 Press MENU , 3 , 0 , 7 . Display: 07:SYSTEM # MODE 1=SET, 2=CLEAR 2 Press 1 to program the System number. (To clear the System number, press 2 and go to Step 4.) 1:SYSTEM # SET - Sharp FO 4400 | FO-4400 Operation Manual - Page 78
Polling 5 STOP Press repeatedly to return to the date and time display. Storing and clearing ID numbers for polling permission Up to five 4-digit ID numbers can be programmed in your fax machine for giving and receiving polling permission. Polling will take place if one of your ID numbers - Sharp FO 4400 | FO-4400 Operation Manual - Page 79
to store (see the following pages). 1 TIMER Press X/> . (Flip up the Rapid Key overlay if it is down.) Display: TIMER MODE 1=SET, 2=CLEAR 2 Press 1 to select SET. 3 Enter a number as follows to select the desired operation (or scroll to the desired operation with or and press START/ ENTER - Sharp FO 4400 | FO-4400 Operation Manual - Page 80
Thursday 5 Friday 6 Saturday 7 Press START/ ENTER and go to the specific procedure for your operation (see the following pages). Transmission (Continued from Initial procedure.) 8 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL and enter - Sharp FO 4400 | FO-4400 Operation Manual - Page 81
Timer Operations 10 Press RESOLUTION CONTRAST and/or to adjust the resolution and contrast if desired, and then press START/ ENTER . 11 Load the document and then press START/ ENTER . • The document will be scanned into memory. Confidential transmission (Continued fro.m Initial procedure - Sharp FO 4400 | FO-4400 Operation Manual - Page 82
Operations 12 Press RESOLUTION CONTRAST and/or to adjust the resolution and contrast if desired, and then press START/ ENTER . 13 Load the document and then press START/ ENTER . • The document will be scanned into memory. Polling (Continued from Initial procedure.) 8 Dial the machine - Sharp FO 4400 | FO-4400 Operation Manual - Page 83
Operations • Enter one or more Speed Dial numbers, pressing SPEED DIAL before each number. (If you enter less than 2 digits for a Speed Dial number, press START/ ENTER to complete the entry.) • Enter one or more full fax Initial procedure.) 8 Dial the receiving machines using one or more of the - Sharp FO 4400 | FO-4400 Operation Manual - Page 84
. If you don't remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 113.) 1 Press TIMER (flip up the Rapid Key X/> overlay if it is down) and then 2 . Display: 2:TIMER COMM. CLEAR ENTER #(01-59) 2 Enter the 2-digit number assigned to the - Sharp FO 4400 | FO-4400 Operation Manual - Page 85
to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular on page 85. In Step 10 of the initial procedure, select "Batch transmission". Clearing a Batch Key To clear a Batch Key, follow the procedure on page 92. - Sharp FO 4400 | FO-4400 Operation Manual - Page 86
After transmission, all jobs in the batch will be cleared from memory. Canceling a document stored for batch transmission If necessary, remember the message number, print out the Batch Transmission List (see page 113). 1 Press the Batch Key in which the document you want to clear has been stored. • - Sharp FO 4400 | FO-4400 Operation Manual - Page 87
. After you have completed this procedure, go to the procedure for the specific operation you want to program (see the following pages). 1 Press MENU , 5 and 1 . Display: 1:PROGRAM ENTRY MODE 1=SET, 2=CLEAR 2 Press 1 to select SET. 1:PROGRAM SET PRESS PROGRAM KEY 3 Select a Program Key by - Sharp FO 4400 | FO-4400 Operation Manual - Page 88
(or scroll to the desired operation with or and press START/ ENTER ). 1 Transmission (SEND MODE) 2 Confidential transmission 3 Polling 4 Serial Polling 5 Broadcasting 6 Batch transmission (only possible if a timer setting was made) 6 Memory Polling (only possible if a timer setting was - Sharp FO 4400 | FO-4400 Operation Manual - Page 89
procedure for your operation (see the following pages). Transmission (Continued from Initial procedure.) 12 Dial the receiving machine using one of the to adjust the resolution and contrast if desired, and then press START/ ENTER . 15 If you want the document to be sent through memory, press - Sharp FO 4400 | FO-4400 Operation Manual - Page 90
the numeric keys. 15 Press START/ ENTER . 16 RESOLUTION CONTRAST Press and/or to adjust the resolution and contrast if desired, and then press START/ ENTER . 17 If you want the document to be sent through memory, press START/ ENTER . If you want the document to be sent directly from - Sharp FO 4400 | FO-4400 Operation Manual - Page 91
digits, press START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 13 Press START/ ENTER . 14 STOP Press Special Functions Serial Polling (Continued from Initial procedure.) 12 Dial the machines to be polled using one or more of the following methods: • - Sharp FO 4400 | FO-4400 Operation Manual - Page 92
. Broadcasting (Continued from Initial procedure.) 12 Dial the receiving machines using one or more of the following methods: • Press one press START/ ENTER to complete the entry.) • Enter one or more full fax numbers with the numeric keys, pressing START/ ENTER after each full number. • - Sharp FO 4400 | FO-4400 Operation Manual - Page 93
display. Batch transmission (Continued from Initial procedure.) 12 Dial the receiving machine using one of the following methods: • Press a Rapid Key. Enter a full fax number with the numeric keys. 13 Press START/ ENTER . 14 RESOLUTION CONTRAST Press and/or to adjust the resolution and - Sharp FO 4400 | FO-4400 Operation Manual - Page 94
RESOLUTION CONTRAST Press and/or to adjust the resolution and contrast if desired, and then press START/ ENTER . 15 Press START/ ENTER . 16 STOP Press repeatedly until you return to the date and time display. Clearing a Program Key To clear a Program Key, follow these steps: 1 Press - Sharp FO 4400 | FO-4400 Operation Manual - Page 95
Follow the steps below to perform a programmed operation. 1 If this is a transmission operation or memory polling operation, load the document. 5. Special Functions 2 . To cancel a batch transmission operation, see Canceling a document stored for batch transmission on page 84. 1 Press the Program - Sharp FO 4400 | FO-4400 Operation Manual - Page 96
) and any type of transmission from memory. ♦ Note that any blank sides must be included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however, be printed out. 1 Load the document (s). • Make sure - Sharp FO 4400 | FO-4400 Operation Manual - Page 97
START/ ENTER . • The machine will print out the Print Hold code for your records. • In the event that you forget the code and have kept no record, contact your Sharp dealer. Turning on the Print Hold function To turn on the Print Hold function, set Option Setting 38 to YES (see pages 104 and 112 - Sharp FO 4400 | FO-4400 Operation Manual - Page 98
PASSCODE # 3 Press the numeric keys to enter the Print Hold code. 4 Press START/ ENTER . • The received fax will print out. Clearing the Print Hold code Follow the steps below if you need to clear the Print Hold code. Note: To clear the Print Hold code, Option Setting 38 must first be set to - Sharp FO 4400 | FO-4400 Operation Manual - Page 99
Control Department Control is used to restrict use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If you wish to use this function, contact your - Sharp FO 4400 | FO-4400 Operation Manual - Page 100
the operation within one minute after entering the code, the machine will return to controlled access mode. Note: You do not need to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing START/ ENTER on the fax machine). 98 - Sharp FO 4400 | FO-4400 Operation Manual - Page 101
, you need to know the 2- digit number that identifies it. If you have forgotten this number, print out the Anti Junk Number List as explained on page 113. 1 Press MENU , 3 , 0 , 8 . Display: 08:STORE JUNK FAX # 1=SET, 2=CLEAR 2 Press 1 to enter a number in the Anti Junk Number List. (Press 2 to - Sharp FO 4400 | FO-4400 Operation Manual - Page 102
) to ON as explained on page 110. Note: The billing code should be assigned by your PBX administrator. Billing codes are not programmed into the fax machine. Users should enter their billing code as follows when performing an operation on the fax machine. The code need only be entered when calling - Sharp FO 4400 | FO-4400 Operation Manual - Page 103
(s). • If you are using Normal Dialing, press SPEAKER or pick up an extension phone connected to the same Note: The code will appear as asterisks in the display and will not appear in the Activity List or Transaction Report. 4 RESOLUTION CONTRAST Press and/or to adjust the resolution and - Sharp FO 4400 | FO-4400 Operation Manual - Page 104
second number to your regular single line. The second number rings differently from your normal number. If you subscribe to a distinctive ring service, you can set the fax machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive - Sharp FO 4400 | FO-4400 Operation Manual - Page 105
Distinctive Ring In Canada: 1 RING PATTERN 1 2 RING PATTERN 2 3 RING PATTERN 3 4 RING PATTERN 4 5 RING PATTERN 5 6 STANDARD RING 7 OFF SETTING Two short rings One short, one long, and one short ring Two short rings and one long ring Three very short rings Two very short rings Your standard (normal - Sharp FO 4400 | FO-4400 Operation Manual - Page 106
Settings The optional settings allow you to customize the fax machine to better suit your needs. An initial setting to change. Example: Optional Setting 01 0 1 Example: Option Setting 01 selected 01: DEFAULT FAX RES. ENTER # (1-3) (1) OR Press or to scroll through the optional settings. When the - Sharp FO 4400 | FO-4400 Operation Manual - Page 107
for SUPER-FINE. ♦ Initial setting: 1 Setting 02: NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits YES) to have the fax machine automatically print an Activity Report once every 30 send/receive operations. (The report can still be printed on demand at any time - Sharp FO 4400 | FO-4400 Operation Manual - Page 108
ERROR/TIMER MEMORY): 2 (SEND ONLY) 3 (ALWAYS PRINTS) 4 (NEVER PRINTS) A report will be printed after an error, timer operation, or memory operation A report will be printed only after a transmission A report will be printed after each transmission, reception, or error A report will never be printed - Sharp FO 4400 | FO-4400 Operation Manual - Page 109
noise on the telephone line corrected before print-out at the receiving end. This is only effective when the other machine has ECM as well. Press 2 (NO) to turn the function off. Note: If the transmission or reception is taking place in Super G3 mode, ECM will operate regardless of the ECM setting - Sharp FO 4400 | FO-4400 Operation Manual - Page 110
document on the Transaction Report. Press 2 (NO) to turn the function off. This setting is only effective when transmitting from memory. ♦ Initial setting: 1 Setting 16: CASSETTE SELECTION Press 1 (AUTO SELECTION) if you want the fax machine to automatically select the printing paper source (tray or - Sharp FO 4400 | FO-4400 Operation Manual - Page 111
19: POWER SAVE MODE To conserve power, you can have the laser printer heater in your fax machine turn off when not in use. When this is done, the heater will turn on automatically when you receive a document (there will be a slight delay before printing while the heater warms up) and turn off when - Sharp FO 4400 | FO-4400 Operation Manual - Page 112
, or 2 to have the fax machine wait until all pages have been scanned. ♦ Initial setting: 1 Setting 24: MULTI TTI If you are using Department Control, you can press 1 to have the department name (the name associated with the department code entered by an operator to access the fax) appear at the top - Sharp FO 4400 | FO-4400 Operation Manual - Page 113
if you subscribe to a distinctive ring service. Enter a number from 1 to 5 ( 1 to 7 in Canada) to select a pattern. See page 102 for more details. ♦ Initial setting: 5 Setting 29: VERIFICATION STAMP Press 1 if you want the fax machine to stamp each original document page as it is scanned. After - Sharp FO 4400 | FO-4400 Operation Manual - Page 114
fax draw a sheet of paper from one of the paper sources after each fax reception. By loading colored (or large) paper in that source, each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi-page document ends and another begins. A Transaction Report printed - Sharp FO 4400 | FO-4400 Operation Manual - Page 115
showing settings and information entered in the fax machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print a list, follow the steps below. 1 Press MENU , and 2 . Display - Sharp FO 4400 | FO-4400 Operation Manual - Page 116
power failure prevented the transaction. JAM - The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-31 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in Chapter 9. 114 - Sharp FO 4400 | FO-4400 Operation Manual - Page 117
, your name and fax number as programmed in the fax machine, and a sample of the header printed at the top of every page you fax (HEADER PRINT). Optional Setting List (List 05) This list shows the current status of the option settings. Program and Group List (List 06) The top part of this list shows - Sharp FO 4400 | FO-4400 Operation Manual - Page 118
. ♦ Each time you print out the report, the data is cleared and a new period begins. Confidential Reception List (List 09) This list shows which mailboxes have received confidential documents and the total number of pages received. Print this list out whenever RCVD CONF. FAX appears in the display - Sharp FO 4400 | FO-4400 Operation Manual - Page 119
Lists and Reports Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. The fax machine is set at the factory to print out the report only when an error occurs. If desired, you can change the setting to have it printed out under - Sharp FO 4400 | FO-4400 Operation Manual - Page 120
to ensure the quality of your transmitted images and copies. 1 Open the operation panel. • Squeeze the release marked PANEL RELEASE and pull up. 2 White backplate Scanning glass Rollers The Housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene - Sharp FO 4400 | FO-4400 Operation Manual - Page 121
can be obtained from your dealer. 1 Remove the ADF exit tray. 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers. 3 Insert the new ink cartridge into the machine (make sure that the tab is facing out). 4 Replace the ADF exit tray. 1 2 3 119 - Sharp FO 4400 | FO-4400 Operation Manual - Page 122
9. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display, and/or a transaction report is printed out with COM. Eand a number from 0 to 31 in the NOTE column. Try the transaction again. If the error persists, check the following: • Check the hookup. - Sharp FO 4400 | FO-4400 Operation Manual - Page 123
the receiving machine is in manual mode with no attendant, reception will not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages. • Press the SPEAKER key and check for a dial tone. Nothing is printed at the receiving - Sharp FO 4400 | FO-4400 Operation Manual - Page 124
too low, your fax machine may need service. Make a copy or print a report to check your machine's printing ability. • The toner cartridge may need replacement. The printed image appears dirty and/or the paper jams frequently. • Have a service technician clean the print compartment. The power - Sharp FO 4400 | FO-4400 Operation Manual - Page 125
the drum cartridge. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. General problems Problem Solution - Sharp FO 4400 | FO-4400 Operation Manual - Page 126
LIFE REACHED The drum cartridge must be replaced soon (this message appears when approximately 1000 pages can still be printed). FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax - Sharp FO 4400 | FO-4400 Operation Manual - Page 127
must be attached for the fax machine to operate properly.) PAPER JAM The printing paper is jammed. See the following section, Clearing Paper Jams. RCVD CONF. FAX A confidential fax has been received in memory. Print the fax as explained in Confidential Operations in Chapter 5. REMOVE ORIGINAL - Sharp FO 4400 | FO-4400 Operation Manual - Page 128
on, 0.3 seconds off) Indicates the end of transmission, reception, or copying. Indicates incomplete transmission, reception, or copying. Indicates that an extension phone connected to the fax is off hook. 126 - Sharp FO 4400 | FO-4400 Operation Manual - Page 129
9. Troubleshooting Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn't feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing START/ ENTER . If - Sharp FO 4400 | FO-4400 Operation Manual - Page 130
to clear the jam. 1 Press the green release and open the print compartment cover. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 Remove the toner cartridge and place it on a sheet of paper. 3 Remove - Sharp FO 4400 | FO-4400 Operation Manual - Page 131
Clearing Paper Jams 9. Troubleshooting OR 5 Replace the drum cartridge. • Make sure the drum cartridge is inserted in as far as it will go. 6 Replace the toner cartridge and then close the print compartment cover. 7 If you have a paper cassette and the display still indicates that paper is jammed, - Sharp FO 4400 | FO-4400 Operation Manual - Page 132
instructions service. If trouble is experienced with this equipment, or for repair or warranty information, please contact your authorized Sharp dealer. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem - Sharp FO 4400 | FO-4400 Operation Manual - Page 133
Name: Toner Cartridge of FO-44ND / FO-50ND / DUNT-455BSCZZ Supplier Identification: Sharp Corporation medical attention. DO NOT attempt to manually remove anything stuck to the eye(s). Cleaning Up: Wipe off with paper or cloth. DO NOT use reach of children. Incompatible Products: None 131 - Sharp FO 4400 | FO-4400 Operation Manual - Page 134
as intended in Sharp equipment. For use other than normal customer-operating procedures (such as in bulk toner processing facilities), the animals in the middle(4mg/m3) exposure group. But no pulmonary change was reported in the lowest(1mg/m3) exposure group, the most relevant level to potential - Sharp FO 4400 | FO-4400 Operation Manual - Page 135
cartridge or toner into a n open flame. The hot toner may scatter and cause burns or other damage. Section 14. Transport Information Special Precautions: None Information on Code and Classifications According to International Regulations UN Classification: None Section 15. Regulatory Information - Sharp FO 4400 | FO-4400 Operation Manual - Page 136
QUICK REFERENCE GUIDE SENDING FAXES Place the document (up to 50 letter-size pages) face down in the document feeder. (Note: For Normal Dialing and Direct Keypad Dialing, you can also load the document after dialing the number.) RESOLUTION CONTRAST Press or if needed. Normal Dialing SPEAKER - Sharp FO 4400 | FO-4400 Operation Manual - Page 137
de marcar el número.) RESOLUTION CONTRAST Pulse o si resulta necesario. Marcación Normal 1. Descuelgue el teléfono supletorio o pulse SPEAKER . 2. Marque el número de fax (si utiliza un teléfono supletorio, márquelo en el teclado numérico del teléfono supletorio). 3. Espere hasta escuchar el - Sharp FO 4400 | FO-4400 Operation Manual - Page 138
GUIDE DE RÉFÉRENCE RAPIDE ENVOIS DE FAC-SIMILéS Placez votre document (jusqu'à 50 pages de format papier à lettre) face imprim touches ou si nécessaire. Composition normale 1. Décrochez le combiné du téléphone SPEAKER supplémentaire ou pressez la touche . 2. Composez le numéro du fac-simil - Sharp FO 4400 | FO-4400 Operation Manual - Page 139
, maximum scanning area, 31 Drum cartridge Installing and replacing, 17-20 Duplex Scanning, 94 E Error Correction Mode (ECM), 107 F Fine Resolution Priority, 105 G Group Keys, 65-66 H Halftone setting, 33 Housing, cleaning, 118 I Image Memory Print, 108 J Jams, clearing, 127-129 Job status, checking - Sharp FO 4400 | FO-4400 Operation Manual - Page 140
, 60 Sending faxes from, 41 Substitute reception to, 60 Memory retransmission, 49 Multi TTI, 110 N Normal Dialing, 35 Number of rings in AUTO reception, 105 Number of rings in manual reception, 105 O Optional Setting List, 115 P Page numbering, batch, 57 Paper jams, clearing, 127-129 Paper, loading - Sharp FO 4400 | FO-4400 Operation Manual - Page 141
- Sharp FO 4400 | FO-4400 Operation Manual - Page 142
- Sharp FO 4400 | FO-4400 Operation Manual - Page 143
DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the end-user, of warranty protection, Sharp extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you - Sharp FO 4400 | FO-4400 Operation Manual - Page 144
-SHARP http://www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www.sharp.ca SHARP the unit.Space is also provided for other relevant information. Model Number Serial Number Date of Purchase Place of Purchase FO-4400 PRINTED IN
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MODEL
FO-4400
OPERATION MANUAL
FACSIMILE
1.
Installation
2.
Sending Documents
3.
Receiving Documents
4.
Making Copies
5.
Special Functions
6.
Optional Settings
7.
Printing Lists
8.
Maintenance
9.
Troubleshooting