Sharp MX-3116N Operation Guide
Sharp MX-3116N Manual
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- Sharp MX-3116N | Operation Guide - Page 1
AN IMAGE / SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE Search using the table of contents BEFORE USING THE MACHINE COPIER PRINTER FACSIMILE SCANNER / INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING About Operation Guide - Sharp MX-3116N | Operation Guide - Page 2
MAKE A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2013/04/04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions - Sharp MX-3116N | Operation Guide - Page 3
Conserve Copy on both sides of the paper Copy on the front and back of a card Copy multiple pages on one side of one sheet of paper - Sharp MX-3116N | Operation Guide - Page 4
Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies - Sharp MX-3116N | Operation Guide - Page 5
Make a copy of this type of original Mixed color and black & white originals Mixed-size originals Bound original such as a book (one page at a time) More original pages than can be loaded at once Bulky original (shadows appear at edges) Book or pamphlet (make facing page copies) - Sharp MX-3116N | Operation Guide - Page 6
Make a copy on this type of paper Envelopes and other special media Tab Paper 11" x 17" wide paper Transparency film - Sharp MX-3116N | Operation Guide - Page 7
Add the date or page numbers 2013/04/04 Add the date 9 10 11 Add the page number Add a stamp ABCDEFG Add text - Sharp MX-3116N | Operation Guide - Page 8
Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Staple output Punch holes in output - Sharp MX-3116N | Operation Guide - Page 9
Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the center of the paper Make a negative copy Convenient functions Use two machines simultaneously Give priority to a copy job Check - Sharp MX-3116N | Operation Guide - Page 10
PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions - Sharp MX-3116N | Operation Guide - Page 11
Conserve Print on both sides of the paper Print multiple pages on one side of the paper - Sharp MX-3116N | Operation Guide - Page 12
Print without a computer FTP Print a file on an FTP Print a file in a network folder Print a file in a USB memory device Print a file stored in the machine - Sharp MX-3116N | Operation Guide - Page 13
Print attractive output Print matching the size of the paper Print using color settings suitable for the data Select the print mode Adjust the brightness and contrast Bring out faint text and lines - Sharp MX-3116N | Operation Guide - Page 14
Assemble output into a pamphlet Create a stapled pamphlet Create a blank margin for punching Print specific pages on the front side of the paper Staple output Punch holes in output - Sharp MX-3116N | Operation Guide - Page 15
Print on this type of paper Envelopes Transparency film Rotate the image 180 degrees Tab Paper Print specific pages on different paper - Sharp MX-3116N | Operation Guide - Page 16
Add text or an image Add a watermark to print data Overlay a fixed form on the print data Overlay an image on the print data - Sharp MX-3116N | Operation Guide - Page 17
Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster - Sharp MX-3116N | Operation Guide - Page 18
SEND A FAX Conserve Send this type of document Prevent transmission to the wrong destination Send a clear document Save trouble Security is important Other convenient functions - Sharp MX-3116N | Operation Guide - Page 19
Conserve Send when the rate is lowest Send two original pages as a single page Check received data before printing Relay a transmission through a branch office - Sharp MX-3116N | Operation Guide - Page 20
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals ID card or other card - Sharp MX-3116N | Operation Guide - Page 21
Prevent transmission to the wrong destination Check the destination once more before sending Check the log of previous transmissions Check the result of transmission Stamp scanned original pages - Sharp MX-3116N | Operation Guide - Page 22
Send a clear document Adjust the exposure Specify the size before sending Adjust the image quality Send without shadows at the edges - Sharp MX-3116N | Operation Guide - Page 23
Save trouble Store frequently used settings 1 2 3 XXXX-6789 XXXX-9874 XXXX-4567 XXXX-5432 XXXX-9999 View the transmission log Bound original such as a book (one page - Sharp MX-3116N | Operation Guide - Page 24
Security is important Check the destination once more before sending Print protected reception data Send a document at the other machine's request Send confidentially Initiate reception of a document from a sending machine - Sharp MX-3116N | Operation Guide - Page 25
Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone - Sharp MX-3116N | Operation Guide - Page 26
SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear image Send this type of document Prevent transmission to the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions - Sharp MX-3116N | Operation Guide - Page 27
Send a clear image Adjust the contrast or image quality Send without shadows at the edges Adjust the resolution before sending Suppress the background of a transmitted document - Sharp MX-3116N | Operation Guide - Page 28
Send this type of document Bulky original (shadows appear at edges) More original pages than can be loaded at once Original printed on both sides Bound original such as a book (one page at a time) Mixed-size originals Original with background - Sharp MX-3116N | Operation Guide - Page 29
Prevent transmission to the wrong destination Check the result of transmission Stamp scanned original pages Check the log of previous transmissions - Sharp MX-3116N | Operation Guide - Page 30
Send a smaller file Send at low resolution Reduce an image before sending Send two original pages as a single page Compress a file before sending Send an image in black & white ID or other card - Sharp MX-3116N | Operation Guide - Page 31
Save trouble Store frequently used settings 1 2 3 [email protected] [email protected] [email protected] View the transmission log [email protected] [email protected]. - Sharp MX-3116N | Operation Guide - Page 32
Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority - Sharp MX-3116N | Operation Guide - Page 33
SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files - Sharp MX-3116N | Operation Guide - Page 34
Search for a file abc Search for a file using a keyword Search by checking the contents of files - Sharp MX-3116N | Operation Guide - Page 35
Organize my files Delete a file Periodically delete files Delete all files Change the folder - Sharp MX-3116N | Operation Guide - Page 36
MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the waste toner box Dispose of punch waste - Sharp MX-3116N | Operation Guide - Page 37
Clean the machine Clean the document glass and automatic document feeder Clean the original feed roller Clean the laser unit Clean the main charger of the photoconductive drum Clean the bypass feed roller - Sharp MX-3116N | Operation Guide - Page 38
are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.). Return to top page ( ) Return to previously - Sharp MX-3116N | Operation Guide - Page 39
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) . For example, if the current page is a page in the body of the printer chapter, this button shows the contents of the printer chapter. • If a button does not appear, refer to Adobe Reader Help to - Sharp MX-3116N | Operation Guide - Page 40
downloading the manuals is explained in "How to read the Operation Guide" in the Start Guide. 1. BEFORE USING THE MACHINE This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance. 2. COPIER Settings". 8. TROUBLESHOOTING This chapter explains - Sharp MX-3116N | Operation Guide - Page 41
ABOUT OPERATION MANUAL This manual explains how to use the MX-2616N/3116N digital full color multifunctional system. Please note • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. • For information on your operating system, please - Sharp MX-3116N | Operation Guide - Page 42
BY USER NUMBER. . . . . 1-16 • AUTHENTICATION BY LOGIN NAME / PASSWORD 1-18 HOME SCREEN 1-21 REMOTE OPERATION OF THE MACHINE. . . . . . 54 • CLEANING THE LASER UNIT 1-55 REPLACING THE TONER CARTRIDGES 1-59 REPLACING THE WASTE TONER BOX 1-62 REPLACING THE STAMP CARTRIDGE 1-64 ENTERING TEXT - Sharp MX-3116N | Operation Guide - Page 43
cover Open this cover to switch the main power switch to "On" or "Off" or to replace a toner cartridge. + TURNING THE POWER ON AND OFF (page 1-14) + REPLACING THE TONER CARTRIDGES (page 1-59) (3) Output tray (center tray) Output is delivered to this tray. * Peripheral device. (4) Operation panel - Sharp MX-3116N | Operation Guide - Page 44
BEFORE USING THE MACHINE (7) (12) (14) (8) (9) (10) (11) (13) (7) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. + (8) Tray 1 - Sharp MX-3116N | Operation Guide - Page 45
misfeed. (21) Bypass tray Use this tray to feed paper manually. When loading a large sheet of paper, be sure to pull toner box This collects excess toner that remains after printing. + REPLACING THE WASTE TONER BOX (page 1-62) Your service technician will collect the waste toner box. (24) Waste toner - Sharp MX-3116N | Operation Guide - Page 46
area cover Open this cover to remove an original misfeed or clean the paper feed roller. (3) Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original. + PLACING THE ORIGINAL (page 1-37) (4) Document feeder tray Place originals in - Sharp MX-3116N | Operation Guide - Page 47
USB connector (B type ) Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer. For the USB cable, use use a shielded type cable. (4) Service-only connector Caution This connector is for use only by service technicians. Connecting a cable to this - Sharp MX-3116N | Operation Guide - Page 48
jobs. For details, see the chapters for each of the functions in this manual. (4) PRINT mode indicators ( ) • READY indicator Print jobs can be This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper. This lights up when there is a transmission job - Sharp MX-3116N | Operation Guide - Page 49
BEFORE USING THE MACHINE (10) (11) (12) (13) (14) (15) (16) (17) (18) (10) [COLOR START] key Press this key to copy or scan an original in color. This key cannot be used for fax or Internet fax. (11) [BLACK & WHITE START] key Press this key to copy or scan an original in black and white. This - Sharp MX-3116N | Operation Guide - Page 50
65). • Touch the [JOB STATUS] key ( ) to display the job status screen. For details, see the chapters for each of the function in this manual. • For details about the [HOME] key ( ), see "HOME SCREEN" (page 1-21). • Touch the [SYSTEM SETTINGS] key ( ) to display the system settings menu screen. For - Sharp MX-3116N | Operation Guide - Page 51
-400) Cancel OK Press the numeric keys to enter any numeric value and then touch the [OK] key. The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different. System Settings (Administrator): Keys Touch Sound This is used to adjust the volume of the - Sharp MX-3116N | Operation Guide - Page 52
can only be manipulated in the job status screen. For details, see the chapters for each of the functions in this manual. (2) (3) (3) "MFP Status" display This shows machine system information. "Maintenance Information" This shows machine maintenance information by means of codes. 1-11 Contents - Sharp MX-3116N | Operation Guide - Page 53
stored, appears. When received data is stored, appears. When both data to be transmitted and received data are stored, appears. This appears when a service technician has activated simulation mode. This appears when a USB memory or other USB device is connected to the machine. This appears when the - Sharp MX-3116N | Operation Guide - Page 54
This appears when the IC card reader is communicating with the machine. This appears when the IC card reader is not securely connected. (3) Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key. Touch the [+] - Sharp MX-3116N | Operation Guide - Page 55
is left for a long time with the main power having been turned off prior to the [POWER] key ( ), abnormal noises, degraded image quality, and other problems may result. Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking - Sharp MX-3116N | Operation Guide - Page 56
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following energy save functions that help conserve natural resources and reduce environmental pollution. Eco Scan Setting Non-print functions such as image sending and document filing function can be executed while the fusing unit - Sharp MX-3116N | Operation Guide - Page 57
method. For more information, see the explanations of the login methods. + AUTHENTICATION BY USER NUMBER (see below) + AUTHENTICATION BY LOGIN NAME / PASSWORD (page 1-18) AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of - Sharp MX-3116N | Operation Guide - Page 58
that you should use with the administrator of the machine. The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu. 1-17 Contents - Sharp MX-3116N | Operation Guide - Page 59
LDAP server. User Authentication OK Login Name User Name Password Auth to: Login Locally When controlled by login name and password (Different items will appear in the screen when LDAP when the administrator of the server provides LDAP service on the LAN (local area network). 1-18 Contents - Sharp MX-3116N | Operation Guide - Page 60
step 4. • When logging in using the [Direct Entry] key... 3 Touch the [Auth to:] key. User Authentication OK Login Name User Name Direct Entry Password Auth to: Login Locally Select the LDAP server and touch the [OK] key. Authenticate to: OK Login Locally Server 1 Server 2 Server 3 Server - Sharp MX-3116N | Operation Guide - Page 61
is entered 3 times in a row. Verify the login name and password that you should use with the administrator of the machine. • The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu. • When LDAP authentication is used, the - Sharp MX-3116N | Operation Guide - Page 62
BEFORE USING THE MACHINE HOME SCREEN When the [HOME] key ( ) is touched on the touch panel, the home screen appears in the touch panel. Mode selection keys appear in the home screen. These keys can be touched to open the base screen of each mode. The [My Menu] key can be touched to display - Sharp MX-3116N | Operation Guide - Page 63
that a key cannot be held down to continuously change a value being entered. For detailed procedures, see the chapters for each of the functions in this manual. System Settings (Administrator): Remote Operation Settings Set the operation authority for the remote operation function. 1-22 Contents - Sharp MX-3116N | Operation Guide - Page 64
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the - Sharp MX-3116N | Operation Guide - Page 65
The output mode of a printed job. 23 Staple The status of stapling. 24 Staple Count The staple count. 25 Punch Count The punch count. 26 Printer Tone The tone used for a print job. 27 Image Send Related Direct Address 28 Item Sender Name Address of an image send job. Sender name - Sharp MX-3116N | Operation Guide - Page 66
BEFORE USING THE MACHINE No. 47 Detailed Items 48 49 50 51 52 53 54 55 56 57 Machine Item 58 59 60 Item name Original Size Original Type Paper Size Paper Type Paper Property: Disable Duplex Paper Property: Fixed Paper Side Paper Property: Disable Staple Paper Property: Disable Punch Duplex Setup - Sharp MX-3116N | Operation Guide - Page 67
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Tray 1 Tray 2* - Sharp MX-3116N | Operation Guide - Page 68
For paper specifications, see the specifications in the Start Guide. • Pain paper other than SHARP standard paper (16 lbs. to 28 lbs. (60 meet the same specifications as plain paper. Contact your dealer or nearest SHARP Service Department for advice on using these types of paper. Types of paper - Sharp MX-3116N | Operation Guide - Page 69
face down in the bypass tray). Paper that cannot be used • Special media for inkjet printers (fine paper, glossy paper, glossy film, etc.) • Carbon paper or thermal paper • or nearest SHARP Service Department for advice on using these types of paper. • The image quality and toner fusibility of - Sharp MX-3116N | Operation Guide - Page 70
B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded. The guide plates A and B are slidable. Slide each guide plate while squeezing its lock lever. Fan the paper. Fan the paper well before loading it. If the paper is not fanned - Sharp MX-3116N | Operation Guide - Page 71
BEFORE USING THE MACHINE Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. 5 If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings. If these settings are not - Sharp MX-3116N | Operation Guide - Page 72
paper (20lbs. (80 g/m2)) can be loaded. Be sure to return the paper guide to its original position after loading the paper. Lift the paper guide and load paper in tray 4.*1 3 Approximately 850 sheets of SHARP standard paper Indicator (20lbs. (80 g/m2)) can be loaded. line *1 The paper stack - Sharp MX-3116N | Operation Guide - Page 73
place heavy objects on the tray or press down on the tray. • Before changing the paper size of tray 1, raise the paper guide. (A) LT A4 2 Adjust the paper size guide to the paper (B) size to be used. Paper sizes are inscribed at the slot (A) on the bottom of the A4 tray and - Sharp MX-3116N | Operation Guide - Page 74
, take care not to hit the front cover of the machine. • Adjust both the front and back guides. If only one guide is adjusted, skewed feeding and misfeeds may result. Set the paper type and paper size. 5 For the procedure for configuring these settings, see "Paper Tray - Sharp MX-3116N | Operation Guide - Page 75
not place heavy objects on the bypass tray or press down on the tray. Set the bypass tray guides to the width of the paper. 2 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops. Load the paper with the print side face down - Sharp MX-3116N | Operation Guide - Page 76
mode, use "Tab Copy" in the special modes. In print mode, use the tab print function. Inserting transparency film Horizontally Vertically • Use SHARP-recommended transparency film. When inserting transparency film in the bypass tray, the rounded corner should be at the front left when the film is - Sharp MX-3116N | Operation Guide - Page 77
quality. • Restrictions apply to some types of envelopes. For more information, consult a qualified service technician. • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure. • Do not use the following envelopes: Envelopes with metal clasps - Sharp MX-3116N | Operation Guide - Page 78
18" size paper (A3W) cannot be used. Non-standard sizes (Maximum size that can be specified manually) Copy mode: 11-5/8" (height) x 17" (width) 297 mm (height) x 432 mm the appropriate explanation below for the mode you are using. + 2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-29) + 4. FACSIMILE - Sharp MX-3116N | Operation Guide - Page 79
document feeder, make sure that an 1 original is not on the document glass, and then gently close the automatic document feeder. Adjust the original guides to the size of the originals. 2 Indicator line 3 Place the original. Make sure the edges of the originals are even. Insert the originals - Sharp MX-3116N | Operation Guide - Page 80
432 mm (width) When the original is a non-standard size, see the appropriate explanation below for the mode you are using. + 2. COPIER "SPECIFYING THE ORIGINAL SIZE" (page 2-29) + 4. FACSIMILE "IMAGE SETTINGS" (page 4-45) + 5. SCANNER / INTERNET FAX "IMAGE SETTINGS" (page 5-53) Open the automatic - Sharp MX-3116N | Operation Guide - Page 81
, parts outside of the original will be copied black, causing excessive use of toner. 3 Placing a thick book When scanning a thick book or other thick original up the far side of the automatic document feeder. The hinges supporting the automatic document feeder will release and the rear side of - Sharp MX-3116N | Operation Guide - Page 82
Punches holes in copies and other output. Requires a finisher. Barcode font kit MX-PF10 Adds barcode fonts to the machine. PS3 expansion kit MX-PK11 Enables the machine to be used as a Postscript compatible printer. XPS expansion kit MX-PUX1 The machine can be used as an XPS compatible - Sharp MX-3116N | Operation Guide - Page 83
place, as the tray may move up and down. SUPPLIES The finisher requires the following staple cartridge: Staple cartridge (approx. 5000 staples per cartridge x 3 cartridges) MX-SCX1 1-42 Contents - Sharp MX-3116N | Operation Guide - Page 84
BEFORE USING THE MACHINE FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. 1 While pressing the lever over to the left, slide - Sharp MX-3116N | Operation Guide - Page 85
BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. 6 Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 7 Close the cover. 8 Make a test print or copy in staple sort mode to - Sharp MX-3116N | Operation Guide - Page 86
BEFORE USING THE MACHINE PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste. Finisher - Sharp MX-3116N | Operation Guide - Page 87
BEFORE USING THE MACHINE Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. 5 Close the cover. 6 1-46 Contents - Sharp MX-3116N | Operation Guide - Page 88
BEFORE USING THE MACHINE MAINTENANCE This section explains how to clean the machine and replace the toner cartridges and the waste toner box. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable - Sharp MX-3116N | Operation Guide - Page 89
BEFORE USING THE MACHINE Open the automatic document feeder and remove the glass cleaner. 1 Clean the document scanning area on the document glass with the glass 2 cleaner. Replace the glass cleaner. 3 1-48 Contents - Sharp MX-3116N | Operation Guide - Page 90
to clean the main charger that charges the drum. Open the front cover. 1 Release the waste toner box. Move the lock of the waste toner box to the release position. 2 Release the lock of the waste toner box and let it fall forward as far as it will go as shown in the - Sharp MX-3116N | Operation Guide - Page 91
(2) (1) 4 (3) Boss 5 (A) (B) 6 Main charger BEFORE USING THE MACHINE Remove the charger cleaner The charger cleaner is attached to the front cover of the machine. (1) Unfasten it from the claw by pressing the right side of the charger cleaner. (2) Place it in the front spread across the top of - Sharp MX-3116N | Operation Guide - Page 92
of the claw. (3) Hook the charger cleaner to the claw. Mount the waste toner box. Insert it in a direction slanting from the top towards the bottom. the waste toner box. Move the lock of the waste toner box to the lock position. Close the front cover. • If this does not solve the problem, pull the - Sharp MX-3116N | Operation Guide - Page 93
cleaner to clean the PT charger. Open the front cover. 1 Release the lock of the waste toner box. Move the lock of the waste toner box to the release position. 2 Release the lock of the waste toner box and let it fall forward as far as it will go as shown in the - Sharp MX-3116N | Operation Guide - Page 94
bottom. (A direction opposite to that at the time of mounting it.) 5 Push the waste toner box in till the innermost point. 6 Push it in until it clicks into place. Lock the waste toner box. Move the lock of the waste toner box to the lock position. 7 Close the front cover. 8 1-53 Contents - Sharp MX-3116N | Operation Guide - Page 95
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If - Sharp MX-3116N | Operation Guide - Page 96
appear not only on copies but also on print jobs from a computer. (The same lines appear on both copies and print jobs.) If the above problems occur, follow the steps below to clean the laser unit. Open the front cover. 1 (2) (1) 2 (3) Boss Take out the cleaning tool for the laser unit. The - Sharp MX-3116N | Operation Guide - Page 97
BEFORE USING THE MACHINE Open the inner cover and take out a replacement cleaner. 4 Replacement cleaners are stored on the inner cover. Grasp the end of the cleaner and pull it out of the cover. Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool close to where - Sharp MX-3116N | Operation Guide - Page 98
7 8 Holes to be cleaned BEFORE USING THE MACHINE Open the inner cover and clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. (A) Be sure to point the cleaner down. Labels similar to (A) are attached to areas that require cleaning. - Sharp MX-3116N | Operation Guide - Page 99
(1) Boss 9 (2) (3) 10 BEFORE USING THE MACHINE Replace the cleaning tool. (1) Rotate the cleaning instrument after putting it on the boss and hook its edge (the side where the cleaner is fixed) to the claw on the left side. (2) Place the right-hand side of the cleaning instrument on the front side, - Sharp MX-3116N | Operation Guide - Page 100
are running low or have run out of toner are indicated in ( ). Y : Yellow toner, M : Magenta toner, C : Cyan toner, Bk : Black toner Replace the toner cartridges of the indicated colors. • If any one of the toner colors runs out (including black toner), color printing will not be possible. If - Sharp MX-3116N | Operation Guide - Page 101
cartridge with both hands as shown and pull it out of the machine. Remove a new toner cartridge from its package and shake it horizontally five or 3 six times. Gently insert the new toner cartridge horizontally. 4 A toner cartridge of a different color cannot be installed. Be sure to install - Sharp MX-3116N | Operation Guide - Page 102
damage to the machine. Be sure to use a SHARP-recommended toner cartridge. • Keep the used toner cartridge in a plastic bag (do not discard it). Your service technician will collect the used toner cartridge. • To view the approximate amount of toner remaining, continually touch the [COPY] key during - Sharp MX-3116N | Operation Guide - Page 103
replacement cleaner that has not been used. Store it on the left of the new waste toner box. Remove the waste toner box. Hold the box by both hands and lift it up slowly. 3 If the waste toner box falls too far forward, it will not be possible to remove it. (Remove the - Sharp MX-3116N | Operation Guide - Page 104
on a flat surface. Place a sheet of newspaper on the surface before placing the box. 4 • Do not point the holes down as used toner will spill out. • Do not discard the removed waste toner box. Store it in a plastic bag. The person in charge shall collect it for maintenance. Install the new waste - Sharp MX-3116N | Operation Guide - Page 105
BEFORE USING THE MACHINE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 Open the document feeder tray 1 2 3 (2) 4 Remove the - Sharp MX-3116N | Operation Guide - Page 106
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Key Caps Shift Enter Other Language Space AltGr Characters Symbols Pre-Set Select Description This changes the text entry screen from the lower case screen to the upper case screen. The - Sharp MX-3116N | Operation Guide - Page 107
of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard. Use a SHARP-recommended external keyboard. For the recommended keyboards, please contact your dealer or nearest SHARP Service Department. 1-66 Contents - Sharp MX-3116N | Operation Guide - Page 108
for using the copy function. BEFORE USING THE MACHINE AS A COPIER BASE SCREEN OF COPY MODE 2-3 COPYING SEQUENCE 2-6 ORIGINALS 2-9 • ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURE 2-23 REDUCTION/ENLARGEMENT/ZOOM 2-25 • AUTOMATIC RATIO SELECTION (Auto Image 2-25 • MANUALLY SELECTING THE - Sharp MX-3116N | Operation Guide - Page 109
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot Adjustments] KEY 2-117 • ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust 2-118 • ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness 2-119 • WHITENING FAINT COLORS IN COPIES (Suppress Background 2-120 • ADJUSTING THE COLOR (Color - Sharp MX-3116N | Operation Guide - Page 110
provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in ) (6) [Original] key Touch this key to enter the original size manually. When an original is placed, the detected original size is displayed. If the original size is set - Sharp MX-3116N | Operation Guide - Page 111
to select the 2-sided copying function. + AUTOMATIC 2-SIDED COPYING (page 2-16) COPIER (13) [Output] key Touch this to select an output function such as sort or functions that you prefer. The following keys appear by factory default: + Customizing displayed keys (page 2-5) [File] key, [Quick - Sharp MX-3116N | Operation Guide - Page 112
COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you - Sharp MX-3116N | Operation Guide - Page 113
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place - Sharp MX-3116N | Operation Guide - Page 114
Output Offset Tray Offset Sort Staple Sort Group COPIER Output settings OK Right Tray Punch Select copy output settings. The main settings are as follows: • Sort mode +Sort mode (page 2-35) • Group mode +Group - Sharp MX-3116N | Operation Guide - Page 115
COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special - Sharp MX-3116N | Operation Guide - Page 116
COPIER Detector Setting" in the system settings (administrator). The factory default setting is "Inch-1". List of original size detector settings may be displayed or the original size may not appear. In this event, manually set the correct original size. +SPECIFYING THE ORIGINAL SIZE (page 2-29) - Sharp MX-3116N | Operation Guide - Page 117
COPIER Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original - Sharp MX-3116N | Operation Guide - Page 118
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually manually, - Sharp MX-3116N | Operation Guide - Page 119
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other be cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. 2-12 Contents - Sharp MX-3116N | Operation Guide - Page 120
COPIER 7 Special Modes Set the number of copies (number of sets) with the numeric keys. 2-Sided Copy Plain 3 8½ 11 • Up to 999 copies (sets) can be - Sharp MX-3116N | Operation Guide - Page 121
COPIER MAKING A COPY USING THE DOCUMENT GLASS To make left open, parts outside of the original will be copied black, causing excessive use of toner. Do not place any objects under the original size detector. Closing the automatic document this event, change the paper size manually. 2-14 Contents - Sharp MX-3116N | Operation Guide - Page 122
COPIER 7 Special Modes Set the number of copies (number of sets) with the numeric keys. 2-Sided Copy Plain 3 8½ 11 • Up to 999 copies (sets) can be - Sharp MX-3116N | Operation Guide - Page 123
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Originals Copies Originals Copies Automatic 2-sided copying of 1-sided originals Automatic 2- - Sharp MX-3116N | Operation Guide - Page 124
COPIER Color Mode Special Modes Check the paper to be used and cases where the same size of paper as the original is not selected automatically. In this event, change the paper size manually. 7 Special Modes Set the number of copies (number of sets) with the numeric keys. 2-Sided Copy Plain 5 - Sharp MX-3116N | Operation Guide - Page 125
COPYING USING THE DOCUMENT GLASS Originals Copies COPIER Automatic 2-sided copying of 1-sided originals Original open, parts outside of the original will be copied black, causing excessive use of toner. Do not place any objects under the original size detector. Closing the automatic document - Sharp MX-3116N | Operation Guide - Page 126
COPIER (1) 2-Sided Copy 3 (2) Select the 2-sided copy mode. OK (1) Touch the [1- the same size of paper as the original is not selected automatically. In this event, change the paper size manually. 7 Special Modes Set the number of copies (number of sets) with the numeric keys. 2-Sided Copy - Sharp MX-3116N | Operation Guide - Page 127
COPIER Place next original. Press [Start]. When finished, press [Read-End]. Touch the [Read-End] key. Read-End 8 To cancel scanning of the original and copying... Press the [STOP] key ( ). System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be - Sharp MX-3116N | Operation Guide - Page 128
COPIER COPY COLOR MODES The color mode of the [COLOR START] key is normally set to [Full Color] so that copying takes place in full color - Sharp MX-3116N | Operation Guide - Page 129
COPIER the [COLOR START] key or the [BLACK & WHITE START] key as appropriate to manually switch between color and black & white. • Copying takes place in black & white Settings (Color Mode) This is used to change the default color mode setting. System Settings (Administrator): Detect Standard in - Sharp MX-3116N | Operation Guide - Page 130
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default below. Exposure OK Auto Manual 1 3 5 Original Image - Sharp MX-3116N | Operation Guide - Page 131
COPIER Exposure Auto Manual 1 3 5 Copy of Copy Original Image Type Text Text/ Prtd.Photo Settings (Administrator): Initial Status Settings (Exposure Type) This is used to change the default original image type. • System Settings (Administrator): Copy Exposure Adjustment The exposure level - Sharp MX-3116N | Operation Guide - Page 132
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually used to change the default copy ratio. 2-25 Contents - Sharp MX-3116N | Operation Guide - Page 133
COPIER MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement - Sharp MX-3116N | Operation Guide - Page 134
COPIER 2 Copy Ratio OK 11x17 8½x11 64% 8½x11 5½x8½ 11x17 8½x14 77% 8½x14 8½x11 75 % Zoom 100% 121% 8½x14 11x17 1 8½x11 11x17 2 129% 5½x8½ 8½x11 Auto - Sharp MX-3116N | Operation Guide - Page 135
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both - Sharp MX-3116N | Operation Guide - Page 136
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually . (3) Touch the [OK] key. Specifying a non-standard original size 1 Original Auto Manual 5½x8½ 5½x8½R 8½x11 Size Input 8½x14 8½x11R 8½x13 8½x14 11x17 8½x13 - Sharp MX-3116N | Operation Guide - Page 137
Original Size Input 2 COPIER (1), (2) (3) OK Cancel OK X 17 (1~17) inch Y 11 (1~11 5/8) inch Enter key in the base screen of copy mode and then follow the steps below. 1 Original Auto Manual 5½x8½ 5½x8½R 8½x11 Size Input 8½x14 8½x11R 8½x13 8½x14 11x17 8½x13 Custom Size OK AB - Sharp MX-3116N | Operation Guide - Page 138
COPIER Original Custom Size X15½ Y 8½ Store the original size. OK OK (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a custom original size. Touch a key that - Sharp MX-3116N | Operation Guide - Page 139
COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. 1 Original Auto Manual 5½x8½ 5½x8½R 8½x11 Size Input 8½x14 8½x11R 8½x13 8½x14 11x17 8½x13 Custom Size OK AB Inch Touch the [Custom - Sharp MX-3116N | Operation Guide - Page 140
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be - Sharp MX-3116N | Operation Guide - Page 141
COPIER The above screen shows the keys that appear when a finisher and punch module are installed. The keys that appear will vary depending on what peripheral - Sharp MX-3116N | Operation Guide - Page 142
explains the output modes. Sort mode This is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Originals Output COPIER Group mode This function groups copies by page. Example: Groups of 5 copies of each page Originals Output Set the number of copies (5). Set - Sharp MX-3116N | Operation Guide - Page 143
COPIER Staple sort function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The relations between the - Sharp MX-3116N | Operation Guide - Page 144
COPIER Punch function If an optional punch module is installed, holes can be punched in output. Paper size that can be punched is 7-1/4" x 10-1/2"R to 11" x - Sharp MX-3116N | Operation Guide - Page 145
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner. Place paper in the bypass tray. Insert the paper with print side face down. However, if the paper - Sharp MX-3116N | Operation Guide - Page 146
COPIER 4 Paper Select Paper Tray 1. 8½x11 Plain 2. 8½x11R Plain 3. 8½x14 Plain 4. 11x17 ½R 7¼x10½R,A3,A4,B4,B5 A3W(12x18),A3,A4,A4R,A5R B4,B5,B5R,216x330(8½x13) 11x17,8½x11 X17 Y11 Manual 6 Set the paper size. (1) Select the paper size. [Auto-Inch] key When the paper placed in the bypass - Sharp MX-3116N | Operation Guide - Page 147
COPIER (1) (2) Paper Select OK 7 Paper Tray 1. 8½x11 Plain 2. 8½x11R Plain 3. 8½x14 Plain 4. 11x17 Plain Bypass Tray 8½x11 Plain Select the bypass tray. (1) Touch the paper size - Sharp MX-3116N | Operation Guide - Page 148
COPIER SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in - Sharp MX-3116N | Operation Guide - Page 149
(1) Stamp (2) (3) Color Image Edit Adjustments (4) (5) (6) 2 File Quick File Proof Copy 2 (7) (8) Original Mixed Size (9) Slow Scan Count Original Mode COPIER (1) [Stamp] key + PRINTING THE DATE AND A STAMP ON COPIES (Stamp) (page 2-84) (2) [Image Edit] key + [Image Edit] KEY - Sharp MX-3116N | Operation Guide - Page 150
COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are - Sharp MX-3116N | Operation Guide - Page 151
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when - Sharp MX-3116N | Operation Guide - Page 152
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are ... Touch the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Margin Shift Setting The default margin shift setting can be set from 0" to 1" (0 mm to 20 mm). The factory - Sharp MX-3116N | Operation Guide - Page 153
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. - Sharp MX-3116N | Operation Guide - Page 154
COPIER (1) Special Modes Erase (2) (3) OK Cancel OK Edge Erase Center Edge+Center Erase Erase Side Erase Edge Center [Cancel] key in the screen of step 3. System Settings (Administrator): Erase Width Adjustment The default erase width can be set from 0" to 1" (0 mm to 20 mm). The factory - Sharp MX-3116N | Operation Guide - Page 155
COPIER COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed - Sharp MX-3116N | Operation Guide - Page 156
COPIER 3 Special Modes Margin Shift Erase Pamphlet Copy Covers/Inserts Job Build Transparency Inserts Book Copy Tab Copy (2) Dual Page Copy Tandem Copy Multi Shot Card - Sharp MX-3116N | Operation Guide - Page 157
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each - Sharp MX-3116N | Operation Guide - Page 158
COPIER Special Modes Pamphlet Copy OK Cancel OK 3 Original 1-Sided 2-Sided Left Binding Right Binding Cover Setting (1) (2) (3) Select pamphlet copy settings. (1) If the original is 1-sided, - Sharp MX-3116N | Operation Guide - Page 159
COPIER Special Modes Pamphlet Copy OK Cancel OK 5 Original 1-Sided 2-Sided Left Binding Right Binding Cover Setting Touch the [OK] key. You will return to the - Sharp MX-3116N | Operation Guide - Page 160
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a of originals into multiple sets. Because all originals are copied as a single job, you are saved the trouble of sorting the copies that would be required if the originals were divided into separate copy jobs. When scanning - Sharp MX-3116N | Operation Guide - Page 161
COPIER Insert the next set of originals and press the [COLOR START] key or the [BLACK & WHITE START] key. Repeat this step until all originals have - Sharp MX-3116N | Operation Guide - Page 162
COPIER Changing the copy settings for each set of originals The copy The color mode cannot be changed with the [Color Mode] key. • The original size cannot be changed manually with the [Original] key. If the automatic original detection function is operating, the original size will be detected - Sharp MX-3116N | Operation Guide - Page 163
COPIER USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same network can be used to run a large copy - Sharp MX-3116N | Operation Guide - Page 164
COPIER Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [COLOR START] key - Sharp MX-3116N | Operation Guide - Page 165
COPIER In this situation... If a machine runs out of paper If either the master machine or the slave machine run out of paper, the machine that - Sharp MX-3116N | Operation Guide - Page 166
COPIER USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy - Sharp MX-3116N | Operation Guide - Page 167
COPIER INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy - Sharp MX-3116N | Operation Guide - Page 168
COPIER (3) (2) (1) (4) Covers/Inserts Front Cover Setting Cancel OK Paper Tray Bypass Tray 8½x11 Plain (A) (B) Print on Front Cover Yes No 1-Sided 2-Sided 4 Select cover settings. (1) If - Sharp MX-3116N | Operation Guide - Page 169
COPIER 6 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover OK Cancel OK Inserts Setting Insertion Type A Insertion Type B Insertion Settings Tray Settings Page Layout - Sharp MX-3116N | Operation Guide - Page 170
COPIER INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper - Sharp MX-3116N | Operation Guide - Page 171
COPIER (3) (2) (1) (4) Covers/Inserts Insertion Type A Settings Cancel OK Paper Tray Bypass Tray 8½x11 Plain (A) (B) Print on Insert Sheets Yes No 1-Sided 2-Sided 4 Select insert settings. (1) If - Sharp MX-3116N | Operation Guide - Page 172
COPIER 6 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover )" (page 2-155). The [CLEAR] key ( ) can be pressed to return the setting of the selected item to the default value. If you make a mistake, press the [CLEAR] key ( ) and then enter the correct number. (3) Touch the - Sharp MX-3116N | Operation Guide - Page 173
COPIER 8 Special Modes Covers/Inserts Cover Setting Front Cover Back Cover OK Cancel OK Inserts Setting Insertion Type A Insertion Type B Insertion Settings Tray Settings Page Layout - Sharp MX-3116N | Operation Guide - Page 174
COPIER CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion - Sharp MX-3116N | Operation Guide - Page 175
COPIER Example: Touch insert A at page 4 Covers/Inserts Page Layout OK Insertion Type A 4/- Insertion Type B 7/- Insertion Type B 9/- 1 Insertion Type A 1 12/- Touch the key of the page - Sharp MX-3116N | Operation Guide - Page 176
COPIER 5 Covers/Inserts Insertion Modify Insertion Type A Tray 1 8½x11 Plain Insertion Type B Bypass Tray 8½x11 Plain OK Insertion Page 5 Enter Insertion Total:4 Change the settings for - Sharp MX-3116N | Operation Guide - Page 177
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency - Sharp MX-3116N | Operation Guide - Page 178
COPIER (1) (2) Special Modes Transparency Inserts OK Cancel OK 4 Paper Tray Tray1 8½x11 Plain Print on Insert Sheets Yes No (A) Select insert settings. (1) Select whether or not - Sharp MX-3116N | Operation Guide - Page 179
COPIER COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to - Sharp MX-3116N | Operation Guide - Page 180
COPIER (1) Special Modes Multi Shot 2in1 4in1 (3) (2) (4) OK Cancel OK Layout Border 3 Select the number of originals to be copied onto one sheet of paper, the - Sharp MX-3116N | Operation Guide - Page 181
COPIER COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies - Sharp MX-3116N | Operation Guide - Page 182
COPIER (1) Special Modes Book Copy (2) OK Cancel OK 2 Left Right Binding Binding Cover Setting Select book copy settings. (1) Select the binding position ([Left Binding] or [Right - Sharp MX-3116N | Operation Guide - Page 183
COPIER Special Modes Book Copy 4 Left Binding Right Binding OK Cancel OK Cover Setting Touch the [OK] key. You will return to the base screen of - Sharp MX-3116N | Operation Guide - Page 184
8 Place next original. Press [Start]. When finished, press [Read-End]. Read-End To cancel scanning and copying... Press the [STOP] key ( ). COPIER Touch the [Read-End] key. Copying will begin. • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added - Sharp MX-3116N | Operation Guide - Page 185
COPIER COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab - Sharp MX-3116N | Operation Guide - Page 186
COPIER Tab copying with a right binding Originals Originals Placing the originals • Document feeder tray Loading tab paper 1 1 Final image Insert the originals so that the side - Sharp MX-3116N | Operation Guide - Page 187
COPIER Load the tab paper. Reverse side When using the bypass tray, place the paper with the tab copy... Touch the [Cancel] key in the screen of step 3. System Settings (Administrator): Initial Tab Copy Setting The default image shift width can be set from 0" to 5/8" (0 mm to 20 mm). The factory - Sharp MX-3116N | Operation Guide - Page 188
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse - Sharp MX-3116N | Operation Guide - Page 189
COPIER (1) Special Modes Card Shot (2) OK Cancel OK X 3 3 8 (1~8 1/2) inch Y 2 1 8 (1~8 1/2) inch Fit to Page Size Reset (A) (B) 4 Select card shot settings. (1) Enter the original size. With the [X] key - Sharp MX-3116N | Operation Guide - Page 190
COPIER • The original must be placed on the document glass. • Copying is only possible on standard (25 mm to 210 mm) can be entered for both the horizontal and vertical dimensions. The factory default settings are 3-3/8" (86 mm) for X (the width) and 2-1/8" (54 mm) for Y (the height). 2-83 Contents - Sharp MX-3116N | Operation Guide - Page 191
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. In addition, - Sharp MX-3116N | Operation Guide - Page 192
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. 1 Place the original. Place the original face up in the document feeder - Sharp MX-3116N | Operation Guide - Page 193
COPIER 4 Special Modes Stamp Date Page Numbering Stamp Text Watermark Special Modes Stamp 5 Date Stamp Page Text Numbering Watermark Cancel OK OK 1 2 Layout Cancel OK OK 1 2 - Sharp MX-3116N | Operation Guide - Page 194
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original - Sharp MX-3116N | Operation Guide - Page 195
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, color, format, and page (first page only - Sharp MX-3116N | Operation Guide - Page 196
Stamp Date YYYY/MM/DD MM/DD/YYYY DD/MM/YYYY MM DD, YYYY 4 COPIER Cancel OK Print Color Bk(Black) APR/04/2013 Date Change First Page All Pages Check the displayed date. If you need to change the - Sharp MX-3116N | Operation Guide - Page 197
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, color, size, density, and - Sharp MX-3116N | Operation Guide - Page 198
COPIER Stamp Stamp CONFIDENTIAL FOR YOUR INFO. URGENT PRELIMINARY IMPORTANT TOP SECRET PRIORITY DO NOT COPY DRAFT FINAL COPY PLEASE REPLY Cancel OK Print Color Bk 1 2 3 - Sharp MX-3116N | Operation Guide - Page 199
Printing the page number at the bottom center of the paper. COPIER 1 2 3 1 Touch the [Page Numbering] key in (Black) Total Page Auto Manual 1 Page Page Number Enter can be pressed to return the setting of the selected item to the default value. If you make a mistake, press the [CLEAR] key ( ) - Sharp MX-3116N | Operation Guide - Page 200
COPIER 3 Stamp Page Numbering Page Numbering Format 1,2,3.. (1),(2),(3).. -1-,-2-,-3-.. P.1,P.2,P.3.. ,,.. 1/5,2/5,3/5.. Cancel OK Print Color Bk(Black) Total Page Auto Manual to return the setting of the selected item to the default value. If you make a mistake, press the [CLEAR - Sharp MX-3116N | Operation Guide - Page 201
COPIER 6 Stamp Page Number Auto Manual OK First Number 1 Last Number Auto Printing Starts from if the covers/inserts are counted and if they are copied on. 8 Stamp Page Number Auto Manual OK First Number 1 Last Number Auto Printing Starts from Page 1 Covers/Inserts Counting Touch the - Sharp MX-3116N | Operation Guide - Page 202
COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position - Sharp MX-3116N | Operation Guide - Page 203
used text strings can be stored. Example: Printing "April 2013 Planning Meeting" in the top left corner of the paper April 2013 Planning Meeting COPIER 1 Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-85). 2 Stamp Text Pre-Set - Sharp MX-3116N | Operation Guide - Page 204
COPIER 4 Stamp Text AAA AAA Pre-Set Recall Store/Delete Cancel OK First Page Print Color Bk(Black) Direct Entry All Pages Touch the [Print Color] - Sharp MX-3116N | Operation Guide - Page 205
Storing, editing, and deleting text strings COPIER 1 Touch the [Text] key in the stamp selection screen. See OK] key. The text entry screen will close. • To edit or delete a text string, follow the instructions below. To edit or delete a text string... 3 • When the key with the text string is - Sharp MX-3116N | Operation Guide - Page 206
.01 AAA AAA No.03 CCC CCC No.05 No.07 No.09 No.02 BBB BBB No.04 No.06 No.08 No.10 COPIER Touch the [Back] key. Back You will return to the screen of step 2. To copy using a stored text string, continue from step 2 of 1 "PRINTING TEXT - Sharp MX-3116N | Operation Guide - Page 207
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. 1 - Sharp MX-3116N | Operation Guide - Page 208
COPIER Stamp Move Select the location to move the selected item. 4 Touch the key of the desired destination OK position. The touched position key is highlighted - Sharp MX-3116N | Operation Guide - Page 209
COPIER ADDING A WATERMARK TO A COPY (Watermark) When making a copy, specific text can be added to the copy as a watermark. The color, density, angle, and pages (first - Sharp MX-3116N | Operation Guide - Page 210
COPIER Stamp Watermark CONFIDENTIAL FOR YOUR INFO. URGENT PRELIMINARY IMPORTANT TOP SECRET PRIORITY DO NOT COPY DRAFT FINAL COPY PLEASE REPLY Cancel Print Color Bk 1 2 3 Angle (+ - Sharp MX-3116N | Operation Guide - Page 211
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit - Sharp MX-3116N | Operation Guide - Page 212
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2" x 2-1/2" size or 2-1/8" x 3-5/8" size (130 - Sharp MX-3116N | Operation Guide - Page 213
COPIER Select the special modes. (1) Touch the [Special Modes] key. 2 (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo - Sharp MX-3116N | Operation Guide - Page 214
COPIER CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple - Sharp MX-3116N | Operation Guide - Page 215
COPIER (B) Ready to scan for copy. Copies will be delivered in 2 parts. Image Edit OK Multi-Page Enlargement Border Print Cancel OK Enlargement Size (Inch) 22x17 - Sharp MX-3116N | Operation Guide - Page 216
COPIER 4 Image Edit Multi-Page Enlargement Enlargement Size (Inch) 22x17 22x34 34x44 44x68 based on the selected original size and enlargement size. (The paper size and ratio cannot be selected manually.) • If no paper trays have the size of paper that was automatically selected, "Load XXX paper - Sharp MX-3116N | Operation Guide - Page 217
REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. COPIER Original Mirror image copy 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select - Sharp MX-3116N | Operation Guide - Page 218
COPIER COPYING 11" x 17" ORIGINALS WITH NO EDGE CUT-OFF (11" x 17" Full Bleed) This feature lets you copy an entire 11" x 17" (A3) size original - Sharp MX-3116N | Operation Guide - Page 219
COPIER Place 12" x 18" (A3W) paper in the bypass tray. 4 Pull out the extension tray, adjust the guides to the width of 12" x 18" (A3W) paper, and place the paper in the bypass tray. After loading the paper, configure the bypass tray settings - Sharp MX-3116N | Operation Guide - Page 220
COPIER COPYING IN THE CENTER OF THE PAPER (Centering) This is used to center the copied image on the paper. This lets you place the image - Sharp MX-3116N | Operation Guide - Page 221
COPIER • The image can be reduced when using the centering function, but not enlarged. • When the original size or the paper size is displayed as a special - Sharp MX-3116N | Operation Guide - Page 222
COPIER REVERSING WHITE AND BLACK IN A COPY (B/W Reverse) This is used to reverse black and white in a copy to create a negative image. This function can only be used for black and white copying. Originals with large black areas (which use a large amount of toner) can be copied using Black/White - Sharp MX-3116N | Operation Guide - Page 223
COPIER When this function is selected, the "Original Image Type" setting for exposure adjustment automatically changes to "Text". To cancel B/W reverse... Touch the [B/W Reverse] key in the screen of step 3 so that it is not highlighted. 2-116 Contents - Sharp MX-3116N | Operation Guide - Page 224
COPIER [Color Adjustments] KEY When the [Color Adjustments] key is touched in Mixed Size Original Slow Scan Mode Special Modes OK Color Adjustments OK (1) (2) RGB Adjust Sharpness (4) (5) Color Balance Brightness (3) Suppress Background (6) Intensity (1) [RGB Adjust] key + - Sharp MX-3116N | Operation Guide - Page 225
COPIER ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three color components R (red), G (green), - Sharp MX-3116N | Operation Guide - Page 226
COPIER ADJUSTING THE SHARPNESS OF AN IMAGE (Sharpness) This is used to sharpen an image or make it softer. Soft Sharp 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch - Sharp MX-3116N | Operation Guide - Page 227
COPIER WHITENING FAINT COLORS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] Light areas are suppressed. The lightness level at - Sharp MX-3116N | Operation Guide - Page 228
COPIER Press the [COLOR START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as - Sharp MX-3116N | Operation Guide - Page 229
COPIER ADJUSTING THE COLOR (Color Balance) The color, tone, and density of color copies can be adjusted. Light Dark 12345678 Each of the colors yellow, cyan, - Sharp MX-3116N | Operation Guide - Page 230
COPIER (1) (2), (3) (5) Color Adjustments Color Balance OK Cancel OK Y 1 2 3 4 5 6 7 8 All M C around the letter in a key is highlighted, the settings have been changed from the factory default settings. (2) Select the gradation to be adjusted. Select the gradation with the keys. Touch - Sharp MX-3116N | Operation Guide - Page 231
COPIER ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of color images can be adjusted. Darker Original Brighter 1 Place the original. Place the original face up - Sharp MX-3116N | Operation Guide - Page 232
COPIER ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of color images. Weakening the intensity Original Strengthening the intensity 1 Place - Sharp MX-3116N | Operation Guide - Page 233
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first - Sharp MX-3116N | Operation Guide - Page 234
COPIER Set the number of copies (number of 7 sets) with the numeric keys. Special Modes 2-Sided Copy If you will copy multiple originals using the document - Sharp MX-3116N | Operation Guide - Page 235
COPIER (1) (2) Proof Copy OK 7 Color Mode Paper Select 2-Sided Copy Output Special Modes Change the settings. (1) Touch the key of the setting that you want to - Sharp MX-3116N | Operation Guide - Page 236
COPIER CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is - Sharp MX-3116N | Operation Guide - Page 237
COPIER 4 130 pages of original have been scanned. Copy the scanned data? Cancel OK After scanning is finished, check the number of sheets that were scanned - Sharp MX-3116N | Operation Guide - Page 238
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when 8-1/2" x 14" (B4) originals are mixed in with 11" x 17" (A3) originals, all originals can be - Sharp MX-3116N | Operation Guide - Page 239
COPIER 11" x 17"(A3) Insert the originals face up in the document feeder tray. l When "Same Width" is used Place the originals with the sides that - Sharp MX-3116N | Operation Guide - Page 240
COPIER Press the [COLOR START] key or the [BLACK & WHITE START] key. Copying will begin. 4 To cancel scanning and copying... Press the [STOP] key ( ). • When [Different - Sharp MX-3116N | Operation Guide - Page 241
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent - Sharp MX-3116N | Operation Guide - Page 242
COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [ - Sharp MX-3116N | Operation Guide - Page 243
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings - Sharp MX-3116N | Operation Guide - Page 244
COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. • Depending on the settings of - Sharp MX-3116N | Operation Guide - Page 245
COPIER CHECKING A PREVIEW IMAGE OF A COPY (Preview) You can touch the [Preview] key so that it is highlighted in the base screen and then scan the - Sharp MX-3116N | Operation Guide - Page 246
COPIER To cancel the operation... Press the [CLEAR ALL] key ( ). System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-139 Contents - Sharp MX-3116N | Operation Guide - Page 247
COPIER PREVIEW SCREEN The preview screen is explained below. Preview (1) 0001 /0010 (2) transparency film, 2 in 1/4 in 1, book copy, card shot, image edit menu, color adjustment (excluding sharpness and color balance) • Fine lines (such as borderlines printed by the 2in1/4in1 function) may not - Sharp MX-3116N | Operation Guide - Page 248
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key ( ) on the touch panel is touched. The job status screen shows - Sharp MX-3116N | Operation Guide - Page 249
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. This section explains the job queue screen and the completed jobs screen, which are related to - Sharp MX-3116N | Operation Guide - Page 250
COPIER Job key display Each job key shows the position of the job in Copying" Copying is in progress. "Waiting" The job is waiting to be executed. "Toner Empty" The toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. "Paper Empty" The paper used for the job has - Sharp MX-3116N | Operation Guide - Page 251
COPIER CANCELING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be canceled. Touch the [JOB STATUS] key ( ). 1 (1) (2) Cancel - Sharp MX-3116N | Operation Guide - Page 252
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will - Sharp MX-3116N | Operation Guide - Page 253
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Touch the [JOB STATUS] - Sharp MX-3116N | Operation Guide - Page 254
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can - Sharp MX-3116N | Operation Guide - Page 255
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. 1 LOGOUT Job Programs Press - Sharp MX-3116N | Operation Guide - Page 256
COPIER To store, make selections and press [OK], to delete, press [Cancel]. Cancel OK Select the copy settings that you wish to Color Mode Special Modes - Sharp MX-3116N | Operation Guide - Page 257
COPIER APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following - Sharp MX-3116N | Operation Guide - Page 258
1 2 3 4 5 No copying 2-sided copying 1 2 3 4 5 1-sided copying 1-sided 1 2 3 4 5 copying 6 1-sided copying 2-sided 1 2 3 4 5 copying 6 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 COPIER 2-151 Contents - Sharp MX-3116N | Operation Guide - Page 259
2 1 3 5 4 No copying 2-sided copying 2 1 3 5 4 5 1-sided copying 1-sided 1 2 3 4 copying 1-sided copying 2-sided 1 2 3 4 5 copying 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 6 6 COPIER 2-152 Contents - Sharp MX-3116N | Operation Guide - Page 260
1 2 3 4 5 No copying 2-sided copying 1 2 3 4 5 1-sided copying 1-sided 1 2 3 4 5 copying 6 1-sided copying 2-sided 1 2 3 4 5 copying 6 2-sided copying 1-sided 1 2 3 4 5 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 6 COPIER 2-153 Contents - Sharp MX-3116N | Operation Guide - Page 261
1-sided copying 2 1 3 No copying 2-sided copying 2 1 3 5 4 6 4 1-sided copying 1-sided 1 3 copying 6 1-sided copying 2-sided 1 3 4 5 copying 6 4 2-sided copying 1-sided 1 2 3 copying 6 2-sided copying 2-sided 1 2 3 4 5 copying 6 2-154 COPIER Contents - Sharp MX-3116N | Operation Guide - Page 262
COPIER Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is - Sharp MX-3116N | Operation Guide - Page 263
FREQUENTLY USED PRINT SETTINGS 3-12 • SAVING SETTINGS AT THE TIME OF PRINTING 3-12 • USING SAVED SETTINGS 3-14 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS 3-15 PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE 3-17 • SELECTING PAPER SETTINGS 3-17 • PRINTING 3-18 • SELECTING THE PAPER 3-20 - Sharp MX-3116N | Operation Guide - Page 264
A PRINT JOB 3-76 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT 3-77 APPENDIX PRINTER DRIVER SPECIFICATION LIST 3-78 PRINTER SPECIFICATIONS 3-80 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . 3-62 • DIRECTLY PRINTING A FILE ON AN FTP SERVER 3-63 - Sharp MX-3116N | Operation Guide - Page 265
" in the Software Setup Guide. The explanations in this manual of printing in a Windows environment generally use the screens of the PCL6 printer driver. The printer driver screens may differ slightly depending on the printer driver that you are using. Installing the printer driver in a Macintosh - Sharp MX-3116N | Operation Guide - Page 266
may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. • If the printer drivers appear as icons, click the icon of the printer driver to be used. • If the printer drivers appear as a list, select the name of the - Sharp MX-3116N | Operation Guide - Page 267
(1) (2) PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the - Sharp MX-3116N | Operation Guide - Page 268
) or "Enable Selected Paper Type in Bypass Tray" (enabled by factory default) is enabled in the system settings (administrator), printing will not take place if the paper size or paper type specified in the printer driver is different from the paper size or paper type specified in the settings - Sharp MX-3116N | Operation Guide - Page 269
ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-26 - Sharp MX-3116N | Operation Guide - Page 270
the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication - Sharp MX-3116N | Operation Guide - Page 271
PRINTER (1) (2) Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 - Sharp MX-3116N | Operation Guide - Page 272
is enabled in the system settings (administrator), printing is possible without entering user information if black and white printing is set in the printer driver. For black and white print settings, see "BLACK AND WHITE PRINTING" (page 3-25). The number of pages printed is added to the "Other - Sharp MX-3116N | Operation Guide - Page 273
pressing the [F1] key. * To view Help for a setting in Windows XP/Server 2003, click the button in the upper right-hand corner of the printer driver properties window and then click the setting. Information icon Some restrictions exist on the combinations of settings that can be selected in the - Sharp MX-3116N | Operation Guide - Page 274
settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window. Settings configured on each tab are listed at the time of saving, allowing you to check the settings as you save them. Open - Sharp MX-3116N | Operation Guide - Page 275
(1) (2) 3 PRINTER Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum file - [Tab Paper Print] settings on the [Special Modes] tab (PCL6 only) - The login name, password, user name, and job name entered in the [Job Handling] tab 3-13 Contents - Sharp MX-3116N | Operation Guide - Page 276
window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on - Sharp MX-3116N | Operation Guide - Page 277
using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in - Sharp MX-3116N | Operation Guide - Page 278
PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 4 3-16 Contents - Sharp MX-3116N | Operation Guide - Page 279
be connected to a network. To install the PPD file and configure printer driver settings, see "3. SETUP IN A MACINTOSH ENVIRONMENT" in the Software Setup Guide. SELECTING PAPER SETTINGS Select paper settings in the printer driver before selecting the print command. Select [Page Setup] from the [File - Sharp MX-3116N | Operation Guide - Page 280
The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected. 2 The machine name that appears in the "Printer" menu is normally [SCxxxxxx]. ("xxxxxx" is a sequence of characters that varies depending on the machine model.) Select - Sharp MX-3116N | Operation Guide - Page 281
PRINTER Click the [Print] button. Printing begins. 4 3-19 Contents - Sharp MX-3116N | Operation Guide - Page 282
) or "Enable Selected Paper Type in Bypass Tray" (enabled by factory default) is enabled in the system settings (administrator), printing will not take place if the paper size or paper type specified in the printer driver is different from the paper size or paper type specified in the settings - Sharp MX-3116N | Operation Guide - Page 283
ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER" (page 1-26 - Sharp MX-3116N | Operation Guide - Page 284
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies - Sharp MX-3116N | Operation Guide - Page 285
You can click the (lock) button after entering your login name and password, or user number, to simplify operation the next time you wish to without entering user information if black and white printing is set in the printer driver. For black and white print settings, see "BLACK AND WHITE PRINTING" - Sharp MX-3116N | Operation Guide - Page 286
PROCEDURE (page 3-17) In Windows, view printer driver Help for details on printer driver settings for each printing function. SELECTING THE are printed using Y (Yellow), M (Magenta), C (Cyan) and Bk (Black) toner. Black and White: All pages are printed in black and white. Color data such as - Sharp MX-3116N | Operation Guide - Page 287
PRINTER BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and - Sharp MX-3116N | Operation Guide - Page 288
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following two items: Normal: - Sharp MX-3116N | Operation Guide - Page 289
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when - Sharp MX-3116N | Operation Guide - Page 290
Macintosh (1) PRINTER (2) (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. 3-28 Contents - Sharp MX-3116N | Operation Guide - Page 291
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the - Sharp MX-3116N | Operation Guide - Page 292
, and 16-Up are the same as for 4-Up. • In a Windows environment, the page order can be viewed in the print image in the printer driver properties window. In a Macintosh environment, the page orders are displayed as selections. • In a Macintosh environment, the number of pages that can be printed on - Sharp MX-3116N | Operation Guide - Page 293
Windows (1) PRINTER (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so - Sharp MX-3116N | Operation Guide - Page 294
Macintosh (1) (2) PRINTER (1) Select [Layout]. (2) Select the number of pages per sheet. (3) Select the order of the pages. (4) If you wish to print borderlines, select the desired type of borderline. (4) (3) 3-32 Contents - Sharp MX-3116N | Operation Guide - Page 295
PRINTER STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple the finisher. • For the maximum number of sheets that can be stapled, see "SPECIFICATIONS" in the Start Guide. The maximum number of sheets that can be stapled at once includes any covers and/or inserts that are inserted - Sharp MX-3116N | Operation Guide - Page 296
the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark appears. (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select the staple function or the punch function. • For the staple function, select the number of staples - Sharp MX-3116N | Operation Guide - Page 297
size and other basic settings have already been selected. For the basic procedure for printing and the steps for opening the printer driver properties window, see the following section: + Windows: BASIC PRINTING PROCEDURE (page 3-4) + Macintosh: BASIC PRINTING PROCEDURE (page 3-17) In Windows, view - Sharp MX-3116N | Operation Guide - Page 298
Macintosh (1) PRINTER (2) (1) Select [Printer Features]. (2) Select the "Binding Edge". (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. (3) 3-36 Contents - Sharp MX-3116N | Operation Guide - Page 299
area overlaps the text. When a finisher is installed, the staple function or the punch function can be used with this function. PRINTER Windows (1) (2) (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the "Margin Shift". Select from the "Margin Shift - Sharp MX-3116N | Operation Guide - Page 300
can be printed and overlapping edges can be created (overlap function). Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (1) Click the [Paper] tab. (2) Select the [Poster Printing] checkbox and click the [Poster Settings] button. (3) Select poster settings - Sharp MX-3116N | Operation Guide - Page 301
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 - Sharp MX-3116N | Operation Guide - Page 302
to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom - Sharp MX-3116N | Operation Guide - Page 303
you can also print all lines at the minimum width. (Only for black and white printing.) Windows (This function can be used when the PCL6 printer driver is used.) (1) (2) (1) Click the [Advanced] tab. (2) Adjust the line width. Select a number from the pull-down menu. • The units of line-width - Sharp MX-3116N | Operation Guide - Page 304
. This function can be used to conveniently print a design for a woodblock print or other printing medium. B PRINTER B Windows (This function can be used when the PS printer driver is used.) (1) (2) (1) Click the [Advanced] tab. (2) Select a mirror image setting. If you wish to reverse the - Sharp MX-3116N | Operation Guide - Page 305
PRINTER COLOR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings - Sharp MX-3116N | Operation Guide - Page 306
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a color image in - Sharp MX-3116N | Operation Guide - Page 307
SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Color) Preset color settings are available in the machine's printer driver for various uses. These enable printing using the most suitable color settings for the color image type. Advanced color settings can also be configured to - Sharp MX-3116N | Operation Guide - Page 308
be configured depending on your OS and type of printer driver.) • Windows ICM checkbox: • ColorSync checkbox: • : • Pure Black Print: • Trapping: • Sharpness: • Black Overprint: • CMYK Simulation: • toner color used to print gray areas. Data in black color can be printed with a black toner only - Sharp MX-3116N | Operation Guide - Page 309
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed - Sharp MX-3116N | Operation Guide - Page 310
with a frequently used image or an icon of your own creation. MEMO MEMO Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (2) (1) Click the [Watermarks] tab. (2) Select the image stamp setting. If an image stamp has already been stored, it can be selected - Sharp MX-3116N | Operation Guide - Page 311
120 10 250 Overlay file Windows (This function can be used when the PCL6 or PS printer driver is used.) Create an overlay file. (1) (2) (1) Click the [Advanced] tab. Configure the printer driver settings from the software application that you wish to use to create the overlay file. (2) Click - Sharp MX-3116N | Operation Guide - Page 312
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and - Sharp MX-3116N | Operation Guide - Page 313
Macintosh (1) SCxxxxxx (2) (3) PRINTER (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page. 3-51 Contents - Sharp MX-3116N | Operation Guide - Page 314
the paper source and type if needed. (2) Set [Transparency] for the "Paper Type" of the bypass tray. (3) Macintosh (1) (2) (3) (1) Select [Printer Features]. (2) Select [Transparency Inserts]. (3) Select transparency insert settings. To print the same content on the insert as is printed on - Sharp MX-3116N | Operation Guide - Page 315
print one copy for presentation and one copy as a duplicate. A AAA Windows (This function can be used when the PCL6 or PS printer driver is used.) (1) (1) Click the [Special Modes] tab. (2) Select [Carbon Copy] and click the [Settings] button. (3) Select the carbon copy settings. Select the - Sharp MX-3116N | Operation Guide - Page 316
in the desired page position. Text to be printed on tabs can be entered in [Tab Paper Print] on the [Special Modes] tab of the printer driver properties window, and detailed settings can be configured such as the size of the tabs, the starting position, the distance between tabs, and the page - Sharp MX-3116N | Operation Guide - Page 317
PRINTER Windows Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the settings. (1) (2) (1) Click the [ - Sharp MX-3116N | Operation Guide - Page 318
PRINTER Tab Paper Settings (PCL6, PS only) When you have finished preparing the data to be printed on the tabs in the software application, select the - Sharp MX-3116N | Operation Guide - Page 319
Example: When pages 4 and 8 are specified as page settings. Back is blank Windows (This function can be used when the PCL6 printer driver is used.) (1) (2) (3) (1) Click the [Special Modes] tab. (2) Select [Chapter Inserts] and click the [Settings] button. (3) Select the chapter settings. Enter - Sharp MX-3116N | Operation Guide - Page 320
is used.) (1) (2) (1) Click the [Advanced] tab. (2) Select the [Tandem Print] checkbox . The tandem print function can be used only when the printer driver is installed using a "Custom installation" with "LPR Direct Print (Specify Address/Auto Search)" and checking "Yes" for "Do you want to use - Sharp MX-3116N | Operation Guide - Page 321
(5 to 8 digits) can be set to maintain the secrecy of information in a stored file. When a password is set, the password must be entered to print a stored file from the machine. PRINTER HDD Hold Only This setting is used to hold a print job on the machine's hard drive without printing it. Hold - Sharp MX-3116N | Operation Guide - Page 322
Windows (1) (2) (3) PRINTER (1) Click the [Job Handling] tab. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To enter a password (5 to 8 digit number), click the [Password] checkbox . (3) Select document filing settings. - Sharp MX-3116N | Operation Guide - Page 323
be entered in "User Name" of the job ID in the printer driver. + Windows: PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED ( and custom folder will be printed automatically and then deleted. Files with a password and files that are protected by the document filing function of the machine - Sharp MX-3116N | Operation Guide - Page 324
software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below. PDF/ File Type TIFF JPEG PCL Encrypted PS XPS - Sharp MX-3116N | Operation Guide - Page 325
the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Start Guide. To configure FTP server settings, click [Application Settings] and then [Setting for Print - Sharp MX-3116N | Operation Guide - Page 326
password in the job status screen to begin printing. + PRINTING AN ENCRYPTED PDF FILE (page 3-74) DIRECTLY PRINTING A FILE IN USB MEMORY A file in a USB memory device connected to the machine can be printed from the operation panel of the machine without using the printer driver. When the printer - Sharp MX-3116N | Operation Guide - Page 327
PRINTER (1) (2) (3) COPY IMAGE SEND DOCUMENT FILING File Retrieve Scan to HDD External Data Access HDD Status Ex Data Access FTP 2 USB Memory Network Folder Access the - Sharp MX-3116N | Operation Guide - Page 328
PRINTER Remove the USB memory device from the machine. 5 When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. + PRINTING AN ENCRYPTED PDF FILE (page 3-74) DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the - Sharp MX-3116N | Operation Guide - Page 329
PRINTER Select workgroup. Workgroup Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 2 screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. (3) Touch the key of the network folder. Search 1 - Sharp MX-3116N | Operation Guide - Page 330
PRINTER 3 \\Server 1\User 1 File or Folder Name File-01.tiff Folder01 File-02.tiff the touch panel, touch the [OK] key. When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing. + PRINTING AN ENCRYPTED PDF FILE (page 3-74) 3-68 - Sharp MX-3116N | Operation Guide - Page 331
FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the - Sharp MX-3116N | Operation Guide - Page 332
attachments without using the printer driver. • Configuring settings To procedure for accessing the Web pages, see the Start Guide. • Using E-mail Print To print a file using the e-mail, printing will take place according to the "Printer Default Settings" in the system settings. If you printed a - Sharp MX-3116N | Operation Guide - Page 333
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key ( ) on the touch panel is touched. The - Sharp MX-3116N | Operation Guide - Page 334
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job and the spool screen. (3) Job list (spool screen) Spooled print jobs and encrypted PDF print jobs that require a password to be entered are displayed. (4) Job list (job queue screen) Jobs waiting to be printed appear in the job - Sharp MX-3116N | Operation Guide - Page 335
the print job. A "User Name" can be entered in the printer driver to display the name of the user who executed the job. (4) is waiting to be executed. "Toner Empty" The toner cartridge is out of toner. Replace the toner cartridge with a new cartridge. " password entry wait state. 3-73 Contents - Sharp MX-3116N | Operation Guide - Page 336
moved to the [Job Queue]. 3 No Yes When both a master password and a user password (which is used to open the file) have been set, enter the master password. • To print an encrypted PDF file using the printer driver, enter the password when opening the file on your computer. • Printing is not - Sharp MX-3116N | Operation Guide - Page 337
PRINTER GIVING A PRINT JOB PRIORITY/CANCELING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you - Sharp MX-3116N | Operation Guide - Page 338
PRINTER CANCELING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be canceled. Touch the [JOB STATUS] key ( ). 1 (1) (2) Cancel the job. - Sharp MX-3116N | Operation Guide - Page 339
AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper - Sharp MX-3116N | Operation Guide - Page 340
and output results may vary depending on the type of printer driver being used. Function PCL6 PS Windows PPD*1 Frequently used *2 Paper Paper Size Custom Paper Paper Selection Output tray Convenient printer Pamphlet functions Margin Shift Poster Printing Rotate 180 degrees Zoom/XY - Sharp MX-3116N | Operation Guide - Page 341
PRINTER Function Special functions Different Paper Transparency Inserts Carbon Copy Advanced Color Watermark Image Stamp Overlay Print Mode Font Graphics Mode Selection Toner Save*7 Resident font Selectable download font Other functions Auto Configuration User Authentication Yes Yes Yes Yes - Sharp MX-3116N | Operation Guide - Page 342
MX-2616N: 26 pages/min MX-3116N: 31 pages/min (When printing same document continuously on 8-1/2"x11" (A4) plain paper in non-offset mode, excluding processing time.) Printing resolution Printer driver type 600x600 dpi, 9600 equivalent x 600dpi PCL6, PostScript 3 compatible*1, XPS*3 Supported - Sharp MX-3116N | Operation Guide - Page 343
CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. To use the fax function, the facsimile expansion kit must be installed. BEFORE USING THE MACHINE AS A FAX PREPARATIONS FOR FAX 4-4 • CONNECTION TO THE TELEPHONE LINE 4-4 • SETTING THE - Sharp MX-3116N | Operation Guide - Page 344
FACSIMILE FAX RECEPTION RECEIVING FAXES 4-58 • RECEIVING A FAX 4-59 • RECEIVING A FAX MANUALLY 4-60 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print 4-61 CHECKING THE IMAGE BEFORE PRINTING . . . 4-62 CHECKING THE IMAGE BEFORE FORWARDING 4-63 • IMAGE CHECK SCREEN 4-65 - Sharp MX-3116N | Operation Guide - Page 345
USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection 4-125 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception 4-126 • MAKING AND RECEIVING PHONE CALLS 4-126 CHECKING THE STATUS OF FAX JOBS JOB STATUS SCREEN 4-127 • JOB QUEUE - Sharp MX-3116N | Operation Guide - Page 346
FACSIMILE BEFORE USING THE MACHINE AS A FAX This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to - Sharp MX-3116N | Operation Guide - Page 347
(administrator). The machine will automatically set the dial mode to the type of line you are using. You can also set the "Dial Mode Setting" manually. After setting the dial mode, do not change the setting unless you have a specific reason for changing it. MAKE SURE THE MAIN POWER SWITCH IS - Sharp MX-3116N | Operation Guide - Page 348
system settings of the machine. When the [SYSTEM SETTINGS] key ( ) is touched, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute. If "Disabling of Clock Adjustment" has been enabled in - Sharp MX-3116N | Operation Guide - Page 349
VWXYZ etc. Auto Reception Fax Memory:100% The procedures in this chapter begin from the base screen of fax mode. System Settings (Administrator): Default Display Settings One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched. • Base - Sharp MX-3116N | Operation Guide - Page 350
FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. (1) (2) (3) (4) (5) (6) (7) (8) COPY Ready to send. IMAGE SEND DOCUMENT FILING Speaker Resend Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto - Sharp MX-3116N | Operation Guide - Page 351
Check Setting" is enabled : Both settings are enabled + PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-61) Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Address Review] key Touch this to view a list of the destinations - Sharp MX-3116N | Operation Guide - Page 352
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (10) (11) (1) CCC CCC 0123456789 (2) 5 10 15 To Cc (3) Condition Settings AAA AAA BBB BBB 1 (4) Address Review CCC CCC DDD DDD 2 (5) Address Entry EEE EEE FFF FFF - Sharp MX-3116N | Operation Guide - Page 353
. - Base screen of each mode (scan, Internet fax, fax, or data entry mode) - Address book screen • System Settings (Administrator): Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book. - Index type (alphabetical - Sharp MX-3116N | Operation Guide - Page 354
names, search numbers... When the display order is changed, the display order of the other index tabs also changes. Ordered by search number (default) Ascending names Descending names Freq. ABCD Freq. ABCD Freq. ABCD Index names can be changed using "Custom Index" in the system settings - Sharp MX-3116N | Operation Guide - Page 355
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number Ready to send. Speaker Resend Scan - Sharp MX-3116N | Operation Guide - Page 356
FACSIMILE Select image settings. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100% Select - Sharp MX-3116N | Operation Guide - Page 357
. When transmission ends, image settings and convenient special mode settings are cleared. To cancel scanning... Press the [STOP] key ( ). System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed. 4-15 Contents - Sharp MX-3116N | Operation Guide - Page 358
"-" is entered when the [Pause] key is touched once. System Settings (Administrator): Pause Time Setting This is used to set the length of pauses. The default setting is 2 seconds. 4-16 Contents - Sharp MX-3116N | Operation Guide - Page 359
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialing". It is also possible to store multiple fax - Sharp MX-3116N | Operation Guide - Page 360
Key at Broadcast Setting This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. Factory default setting: The [Next Address] key can be omitted. • System Settings (Administrator): Disable Switching of Display Order This is used to disable - Sharp MX-3116N | Operation Guide - Page 361
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). 1 5 10 15 Condition Settings Address Review Address Entry Global Address Search - Sharp MX-3116N | Operation Guide - Page 362
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. key. This can be done in the base screen of any 1 Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original - Sharp MX-3116N | Operation Guide - Page 363
the key of the LDAP server that you wish to use. If an authentication screen for the LDAP server appears, enter your user name and password. (2) Touch the [OK] key. (3) Search for the destination in the search screen. Enter search characters for the destination and touch the [Search] key. The search - Sharp MX-3116N | Operation Guide - Page 364
changed if needed. For detailed information on each item, see "Address Control" (page 7-16) in "7. SYSTEM SETTINGS".) However, configure the items below manually. To complete the storing procedure, touch the [Exit] key. • [Initial] key: Touch this key to enter the initials that determine where the - Sharp MX-3116N | Operation Guide - Page 365
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. 1 Ready to send. Speaker Resend Scan Internet Fax Fax USB Mem. Scan PC Scan Address - Sharp MX-3116N | Operation Guide - Page 366
keys. Example: Using chain dialing to dial an international number Number to access international telephone service Number to be dialed XXX Entry Using the numeric keys XXX Pause 010 010 Country code This is used to set the length of pauses. The default setting is 2 seconds. 4-24 Contents - Sharp MX-3116N | Operation Guide - Page 367
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the - Sharp MX-3116N | Operation Guide - Page 368
FACSIMILE To fax thick originals or pages of a book, use the document glass. + USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-34) 1 1 Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other - Sharp MX-3116N | Operation Guide - Page 369
11"R and 5-1/2" x 8-1/2" (A4R, B5 and A5) size originals are not rotated for transmission. System Settings (Administrator): Rotation Sending Setting The factory default setting is rotate before transmission. If this setting is disabled, the original will be transmitted in the orientation in which it - Sharp MX-3116N | Operation Guide - Page 370
may be displayed or the original size may not appear. In this event, manually set the correct original size. + Specifying the original scan size (by Detector Setting" in the system settings (administrator). The factory default setting is "Inch-1". List of original size detector settings Selections - Sharp MX-3116N | Operation Guide - Page 371
only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be canceled. Wait briefly and when the connection cannot be established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes. WHEN A - Sharp MX-3116N | Operation Guide - Page 372
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the - Sharp MX-3116N | Operation Guide - Page 373
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Indicator line 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document - Sharp MX-3116N | Operation Guide - Page 374
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Indicator line 1 Place the originals face up in the document feeder tray with the edges aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the - Sharp MX-3116N | Operation Guide - Page 375
FACSIMILE • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct - Sharp MX-3116N | Operation Guide - Page 376
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Original size detector Open the automatic document feeder, place - Sharp MX-3116N | Operation Guide - Page 377
FACSIMILE 3 Press the [BLACK & WHITE START] key. Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. 4 Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is - Sharp MX-3116N | Operation Guide - Page 378
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Original size detector Open the automatic document feeder, place the original face down on the document glass, and - Sharp MX-3116N | Operation Guide - Page 379
FACSIMILE 3 Scan Internet Fax Address Book Original Fax USB Mem. Scan PC Scan Scan: Auto 8½x11 Send: Auto Direct TX Sub Address Exposure Auto Resolution Standard Address Review Special Modes File Quick File Preview Auto Reception Fax Memory:100% Touch the [Direct TX] key. Press - Sharp MX-3116N | Operation Guide - Page 380
IJKL MNOP QRSTU VWXYZ etc. destination. A group key cannot be used. Fax Manual Reception • In addition to specification by one-touch key, a destination can also System Settings (Administrator): Speaker Settings The default volume level of the speaker can be changed in the "Speaker Settings". - Sharp MX-3116N | Operation Guide - Page 381
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast - Sharp MX-3116N | Operation Guide - Page 382
FACSIMILE (2) CCC CCC 0123456789 5 10 15 Condition Settings Address Review Address Entry Global Address Search Sub Address To AAA AAA CCC CCC EEE EEE GGG GGG III III Pause Cc BBB BBB DDD DDD FFF FFF HHH HHH JJJ JJJ Next Address 1 2 Sort Address Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. - Sharp MX-3116N | Operation Guide - Page 383
FACSIMILE 4 Address Review 001 CCC CCC 003 LLL LLL 005 NNN NNN 007 PPP PPP 009 RRR RRR 011 TTT TTT To 002 KKK KKK 004 MMM MMM 006 OOO OOO 008 QQQ QQQ 010 SSS SSS 012 UUU UUU Cc OK Check the destinations and then touch the [OK] key. 1 2 To cancel a specified destination... Touch the key of - Sharp MX-3116N | Operation Guide - Page 384
FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Touch the [JOB STATUS] key ( ). 1 2 Print Job - Sharp MX-3116N | Operation Guide - Page 385
rescan the original.) If the job was stored in a confidential folder or was stored as confidential file, a password entry screen will appear after you touch the [Retry] key. Enter the password. • If the [All Destinations] key is touched in (1), all destinations will be displayed. The [Retry] key - Sharp MX-3116N | Operation Guide - Page 386
the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application. Image data for transmission will be created and sent as a fax - Sharp MX-3116N | Operation Guide - Page 387
FACSIMILE IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto - Sharp MX-3116N | Operation Guide - Page 388
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages 1 Touch the [Original] key. + IMAGE SETTINGS (page 4-45) Fax/Original - Sharp MX-3116N | Operation Guide - Page 389
automatically detected. + STANDARD SIZES (page 4-28) • When the original size is a non-standard size, or if the size is not detected correctly, manually specify the original scan size. + Specifying the original scan size (by paper size) (page 4-48) + Specifying the original scan size (by numerical - Sharp MX-3116N | Operation Guide - Page 390
size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Touch the [Original] key. 1 The automatically - Sharp MX-3116N | Operation Guide - Page 391
4 Fax/Original OK Scan Size 5½x8½ 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [OK] key. FACSIMILE When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-49 Contents - Sharp MX-3116N | Operation Guide - Page 392
Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. Fax/Original Auto 8½x11 Touch the [Size Input] key. OK 3 Manual 5½x8½ 5½x8½R 8½x11 8½x11R 8½x13(213x330) 8½x14 11x17 Long Size AB Inch Size Input Fax/Original Size Input 4 (1), (2) (3) OK Cancel OK - Sharp MX-3116N | Operation Guide - Page 393
FACSIMILE 5 Fax/Original Scan Size X17 Y11 2-Sided Booklet 2-Sided Tablet OK Send Size Auto Image Orientation Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerical values, the send size cannot be specified. • When the automatic - Sharp MX-3116N | Operation Guide - Page 394
Auto 8½x11 100% Send Size Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Send Size] key. (1) 3 Fax/Original Auto Manual 5½x8½ 5½x8½R 8½x11 Manual 8½x11R 8½x13(213x330) 8½x14 11x17 (2) Specify the send size. OK (1) Touch the desired send size key. (2) Touch the [OK - Sharp MX-3116N | Operation Guide - Page 395
FACSIMILE Fax/Original (1) Scan Size Auto 8½x11 129% Send Size 11x17 (2) OK 4 2-Sided Booklet 2-Sided Tablet Image Orientation Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If the wrong orientation is selected here, the image - Sharp MX-3116N | Operation Guide - Page 396
original. Refer the following tables to select appropriate settings. Exposure settings Auto Manual Exposure 1-2 3 4-5 When to select This setting automatically adjusts the exposure of originals is inserted.) System Settings (Administrator): Default Exposure Settings This is used to change the - Sharp MX-3116N | Operation Guide - Page 397
select Select this setting when your original consists of normal-sized text (like the text in this manual). Select this setting when your original has small text or diagrams with fine lines. The original Initial Resolution Setting This is used to change the default resolution setting. 4-55 Contents - Sharp MX-3116N | Operation Guide - Page 398
you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the - Sharp MX-3116N | Operation Guide - Page 399
FACSIMILE PREVIEW CHECK SCREEN This section explains the preview check screen. Preview (1) 0001 /0010 (2) B/W Sender Info (3) Function Rev. (4) Display Rotation Start Sending (5) (6) (7) (1) Preview image A preview of the scanned original appears. If the image is cut off, use the scroll - Sharp MX-3116N | Operation Guide - Page 400
Settings: Receive Setting (page 7-108) This is used to change the fax reception mode. "Auto Reception" should normally be used. Select "Manual Reception" when an extension phone is connected to the machine. • System Settings (Administrator): Allow/Reject Number Setting You can store numbers and - Sharp MX-3116N | Operation Guide - Page 401
password entry screen appears... A password must be entered to print the received fax. When the correct password is entered, the received fax is printed. +PRINTING A PASSWORD due to an error condition such as out of paper, out of toner, or a paper misfeed. The faxes will be printed automatically when - Sharp MX-3116N | Operation Guide - Page 402
Standard Address Review Special Modes File Quick File Fax Memory:100% Fax Manual Reception • When a call is answered by touching the [Speaker] you use an extension phone to answer a call, you can touch the [Fax Manual Reception] key in the touch panel to begin fax reception. You can also use - Sharp MX-3116N | Operation Guide - Page 403
Data Image Check Setting" is enabled in the system settings (administrator), a password can be entered to display the received data list screen. If you wish be retained in memory regardless of whether they were received automatically or manually. • If "Fax Data Receive/Forward" is executed in the - Sharp MX-3116N | Operation Guide - Page 404
a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Depending on the size of the received data, part of the image in the image check screen on the touch panel may - Sharp MX-3116N | Operation Guide - Page 405
it to the addresses recorded in the address book. When this function is enabled, follow the steps below to forward the received image. * The factory default setting is disabled. Depending on the size of the received data, part of the image in the image check screen on the touch panel may - Sharp MX-3116N | Operation Guide - Page 406
4 5 10 15 To Address Review AAA AAA CCC CCC EEE EEE GGG GGG III III Cc BBB BBB DDD DDD FFF FFF HHH HHH JJJ JJJ Start forward Touch the [Start forward.] key. 1 2 Sort Address Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Start forward. FACSIMILE If the screen of step 1 appears when you are - Sharp MX-3116N | Operation Guide - Page 407
IMAGE CHECK SCREEN This section explains the image check screen. Image Check 0123456789 04/04/2013 10:28 FACSIMILE Back 1 / 3 Display Rotation 0001 0010 (1) (2) (3) (1) Information display This shows information on the displayed image. (2) Preview image An image of the selected received - Sharp MX-3116N | Operation Guide - Page 408
cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine Data Print" has been enabled. Enter the password with the numeric keys to begin forwarding. +PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print - Sharp MX-3116N | Operation Guide - Page 409
SETTINGS All inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see the Start Guide. The following explanation assumes that the Web pages have been accessed with administrator rights. To configure inbound routing settings, follow the steps - Sharp MX-3116N | Operation Guide - Page 410
FACSIMILE Enabling the inbound routing function. (1) In the Web page menu, click [Application Settings], [Inbound Routing Settings], and then [Administration Settings]. (2) Select [Enable] in "Inbound Routing" and click the [Submit] button. 1 Users without administrator rights can be prohibited - Sharp MX-3116N | Operation Guide - Page 411
FACSIMILE (2) (3) (4) 3 (8) (7) (6) (5) Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) - Sharp MX-3116N | Operation Guide - Page 412
FACSIMILE (2) Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day & Time] - Sharp MX-3116N | Operation Guide - Page 413
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the - Sharp MX-3116N | Operation Guide - Page 414
FACSIMILE (14) [Transaction Report] key + CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) (page 4-97) (15) [Own Name Select] key + TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) (page 4-100) (16) [Memory Box] key + SENDING A FAX WHEN ANOTHER MACHINE POLLS - Sharp MX-3116N | Operation Guide - Page 415
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same 8-1/2" x 11" (A4) - Sharp MX-3116N | Operation Guide - Page 416
FACSIMILE Place the original. 1 Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Program] key. + SPECIAL MODES (page 4-71) 3 Program - Sharp MX-3116N | Operation Guide - Page 417
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows - Sharp MX-3116N | Operation Guide - Page 418
will be 1/2" (10 mm). To cancel an erase setting... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Erase Width Adjustment The default erase width setting is linked to the copy mode system setting, and can be set from 0" to 1" (0 mm to 20 mm). The factory - Sharp MX-3116N | Operation Guide - Page 419
FACSIMILE TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the - Sharp MX-3116N | Operation Guide - Page 420
FACSIMILE 3 Fax/Special Modes Program Timer Job Build Original Count (2) Erase 2in1 Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode Quick File (3) OK 1 2 Select Dual Page Scan. (1) Touch the [Special Modes] key. + SPECIAL MODES (page 4-71) (2) Touch the [Dual Page Scan] key - Sharp MX-3116N | Operation Guide - Page 421
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when - Sharp MX-3116N | Operation Guide - Page 422
FACSIMILE (1) Fax/Special Modes Timer (2) (3) OK Cancel OK Day of the Week --- Time 10 hh. 00 mm. 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) - Sharp MX-3116N | Operation Guide - Page 423
FACSIMILE SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission 1 2 Landscape- - Sharp MX-3116N | Operation Guide - Page 424
FACSIMILE 3 Fax/Special Modes Program Timer Job Build Original Count (2) Erase 2in1 Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode Quick File (3) OK 1 2 Select 2in1. (1) Touch the [Special Modes] key. + SPECIAL MODES (page 4-71) (2) Touch the [2in1] key so that it is - Sharp MX-3116N | Operation Guide - Page 425
FACSIMILE • Transmission is not possible at a size smaller than the original size. • This function cannot be used in direct transmission mode or when the speaker is used to dial. • The 2in1 function cannot be used when the original is other than 8-1/2" x 11" (A4) or 5-1/2" x 8-1/2" (B5 or A5) size. - Sharp MX-3116N | Operation Guide - Page 426
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Front Transmission Back Example of an 8-1/2" x 11" (A4) size - Sharp MX-3116N | Operation Guide - Page 427
with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enlarge or reduce the image size to the send size, touch the [Fit to Send Size] key - Sharp MX-3116N | Operation Guide - Page 428
FACSIMILE Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Touch the [Read-End] key. 7 Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. • - Sharp MX-3116N | Operation Guide - Page 429
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than - Sharp MX-3116N | Operation Guide - Page 430
FACSIMILE Press the [BLACK & WHITE START] key to scan the first set. 4 To cancel scanning... Press the [STOP] key ( ). Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. 5 To cancel scanning... Press the [STOP] key ( ). - Sharp MX-3116N | Operation Guide - Page 431
FACSIMILE TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and transmit originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine - Sharp MX-3116N | Operation Guide - Page 432
Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 4 To cancel scanning... Press the [STOP] key ( ). • Once mixed size originals has been selected, an original scan size cannot be specified. • When mixed size originals are set, automatic - Sharp MX-3116N | Operation Guide - Page 433
This function helps prevent thin originals from misfeeding. A BC D ABCD Insert the originals face up in the document feeder tray. Adjust the document guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed. 2 Enter the destination fax number. + ENTERING - Sharp MX-3116N | Operation Guide - Page 434
Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. 4 To cancel scanning... Press the [STOP] key ( ). When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in - Sharp MX-3116N | Operation Guide - Page 435
FACSIMILE CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. Indicator - Sharp MX-3116N | Operation Guide - Page 436
FACSIMILE (A) (B) XX pages of original have been scanned. Send the scanned data? (P.x) Cancel OK 5 When scanning ends, check the number of original sheets scanned and touch the [OK] key. Transmission will begin. • When Job Build mode is used, the confirmation message will appear after the [ - Sharp MX-3116N | Operation Guide - Page 437
FACSIMILE STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. 1 Originals Position of stamp 1 Originals are scanned An "O" mark is stamped in - Sharp MX-3116N | Operation Guide - Page 438
". To cancel the stamp function... Touch the [Verif. Stamp] key in the screen of step 3 so that it is no longer highlighted. System Settings (Administrator): Default Verification Stamp This setting is used to always have originals stamped. 4-96 Contents - Sharp MX-3116N | Operation Guide - Page 439
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, - Sharp MX-3116N | Operation Guide - Page 440
System Settings (Administrator): Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports. The factory default setting is . Single Sending: Print Out All Report/ Print Out Error Report Only /No Printed Report Broadcasting: Print Out All Report - Sharp MX-3116N | Operation Guide - Page 441
"page number / total pages". Only the page number is printed when manual transmission or quick online transmission is used. System Settings (Administrator): Date/ the scanned original image. Outside scanned image (factory default setting) Inside scanned image Sender information Originals Sender - Sharp MX-3116N | Operation Guide - Page 442
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch - Sharp MX-3116N | Operation Guide - Page 443
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling - Sharp MX-3116N | Operation Guide - Page 444
3 Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. FACSIMILE • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling - Sharp MX-3116N | Operation Guide - Page 445
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. • This function - Sharp MX-3116N | Operation Guide - Page 446
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a - Sharp MX-3116N | Operation Guide - Page 447
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch - Sharp MX-3116N | Operation Guide - Page 448
FACSIMILE 6 Memory Box - Data Store Memory Box List Original Exposure Scan: Auto Auto 8½x11 Send: Resolution Standard Special Modes Auto Auto Reception Fax Memory:100% Select image settings and special modes. • A program, timer setting, transaction report, polling, verif. stamp and - Sharp MX-3116N | Operation Guide - Page 449
FACSIMILE CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. + SPECIAL MODES ( - Sharp MX-3116N | Operation Guide - Page 450
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. + SPECIAL MODES (page 4-71) - Sharp MX-3116N | Operation Guide - Page 451
(relay broadcast transmission) are possible with other machines that support F-code communication. An F-code* is specified in each communication Telecommunication Union (ITU), which coordinates global telecommunications networks and services. HOW F-CODES WORK A fax that is transmitted with - Sharp MX-3116N | Operation Guide - Page 452
configured in the F-code, do not enter a passcode when dialing that machine. • F-code communication cannot be performed when using the speaker or performing manual transmission. System Settings: Address Book (page 7-16) This is used to store and edit one-touch keys and group keys. 4-110 Contents - Sharp MX-3116N | Operation Guide - Page 453
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents - Sharp MX-3116N | Operation Guide - Page 454
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. (2) Enter the destination fax number. 5 10 15 - Sharp MX-3116N | Operation Guide - Page 455
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is Beep received. 1 A beep - Sharp MX-3116N | Operation Guide - Page 456
the passcode. In the event that you forget the passcode or need to verify the passcode, contact your dealer or nearest SHARP Service Department. System Settings (Administrator): Transaction Report Print Select Setting This setting can be used to have a transaction report printed automatically when - Sharp MX-3116N | Operation Guide - Page 457
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and - Sharp MX-3116N | Operation Guide - Page 458
FACSIMILE (2) Enter the destination fax number. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD Address Entry Global Address Search EEE EEE GGG GGG FFF FFF HHH HHH Sub Address III III JJJ JJJ Sort Address Preview Freq. ABCD EFGH IJKL MNOP - Sharp MX-3116N | Operation Guide - Page 459
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in - Sharp MX-3116N | Operation Guide - Page 460
FACSIMILE Memory Box Polling Memory 3 Data Store Data Check Delete Data Exit Confidential Reception Data Check Touch the [Data Store] key. Memory Box - Data Store Box 1 Box 3 4 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Public Box Back 1 2 Touch the key of - Sharp MX-3116N | Operation Guide - Page 461
. • If other documents have already been stored in the memory box, the document is added to the previously stored documents. • The factory default setting for the number of polling times is "Once" (after the document is transmitted to the receiving machine, it is automatically cleared). 4-119 - Sharp MX-3116N | Operation Guide - Page 462
FACSIMILE CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key. 1 (2) Touch the - Sharp MX-3116N | Operation Guide - Page 463
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes. (1) Touch - Sharp MX-3116N | Operation Guide - Page 464
must be programmed in the F-code relay broadcast memory box in the relay machine. • The end receiving machines do not need to support F-code communication. • This function can be used in combination with a broadcast transmission or timer transmission. An F-code relay request transmission can also - Sharp MX-3116N | Operation Guide - Page 465
FACSIMILE (2) Enter the destination fax number. 5 10 15 To Cc Condition Settings AAA AAA BBB BBB 1 Address Review 2 CCC CCC DDD DDD Address Entry Global Address Search EEE EEE GGG GGG FFF FFF HHH HHH Sub Address III III JJJ JJJ Sort Address Preview Freq. ABCD EFGH IJKL MNOP - Sharp MX-3116N | Operation Guide - Page 466
in your machine. + CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION (page 4-110) • The end receiving machines do not need to support F-code communication. • The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay machine - Sharp MX-3116N | Operation Guide - Page 467
work correctly. • If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest SHARP Service Department. 4-125 Contents - Sharp MX-3116N | Operation Guide - Page 468
page 7-108) To use remote fax reception, set this setting to "Manual Reception". • System Settings (Administrator): Remote Reception Number Setting This is used to change the number used for remote fax reception. The factory default setting is "5". MAKING AND RECEIVING PHONE CALLS You can make and - Sharp MX-3116N | Operation Guide - Page 469
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key ( ) on the touch panel is touched. The job status screen shows the status of - Sharp MX-3116N | Operation Guide - Page 470
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below - Sharp MX-3116N | Operation Guide - Page 471
executed Message Status "Waiting" The job is waiting to be executed. "Retry Mode" The job is being re-attempted due to a communication error or other problem. The day and time are displayed. Timer transmission job (the specified time is displayed) 4-129 Contents - Sharp MX-3116N | Operation Guide - Page 472
• Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" Printed received fax data. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Delete" Deleted received data in the - Sharp MX-3116N | Operation Guide - Page 473
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as - Sharp MX-3116N | Operation Guide - Page 474
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail OK - Sharp MX-3116N | Operation Guide - Page 475
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key - Sharp MX-3116N | Operation Guide - Page 476
FACSIMILE CANCELING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Touch the [JOB STATUS] key ( ). 1 Print Job Scan to Fax Job Internet Fax Select the fax job that you wish to Address 1 Broadcast Set Time - Sharp MX-3116N | Operation Guide - Page 477
FACSIMILE GIVING PRIORITY TO A RESERVED FAX JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Touch the [JOB STATUS] key ( ). 1 - Sharp MX-3116N | Operation Guide - Page 478
be reprinted. System Settings (Administrator): Activity Report Print Select Setting This is used to set the conditions for printing activity reports. The factory default setting is not to print. The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 - Sharp MX-3116N | Operation Guide - Page 479
received. ORIGINAL ERROR Direct transmission or manual transmission was not successful because a misfeed attempted, however, the other machine does not support F-code communication. NO F-CODE F-code communication Code for use by service technicians. REJECTED A fax was sent from a - Sharp MX-3116N | Operation Guide - Page 480
FACSIMILE FACSIMILE SPECIFICATIONS Model MX-FX11 Applicable telephone line Public switched telephone network, PBX Scanning resolution (supports ITU-T standards) 8 x 3.85 lines/mm (Standard), 8 x 7.7 lines/mm (Fine, Fine-Halftone), 8 x 15.4 lines/mm (Super Fine, Super Fine - Halftone), 16 x 15 - Sharp MX-3116N | Operation Guide - Page 481
5-19 • CHECKING AND DELETING THE SELECTED DESTINATIONS 5-20 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5-21 ENTERING AN ADDRESS MANUALLY 5-22 • SPECIFYING A NETWORK FOLDER 5-23 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5-25 USING THE RESEND FUNCTION 5-27 TRANSMITTING - Sharp MX-3116N | Operation Guide - Page 482
5-111 • INFORMATION APPEARING IN THE RESULT COLUMN 5-111 INTERNET FAX RECEPTION FUNCTIONS RECEIVING AN INTERNET FAX 5-112 • MANUALLY RECEIVING INTERNET FAXES 5-113 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print 5-114 CHECKING THE IMAGE BEFORE PRINTING . . 5-115 CHECKING - Sharp MX-3116N | Operation Guide - Page 483
, software must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. For the system requirements of the software, see the manual (PDF format) or the Readme file on the CD-ROM. For the procedures for installing the software, see the "Sharpdesk Installation - Sharp MX-3116N | Operation Guide - Page 484
an Internet fax. Reception of Internet faxes is also possible. The machine supports Direct SMTP, which lets you directly send Internet faxes within your company to scan a document or image. To use PC Scan, the scanner driver must be installed from the "Software CD-ROM" that accompanies the machine. - Sharp MX-3116N | Operation Guide - Page 485
name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These will be used when a sender is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. Before using Internet - Sharp MX-3116N | Operation Guide - Page 486
, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. (Administrator rights are required.) • Basic network scanner settings To configure network scanner settings, click - Sharp MX-3116N | Operation Guide - Page 487
can be stored in the machine as destinations of Scan to Desktop, see the number of licenses indicated in the "Sharpdesk Installation Guide". To store more destinations, a license kit is required. Store Scan to Desktop destinations by installing Network Scanner Tool on each computer. 5-7 Contents - Sharp MX-3116N | Operation Guide - Page 488
FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes attempts when the connection cannot be established because the line is busy. The factory default setting is 2 attempts at an interval of 3 minutes. When a communication error - Sharp MX-3116N | Operation Guide - Page 489
: Auto Address Entry Exposure Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception (9) (10) (13) (12) (16) (17) (1) Mode select keys Use these keys to switch between copy, image send, and document filing - Sharp MX-3116N | Operation Guide - Page 490
enabled : Both settings are enabled + PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) Fax Manual Reception] key Touch this key to receive an Internet fax manually. + MANUALLY is touched. System Settings (Administrator): Default Display Settings One of the following screens - Sharp MX-3116N | Operation Guide - Page 491
the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages. The following keys appear by factory default: • [Address Review] key Touch this key to display a list of the destinations that have been selected in the address book. This is the - Sharp MX-3116N | Operation Guide - Page 492
. + CHECKING AND DELETING THE SELECTED DESTINATIONS (page 5-20) (5) [Address Entry] key Touch this key to manually enter a destination address instead of using a one-touch key. + ENTERING AN ADDRESS MANUALLY (page 5-22) (6) [Global Address Search] key When the use of an LDAP server has been enabled - Sharp MX-3116N | Operation Guide - Page 493
Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen. • System Settings (Administrator): Default Display Settings One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched - Sharp MX-3116N | Operation Guide - Page 494
names, descending names. When the display order is changed, the display order of the other index tabs also changes. Ordered by search number (default) Ascending names Descending names Freq. ABCD Freq. ABCD Freq. ABCD Index names can be changed using "Custom Index" in the system settings - Sharp MX-3116N | Operation Guide - Page 495
FROM THE ADDRESS BOOK (page 5-18) + RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 5-25) • [Address Entry] key: + ENTERING AN ADDRESS MANUALLY (page 5-22) • key: + USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-21) • [Resend] key: + USING THE RESEND FUNCTION (page 5-27) Select - Sharp MX-3116N | Operation Guide - Page 496
used in Internet fax mode. • After the original is scanned, the settings revert to the default settings. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after - Sharp MX-3116N | Operation Guide - Page 497
size may be displayed or the original size may not appear. In this event, manually set the correct original size. + Specifying the original scan size (by paper size) Setting" in the system settings (administrator). The factory default setting is "Inch-1". List of original size detector settings - Sharp MX-3116N | Operation Guide - Page 498
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored - Sharp MX-3116N | Operation Guide - Page 499
Key at Broadcast Setting This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. Factory default setting: the [Next Address] key can be omitted. • System Settings (Administrator): Disable Switching of Display Order This is used to disable - Sharp MX-3116N | Operation Guide - Page 500
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). 1 5 10 15 Condition Settings Address Review - Sharp MX-3116N | Operation Guide - Page 501
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the of the modes or in the address book screen. key. This can be done in the base screen of any 1 Scan Internet Fax Address Book Original Address Entry - Sharp MX-3116N | Operation Guide - Page 502
Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered. (2) Display the address input screen. 1 5 10 15 Condition Settings Address Review Address Entry Global Address Search To AAA AAA CCC CCC EEE EEE GGG - Sharp MX-3116N | Operation Guide - Page 503
be directly specified. Select [Network Folder] in step 2 on the previous page and follow the steps below. Network Folder Folder Path 1 User Name Password Cancel OK Browse Touch the [Browse] key. • To directly enter a folder, touch the [Folder Path] key. A text entry screen will appear. • If - Sharp MX-3116N | Operation Guide - Page 504
or computer that you wish to access. If a screen appears prompting you to enter a user name and password, check with your server administrator and enter the appropriate user name and password. Cancel (4) Search OK 1 3 (3) Touch the key of the network folder. (4) Touch the [OK] key. You will - Sharp MX-3116N | Operation Guide - Page 505
the key of the LDAP server that you wish to use. If an authentication screen for the LDAP server appears, enter your user name and password. (2) Touch the [OK] key. (3) Search for the destination in the search screen. Enter search characters for the destination and touch the [Search] key. The search - Sharp MX-3116N | Operation Guide - Page 506
page 7-16) in "7. SYSTEM SETTINGS".) However, configure the items below manually. To complete the storing procedure, touch the [Exit] key. • [ mail. Default format settings have already been configured; however, selecting format settings when you store a destination saves you the trouble of selecting - Sharp MX-3116N | Operation Guide - Page 507
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. 1 Ready to send. Resend Scan Internet Fax - Sharp MX-3116N | Operation Guide - Page 508
Cancel] key in the touch panel and then follow the procedure below. When "Default Address Setting" is set to "Apply E-mail address of the user for a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Originals cannot be scanned in succession from both the automatic document - Sharp MX-3116N | Operation Guide - Page 509
key, a destination can also be specified by a search number. Destinations for Scan to E-mail and Scan to Network Folder can also be manually entered or looked up in a global address book. For more information, see "ENTERING DESTINATIONS" (page 5-18). System Settings (Administrator): Bcc Setting This - Sharp MX-3116N | Operation Guide - Page 510
PDF is selected for the file format, you will be prompted to enter a password when you press the [START] key. Please enter encrypt PDF password. Cancel Entry Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the [OK] key. The recipient must - Sharp MX-3116N | Operation Guide - Page 511
color mode and file format, the file compression method for broadcasting, the file size limit for Scan to E-mail, and the default sender and destination. • System Settings (Administrator): Pre-Setting Mail Signature Use this setting to specify whether or not a mail signature is added at the end - Sharp MX-3116N | Operation Guide - Page 512
in the Web page are used. • If the sender name is not changed, the name set in "Default Sender Set" in the system settings is used. If this is not configured, the reply address in [Network Settings] - [Services Settings] - [SMTP Settings] in the Web pages is used. (Administrator rights are required - Sharp MX-3116N | Operation Guide - Page 513
SCANNER/INTERNET FAX Send Settings OK To change the file name, touch the [File Name] key. 4 Subject File Name Reply-To Sub: Schedule coordination meeting • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or Scan to Network - Sharp MX-3116N | Operation Guide - Page 514
Reply to' to Cc Body Entry Clear All OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the body changed to 6, 12, or 18. • System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that - Sharp MX-3116N | Operation Guide - Page 515
a capacity of no more than 32 GB. • When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Originals cannot be scanned in succession from both the automatic - Sharp MX-3116N | Operation Guide - Page 516
SCANNER/INTERNET FAX (2) (1) Scan Stored to File Name Internet Fax Original Fax Scan: USB Mem. Scan PC Scan Auto 8½x11 Send: Auto Exposure Auto Text Resolution 200X200dpi File Format PDF PDF Color Mode Auto/Grayscale Mono2 Switch to USB memory mode and display the image settings - Sharp MX-3116N | Operation Guide - Page 517
is selected for the file format, you will be prompted to enter a password when you press the [START] key. Please enter encrypt PDF password. Cancel Entry Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the [OK] key. The recipient must - Sharp MX-3116N | Operation Guide - Page 518
27) This is used to check the connection of a USB device to the machine. • System Settings (Administrator): Scan Settings This is used to set the default color mode and file format. • System Settings (Administrator): Disable Scan Function The use of PC scan mode and USB memory mode can be prohibited - Sharp MX-3116N | Operation Guide - Page 519
SCANNER/INTERNET FAX SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB memory. If a folder is not specified, the file will be stored on the first level of the USB memory. 1 Scan - Sharp MX-3116N | Operation Guide - Page 520
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT" (page 1-65) in "1. BEFORE USING THE MACHINE". - Sharp MX-3116N | Operation Guide - Page 521
the [Cancel] key in the touch panel and follow the steps below. When "Default Address Setting" is set to "Apply E-mail address of the user for login.", . For a 5-1/2" x 8-1/2"R (A5R) size original, enter the original size manually. • Image rotation 8-1/2" x 11" and 5-1/2" x 8-1/2"R (A4, B5R, - Sharp MX-3116N | Operation Guide - Page 522
Scan Auto 8½x11 Send: Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception Switch to Internet fax mode and display the image settings screen. (1) Touch the [Internet Fax] tab. (2) Touch the [Original] key - Sharp MX-3116N | Operation Guide - Page 523
(Administrator): Pre-Setting Mail Signature Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a mail signature is not added. 5-43 Contents - Sharp MX-3116N | Operation Guide - Page 524
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web - Sharp MX-3116N | Operation Guide - Page 525
Subject Sub: Schedule coordination meeting File Name Material for planning meeting 5 Body Text Body Entry Clear All OK Thank you for your continuous support. We have attached scanned data, which you have requested. Enter the body text and touch the [OK] key. • To select a pre-set message - Sharp MX-3116N | Operation Guide - Page 526
Send Settings OK Touch the [OK] key. 7 Subject File Name Sub: Schedule coordination meeting Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be - Sharp MX-3116N | Operation Guide - Page 527
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission - Sharp MX-3116N | Operation Guide - Page 528
SCANNER/INTERNET FAX (3) (2) Specify the destination. 5 10 15 To Cc (1) Touch the [Address Book] key in the base Condition Settings AAA AAA BBB BBB 1 screen. Address Review CCC CCC DDD DDD 2 (2) Touch the one-touch key of the desired Address Entry Global Address Search EEE EEE GGG - Sharp MX-3116N | Operation Guide - Page 529
SCANNER/INTERNET FAX Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the - Sharp MX-3116N | Operation Guide - Page 530
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this - Sharp MX-3116N | Operation Guide - Page 531
SCANNER/INTERNET FAX (1) (2) Display details on the broadcast Print Job Scan to Fax Job Internet Fax transmission. Address Start Time Pages Status (1) Touch the key of the completed broadcast Broadcast0001 Broadcast0002 10:00 04/01 010/003 NG000000 10:05 04/01 001/001 Send OK Job Queue - Sharp MX-3116N | Operation Guide - Page 532
same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in Fax driver must be installed and then updated using the CD-ROM that accompanies the Internet fax expansion kit. For more information, see the Software Setup Guide. - Sharp MX-3116N | Operation Guide - Page 533
SCANNER/INTERNET FAX IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax Address Book Original Fax Scan: USB Mem. Scan PC Scan Auto - Sharp MX-3116N | Operation Guide - Page 534
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings - Sharp MX-3116N | Operation Guide - Page 535
automatically detected. + STANDARD SIZES (page 5-17) • When the original size is a non-standard size, or if the size is not detected correctly, manually specify the original scan size. + Specifying the original scan size (by paper size) (page 5-56) + Specifying the original scan size (by numerical - Sharp MX-3116N | Operation Guide - Page 536
size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the image - Sharp MX-3116N | Operation Guide - Page 537
Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Scan Size] key. Scan/Original Auto 8½x11 OK Touch the [Size Input] key. 3 Manual 5½x8½ 5½x8½R 8½x11 8½x11R 8½x13(216x330) 8½x14 11x17 Long Size AB Inch Size Input Scan/Original Size Input 4 (1), (2) (3) OK Cancel OK - Sharp MX-3116N | Operation Guide - Page 538
SCANNER/INTERNET FAX 5 Scan/Original Scan Size X17 Y11 2-Sided Booklet 2-Sided Tablet OK Send Size Auto Image Orientation Touch the [OK] key. The specified size appears in the [Scan Size] key. • When the scan size is specified by numerical values, the send size cannot be specified. • When the - Sharp MX-3116N | Operation Guide - Page 539
100% Send Size Auto 8½x11 Auto 2-Sided Booklet 2-Sided Tablet Image Orientation Touch the [Send Size] key. (1) 3 Scan/Original Auto Manual 5½x8½ 5½x8½R 8½x11 Manual 8½x11R 8½x13(216x330) 8½x14 11x17 (2) Specify the send size. OK (1) Touch the desired send size key. (2) Touch the [OK - Sharp MX-3116N | Operation Guide - Page 540
SCANNER/INTERNET FAX Scan/Original Scan Size 129% Send Size Auto 8½x11 11x17 (2) OK 4 2-Sided 2-Sided Booklet Tablet Image Orientation Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct when sending - Sharp MX-3116N | Operation Guide - Page 541
of faint text. How to select the original image type (Scan mode, USB memory mode and Data entry mode) Auto Setting Text/Prtd. Photo Manual Text/Photo Text Photo Printed Photo Map Description The original image type is automatically selected to match the original. This mode provides the best - Sharp MX-3116N | Operation Guide - Page 542
, and lightens when the key is touched. (3) Touch the [OK] key. (1) Touch the [Manual] key. (2) Adjust the exposure with the keys. The exposure darkens when the key is touched, of originals is inserted.) System Settings (Administrator): Default Exposure Settings This is used to change the - Sharp MX-3116N | Operation Guide - Page 543
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. 1 (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. + IMAGE SETTINGS (page 5-53) Scan mode, USB memory mode, Data entry - Sharp MX-3116N | Operation Guide - Page 544
illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large (Administrator): Initial Resolution Setting This is used to change the default resolution setting. CHANGING THE FILE FORMAT Changing the format (Scan - Sharp MX-3116N | Operation Guide - Page 545
SCANNER/INTERNET FAX (1) Scan/File Format File Type PDF PDF/A Encrypt PDF Programmed TIFF XPS (2) Compression Mode None MH (G3) MMR (G4) OK B/W Color/Gray Specified Pages per File (1-99) 3 (2) Scan/File Format File Type PDF TIFF PDF/A Encrypt PDF Programmed XPS JPEG (3) (1) - Sharp MX-3116N | Operation Guide - Page 546
the file format is set to Encrypt PDF, a screen prompting you to enter a password will appear when the [START] key is pressed to start scan send transmission. • key in the displayed screen to open the keyboard screen. Enter a password (maximum of 32 characters) and touch the [OK] key. Scanning and - Sharp MX-3116N | Operation Guide - Page 547
normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet Setting This is used to set the default compression mode for Internet fax transmission. 5-67 Contents - Sharp MX-3116N | Operation Guide - Page 548
mode to be used when the [BLACK & WHITE START] key is pressed. (3) Touch the [OK] key. • System Settings (Administrator): Default Color Mode Settings The default color mode can be changed. • System Settings (Administrator): Disable Change of B/W Setting in Auto Mode This prohibits selection of the - Sharp MX-3116N | Operation Guide - Page 549
you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the - Sharp MX-3116N | Operation Guide - Page 550
SCANNER/INTERNET FAX PREVIEW CHECK SCREEN This section explains the preview check screen. Preview (1) 0001 /0010 (2) B/W Sender Info (3) Function Rev. (4) Display Rotation Start Sending (5) (6) (7) (1) Preview image A preview of the scanned original appears. If the image is cut off, use - Sharp MX-3116N | Operation Guide - Page 551
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch - Sharp MX-3116N | Operation Guide - Page 552
SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-71). 1st screen 2nd screen Internet Fax/Special Modes OK Internet Fax/Special Modes - Sharp MX-3116N | Operation Guide - Page 553
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose 8-1/2" x 11" (A4) size documents are scanned into a file - Sharp MX-3116N | Operation Guide - Page 554
SCANNER/INTERNET FAX Select the special modes. 2 (1) Touch the [Special Modes] key. (2) Touch the [Program] key. + SPECIAL MODES (page 5-71) 3 Program Program 1 Program 3 Program 5 Program 7 Program 9 Program 11 (1) Program 2 Program 4 Program 6 Program 8 Program 10 Program 12 (2) OK 1 2 - Sharp MX-3116N | Operation Guide - Page 555
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only - Sharp MX-3116N | Operation Guide - Page 556
will be 1/2" (10 mm). To cancel the erase setting... Touch the [Cancel] key in the screen of step 4. System Settings (Administrator): Erase Width Adjustment The default erase width setting is linked to the copy mode system setting, and can be set from 0" to 1" (0 mm to 20 mm). The factory - Sharp MX-3116N | Operation Guide - Page 557
SCANNER/INTERNET FAX SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right - Sharp MX-3116N | Operation Guide - Page 558
SCANNER/INTERNET FAX Select the special modes. 3 (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. + SPECIAL MODES (page 5-71) 4 Scan/Special Modes Program Timer Job Build Original Count (1) Erase Suppress Background Mixed Size Original File Dual Page Scan - Sharp MX-3116N | Operation Guide - Page 559
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to take place at 20:00 - Sharp MX-3116N | Operation Guide - Page 560
SCANNER/INTERNET FAX (1) Scan/Special Modes Timer (2) (3) OK Cancel OK Day of the Week Time 10 hh. 00 mm. 4 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. - Sharp MX-3116N | Operation Guide - Page 561
SCANNER/INTERNET FAX WHITENING FAINT COLORS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. • When using USB - Sharp MX-3116N | Operation Guide - Page 562
SCANNER/INTERNET FAX (1) (2) 4 Scan/Special Modes OK Suppress Background Cancel OK Light areas of the original may be suppressed as background. 1 3 Select the suppress background setting. (1) Adjust the background suppression level. Touch the [+] key to suppress only faint background. - Sharp MX-3116N | Operation Guide - Page 563
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Front Transmission Back Example of an 8-1/2" x 11" (A4) - Sharp MX-3116N | Operation Guide - Page 564
with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enlarge or reduce the image to fit the send size, touch the [Fit to Send Size] key - Sharp MX-3116N | Operation Guide - Page 565
SCANNER/INTERNET FAX Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Touch the [Read-End] key. 7 Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and - Sharp MX-3116N | Operation Guide - Page 566
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals - Sharp MX-3116N | Operation Guide - Page 567
SCANNER/INTERNET FAX 4 (1) Scan/Special Modes Program Timer Job Build Original Count Erase Suppress Background Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode Quick File (2) OK 1 2 Select job build mode. (1) Touch the [Job Build] key so that it is highlighted. (2) Touch the - Sharp MX-3116N | Operation Guide - Page 568
SCANNER/INTERNET FAX SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, 8-1/2" x 14" (B4) size originals mixed together with 11" x 17" (A3) size originals. When scanning the originals, the machine - Sharp MX-3116N | Operation Guide - Page 569
SCANNER/INTERNET FAX 4 (1) Scan/Special Modes Program Timer Job Build Original Count Erase Suppress Background Mixed Size Original File Dual Page Scan Card Shot Slow Scan Mode Quick File (2) OK 1 2 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that it is - Sharp MX-3116N | Operation Guide - Page 570
device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray. Adjust the original guides slowly. 1 If the originals are inserted with too much force, they may crumple and misfeed. Specify the destination. + ENTERING DESTINATIONS (page 5-18 - Sharp MX-3116N | Operation Guide - Page 571
SCANNER/INTERNET FAX 4 Scan/Special Modes (1) (2) OK Program Timer Erase Dual Page Scan 1 Suppress Background Card Shot 2 Job Build Mixed Size Original Slow Scan Mode Original Count File Quick File Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is highlighted. - Sharp MX-3116N | Operation Guide - Page 572
SCANNER/INTERNET FAX CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • - Sharp MX-3116N | Operation Guide - Page 573
SCANNER/INTERNET FAX Press the [COLOR START] key or the [BLACK & WHITE START] key. Scanning begins. 5 To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. (A) (B) XX pages of original have been scanned. Send the scanned data? (P.x) Cancel - Sharp MX-3116N | Operation Guide - Page 574
SCANNER/INTERNET FAX STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. 1 Originals Position of stamp Originals are 1 scanned An "O" mark is stamped in - Sharp MX-3116N | Operation Guide - Page 575
". To cancel the stamp function... Touch the [Verif. Stamp] key in the screen of step 4 so that it is no longer highlighted. System Settings (Administrator): Default Verification Stamp This setting is used to always have originals stamped. 5-95 Contents - Sharp MX-3116N | Operation Guide - Page 576
SCANNER/INTERNET FAX ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) When blank pages are included in originals scanned using the automatic document feeder, the blank pages can be detected and automatically eliminated from transmission. Blank pages Send Blank pages are not sent • - Sharp MX-3116N | Operation Guide - Page 577
be cleared and the base screen will reappear. Scanning will not be completed automatically and the image will not be reserved for transmission. When "Default Preview" is enabled in the system settings (administrator) and the skip blank pages function is used to scan original pages, you can check - Sharp MX-3116N | Operation Guide - Page 578
SCANNER/INTERNET FAX SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission 1 2 1 2 Landscape-oriented originals Transmission 1 1 2 2 This function cannot be used - Sharp MX-3116N | Operation Guide - Page 579
Address Entry Exposure Auto Send Settings Resolution 200X100dpi Address Review File Format TIFF-F File Special Modes Quick File Preview I-Fax Manual Reception Touch the [Original] key. 6 Internet Fax/Original Scan Size 100% Send Size Auto 8½x11 Auto (2) OK 2-Sided Booklet 2-Sided - Sharp MX-3116N | Operation Guide - Page 580
SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page - Sharp MX-3116N | Operation Guide - Page 581
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the - Sharp MX-3116N | Operation Guide - Page 582
System Settings (Administrator): Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports. The factory default setting is . Single Sending: Print Out All Report/ Print Out Error Report Only /No Printed Report Broadcasting: Print Out All Report - Sharp MX-3116N | Operation Guide - Page 583
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key ( ) on the touch panel is touched. The - Sharp MX-3116N | Operation Guide - Page 584
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key - Sharp MX-3116N | Operation Guide - Page 585
Display Status "Waiting" The job is waiting to be executed. "Retry Mode" The job is being re-attempted due to a communication error or other problem. "Report Wait" An Internet fax has been sent for which a receive report was requested, and the machine is waiting for the receive report. A day - Sharp MX-3116N | Operation Guide - Page 586
• Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" Printed received fax data. "Forward OK" A received Internet fax has been forwarded. "Stopped" The job was stopped. "Delete" Deleted - Sharp MX-3116N | Operation Guide - Page 587
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status - Sharp MX-3116N | Operation Guide - Page 588
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch - Sharp MX-3116N | Operation Guide - Page 589
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Touch the [JOB STATUS] key ( ). 1 2 (1) (1) Print Job Address 1 Broadcast 2 AAA AAA 3 BBB BBB 4 CCC - Sharp MX-3116N | Operation Guide - Page 590
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Touch the [JOB - Sharp MX-3116N | Operation Guide - Page 591
Print Select Setting This is used to set the conditions for printing activity reports. The factory default setting is not to print. The Image Sending Activity Report can be set to print each 00 to 99. Last 4 digits of communication error number: Code for use by service technicians. 5-111 Contents - Sharp MX-3116N | Operation Guide - Page 592
fax, a message will appear in the touch panel. Follow the instructions in the message to load an appropriate size of paper. • System toner, received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine. • System Settings (Administrator): I-Fax Default - Sharp MX-3116N | Operation Guide - Page 593
FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. Scan Internet Fax Address Book Original Address Entry - Sharp MX-3116N | Operation Guide - Page 594
Data Image Check Setting" is enabled in the system settings (administrator), a password can be entered to display the received data list screen. If you be retained in memory regardless of whether they were received automatically or manually. • If "Fax Data Receive/Forward" is enabled in the system - Sharp MX-3116N | Operation Guide - Page 595
a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image. * The factory default setting is disabled. Depending on the size of the received data, part of the image in the image check screen on the touch panel may - Sharp MX-3116N | Operation Guide - Page 596
it to the addresses recorded in the address book. When this function is enabled, follow the steps below to forward the received image. * The factory default setting is disabled. Depending on the size of the received data, part of the image in the image check screen on the touch panel may - Sharp MX-3116N | Operation Guide - Page 597
SCANNER/INTERNET FAX 4 5 10 15 To Address Review AAA AAA CCC CCC EEE EEE GGG GGG III III Cc BBB BBB DDD DDD FFF FFF HHH HHH JJJ JJJ Start forward Touch the [Start forward.] key. 1 2 Sort Address Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc. Start forward. If the screen of step 1 appears - Sharp MX-3116N | Operation Guide - Page 598
IMAGE CHECK SCREEN This section explains the image check screen. Image Check AAA AAA 04/04/2013 10:28 SCANNER/INTERNET FAX Back 1 / 3 Display Rotation 0001 0010 (1) (2) (3) (1) Information display This shows information on the displayed image. (2) Preview image An image of the selected - Sharp MX-3116N | Operation Guide - Page 599
SETTINGS All inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see the Start Guide. The following explanation assumes that the Web pages have been accessed with administrator rights. To configure inbound routing settings, follow the steps - Sharp MX-3116N | Operation Guide - Page 600
SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [ - Sharp MX-3116N | Operation Guide - Page 601
SCANNER/INTERNET FAX (2) (3) (4) 3 (8) (7) (6) (5) Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table - Sharp MX-3116N | Operation Guide - Page 602
SCANNER/INTERNET FAX (2) Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected - Sharp MX-3116N | Operation Guide - Page 603
Setup Guide. • This function cannot be used when it has been disabled using "Disable Scan Function" in the system settings (administrator). • The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN-compliant application. For more information, see the manual - Sharp MX-3116N | Operation Guide - Page 604
/INTERNET FAX Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 (1) 5 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. (2) Select [Acquire Image] from the [File] menu. The scanner - Sharp MX-3116N | Operation Guide - Page 605
in the "Scanning Position" menu, the [Zoom Preview] function cannot be used. • For further information on the scan settings, click the open scanner driver Help. button in the preview image screen of step 7 to • If the [Preview] button is clicked when scanning from the document feeder tray, only - Sharp MX-3116N | Operation Guide - Page 606
button to automatically set the scanning area to the entire preview image. • For further information on the scan settings, click the button to open scanner driver Help. • If the originals are placed in the document feeder tray, only the top page will be previewed. The top page will be delivered to - Sharp MX-3116N | Operation Guide - Page 607
[At the machine] 9 This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit 10 PC scan in progress. Finish PC scan mode? No Yes SCANNER/INTERNET FAX Touch the [Exit] key in the touch panel. Touch the [Yes] key. 5-127 Contents - Sharp MX-3116N | Operation Guide - Page 608
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send - Sharp MX-3116N | Operation Guide - Page 609
of transmission using one-touch keys, manual entry, and/or a global address Network Scanner Tool is used in its factory default configuration, a file will be generated with a For more information, see the Network Scanner Tool User's Guide (PDF format) on the "Sharpdesk/Network Scanner Utilities" CD - Sharp MX-3116N | Operation Guide - Page 610
transmission procedure. • If a specific metadata set has been specified as the default set, go to step 3. 2 Metadata Set Set Name:Metadata 1 Metadata the wrong metadata set or wish to use a different metadata set when a default metadata set has been set, touch the [Metadata Set] key. Touch the - Sharp MX-3116N | Operation Guide - Page 611
item are in the form of selections, the selections are shown as keys. When a value is editable, you can touch the [Direct Entry] key to manually enter the value. • If the metadata item requires the entry of text, a text entry screen will appear. Enter the required information. (2) Touch the [OK] key - Sharp MX-3116N | Operation Guide - Page 612
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. • Previously defined fields: - Sharp MX-3116N | Operation Guide - Page 613
E-mail, Scan to FTP, Scan to Desktop, Scan to Network folder, Internet Fax, Fax, and Group) PULL SCAN FUNCTION (TWAIN) SPECIFICATIONS Supported protocol Supported client PC operating systems Color modes Resolution settings Scanning area TCP/IP (IPv4) Windows XP / Server 2003 / Vista / Server 2008 - Sharp MX-3116N | Operation Guide - Page 614
CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be - Sharp MX-3116N | Operation Guide - Page 615
hard drive. Unlike Quick File, various types of information can be appended to the file when the file is saved to enable efficient file management. A password can also be established to prevent the file from being retrieved up by others. This function scans a document and stores it as a file. Like - Sharp MX-3116N | Operation Guide - Page 616
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing - Sharp MX-3116N | Operation Guide - Page 617
stored in this folder. When you store a job in the Main folder, you can specify a previously stored user name and assign a file name. A password can also be set when storing a file ([Confidential] save). Custom Folder Folders with custom names can be created inside this folder. When a document is - Sharp MX-3116N | Operation Guide - Page 618
DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full color original (Text - Sharp MX-3116N | Operation Guide - Page 619
DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space - Sharp MX-3116N | Operation Guide - Page 620
Folder: Select which folder the file will be saved in. Confidential: A password (5 to 8 digits) can be established to prevent others from using the be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking - Sharp MX-3116N | Operation Guide - Page 621
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or - Sharp MX-3116N | Operation Guide - Page 622
in print mode To use document filing in print mode, select document filing in the printer driver. For more information on using document filing in print mode, see "CONVENIENT PRINTER FUNCTIONS" (page 3-58) in "3. PRINTER". Using document filing in PC-Fax/PC-I-Fax mode To use document filing in PC - Sharp MX-3116N | Operation Guide - Page 623
be selected when an FTP server is stored or a USB memory device is connected to the machine. + "DIRECTLY PRINTING FROM THE MACHINE" (page 3-62) in "3. PRINTER" (6) [Search] key Touch this key to search for a file stored in a folder. You can search using the user name, file name, or folder name - Sharp MX-3116N | Operation Guide - Page 624
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, - Sharp MX-3116N | Operation Guide - Page 625
. • To prevent accidental saving of the document, the message "The scanned data is stored in the quick file folder." appears for 6 seconds (default setting) after the [START] key is pressed. The message display time can be changed using "Message Time Setting" in the system settings (administrator - Sharp MX-3116N | Operation Guide - Page 626
File Touch the [File] key. Copy Ratio 100% Original Auto 8½x11 Paper Select Auto 8½x11 Plain Preview 3 (1) File Information Confidential Password User Name User Unknown File Name Stored to Copy_04042013_112030AM Main Folder (2) Cancel OK Select the "File" settings. (1) Select file - Sharp MX-3116N | Operation Guide - Page 627
DOCUMENT FILING Select copy settings and then press the [COLOR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. 4 The selected copy settings are also saved. • For the procedure for placing the original, see step 4 of "SAVING A - Sharp MX-3116N | Operation Guide - Page 628
name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission. Specifying a user name File Information Cancel OK 1 Confidential - Sharp MX-3116N | Operation Guide - Page 629
will appear. Enter the file name and touch the [OK] key. A maximum of 30 characters can be entered. Specifying the folder 1 File Information Confidential Password User Name Name 1 File Name Stored to file-01 Main Folder Cancel OK Touch the [Stored to:] key. If a user name with a "My - Sharp MX-3116N | Operation Guide - Page 630
Select the [Confidential] checkbox so that a checkmark appears. Confidential mode is enabled and a password can be entered. (2) Touch the [Password] key. Password Cancel OK 2 Enter password via the 10-Key pad. Enter a password (5 to 8 digits) with the numeric keys and touch the [OK] key. As - Sharp MX-3116N | Operation Guide - Page 631
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document - Sharp MX-3116N | Operation Guide - Page 632
OK Text/Photo Map Moiré Reduction (2) (A) (1) (1) Select the appropriate original type for the original to be scanned. (2) Select [Auto] or [Manual]. If you selected [Manual], touch the or key to adjust the exposure. (For a darker image, touch the key. For a lighter image, touch the key - Sharp MX-3116N | Operation Guide - Page 633
DOCUMENT FILING [Color Mode] key Touch the [Color Mode] key to open the color mode setting screen for Scan to HDD. Scan to HDD/Color Mode OK Color Mode Full Color Color Mode Auto 2 Color B/W Mode Mono2 Grayscale The following settings can be selected for the scanning color when the [COLOR - Sharp MX-3116N | Operation Guide - Page 634
DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-71) in "5. SCANNER / INTERNET FAX". (1) (2) (3) Scan to HDD/Special Modes OK Special Modes Erase Job - Sharp MX-3116N | Operation Guide - Page 635
DOCUMENT FILING Checking the image before storing it (Preview) If you touch the [Preview] key and then start Scan to HDD, the screen below appears. Before the scanned data is stored, you can check a preview of the scanned image in this screen and return to the Scan to HDD settings screen to change - Sharp MX-3116N | Operation Guide - Page 636
PERFORMING "Scan to HDD" DOCUMENT FILING Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 1 2 (4) (2) (1) (3) COPY IMAGE SEND Ready to scan to HDD. Press [Start] to scan original. DOCUMENT FILING File Retrieve Scan to HDD - Sharp MX-3116N | Operation Guide - Page 637
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on - Sharp MX-3116N | Operation Guide - Page 638
DOCUMENT FILING Select the file that you wish to retrieve. File Retrieve Scan to HDD Main Folder HDD Status Ex Data Access Search Back File Name file-01 file-02 file-03.tiff file-04 file-05.tiff Switch Display All Files User Name Name 1 Name 2 Name 3 Name 4 Name 5 Date 1 04/04/2013 2 04/04/ - Sharp MX-3116N | Operation Guide - Page 639
) in system settings are displayed. Touch a key to display the files in that folder. If a password has been set for a custom folder, a password entry screen will appear when the folder is touched. The password must be entered. (4) Index tabs All folders appear on the [All Folders] tab. Touch a tab - Sharp MX-3116N | Operation Guide - Page 640
the [Switch Display] key is touched, the following screen appears. Switch Display Filter by Job All Files Copy Scan Internet Fax OK Scan to HDD Printer Fax Display Style List Thumbnail If you wish to display only the file keys of a specific job type, select the job type from the job - Sharp MX-3116N | Operation Guide - Page 641
(6) [Multi-File Print] key Touch this to select multiple files in a folder for printing. + MULTI-FILE PRINTING (page 6-33) (7) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order". Select "Date ", "Date ", " - Sharp MX-3116N | Operation Guide - Page 642
2 Name 3 Date 1 04/04/2013 2 04/04/2013 04/04/2013 Touch the key of the desired file. If a password is set for the selected file, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. file-04 Name 4 04/04/2013 file-05 - Sharp MX-3116N | Operation Guide - Page 643
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. (1) (2) File Retrieve Scan to HDD Main Folder HDD Status Ex Data Access Search Back File Name file-01 file-02 file-03. - Sharp MX-3116N | Operation Guide - Page 644
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the - Sharp MX-3116N | Operation Guide - Page 645
DOCUMENT FILING PRINT SETTINGS SCREEN Job Settings / Print file-01 Name 1 8½x11 Cancel F. Color Paper Select (1) Auto (2) Output (3) 2-Sided (4) Special Modes Number of Prints (5) 1 (1 999) Print and Delete the Data (6) Print and Save the Data (7) B/W Print (8) (1) [Paper - Sharp MX-3116N | Operation Guide - Page 646
] key. The [Batch Print] key can be used to print all files of a particular user in a folder or all files that have the same password in a folder. For more information, see "Batch printing" (page 6-35). • Multi-file printing of confidential files is not possible. • A file in the currently selected - Sharp MX-3116N | Operation Guide - Page 647
DOCUMENT FILING 4 (1) (2) (3) Job Settings / Print Number of Selected Files: 5 Number of Prints 1 (1 999) Cancel Print and Delete the Data Print and Save the Data Apply the Number from Stored Setting of Each Job. Printing a selected file. The number of selected files appears in the number of - Sharp MX-3116N | Operation Guide - Page 648
the [Batch Print] key. 2 Batch Print User 1/ All Files User Name Password Delete the Data Cancel Print and Delete the Data Print and Save the Data wrong user name, touch the key of the correct name. (B) Touch the [Default User] key. The user name can be selected from the factory stored users. - Sharp MX-3116N | Operation Guide - Page 649
Change Print Number Cancel Cancel OK 1 (1 999) Apply the Number from Stored Setting of Each Job. (1) (2) (3) 6 Batch Print User 1/ All Files User Name Password Name 1 Delete the Data Cancel Print and Delete the Data Print and Save the Data Change PRT.No. To set the number of copies - Sharp MX-3116N | Operation Guide - Page 650
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to - Sharp MX-3116N | Operation Guide - Page 651
in scan mode or Internet Fax mode. In fax mode this appears as the "Sub Address" key. Use this key to enter a sub-address and password for F-code communication. (4) [Send Settings] key This key appears in scan mode and Internet fax mode. Touch the key to enter a subject and a file name - Sharp MX-3116N | Operation Guide - Page 652
function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], of a protected file. To protect a "Confidential" file, a password is set. (The password must be entered to retrieve the file.) The icon appears with the - Sharp MX-3116N | Operation Guide - Page 653
DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". • A file that is set to "Protect" can be changed to "Sharing" or " - Sharp MX-3116N | Operation Guide - Page 654
the destination folder. (1) Touch the key of the folder to which you want to move the file. If a password is set for the selected folder, a password entry screen will appear. Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. (2) Touch the [OK] key. 6-41 Contents - Sharp MX-3116N | Operation Guide - Page 655
DOCUMENT FILING 4 Job Settings / Move file-01 Name 1 Select the folder the file is moved to. File Name Move to: file-01 User 2 8½x11 Cancel F. Color Move Touch the [Move] key. A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" - Sharp MX-3116N | Operation Guide - Page 656
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. + SELECTING A FILE (page 6-29) 1 Job Settings file-01 Select the job. Print Move Name 1 8½x11 Cancel F. Color Send Delete Property - Sharp MX-3116N | Operation Guide - Page 657
DOCUMENT FILING CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. + SELECTING A FILE (page 6-29) Depending on the size of the image, part of the image may be clipped off in the image check screen - Sharp MX-3116N | Operation Guide - Page 658
IMAGE CHECK SCREEN This section explains the image check screen. Image Check file-01 Name 1 8½x11 F. Color DOCUMENT FILING Back Display Rotation (1) (2) 0001 0010 (3) (1) Information display This shows information on the displayed image. (2) Preview image This shows an image of the - Sharp MX-3116N | Operation Guide - Page 659
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination. Touch - Sharp MX-3116N | Operation Guide - Page 660
OPQRST UVWXYZ Search 1 2 Open the file search screen. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Search] key. Search User Name File or Folder Name 2 Password Cancel Start Search Touch the [User Name] key or the [File or Folder Name] key. If you know the user name, touch the [User - Sharp MX-3116N | Operation Guide - Page 661
user name, touch the key of the correct name. (B) Touch the [Default User] key. The user name can be selected from the factory stored users name that have a certain password, touch the [Password] key and enter the password. (It is not possible to search using a password only.) Using the file name - Sharp MX-3116N | Operation Guide - Page 662
DOCUMENT FILING Search User Name Name 1 File or Folder Name Password file-01 4 Cancel Start Search Touch the [Start Search] key. The search results will appear in a screen similar to the following screen. A list of the - Sharp MX-3116N | Operation Guide - Page 663
/04/2013 04/04/2013 04/04/2013 04/04/2013 Multi-File Print Touch the [Search] key. Search 3 User Name File or Folder Name Password Search within Current Folder Cancel Start Search Touch the [User Name] key or the [File or Folder Name] key. If you know the user name - Sharp MX-3116N | Operation Guide - Page 664
wrong user name, touch the key of the correct name. (B) Touch the [Default User] key. The user name can be selected from the factory stored users name that have a certain password, touch the [Password] key and enter the password. (It is not possible to search using a password only.) Using the file - Sharp MX-3116N | Operation Guide - Page 665
DOCUMENT FILING Search (1) (2) Cancel Start Search User Name Name 1 File or Folder Name Password file-01 Search within Current Folder 5 Start searching. (1) Touch the [Search within Current Folder] checkbox so that it is selected . To search only files that - Sharp MX-3116N | Operation Guide - Page 666
16 • Address Book 7-16 • Custom Index 7-20 • Program 7-21 Fax Data Receive/Forward 7-22 • I-Fax Settings 7-22 Printer Condition Settings 7-23 • Printer Default Settings 7-23 • PCL Settings 7-24 • PostScript Setting 7-25 Document Filing Control 7-26 USB-Device Check 7-27 User Control 7-27 - Sharp MX-3116N | Operation Guide - Page 667
7-76 • General Setting 7-76 • NAS Setting 7-77 Printer Settings 7-78 • Default Settings 7-78 • Interface Settings 7-79 • Auto Color Calibration Security Settings 7-95 Enable/Disable Settings 7-97 Change Administrator Password 7-100 Product Key 7-100 Data Backup 7-101 Storing/Calling - Sharp MX-3116N | Operation Guide - Page 668
in this manual as follows. Settings related to the printer function • Creating folders password after the machine is purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide.) To change the password, see "Change Administrator Password - Sharp MX-3116N | Operation Guide - Page 669
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen Address Book Add New - Sharp MX-3116N | Operation Guide - Page 670
, the following menu screen appears on the touch panel. System Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Admin Password Exit List Print (User) Fax Data Receive/Forward USB-Device Check Touch the item in this - Sharp MX-3116N | Operation Guide - Page 671
Page 7-11 - - Disable Disable [MM/DD/YYYY], [/], [Last], [12-Hour] English (US) 7-11 7-12 List Print (User) Item n List Print (User) l All Custom Setting List l Printer Test Page l Sending Address List l Document Filing Folder List Factory default setting - - - - Page 7-12 7-6 Contents - Sharp MX-3116N | Operation Guide - Page 672
Receive/Forward Item n Fax Data Receive/Forward l I-Fax Settings* Reception Start Manual Reception Key in Initial Screen Forward Received Data * When the Internet fax expansion kit is installed. SYSTEM SETTINGS Factory default setting Plain, 8-1/2" x 11" (A4) Plain, Auto-Inch (Auto-AB) Plain - Sharp MX-3116N | Operation Guide - Page 673
Condition Settings Item n Printer Condition Settings l Printer Default Settings Copies Orientation Default Paper Size Default Output Tray Default Paper Type Initial Resolution Setting Disable Blank Page Print Line Thickness 2-Sided Print Color Mode N-Up Print Fit To Page - Sharp MX-3116N | Operation Guide - Page 674
SYSTEM SETTINGS Document Filing Control Item n Document Filing Control Factory default setting Page 7-26 USB-Device Check Item n USB-Device Check Factory default setting - Page 7-27 User Control Item Factory default setting Page n User Control* 7-27 l Modify User Information - 7-27 * - Sharp MX-3116N | Operation Guide - Page 675
SYSTEM SETTINGS Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • 11" x 17" (A3) size paper is counted as two sheets. • Each sheet of paper used for automatic two-sided copying is counted as two - Sharp MX-3116N | Operation Guide - Page 676
for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. - Sharp MX-3116N | Operation Guide - Page 677
and select the settings. List name Description All Custom Setting List This list shows the hardware status, software status, printer condition settings, paper tray settings, and total counts. Printer Test Page This is used to print the PCL Symbol Set List, various font lists, and the NIC page - Sharp MX-3116N | Operation Guide - Page 678
and [Internet Fax] cannot be selected. • If the paper size specified here is different from the size of paper that is loaded in a tray, a problem or misfeed may result when printing. To change the paper size in a tray, see "1. BEFORE USING THE MACHINE". • Paper properties such as "Fixed Paper Side - Sharp MX-3116N | Operation Guide - Page 679
SYSTEM SETTINGS Tray Settings Paper Tray Paper Type Size Tray 1 Tray 2 (When a paper drawer is installed.) Tray 3 (When a paper drawer is installed.) Plain, Pre-Printed, Recycled, Letter Head, Pre-Punched, Color, Heavy Paper 1*1, User Type 11" x 17", 8-1/2" x 14", 8-1/2" x 13-2/5" (216 mm x - Sharp MX-3116N | Operation Guide - Page 680
types can be stored. Item Description Type Name Store any name. The factory default names are "User Type 1" - "User Type 7". Fixed Paper Side Disable , you can store that paper size. Storing the paper size saves you the trouble of setting the size each time you need to use it. Up to three - Sharp MX-3116N | Operation Guide - Page 681
The key is included in a group key. - The key is included in a program. - The key is specified as a forwarding destination in the "Default Address Setting" (page 7-86) or "Inbound Routing Settings" / "Document Administration Function" (in the Web pages). - When "Disable Registering Destination from - Sharp MX-3116N | Operation Guide - Page 682
SYSTEM SETTINGS Settings Item Description Items stored in all modes Address Type Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. • Direct SMTP:Store a Direct - Sharp MX-3116N | Operation Guide - Page 683
SYSTEM SETTINGS Item Description Items appearing when a Direct SMTP address is stored • Direct SMTP Address • Add Hostname or IP Address Too • Hostname or IP Address Use these three settings to set an address for Direct SMTP transmission. In many cases, transmission is possible using method - Sharp MX-3116N | Operation Guide - Page 684
2 AAA AAA BBB BBB CCC CCC DDD DDD 3 EEE EEE FFF FFF 4 5 (1-1000) (1-1000) 6 SYSTEM SETTINGS Touch the [Address Book] key. Touch the [Add New] key. Select "Group" from the [Address Type] list. Set the [Group Name], [Initial], and [Key Name] settings. (Other settings can be adjusted as - Sharp MX-3116N | Operation Guide - Page 685
of a custom index can be changed for greater ease of use. Delete the previously entered name and enter a new name (maximum of 6 characters). The factory default names for the custom indexes are "User 1" to "User 6". 7-20 Contents - Sharp MX-3116N | Operation Guide - Page 686
SYSTEM SETTINGS Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program. When the [Program] - Sharp MX-3116N | Operation Guide - Page 687
Manual Reception] key in the base screen of Internet fax mode. Forward Received Data When the machine cannot print because it is out of paper or out of toner 82) is enabled, you will be prompted to enter a password. Enter the correct password with the numeric keys. To cancel forwarding... Touch the [ - Sharp MX-3116N | Operation Guide - Page 688
does not have the provided print driver installed). When printing using the printer driver, the printer driver settings take precedence over the printer condition settings. Settings Copies Orientation Item Default Paper Size Default Output Tray Default Paper Type Initial Resolution Setting - Sharp MX-3116N | Operation Guide - Page 689
Description Specify the symbol set used for printing. Use this to select the font used for printing. This setting is used to select how the printer responds when a line feed command is received. When this is enabled, 80 characters per line can be printed on A4 size paper using a 10-pitch - Sharp MX-3116N | Operation Guide - Page 690
SYSTEM SETTINGS PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Print PS Error Binary Processing Description Selections When - Sharp MX-3116N | Operation Guide - Page 691
cannot be deleted. Either move the files to a different folder or delete them before deleting the folder. Settings Item Folder Name Initial of Folder Password of Folder Select User Name Description Enter a name (maximum of 28 characters) for the custom folder to be created. A name cannot be stored - Sharp MX-3116N | Operation Guide - Page 692
The custom index names are the same as those in the address book. This cannot be edited. Enter the password used for user authentication by login name and password (1 to 32 characters). (The password can be omitted.) This cannot be edited. This cannot be edited. This cannot be edited. This cannot be - Sharp MX-3116N | Operation Guide - Page 693
7-47) is not enabled, follow the procedure below to log in. 1 System Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Admin Password Exit List Print (User) Fax Data Receive/Forward USB-Device Check Touch the [Admin - Sharp MX-3116N | Operation Guide - Page 694
screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user ". • For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide. • This completes the administrator - Sharp MX-3116N | Operation Guide - Page 695
Login by user number User Authentication SYSTEM SETTINGS Touch the [Admin Login] key. OK Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used. Admin Login • In addition to - Sharp MX-3116N | Operation Guide - Page 696
SETTINGS FOR FAX" (page 7-103). User Control Item Factory default setting n User Control l User Authentication Setting User Authentication Authentication Method Setting Authenticate a User by Login Name and Password Device Account Mode Setting Disabled l Other Settings Actions - Sharp MX-3116N | Operation Guide - Page 697
SYSTEM SETTINGS Energy save Item Factory default setting n Energy Save l Eco Scan Setting Enabled l Power Management Setting Toner Save Mode Print Disabled Copy Disabled Preheat Mode Setting 1 min. Turn off Panel Display during pre-heat mode Enabled Auto Power Shut-Off - Sharp MX-3116N | Operation Guide - Page 698
List/Thumbnail Display l Remote Operation Settings Remote Software Operation Operational Authority View Password Entry Screen SYSTEM SETTINGS Factory default setting Page File Quick File - Address Review File Quick File 7-65 7-65 - - - - - All Disabled Full Page Scan Send: Full Page - Sharp MX-3116N | Operation Guide - Page 699
Item Factory default setting Operation from Specified PC Operational Authority Prohibited Hostname or IP Address of PC - View Password Entry Screen Display in Both PC and MFP Operation by User who Has Password Operational Authority Prohibited View Password Entry Screen - Sharp MX-3116N | Operation Guide - Page 700
*3 When a punch module is installed. *4 When a color-related problem has occurred. Copy Function Settings Item n Copy Function Settings l Initial Size Fit to Page Initial Tab Copy Setting SYSTEM SETTINGS Factory default setting Disabled Disabled Disabled Disabled 16 - 23 lbs. (60 - 89g/m2 - Sharp MX-3116N | Operation Guide - Page 701
l Color Adjustments Initial Color Balance Setting Auto Color Calibration Factory default setting Disabled Disabled Disabled Disabled Disabled Enabled Factory default state - Network Settings Item Factory default setting n Network Settings l General Setting*1 IPv4 Settings DHCP IPv6 - Sharp MX-3116N | Operation Guide - Page 702
Settings Item n Printer Settings l Default Settings Prohibit Notice Page Printing Prohibit Test Page 78 7-78 7-78 7-78 7-79 7-79 7-79 7-79 7-79 7-79 7-79 7-79 7-80 Factory default setting Scan (fax when fax is installed) Disabled Tab Switch: ABC, Address Type: All Portrait Page 7-81 7-81 - Sharp MX-3116N | Operation Guide - Page 703
] on Image Send Mode Disable Selection From Address Book Disable Direct Entry Disable PC-I-Fax Transmission*1 Disable PC-Fax Transmission*2 Factory default setting Apply the Resolution Set when Stored: Disabled 200 X 200 dpi Apply the Resolution Set when Stored: Disabled 200 X 100 dpi Apply - Sharp MX-3116N | Operation Guide - Page 704
Data Registration • Sender Name • Sender Fax Number • I-Fax Own Address Registration of Own Name Select l Scan Settings Other Settings Default Sender Set Default Color Mode Settings • Black & White • Color Mode • Disable Change of B/W Setting in Auto Mode Initial File Format Setting • File - Sharp MX-3116N | Operation Guide - Page 705
*1 When the Internet fax expansion kit is installed. *2 When the facsimile expansion kit is installed. *3 When network connection is enabled. Factory default setting - Middle Middle Print Out Error Report Only Print Out Error Report Only Print Out All Report No Printed Report Disabled Disabled - Sharp MX-3116N | Operation Guide - Page 706
Setting Delete File Delete Folder Change Password Delete All Quick Files Delete Delete quick files at power up (protected files excluded) Default Color Mode Settings Color Black & White Default Exposure Settings Default Original Image Type Moiré Reduction Initial Resolution - Sharp MX-3116N | Operation Guide - Page 707
Printer Copier Printer Scan Send Internet Fax Send (Incl. PC-I-Fax)*2 Fax Send (Incl. PC-Fax)*3 Scan to HDD Scan Send Copier Scan Send Internet Fax Send (Incl. PC-I-Fax)*2 Fax Send (Incl. PC-Fax)*3 Scan to HDD Internet Fax Send*2 Copier Factory default setting Page - Sharp MX-3116N | Operation Guide - Page 708
Lock on File/Folder Operation l Initialize Private Data/Data in Machine SYSTEM SETTINGS Factory default setting - - - - - Page 7-94 7-94 7-94 7-94 7-94 7-94 Factory default setting Page 7-95 Enabled Disabled Disabled Enabled Enabled Enabled Enabled Enabled Low Disabled Disabled Disabled - Sharp MX-3116N | Operation Guide - Page 709
of Bypass-Tray in Duplex Copy Disabling of Auto Paper Selection l Printer Settings Prohibit Notice Page Printing Prohibit Test Page Printing Exclude of Network Folder Direct Print SYSTEM SETTINGS Factory default setting Disabled Disabled Disabled Disabled Disabled Disabled Disabled - Sharp MX-3116N | Operation Guide - Page 710
a color-related problem has occurred. *5 When network connection is enabled. *6 When the Internet fax expansion kit is installed. *7 When the facsimile expansion kit is installed. Change Administrator Password Item n Change Administrator Password SYSTEM SETTINGS Factory default setting Disabled - Sharp MX-3116N | Operation Guide - Page 711
Kit - * It may not be possible to use some settings, depending on the peripheral devices installed. Data Backup Item Factory default setting n Data Backup l Storage Backup - l Device Cloning - Storing/Calling of System Settings Item n Storing/Calling of System Settings l Restore Factory - Sharp MX-3116N | Operation Guide - Page 712
user does not have administrator rights, all system settings or the system settings (administrator) will lock. In this event, the administrator should touch the [Admin Password] key in the system settings screen and log in again. • To log in as a user other than the auto login user when [Allow Login - Sharp MX-3116N | Operation Guide - Page 713
prevents an unauthorized person from attempting to guess a password. (The number of failed login attempts is retained Default Settings] - [Release the Lock on Machine Operation Panel] in the Web page menu. Automatically print stored jobs after login When retention is enabled in the printer driver - Sharp MX-3116N | Operation Guide - Page 714
authentication using an LDAP server or a directory service (Active Directory, etc.). Before using this function changed. Attribute Name of attribute in factory default state Setting Pages Limit Group pagelimit Registration 1 User 1 Password - Authentication - Settings Authentication Server - Sharp MX-3116N | Operation Guide - Page 715
, favorite operations group, and my folder. • If the access control obtained from the LDAP server is not registered in the machine, the factory default user authority will be applied. • When this function is not enabled and a user is authenticated by network authentication as a non-registered user - Sharp MX-3116N | Operation Guide - Page 716
related to each of the users, see the following table. User Name Administrator User Other User Login Name Password admin (See the Start Guide.)* 1 users users*1 Other - My Folder - Main Folder Authentication Settings Login Locally - Pages Limit Group Unlimited*1 7-51 Contents - Sharp MX-3116N | Operation Guide - Page 717
be unique.) Password*1, 3 Enter the password used when authentication by login name/password is enabled (1 to 32 characters). (The password can be the user by selecting one of the stored page limit groups. The factory default setting is [Unlimited]. For more information, see "Page Limit Group List - Sharp MX-3116N | Operation Guide - Page 718
the above screen to open an edit/delete screen for the group. For information on the settings, see "Settings". To return a group to the factory default state, set "Select the Group Name to be the Registration Model" to "Unlimited" in the editing screen. Settings Item Group Name Select the Group - Sharp MX-3116N | Operation Guide - Page 719
the above screen to open a registration screen. Up to 20 groups can be stored. For information on the settings, see "List of settings and factory default settings of template groups" (page 7-55). Editing an authority group A group can be selected from the list in the above screen to open an edit - Sharp MX-3116N | Operation Guide - Page 720
SYSTEM SETTINGS List of settings and factory default settings of template groups Group Name Item Select the Group Name to be the Registration Model Copy Color Mode Approval Setting Special Modes Usage Printer Color Mode Approval Setting FTP Pull Print USB Memory Direct Print Network Folder Pull - Sharp MX-3116N | Operation Guide - Page 721
Backup Prohibited Custom Link Setting Prohibited Operation Manual Download Allowed *1 For information on each setting, see the system settings (general/administrator) lists. *2 All allowed except "Change Administrator Password". Only Black & White Allowed Prohibited Prohibited Prohibited - Sharp MX-3116N | Operation Guide - Page 722
jobs after login My Menu Settings Preview Setting Default Preview Display Default List/Thumbnail Display Customize Key Setting Customize Key the color pattern used in the touch panel. When retention is enabled in the printer driver and print data has been spooled to the machine, you can have the - Sharp MX-3116N | Operation Guide - Page 723
SYSTEM SETTINGS My Menu List Home screen settings must be previously stored. Select a My Menu when storing a favorite operation group. Settings Item My Menu Name Select the My Menu to be the Registration Model Display Title Title Display the User Name Display the Date and Time Background Image - Sharp MX-3116N | Operation Guide - Page 724
User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Index Switch ABC Sorting Order Search Number Select All Users Administrator Other User *Name 2 *Name 4 Name 6 Show Delete User Name 1 Name 3 - Sharp MX-3116N | Operation Guide - Page 725
SYSTEM SETTINGS Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the - Sharp MX-3116N | Operation Guide - Page 726
You can reduce the amount of toner used for printing. Print data Print example when "Toner Save Mode" is enabled [Print] in Toner Save Mode is only effective when the machine's printer driver is not used. When the printer driver is used, the printer driver setting takes precedence. This function - Sharp MX-3116N | Operation Guide - Page 727
default settings, the time zone is set automatically depending on the application conditions of the machine. When it is to be selected manually • The scheduling function does not support the power management settings in the Preheat . - The machine cannot receive printer jobs. - The machine can - Sharp MX-3116N | Operation Guide - Page 728
panel can be changed. When user authentication is enabled and a display language is specified in the favorite operation group, that setting is given priority. Default Display Settings Set the screen that appears after auto clear and login. You can select the base screen of copy, fax / image send - Sharp MX-3116N | Operation Guide - Page 729
Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time. Disabling of Covers/Inserts Mode This setting is used to prohibit the use of the covers and inserts function. Set Keyboard Priority When an external keyboard is connected, you can select whether the soft - Sharp MX-3116N | Operation Guide - Page 730
shown below. Item Description Customized Keys 1 - 3 Item Return to the Defaults Enter a name for the customized key (maximum of 14 characters). Select selected vary by mode. This returns all customized keys to their factory default state. This setting can only be configured in the Web pages. It - Sharp MX-3116N | Operation Guide - Page 731
SYSTEM SETTINGS My Menu Settings Use this to configure the My Menu screen that appears when the [My Menu] key is pressed. The settings are shown below. Item Description Display Title Show a title on the My Menu. Title Enter a maximum of 70 characters for the title name. Display User Name* - Sharp MX-3116N | Operation Guide - Page 732
Book Document Filing • Scan to HDD Default Preview Display Set the display zoom ratio password to operate the machine. For information on the password, consult your service technician. View Password Entry Screen When a user who has a password operates the machine remotely, you can have a password - Sharp MX-3116N | Operation Guide - Page 733
original feeding modes can be set to operate by default in copy, Scan to HDD, and image send Setting When two machines are used as network printers using TCP/IP protocol, use this setting to password must be used on both the master machine and slave machine. If the same login name and password - Sharp MX-3116N | Operation Guide - Page 734
Clear All Job Log Data This is used to clear the entire job log. (There is normally no need to use this function.) A log file is kept of jobs run on the machine. The job log can be used to check general use of the machine. The job log can be written to a computer in CSV format using a Web browser. - Sharp MX-3116N | Operation Guide - Page 735
SYSTEM SETTINGS Original Size Detector Setting One of the 8 groups of standard original sizes shown below can be selected for detection by the original size detection function. Selections Inch-1 Inch-2 Inch-3 AB-1 AB-2 AB-3 AB-4 AB-5 Detectable original sizes Document glass Document feeder - Sharp MX-3116N | Operation Guide - Page 736
can cancel the setting. Promptly contact your dealer or nearest SHARP service department to have a service technician cancel the setting and resolve the color-related problem. Fusing Control Settings These are used to control the toner fusing temperature according to the weight of the paper. These - Sharp MX-3116N | Operation Guide - Page 737
Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when - Sharp MX-3116N | Operation Guide - Page 738
from 0" (0 mm) to 1" (20 mm) in increments of 1/8" (1 mm) for both the front and reverse sides. Erase Width Adjustment This is used to set the default erase width for erase copy. Specify a value from 0" (0 mm) to 1" (20 mm) in increments of 1/8" (1 mm) for both edge erase and center erase. Card Shot - Sharp MX-3116N | Operation Guide - Page 739
SYSTEM SETTINGS The bypass tray is often used to feed label sheets, transparency film, and other special media for which two-sided copying is prohibited. If a sheet of one of these special media enters the reversing unit, a misfeed or damage to the unit may result. If special media for which two- - Sharp MX-3116N | Operation Guide - Page 740
balance. * Preset values displayed when you select "Color Balance" in the special modes. Return to the Factory Default Setting This returns the stored color balance values to the factory default values (all color balance values are "0" for the 8 levels of each color). Auto Color Calibration This is - Sharp MX-3116N | Operation Guide - Page 741
Host Configuration Protocol). When this setting is enabled, it is not necessary to manually enter an IP address. Manual Address Enter the IP address of the machine. Prefix Length Enter the prefix length (0 to 128). Default Gateway Enter the IP Gateway address. • If the machine will be used on - Sharp MX-3116N | Operation Guide - Page 742
SYSTEM SETTINGS NAS Setting The "shared" folder of the MFP can be accessed as a network folder from a network PC. Item Description shared If the [Use of Storage] is set to [Allowed], you can use the "shared" folder as a network folder. • This cannot be set on the machine. Set this in the - Sharp MX-3116N | Operation Guide - Page 743
Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing This setting is used to disable printing of notice pages. Prohibit Test - Sharp MX-3116N | Operation Guide - Page 744
kit is installed. • The settings are the same as those of "USB Port Emulation Switching". • Unless printer errors occur frequently, it is recommended that you use the factory default setting "Auto". Port Switching Method This setting is used to select when port switching takes place. Switch at - Sharp MX-3116N | Operation Guide - Page 745
SYSTEM SETTINGS Auto Color Calibration This is used to perform automatic color correction when the color in color printing is off. The machine prints a test patch, the test patch is scanned, and the color is automatically corrected. After the [Execute] key is touched and a test patch is printed, a - Sharp MX-3116N | Operation Guide - Page 746
is used, this applies the resolution setting that was stored with the image. Default Exposure Settings This is used to set the default exposure settings for scanning a document in image send mode. Select [Auto] or [Manual]. When [Manual] is selected, the exposure can be set to one of 5 levels - Sharp MX-3116N | Operation Guide - Page 747
faxes in memory without printing them. The faxes can be printed by entering a password (factory default setting: 0000) with the numeric keys. Password When [Hold Setting for Received Data Print] is enabled, enter the password (4-digit number). These settings can only be configured when there is no - Sharp MX-3116N | Operation Guide - Page 748
SYSTEM SETTINGS Disable Registration of Program This prohibits the use of the address book when a program is stored. Configure the setting for each of the following items: • E-mail • FTP • Desktop • Network Folder • Internet Fax (Including Direct SMTP) • Fax Select All: Select all items. Clear - Sharp MX-3116N | Operation Guide - Page 749
between digits of the number, touch the [-] key. To insert a space between digits of the number, touch the [Space] key. I-Fax Own Address Enter a default sender address (maximum of 56 characters). Registration of Own Name Select Store sender names used in "Own Name Select " in the special modes. Up - Sharp MX-3116N | Operation Guide - Page 750
the color mode is set to Auto. Initial File Format Setting This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address is entered manually by touching the [Address Entry] key. File Format PDF, TIFF, JPEG*, PDF/A, Encrypt PDF, XPS * When [Black - Sharp MX-3116N | Operation Guide - Page 751
PC scan and USB memory scan. When these modes are disabled, they are grayed out when the mode is changed in the base screen. Default Address Setting A default address can be stored that makes it possible to transmit by simply pressing the [COLOR START] key or the [BLACK & WHITE START] key without - Sharp MX-3116N | Operation Guide - Page 752
is disabled, received Internet faxes are not printed until the [POWER] key ( ) is switched "on". Compression Setting This is used to set the default compression mode for Internet fax transmission. The settings are shown below. • MH (G3) • MMR (G4) Speaker Volume Setting This is used to adjust - Sharp MX-3116N | Operation Guide - Page 753
will delete the oldest transaction (the oldest transaction will not be printed). • The Image Sending Activity Report can also be printed manually. See "List Print (Administrator)" (page 7-94) in the system settings (administrator). Body Text Print Select Setting Image files attached to Internet - Sharp MX-3116N | Operation Guide - Page 754
SYSTEM SETTINGS Rotation Sending Setting When transmitting an image that is one of the following sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) 8-1/2 x 11", 5-1/2" x 8-1/2"R, A4, B5R, A5R, 16K 8-1/2" x 11"R and A4R size - Sharp MX-3116N | Operation Guide - Page 755
SYSTEM SETTINGS Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of - Sharp MX-3116N | Operation Guide - Page 756
a password, this setting allows the administrator password to be entered instead of the password when accessing Default Exposure Settings Default exposure settings for document filing can be configured. Select [Auto] or [Manual]. If you select [Manual], set the exposure to one of 5 levels. Default - Sharp MX-3116N | Operation Guide - Page 757
volume of the beep that sounds when scanning ends. The beep can also be turned off. Card Shot Settings This is used to set the default original size for the card shot function. Both the X (horizontal) and Y (vertical) dimensions of the original can be set from 1" (25 mm) to 8-1/2" (210 mm - Sharp MX-3116N | Operation Guide - Page 758
mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Printer Scan Send Internet Fax Send (Incl. PC-I-Fax) Fax Send (Incl. PC-Fax) Description For each mode, select whether or not printing of stored files - Sharp MX-3116N | Operation Guide - Page 759
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes - Sharp MX-3116N | Operation Guide - Page 760
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings SSL can be used for data transmission over a network. SSL is a protocol that enables the encryption of information communicated over a - Sharp MX-3116N | Operation Guide - Page 761
Data in Machine The system-set values can be restored to the factory default state and the data stored in the machine can be deleted. Release and encrypted PDF files, that are locked due to the entry of an incorrect password. Touch the [Release Lock on File/Folder Operation] key and then the [ - Sharp MX-3116N | Operation Guide - Page 762
by Invalid User Printing by users whose information is not stored in the machine, such as printing without entering valid user information in the printer driver or printing of a file on an FTP server from the Web pages, can be prohibited. Operation Settings Cancel Auto Clear Timer This setting is - Sharp MX-3116N | Operation Guide - Page 763
dealer or nearest SHARP service department to have a service technician cancel the setting and resolve the color-related problem. Disabling of Master is used to disable printing of test pages. When this setting is enabled, "Printer Test Page" in the system settings cannot be used to print test pages. - Sharp MX-3116N | Operation Guide - Page 764
SYSTEM SETTINGS Disable Registering Destination on Web Page (When network connection is enabled.) This disables address control from the Web pages. • Group (Direct Entry) • Group (Address Book) • Individual Select All: Select all items. Clear Checked: Clear all selections. Disable Registration of - Sharp MX-3116N | Operation Guide - Page 765
the administrator password. Password Enter the new administrator password (5 to 32 characters). Password (confirmation) Enter the new password once again for confirmation purposes. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide. Product - Sharp MX-3116N | Operation Guide - Page 766
can be imported, contact your SHARP dealer or nearest SHARP service department. Storage Backup Address book machine. This function saves you the trouble of repeatedly configuring the same settings address of the machine, device name, administrator password, sender names for image send, and other - Sharp MX-3116N | Operation Guide - Page 767
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory - Sharp MX-3116N | Operation Guide - Page 768
Item n Fax Data Receive/Forward l Fax Settings Receive Setting Multiple Set Print Staple* Forward Received Data * When a finisher is installed. Factory default setting - - Page 7-104 7-104 7-106 Factory default setting Auto Reception Disabled Disabled - Page 7-108 7-108 7-103 Contents - Sharp MX-3116N | Operation Guide - Page 769
SYSTEM SETTINGS Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. Address Book Add New - Sharp MX-3116N | Operation Guide - Page 770
SYSTEM SETTINGS Settings Item General items stored Address Type Search Number Address Name Initial Key Name Custom Index Register this Address to be added to the [Frequent Use] index. Fax Number Transmission Mode Description Select the type of address to be stored in the address book. In this case - Sharp MX-3116N | Operation Guide - Page 771
SYSTEM SETTINGS F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings F-Code Memory Box Sort Polling Memory Box 1 Box 3 Box 5 Box 7 Box 9 Box 2 Box 4 - Sharp MX-3116N | Operation Guide - Page 772
-address. • Do not forget the Print PIN. In the event that you forget the Print PIN or need to verify the Print PIN, contact your SHARP dealer or nearest SHARP customer service center. 7-107 Contents - Sharp MX-3116N | Operation Guide - Page 773
rings and then automatically begins fax reception. • Manual Reception: This can be used when an existing print because it is out of paper or out of toner, received faxes can be forwarded to another previously stored fax password. Enter the correct password with the numeric keys. 7-108 Contents - Sharp MX-3116N | Operation Guide - Page 774
devices installed, it may not be possible to use some settings. Image Send Settings Item n Image Send Settings l Fax Settings Fax Default Settings Dial Mode Setting Auto Wake Up Print Pause Time Setting Fax Dest. Confirmation Mode Speaker Settings • Speaker • Ringer Volume • Line - Sharp MX-3116N | Operation Guide - Page 775
Data Forwarding Receiving Date & Time Print A3 RX Reduce Fax Output Settings Allow/Reject Number Setting Fax Polling Security SYSTEM SETTINGS Factory default setting Page Print Out Error Report Only Print Out All Report No Printed Report Print Out Notice Page 7-112 Disabled Disabled - Sharp MX-3116N | Operation Guide - Page 776
image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Fax Default Settings The fax settings can be enabled or disabled to suit the needs of your workplace. Dial Mode Setting Select the appropriate setting for - Sharp MX-3116N | Operation Guide - Page 777
be printed). • The Image Sending Activity Report can also be printed manually. See "List Print (Administrator)" (page 7-94). ECM Line conditions that are distorted are automatically re-transmitted. If the other machine supports Super G3, ECM will function regardless of this setting. Distinctive Ring - Sharp MX-3116N | Operation Guide - Page 778
pages have been scanned. Note that this setting does not apply to manual transmission. Printing Page Number at Receiver This setting is used to add , note that your machine will not re-attempt a call when manual transmission or direct transmission is used. Recall in Case of Communication Error - Sharp MX-3116N | Operation Guide - Page 779
at full size when possible. When not possible, the image is automatically reduced before printing. Set the Telephone Number for Data Forwarding When a problem prevents the machine from printing a received fax, the received fax can be forwarded to another fax machine. This setting is used to program - Sharp MX-3116N | Operation Guide - Page 780
SYSTEM SETTINGS Receiving Date & Time Print Enable this setting to have the date and time of reception printed. Select [Inside the Received Image] or [Outside the Received Image] for the position where the date and time is printed. When [Inside the Received Image] is selected, the date and time of - Sharp MX-3116N | Operation Guide - Page 781
Fax Polling Security The following settings are for regular polling memory using the Public Box. Set Fax Polling Security When the memory polling function is used, this setting determines whether any machine will be allowed to poll your machine, or only machines that have been stored in your machine - Sharp MX-3116N | Operation Guide - Page 782
's Password Total Count Default Settings List Print (User) Paper Tray Settings Address Control Fax Data Receive/Forward Printer Condition control. Disabling of Printing by Invalid User Display Usage Status after Login Toner Save Mode Auto Power Shut-Off Auto Power Shut-Off Timer Preheat - Sharp MX-3116N | Operation Guide - Page 783
Administrator) Security Settings Enable/Disable Settings Change Administrator Password Product Key Data Backup Storing/Callling of System Disable Selection from Address Book Disable PC-I-Fax Transmission Default Sender Set Default Color Mode Settings Initial File Format Setting Compression Mode - Sharp MX-3116N | Operation Guide - Page 784
problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest SHARP Service these descriptions as a quick manual to help you configure the settings. TROUBLESHOOTING PROBLEMS FREQUENTLY ASKED QUESTIONS • Making - Sharp MX-3116N | Operation Guide - Page 785
the event a problem occurs. Use it as a troubleshooting guide. Check this chapter first You may find a solution to your problem here. Ask the administrator for help Inform the machine's administrator of the nature of the problem and ask for help. Refer to other instruction manuals You can sometimes - Sharp MX-3116N | Operation Guide - Page 786
TROUBLESHOOTING FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is - Sharp MX-3116N | Operation Guide - Page 787
the machine if it is not. If your machine is not listed, the printer driver is not installed. Install the printer driver and try again. Checking port settings in the printer driver SHARP MX-XXXX Display the printer driver's Properties dialog box and click the [Port] tab. Do your port settings - Sharp MX-3116N | Operation Guide - Page 788
do a test print to check the print result before using an envelope. TROUBLESHOOTING 1 Place paper in the bypass tray. Print on the name and address Type : Envelope Size : Select the envelope size 3 Select settings in the printer driver. (1) Click the [Paper] tab. (1) (2) Select the size of the - Sharp MX-3116N | Operation Guide - Page 789
TROUBLESHOOTING Changing the paper size used for a print job Paper Empty When the size of paper specified for a print job is not loaded in any of - Sharp MX-3116N | Operation Guide - Page 790
TROUBLESHOOTING Adjusting the volume of the ringer If the ringing sound made when SETTINGS] key ( ) on the touch panel, touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] [Speaker Settings] - [Ringer Volume] in that order, and then select the desired volume. The machine starts - Sharp MX-3116N | Operation Guide - Page 791
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed Information] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear. Follow the instructions. When the misfeed is cleared, the message will automatically clear. The - Sharp MX-3116N | Operation Guide - Page 792
TROUBLESHOOTING PAPER MISFEED ILLUSTRATIONS If you require more information when reading the instructions in the touch panel, see the paper to burn yourself. (Do not touch any metal parts.) Unfused toner may remain on the paper that is removed. Take care that it does not soil your hands - Sharp MX-3116N | Operation Guide - Page 793
TROUBLESHOOTING (4) Paper misfeed in the exit tray unit (right tray) Remove the misfed paper. (5) Paper misfeed in the reversing unit Open the Paper reversing section cover - Sharp MX-3116N | Operation Guide - Page 794
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. + FINISHER FINISHER Open the cover. 1 While pressing the lever over to the left, slide - Sharp MX-3116N | Operation Guide - Page 795
TROUBLESHOOTING Lower the lever at the front end of the staple case. 5 Replace the staple case. Push the staple case in until it clicks into place. 6 - Sharp MX-3116N | Operation Guide - Page 796
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take are looking for in the above table of contents, see "GENERAL PROBLEMS" (page 8-37). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power - Sharp MX-3116N | Operation Guide - Page 797
TROUBLESHOOTING Problem Image rotation does not take place. Two-sided copying does not take place. The paper size of a tray cannot be set. Point to check Did you select the paper size or copy ratio manually copying, see "SPECIFICATIONS" in the Start Guide. Two-sided copying can generally be - Sharp MX-3116N | Operation Guide - Page 798
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem The image is too light or too dark. Colors Solution Select an appropriate exposure mode for the original being copied and adjust the exposure level manually. Select one of the following modes depending on the original type. • Text Use this - Sharp MX-3116N | Operation Guide - Page 799
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place are looking for in the above table of contents, see "GENERAL PROBLEMS" (page 8-37). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main - Sharp MX-3116N | Operation Guide - Page 800
correctly. Remove the printer driver and then install it once again. + Software Setup Guide Make sure that the routers and other network connection devices are operating correctly. If a device is not powered on or is in an error state, see the manual of the device to correct the problem. Check with - Sharp MX-3116N | Operation Guide - Page 801
TROUBLESHOOTING Problem by the administrator is specified. By factory default, Notice Pages are not printed. Check also be selected on the [Main] tab of the printer driver. If you wish to print in color, make sure see "SPECIFICATIONS" in the Start Guide. Check with your administrator. Some functions - Sharp MX-3116N | Operation Guide - Page 802
TROUBLESHOOTING Problem Direct printing of a file in a shared folder on a computer is not cannot be executed, see the Software Setup Guide. PROBLEMS RELATED TO PRINT RESULTS Problem The image is grainy. Point to check Are the printer driver settings appropriate for the print job? The image - Sharp MX-3116N | Operation Guide - Page 803
TROUBLESHOOTING Problem Part of the image is cut off. The image is upside down loaded in the tray. The paper size setting is selected as follows: Windows: On the [Paper] tab of the printer driver. If [Fit to Paper Size] is selected, check the loaded paper and the paper size setting. Macintosh: In - Sharp MX-3116N | Operation Guide - Page 804
TROUBLESHOOTING Problem printing Windows: Double-click the printer icon that appears at the lower right of Documents") in the [Printer] menu. Macintosh: Double-click the name of the machine in the printer list, select the System Settings (Administrator) > "Printer Settings" > "Interface Settings" - Sharp MX-3116N | Operation Guide - Page 805
TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place are looking for in the above table of contents, see "GENERAL PROBLEMS" (page 8-37). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main - Sharp MX-3116N | Operation Guide - Page 806
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem and then touch the [Stop/Delete] key. The machine supports error correction mode (ECM) and is configured to automatically Send Settings" > "Fax Settings" > "Fax Default Settings" > "ECM" Divide the originals into sets manually. 8-23 Contents - Sharp MX-3116N | Operation Guide - Page 807
TROUBLESHOOTING Problem Transmission does not take place. Point to check Does the job cannot be scanned from the document glass. Did you place an original that is folded? Following the instructions in the display, unfold the original, place it in the automatic document feeder again, and rescan - Sharp MX-3116N | Operation Guide - Page 808
Problem Printing does not take place after reception. Manual reception / polling reception are not possible. The received image is faint. Point to check Does a message appear in the display instructing you to add toner or paper? (Printing is not possible when this screen appears.) Does a password - Sharp MX-3116N | Operation Guide - Page 809
TROUBLESHOOTING Problem The machine does not begin fax reception. Point to check Has the reception mode been set to "Manual Reception" in the system settings? Is little free memory remaining? Solution Set the reception mode to "Auto Reception". When the reception mode is set to "Manual Default - Sharp MX-3116N | Operation Guide - Page 810
TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem A one-touch individual key or group key cannot be stored. Point to check Has the maximum number of keys been stored? Have functions been disabled - Sharp MX-3116N | Operation Guide - Page 811
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission for in the above table of contents, see "GENERAL PROBLEMS" (page 8-37). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the - Sharp MX-3116N | Operation Guide - Page 812
TROUBLESHOOTING Problem original cannot be scanned from the document glass. Following the instructions in the display, unfold the original, place it in only a very small area of the original colored? Specify the color mode manually. When the color mode is set to "Auto", the machine detects whether - Sharp MX-3116N | Operation Guide - Page 813
TROUBLESHOOTING Problem The received image file cannot be opened. Transmission takes a long time. A destination is pre-selected. Cannot write to USB memory. (When using USB Memory Scan.) Point to check Does the viewer program used by the recipient support the format of the received image data? - Sharp MX-3116N | Operation Guide - Page 814
TROUBLESHOOTING Problem The quality of the scanned image is poor. Point to check Is the original printed matter such as a book or magazine? When scanning a color or - Sharp MX-3116N | Operation Guide - Page 815
TROUBLESHOOTING Problem The image is too light or too dark. (When using PC Scan.) Point to check Is the threshold value suitable? Are the brightness and contrast settings suitable? Solution Check the "B/W Threshold" setting. When scanning from the TWAIN driver with [Mono 2 gradation] selected - Sharp MX-3116N | Operation Guide - Page 816
TROUBLESHOOTING Problem A one-touch individual key or group key cannot be edited or deleted. disabled in the system settings (administrator). Check with your administrator. If your administrator has enabled "Default Address Setting" (on the machine) or "Inbound Routing Settings" (in the Web pages), - Sharp MX-3116N | Operation Guide - Page 817
of contents, see "GENERAL PROBLEMS" (page 8-37). • If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] PROBLEMS RELATED TO FILING Problem Document filing does not take place. Point to check Did you select document filing settings in the printer driver - Sharp MX-3116N | Operation Guide - Page 818
TROUBLESHOOTING Problem A job cannot be stored in a custom folder. Point to check Do custom folders appear in "Folder Information"? (When printing) Does the custom folder have a password? Solution Click the [Get Folder Name] button in the document filing save screen of the printer driver to call - Sharp MX-3116N | Operation Guide - Page 819
TROUBLESHOOTING Problem A file name is cut off. Point to check Was the file name stored in the advanced transmission settings during a scan or Internet fax transmission? Solution - Sharp MX-3116N | Operation Guide - Page 820
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot feeder does not operate 8-42 PROBLEMS RELATED TO QUALITY / PRINT RESULTS • Lines appear in the scanned image 8-43 • Smudges appear on printed output 8-43 • Toner does not adhere well or - Sharp MX-3116N | Operation Guide - Page 821
to view 8-47 • You were logged out without having performed logout yourself 8-47 • You forgot the administrator password 8-47 If you are unable to solve a problem using the solutions in this manual, switch off the [POWER] key ( ) and the main power switch. Wait at least 10 seconds, and then - Sharp MX-3116N | Operation Guide - Page 822
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Specified machine functions cannot be used. The service. In this event, stop using the machine, unplug the power plug, and contact your dealer or nearest SHARP Service Department. (When contacting your dealer or nearest SHARP Service - Sharp MX-3116N | Operation Guide - Page 823
TROUBLESHOOTING Problem Printing is not possible or stops during a job. The original size is not automatically selected or the wrong size is selected. The displayed bypass tray paper size is not correct. Point to check Is a tray out of paper? Is the machine out of toner toner box as instructed by - Sharp MX-3116N | Operation Guide - Page 824
TROUBLESHOOTING PROBLEMS RELATED TO PAPER FEEDING AND OUTPUT Problem The original misfeeds (automatic feed roller dirty? Use SHARP-recommended paper. Using paper that is not supported may result in misfeeds, creases, or smudges. + "SUPPLIES" in the Start Guide For paper that is prohibited - Sharp MX-3116N | Operation Guide - Page 825
TROUBLESHOOTING Problem The paper misfeeds. Paper does not feed from the paper tray. The as a single stack. If paper is added without removing the remaining paper, a misfeed may result. Set the guides to the size of the paper. Make sure the height of the paper does not exceed the indicator line. - Sharp MX-3116N | Operation Guide - Page 826
printing. Contact your dealer or nearest SHARP Service Department as soon as possible. Use SHARP-recommended paper. Using paper that is for other models or special paper that is not supported may result in misfeeds, creases, or smudges. + "SUPPLIES" in the Start Guide Set the correct paper type in - Sharp MX-3116N | Operation Guide - Page 827
TROUBLESHOOTING Problem Part of the image is cut off. Point to check Has the correct paper size been set? Was the original placed in the correct position? - Sharp MX-3116N | Operation Guide - Page 828
TROUBLESHOOTING PROBLEMS RELATED TO PERIPHERAL DEVICES Problem service. Code:xx-xx* Finisher trouble." *Letters and numbers appear in xx-xx. Have functions been disabled by the administrator? Does a message appear instructing Start Guide. For the paper sizes that can be stapled, see "SPECIFICATIONS" - Sharp MX-3116N | Operation Guide - Page 829
TROUBLESHOOTING Problem printer driver set to a paper type that cannot be stapled? Have functions been disabled by the administrator? Does a message appear instructing "SPECIFICATIONS" in the Start Guide. Check the paper type COPIER "OUTPUT" (page 2-33) Check the punch position settings. + 2. COPIER - Sharp MX-3116N | Operation Guide - Page 830
TROUBLESHOOTING OTHER PROBLEMS Problem Preview password. Was the administrator password changed from the factory default setting? Contact your dealer or nearest SHARP Service Department. For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Start Guide - Sharp MX-3116N | Operation Guide - Page 831
Operation Guide MODEL: MX-2616N MX-3116N SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 MX3116-US-Z1
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831
 |
 |
COPIER
PRINTER
FACSIMILE
SCANNER / INTERNET FAX
DOCUMENT FILING
TROUBLESHOOTING
BEFORE USING THE MACHINE
SYSTEM SETTINGS
About Operation Guide
MAKE A COPY
PRINT A DOCUMENT
SEND A FAX
SCAN AN IMAGE /
SEND AN INTERNET FAX
SAVE A JOB AND
REUSE IT LATER
MAINTAIN
THE MACHINE
Search based on
what you want to do
Search based on
what you want to do
Search using the
table of contents
Search using the
table of contents
OPERATION GUIDE