Xerox 490ST Xerox Document Centre 490/480/470/460 Reference Guide
Xerox 490ST - Document Centre B/W Laser Printer Manual
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- Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 1
490/480/470/460 DC/ST Reference Guide August 2001 701P36442 Xerox Document Centre Model Serial Number If you have a problem or need supplies: In the USA Calling for Service and ordering Replaceable Units 1-800-821-2797 (USA) Ordering Supplies 1-800 822-2200 (USA) In Canada Calling - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 2
were created using Zinc Application Framework software version 3.5 © January 1997 Zinc Software Inc. As an ENERGY STAR® partner, Xerox Corporation has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. Terra Choice Environmental Services Inc. of Canada has verified - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 3
Consequential Damages (Including, But Not Limited To, Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However Caused Out Of The Use Of This Software, Even If Advised Of The Possibility Of Such Damage. Xerox Document Centre Reference Guide iii - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 4
installed and used in accordance with the instructions, may cause harmful interference to radio determined by turning the equipment off and on, the user is encouraged to try to correct the interference by not specifically approved by the Xerox Corporation may void the user's authority to operate this - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 5
not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Contact: Xerox Corporation Phone: 1-800-828-6571 Address: 800 Phillips Road Webster, New York 14580 USA Canadian EME This Class B digital apparatus - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 6
agent. It is the responsibility of users requiring service to report the need for service to Xerox or to an authorized agent. Service can be obtained at: Xerox Customer Support 1301 Ridgeview Drive, Bldg. 301 Lewisville, TX 75067 Telephone: (800) 821-2797 vi Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 7
and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas. Caution: Users should not attempt to all the devices does not exceed 100. For service in Canada call (800) 939-3769 Xerox Document Centre Reference Guide vii - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 8
campaign for the sale of such bonds) l Internal Revenue Stamps. (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the drafts for money drawn by or on authorized offices of the United States viii Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 9
: l Registrant's earnings or income l Registrant's dependency status l Registrant's court record l Registrant's previous military service l Registrant's physical or mental condition Exception: US Army and Navy discharge certificates may be photographed. Xerox Document Centre Reference Guide ix - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 10
x Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 11
1-4 Ozone Information 1-5 Laser Safety 1-6 Operational Safety 1-7 Safety Extra Low Voltage Approval 1-9 2. Start Here ...2-1 Terms and Typeface 2-2 Default 2-2 Image Orientation 2-2 Paper Orientation 2-2 Interchangeable Terms 2-2 Typefaces 2-3 Xerox Document Centre Reference Guide xi - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 12
Models 2-4 Used by the Machine Administrator 2-4 Frequently Asked Questions 2-5 My Document Centre looks different-Why 2-5 Are there other options available 2-5 What is the difference between DC and ST 2-6 Where is Information about Copying 2-6 What are System Management Tools 2-6 Where is - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 13
Originals and 1 to 2 sided copying 4-19 Using Bound Originals with Build Job 4-20 Copying both pages to one side of a Sheet 4-20 Edge Erase 4-21 Original Input 4-22 Auto 4-22 Manual Platen Input 4-23 Mixed Size Originals 4-24 Image Shift 4-26 Xerox Document Centre Reference Guide xiii - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 14
(Optional Feature 5-1 Setting Up a Network Fax 5-2 Fax Repository Setups 5-3 Fax Network Service Login 5-4 Login - Authentication Access 5-5 Login - Guest Access 5-6 Getting to the End DTMF 5-12 Phone List 5-13 Resolution 5-14 Sides Scanned 5-14 xiv Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 15
Input 5-18 Auto 5-18 Manual Platen Input 5-18 6. Network Scanning (Optional Feature 6-1 Scanning resources 6-2 Template Overview mail (Optional Feature 7-1 E-mail Network Service Login 7-2 Login - Authentication Access 7-3 Login - Guest Access 7-4 Xerox Document Centre Reference Guide xv - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 16
the Job Status List 8-2 Other Queues 8-4 Managing the Job Queue 8-5 Job Commands 8-5 Required Resources 8-6 9. Machine Status 9-1 Machine Information Tab 9-2 Machine Details 9-3 Paper Tray Status 9-4 Billing Counters 9-5 Print Reports 9-6 xvi Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 17
Setups, Software Upgrade, Service Access Control . 10-7 System Settings Screen 1 10-8 System Settings Screen 2 10-9 System Settings Screen 3 10-10 Paper Management System 10- 10-24 Error Sheets 10-24 Scan Status Sheets 10-24 Stock Choice 10-25 Xerox Document Centre Reference Guide xvii - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 18
Scanner Cover Color 10-44 Optional Services 10-44 Xerox Customer Call Center 10-45 Disk Finisher Setup 10-45 Remote Data Transfer Setups 10-46 Enable Incoming Calls 10-47 Entering the Outlet Telephone Number 10-48 Using a PhoneShare Device 10-49 xviii Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 19
11-8 Planning General Accounts 11-9 User and General Account Combinations 11-10 Managing Data and other considerations 11-11 Auditron Report Software 11-11 Assign a Backup Auditron Administrator 11-11 Prevent unauthorized use of the Copier 11-11 Xerox Document Centre Reference Guide xix - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 20
Document Security Note 12-31 Greenwich Mean Time Offset 12-33 Xerox on the Web 12-35 13. Paper & Stock 13-1 Paper and Stock Performance Information 13-2 Paper Handling Guidelines 13-2 Paper Tray Media Capability 13-3 General Stapling Guidelines 13-4 xx Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 21
14-9 Changing the Finisher Staple Cartridge 14-10 Cleaning the Machine 14-11 15. Problem Solving 15-1 General Operating Guidelines 15-2 Calling the Welcome Center 15-3 Diagnostic Tools 15-4 Troubleshooting Tips 15-6 16. Glossary ...16-1 Index Xerox Document Centre Reference Guide xxi - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 22
xxii Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 23
to them as needed to ensure the continued safe operation of your machine. The safety testing and performance of this product have been verified using Xerox materials only. Follow all warnings and instructions marked on or supplied with the product. Xerox Document Centre Reference Guide Page 1 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 24
power cable that is supplied with your Document Centre. Do not use an extension cord or remove or modify the power cord plug. 4. Plug the power cable directly into a correctly grounded electrical outlet. If you are not sure, consult an electrician. Page 1 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 25
or mechanical interlocks. 8. Do not push objects into slots or openings on the machine. Electrical shock or fire may result. 9. Do not obstruct ventilation openings. These openings prevent overheating of the Document Centre. 1. Safety Notes Xerox Document Centre Reference Guide Page 1 - 3 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 26
immediately and disconnect the power cable from the electrical outlet. Contact an authorized Xerox Service Representative to correct the problem: l The Document Centre emits unusual odors, or makes unusual noises. l The power cable is damaged or frayed. l A wall panel circuit breaker, fuse, or - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 27
The ozone produced is dependent on copy volume and is heavier than air. Install the system in a well ventilated room with Xerox publication Facts about Ozone (part number 610P64653) by calling 1-800-828-6571 in the United States and Canada. 1. Safety Notes Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 28
adjustments or procedures other than those specified in this guide may result in hazardous light exposure. The Document Centre complies with international safety standards and is certified as during all phases of customer operation and maintenance. Page 1 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 29
. l Always exercise care when moving or relocating the equipment. Please contact your local Xerox Service Department to arrange relocation of the machine to a location outside of your building. l Always locate the machine on a solid support surface (not on plush carpet) that has adequate strength to - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 30
Centre documentation. l Never remove any covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. l Never position the machine near cord from the power outlet and call the Xerox Welcome Center. Page 1 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 31
-owned or third-party accessories that are attached to these printers/copiers must meet or exceed the requirements previously listed. All modules that require external connection must be installed per Xerox installation procedures. 1. Safety Notes Xerox Document Centre Reference Guide Page 1 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 32
Page 1 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 33
Document Centre ST copier/printer system and the Document Centre DC digital copier. Load your originals or press the Feature button to display the screen where you can make copies, prints or scans. Press the button for the appropriate feature. 2. Start Here Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 34
value or setting that the machine uses in the absence of input from a user. Most default settings can guide. l Duplex is synonymous with 2-sided copy or print. l Paper is synonymous with stock or media. l Machine is synonymous with Document Centre. Page 2 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 35
CAUTION statements identify mechanical damage that can result from an action or alert the user of a potentially critical procedure or practice. For example: Ensure that the power the fuser when you change the Fuser Module. The rolls are hot. Xerox Document Centre Reference Guide Page 2 - 3 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 36
or Cartridges. Green colored areas are where you clear jams. l The User Interface Touch Screen displays important messages about the status of the machine. l The User Guide provides information and instructions about using the features of the machine to perform copying tasks. l The Help system - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 37
, telephone line connection, and a high capacity paper feeder. A fully configured system includes these options. The Reference Guide covers a fully configured Document Centre. Are there other options available? Xerox provides optional software solutions that extend the capabilities of the Document - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 38
a printer as your needs dictate. Where is Information about Copying? This book provides detailed information on all the copying features as well as describing the System Management Tools (Tools) used by the Machine Administrator. For step-by-step instructions on making copies refer to the User Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 39
is intended to help you to understand basic machine operations and components. This chapter provides a comprehensive discussion of the following: l Standard and optional components l Component locations l Component capabilities 3. Product Overview Xerox Document Centre Reference Guide Page 3 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 40
size or special stock. Turn the machine on/off here. = Off = On Use Tray 6 and its 5100 sheet capacity of 8.5 x 11-inch paper as your main paper source. Page 3 - 2 Use the Finisher to create single or dual stapled sets. Trays 1 to 4 hold many types of stock. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 41
into the machine. The scanner, located under the Document Glass, captures the images of the originals. Document Centre 490/ system. The scanner also moves depending where the originals will be scanned from and its need for self-calibration. 3. Product Overview Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 42
The largest size original that can be scanned from the glass is 11 x 17 inches. When making copies using the Document Feeder, the scan bar underneath the Document Glass will move Refer to Chapter 14, Machine Maintenance for additional information. Page 3 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 43
whether a user can change the programmed stock attributes. There are four stock attributes: size, orientation, type, and color. Correctly setting the Edge Guides in the paper trays allows the machine to sense the stock size and orientation automatically. Xerox Document Centre Reference Guide Page - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 44
tray. The system will not display the type and color of the not correct to support network printing. work properly, the Machine Administrator must enable the Auto Selection on the trays. Refer to page 10-14 for information on enabling Auto Selection. Page 3 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 45
A confirmation window may appear when paper is loaded in the Bypass Tray. Use this to confirm or change the paper size, type, or color. If an incorrect size is confirmed, jams may occur or unexpected image shift on the printed output could result. Xerox Document Centre Reference Guide Page - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 46
reload paper. After reloading paper, close the cover and the tray will automatically rise. The High Capacity Feeder can also accommodate 8.5 x 11 inch punched or colored LEF paper between 16 to 32 lb. High Capacity Feeder Page 3 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 47
values and includes a Clear (C) button to clear your last entry, and a Dial Pause button, which may be used when entering telephone numbers for the online support link feature. Xerox Document Centre Reference Guide Page 3 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 48
scanned eventually will be deleted from memory, based on a time set by the Machine the window will users to log into and out of the system copy job just scanned. To use this feature, select the Interrupt button before pressing the Start button to make copies. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 49
on the Pathway buttons selected or optional software that is available on your Document Centre. l Features Pathway - To make copies, send a fax or an e-mail, or perform a network scanning job, press the Features button. Press the Fax, Network Scanning or Copy buttons on the Touch Screen to access - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 50
system. It can hold up to 250 sheets of small paper. It can be set as a destination tray for non-stapled jobs. Copies copies. This tray can hold up to 2000 unstapled sheets. It has two staplers, each with a 5000 staple cartridge run Removing output while the machine is running may produce finished - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 51
Catch Tray is available on the Document Centre 460 DC or ST. Output is delivered face down in offsetting sets. The Offsetting Catch Tray holds a maximum of 250 sheets of 20 lb. media and does not provide stapling options. 3. Product Overview Xerox Document Centre Reference Guide Page 3 - 13 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 52
Stapler can handle a maximum of 50 sheets of 20 lb. paper. It contains a cartridge that holds 5000 staples. The staple cartridge used in the Convenience Stapler is identical to the cartridges used in the Finisher and may be interchanged. Page 3 - 14 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 53
Copies The Basic Copying Tab provides access to the most commonly used copying features. E-mail see Chapter 7 Fax see Chapter 5 Network Scanning see Chapter 6 More Copy and manually build set and contains an address list. other selections. Xerox Document Centre Reference Guide Page 4 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 54
screen for the Features Pathway. It contains the most commonly used features including: l Output l 2 Sided Copy l Reduce / Enlarge l Paper Supply The sections of this chapter that follow explain in greater detail how to use each of these features. Page 4 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 55
4. Making Copies Output Collated Sorting options Select Collated if you want your output stacked in sets to match the sequence of your originals. Depending on the machine configuration you can direct the output to the Top Tray or to the Main Tray. Stapling options If your Document Centre is - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 56
Staple, and Output Tray preferences for your job. Any output selection made on the Basic Copy screen will be reflected on the Output Options screen when the More... button is selected. made on this screen will be reflected on the Basic Copy screen. Page 4 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 57
. If the appropriate paper is not detected, the system will prompt you to load the paper. If the job is run without loading the correct paper, a message will display advising you that the staple is not in the optimal position. 4. Making Copies Xerox Document Centre Reference Guide Page 4 - 5 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 58
options for making double-sided copies (as discussed on the next page). When either 1 - 2 or 2 - 2 Sided Copy is selected and the original is scanned from the Document Glass, no output copies will be printed until the side 2 image has been scanned. Page 4 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 59
inches. When the 1- 2 Sided option is selected and originals are fed SEF onto SEF copy paper, Side 2 rotation should be selected in order to obtain the correct copy orientation. This capability is especially helpful when creating dual stapled sets. Xerox Document Centre Reference Guide Page 4 - 7 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 60
as much as 200%. 100% produces an image on your copies the same size as the image on your original document. that contains the standard paper type and color. The next two positions can be customized by the Machine Administrator. In the screen pictured above, 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 61
200%, designed for resizing to common document sizes when copying from the Document Feeder. Entering numbers from the keypad When copying from the Document Glass you can make non-preset to adjust the reduce/ enlarge percentages in 1% increments. Xerox Document Centre Reference Guide Page 4 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 62
adjust the X and Y dimensions manually in 1% increments by using the scroll arrows. Touch the upper scroll arrow to increase a dimension. You can also enter a percentage by touching the X: and Y: boxes and entering the percentage from the keypad. Page 4 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 63
paper stocks that are loaded in the machine. The paper size, the orientation, the stock type and the color are shown for each tray. Select a tray by touching the associated line on the display. Refer to page 10-13 for more information on Tray Type. Xerox Document Centre Reference Guide Page 4 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 64
feature. You may set as many features as you choose for each copy job. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box choices and returns you to the previous screen. Page 4 - 12 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 65
scanned page. l Normal - This is the standard setting and is appropriate for the majority of the jobs run on the machine. It is designed to provide high quality copies copied in this mode will be less sharp than if you select any of the other Original Types. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 66
adjustment does not produce a satisfactory copy when copying very light originals l The original has a gray or colored border such as a certificate. The machine will incorrectly assume that the border dark edge or gutter when using Bound Originals Page 4 - 14 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 67
(undesirable patterns within the image). Generally, sharpness is used to enhance the copy quality after evaluating the output. Use the scroll buttons to adjust the sharpness values images, but the risk of blotchy copy quality defects is higher. Xerox Document Centre Reference Guide Page 4 - 15 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 68
- Off: Use to copy originals having a colored or gray border. Improves copy quality of light originals if you are dissatisfied with the output after using the Darken adjustment. However: There is also a risk of creating a light gray background. Page 4 - 16 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 69
Pictures and solid areas may appear more grainy. 4. Making Copies Contrast - Low The lower the setting, the better the pictorial copy quality. There will be more detail in the lightest of originals. the less edge definition of text and lines. Xerox Document Centre Reference Guide Page 4 - 17 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 70
center of the book to flatten it in order to minimize distortion of the image. 5. Press the Start button. Remember, as this is an automatic feature from the glass, the machine will make multiple scans. Do not remove the original until all scans are completed. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 71
the appropriate page in Bound Originals to copy and press the Start button again. As soon as the machine processes the second original, it will print the output. Originals Features Output Right 1 to 2 sided copying Bound Originals L R Left Xerox Document Centre Reference Guide Page 4 - 19 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 72
copy copy. 3. Select the desired quantity from the keypad. 4. On the Basic Copy copy on the Bound Original screen. Press the Start button. Repeat until all the pages have been scanned . 7. Press the Build Job Controls button, then press End Build Job to print your job. Copying machine will find your - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 73
marks. Border Erase adds equal amounts of white space on all edges of your copies. The default is 0.1 inches. All marks or defects on the border are deleted of the system to clean itself and can cause defects on your output if used excessively. Xerox Document Centre Reference Guide Page 4 - 21 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 74
the machine to determine automatically the size of the originals fed through the Document Feeder. Originals scanned, using the Document Glass When originals are scanned from the Document Glass and you have selected an auto feature such as Auto Paper, Auto%, or Auto Center, the system will scan the - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 75
Binding Guide Mark on the front of the Document Glass and enter the dimensions for one page of the book. The allowed range is 1 x 1 inch to 8.5 x 11.7 inch. Use the keypad to enter the adjustments. The machine will calculate the total dimensions of the book. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 76
is automatic common copy size. The originals must all have the same width and must be fed from the Document Feeder. If valid sizes are not scanned, a warning message will appear and the job will be deleted. If the system displays a paper stock error message, the machine's document size values - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 77
copies you must first tell the system must also be selected: Auto Paper, Auto%, or Auto Center. Examples of US document size combinations are as follows: l LEF) and 11 x 17-inch (SEF) Scanning time for one-sided originals is significantly slower the original sizes. The copy paper must be the same - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 78
and makes no adjustment. Auto Center automatically centers the scanned image on the output paper. To work effectively, the original should be smaller or bottom, from right or left). Image Shift - Duplex Operation The Document Centre is capable of shifting the image on the second side of a document. - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 79
4. Making Copies Output Format Tab When you select the Output Format Tab, you will find features that produce different options Covers l Invert Image The sections that follow in this chapter explain how to use each of these features in more detail. Xerox Document Centre Reference Guide Page 4 - 27 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 80
options for Transparency Dividers; Off, Blank Dividers, or Imaged Dividers. Any stock loaded in the machine may be used as a divider as long as its size and orientation matches that of the image on the divider sheet as on the transparency. Page 4 - 28 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 81
. SEF stock Step 3 Fold the output sheet. 4 (Outside back page) 3 1 or 2 (Inside front page) (Outside back page) 4 13 2 4 3 2 1 Orientation of Ordered originals (Inside front page) Xerox Document Centre Reference Guide Page 4 - 29 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 82
8.5 x 11 inch paper. To use this feature: Select the button that identifies to the machine how your original images are oriented. There must be one original for each image. Select the 1 Blank 2 Area 2 originals using 2 rows and 1 column Page 4 - 30 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 83
covers using stock drawn from a different tray than your copies. You can have 1-sided or 2-sided front or body of the job. If you create 1-sided covers with images, the machine uses the first image and last image of your original set as the document. Xerox Document Centre Reference Guide Page 4 - 31 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 84
to select the paper tray with the desired stock. The orientation of the selected cover stock must be the same as the body of your copy job. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 85
. Negative Image Some originals have a dark background and white text. Using Negative Image on these originals can save on dry ink consumption. This option will create copies that are the opposite of the original document as illustrated below. Xerox Document Centre Reference Guide Page 4 - 33 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 86
printing large quantities or storing the programming of up to 10 jobs. These features include the following: l Build Job l Sample Set l Stored Programming Page 4 - 34 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 87
programmed job segments from either the Document Glass or the Document Feeder into a single copy job. You can feed more than the maximum number of originals through the Document Feeder . If these limits are exceeded, your job may be deleted. Xerox Document Centre Reference Guide Page 4 - 35 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 88
will automatically deselect. Use Sample Last Segment to see a proof of the last segment you just scanned. The copy will go to the default output tray. If you are satisfied with the sample you can continue and return to the main Build Job screen. Page 4 - 36 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 89
Sample Set Use this feature to review your output to ensure that it is exactly what you expect before printing a large quantity. Sample , press Delete to delete the job from the queue. Reprogram and rescan the entire job. 4. Making Copies Xerox Document Centre Reference Guide Page 4 - 37 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 90
, then press the Recall Programming button. The recalled programming will overwrite the current copy programming. After being recalled, the selections can be modified further. Check your programming be recalled in the middle of a Build Job segment. Page 4 - 38 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 91
about configuring the Fax hardware and software to receive and route incoming faxes, access on-line telephone listings or other specialized features. Originals Scanned fiDleigsital Telephone Network Incoming or Outgoing Faxes Fax Server Xerox Document Centre Reference GuidePage 5 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 92
Centre are scanned and saved to a location on the server. The fax software watches software setup. The same location must be entered into the Document Centre so the machine will route a faxed job to the correct location. 4. Installation is complete. Page 5 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 93
Centre to the location on the server where the Network Fax software will find fax jobs to send. Fax setup screens are used by the individual responsible for maintaining the network aspects of the faxing function. Refer to the System Administration Guide for more details. Xerox Document Centre - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 94
both. If Network Service Login is required you will be presented with a Login Required screen. l Authenticated Access requires a Network Login Name and Password. l Guest Access requires a passcode which can be provided by the System Administrator. Page 5 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 95
User Interface. 2. Enter your Login Name. Press the enter button. 3. Enter your Password. Press the enter button. The system Fax tab can be selected. The system will allow 5 attempts to validate on the local user interface and all users will be locked out of all services offering authentication for - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 96
The system will user interface and all users will be locked out of all services offering Guest Access authentication for a period of 5 minutes. Logoff To Log off, press the Access button to the right of the screen, and then press the Logout button. Page 5 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 97
is enabled, users will be required to login. Features button If you cannot see the copy, Fax or Scan selection, press this button Telephone number appears here Select 1 or 2-sided originals Use the keypad to enter telephone numbers 5. Fax (Optional Xerox Document Centre Reference GuidePage - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 98
Sheet when the job is successfully transferred to the Fax respository. When the job is received by the distant station and the Network Fax software has enabled transmission reports, a transmission report will be printed. 6. Remove your original documents. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 99
features can be found on the Basic Faxing Tab. Dialing Options The Dialing Options area contains a window where the telephone number entered is displayed. Once it is displayed you can add it to a button, you can view and delete telephone numbers. Xerox Document Centre Reference GuidePage 5 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 100
that provide a unique capability when dialing through a telephone network or to a specific fax machine. Depending on the setup of the telephone and communication lines, some or all of the is used if you normally have a long wait for a dial tone. Page 5 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 101
Fax software. When the job is sent, the Network Fax software will pick out the group ID and send a copy ID number) instructs the machine to check for validity, which is also known as Secure Send. The machine does not dial services. 5. Fax (Optional Xerox Document Centre Reference GuidePage 5 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 102
instructions. User Interface in a fax number. End DTMF [#] This will allow the user to end DTMF Dual Tone characters in a fax number from the Local User Interface in a fax number. The [*] and [#] buttons are located on the Document Centre keypad. Page 5 - 12 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 103
overwrite it. 4. Press the Enter number in Phone List button. The number will now be stored in the Phone list for future use. 5. Fax (Optional Xerox Document Centre Reference GuidePage 5 - 13 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 104
This selection allows you to scan 1-sided, 2-sided or 2-sided rotated originals: 1 Sided -each original is single-sided. 2 Sided -each original is double-sided. 2 Sided Rotate - This is ideal if your second side is in a head to toe configuration. Page 5 - 14 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 105
specific features to modify a fax. Simply touch the tab to display options for: l Image quality l Delaying transmission l Specifying the size of the original 5. Fax (Optional Xerox Document Centre Reference GuidePage 5 - 15 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 106
for the majority of the jobs run on the machine. l Text - Use this option if your copy only continuous tone photographs or printed halftone originals. Background Suppression: automatically deletes a colored copy quality after evaluating the output. Page 5 - 16 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 107
Save and press Start. If a power outage occurs, all pending Delay Send jobs will be queued to start immediately once power is restored. 5. Fax (Optional Xerox Document Centre Reference GuidePage 5 - 17 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 108
machine and allows the machine to determine the size automatically. Originals scanned, using the Document Glass When originals are scanned from the Document Glass with the cover open the system will scan the original twice. The first scan Custom size to manually adjust the scanning dimensions. The - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 109
on a fully configured Document Centre and the appearance of these interface screens may differ slightly on other models or configurations. However, feature descriptions and functionality remain the same. Originals Scanned fiDleigsital Templates Xerox Document Centre Reference Guide Page 6 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 110
l setup scanning l locate the latest drivers l access your Document Centre's Internet Services CentreWare™ Network Scanning Services Guide This book contains information about configuring the optional Xerox CentreWare™ software applications and your Document Centre to enable scanning documents from - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 111
CentreWare™ general information with links to the latest drivers and utilities. System Administration Guide This book contains information about configuring and using Internet-Based Administration and Scan Services. Internet Services is the embedded HTTP server application that is available - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 112
requires selecting a template at the Document Centre. Templates contain preselected options which will be applied to the scanned original. These options include: l Destination Location (Server location, at a time, use the up and the down arrow keys. Page 6 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 113
Scanning Services User manual. This manual was included with the CentreWare™ software documentation that accompanied your machine. It is also available over the Internet at www.centreware.com or www.xerox.com. Templates can also be created or changed using the Document Centre Internet Services - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 114
Template Name List. 4. If you require additional scanning options, touch the More Scan Features tab and then select the desired button. 5. Press Start. The job will be processed in accordance with the programmed settings contained in the template. Page 6 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 115
with the @ symbol are templates that currently reside at the machine. These templates have been created using Internet Services. l Templates without the @ symbol are templates that have been created using CentreWare™ Network Scanning Software. The Template Details section on the right hand side of - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 116
Internet Services. Update Template list Use this button to pull the latest templates from the file server. If the server cannot be accessed, an error message is displayed. Files with an incorrect template file name format will be grey in appearance. Page 6 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 117
your Document Management Information software to access the Document machine for the job being scanned. Use Internet Services or CentreWare™ to edit or create templates. Up to 6 Document Management Fields can be programmed for each template. 6. Network Scanning Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 118
System Administrator has defined the repositories and default templates, the templates are available to all users. To access and modify templates within Internet Services from the Main Window on the Document Centre be programmed for each template. Page 6 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 119
customized fields. 5. Select the Enter button. Refer to the Internet Services chapter of the System Administration Guide for details on creating templates with Document Management Fields. 6. Network Scanning (Optional Feature) 6. Network Scanning Xerox Document Centre Reference Guide Page 6 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 120
Image Adjustment tab This tab contains the following selections: l Image Quality l Sides Scanned l Original Input l More Image Quality l Edge Erase l Resolution Page 6 - 12 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 121
on the machine. It is designed to provide high quality copies of colored backgrounds. The Background Suppression feature automatically deletes a colored or gray background. Lighten/Darken: provides controls to adjust the lightness or darkness of the output. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 122
your scanned image to better facilitate processing by applications using Optical Character Recognition (OCR). In the event you select the incorrect image orientation button, most OCR application software will allow and Long Edge or Short Edge Feed. Page 6 - 14 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 123
the following scanning resolutions: 200 x 200 x 1 200 x 100 x 1 300 x 300 x 1 600 x 600 x 1 The higher the scanning resolution, the larger the image file created. For OCR applications, 300x300 usually provides the best results. 6. Network Scanning Xerox Document Centre Reference Guide Page 6 - 15 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 124
of your scanned file. You can choose TIFF, Multipage TIFF, or PDF file formats. The most universal format is PDF. Use TIFF to scan each page of a multiple page document as a single file. Use Multipage TIFF to scan multiple pages as a single file. Page 6 - 16 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 125
the scanning function. Setup screens are located in Internet Services. Refer to the System Administration Guide for more details. Scan Repository Settings Use Internet Services Repository , Server and Volume, Path and NDS settings (if applicable). Xerox Document Centre Reference Guide Page 6 - 17 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 126
is the location on the server where templates created using the CentreWare™ Scanning Services Template utility are stored. If you are using the TCP/IP filing sets the time interval for the Document Centre to Poll the Template Pool for new templates. Page 6 - 18 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 127
Centre to accept software upgrade files. l Access scanning features such as template creation and Network Authentication login permissions l Access printing features l View machine and job status l Manage jobs See the System Administration Guide for more information on using the Web Server. Xerox - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 128
NOTE How to access Internet Services Internet Services supports print ready files only. All files must be submitted in print ready format. See the System Administrator Guide for more details. 1. Type the Document Centre's IP address in your browser's URL field. For example, http:\\10.12.123.234. - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 129
in a fully featured Document Centre. Your configuration may vary slightly. Use Internet Services to setup the Authentication Server. Refer to the System Administration Guide for details. 6. Network Scanning (Optional Feature) 6. Network Scanning Xerox Document Centre Reference Guide Page 6 - 21 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 130
URL field. 2. On the main window, select the Properties button. 3. Select Services. 4. Select Authentication, then select the General folder. 5. Enter the Authentication type, Machine Name or IP Address and Alternate Domain Controller information. Page 6 - 22 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 131
. 4. Both Guest Mode and Authentication Mode. NOTE If a system is set to require network authentication, you may also choose to enable Guest Mode With Passcode. This will allow the users the option of authentication mode. 6. Network Scanning Xerox Document Centre Reference Guide Page 6 - 23 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 132
the User Interface. 2. Enter your Login Name. Press the enter button. 3. Enter your Password. Press the enter button. The system will user interface and all users will be locked out of all services offering authentication for a period of 5 minutes. Page 6 - 24 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 133
Mode Passcode. If the passcode is incorrect on the last attempt, you will be notified on the local user interface and all users will be locked out of all services offering Guest Mode authentication for a period of 5 minutes. 6. Network Scanning Xerox Document Centre Reference Guide Page 6 - 25 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 134
Page 6 - 26 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 135
add and remove recipients and edit the Subject line of the e-mail message. The Machine Administrator can setup the e-mail environment and server protocols using Internet Services. See the System Administration Guide for details. 7. E-mail (Optional Xerox Document Centre Reference GuidePage 7 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 136
both. If Network Service Login is required you will be presented with a Login Required screen. l Authenticated Access requires a Network Login Name and Password. l Guest Access requires a passcode which can be provided by the System Administrator. Page 7 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 137
User Interface. 2. Enter your Login Name. Press the enter button. 3. Enter your Password. Press the enter button. The system mail tab can be selected. The system will allow 5 attempts to validate on the local user interface and all users will be locked out of all services offering authentication for - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 138
. The system will allow user interface and all users will be locked out of all services offering Guest Access authentication for a period of 5 minutes. To log off, press the Access button to the right of the screen, and then press the Logoff button. Page 7 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 139
address information to build the Address List for a job. When manually typing e-mail addresses be sure to enter an SMTPcompliant e-mail copy of the message is sent to the recipient in this box, and the recipient's name is not visible to other recipients of the message. Xerox Document Centre - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 140
all the addresses in the current Address List. A confirmation message will be displayed. Only available when the Address List has at least one entry. Page 7 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 141
7. E-mail (Optional Feature) Address List NOTE The Address List is manually compiled by the sender much in the way you would from your personal computer. Select you can select the Reply to button to edit the Reply to address. 7. E-mail (Optional Xerox Document Centre Reference GuidePage 7 - 7 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 142
button to switch between the different address books that have been enabled by the System Administrator. Use this button to switch between the International Keyboard Standard Characters and Depending on your selection the button label will change. Page 7 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 143
initiate the recipient search activity using information shown in the type-in region of the window. The system will search the selected Address Book for matching entries. Use the C button to clear . 7. E-mail (Optional Feature) 7. E-mail (Optional Xerox Document Centre Reference GuidePage 7 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 144
portion of the name of the recipient. 3. Select the enter button. The system will search the Address Book and list all the names that match. You window. When the correct match is found touch the enter button to add the recipient to the Address List. Page 7 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 145
on the machine. Normally updated by the System Administrator within Internet Services. The Internal Address Book stores internal company addresses on the network. Created by the System Administrator with the company network. 7. E-mail (Optional Feature) 7. E-mail (Optional Xerox Document Centre - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 146
as you choose for each e-mail job. The text next to the feature button, called a Job Review Summary, reflects the current settings for that feature. A checked box indicates that this feature has been modified and returns you to the previous screen. Page 7 - 12 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 147
scanned as to the software loaded on the error notification. If no entry is made for Reply To the same address as the e-mail sender will be used. If no sender was authenticated, the Reply To field message will not be sent or populated by the machine. 7. E-mail (Optional Xerox Document Centre - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 148
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the machine know whether to print a copy or print job first? Using the Contention Management setting in Tools, the Machine Administrator can establish the order in which copy and print jobs will be printed. For additional information, refer to page 10-32. Xerox Document Centre Reference Guide Page - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 150
Explanation The machine is currently processing the image for this job. The machine is currently printing or is scheduled to print the job. This job has completed printing. This status will be seen only when the completed jobs screen is selected. Page 8- 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 151
file is transferring from the machine to the network. The machine is scanning your original and converting it into an electronic image. The job is waiting to use scanner resources. The job is being scheduled in the print queue. 8. Job Status Xerox Document Centre Reference Guide Page 8- 3 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 152
are being printed l Completed Printing Jobs - All print or copy jobs that are printed or have been deleted l Completed Non-Printing Jobs - All scan or fax jobs that are printed or have been deleted l take several seconds to respond to your selection. Page 8- 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 153
another screen that provides detailed information about the job. This information includes, Submission time, type of output, reduction factor, and other job characteristics. 8. Job Status Xerox Document Centre Reference Guide Page 8- 5 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 154
Required Resources The Required Resources button shows the size, type, and color of the stock required to print the job. It also details whether the paper stock required is loaded in the machine. Page 8- 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 155
information l Determine the projected end of life of Feed Roll Cartridges and other consumable items l Print Call For Service Reports. These reports contain specific information that will help you identify faults when reporting problems to Xerox Xerox Document Centre Reference Guide Page 9- 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 156
Machine Information Tab This screen provides access to the information listed below: l Machine Details l Paper Tray Status l Billing Counters l Print Reports Page 9- 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 157
Customer Support Number (The Welcome Center) l Machine Serial Number l System Configuration number for your machine l Current System Software Version Always refer to this information and have it available when you call the Welcome Center. Xerox Document Centre Reference Guide Page 9- 3 9. Machine - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 158
including tray status, size, stock type, and stock color. Refer to page 10-11 for more information about the Paper Tray Management System. The status indicators are as follows: l Ready , disabled, or not ready, check with the Machine Administrator. Page 9- 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 159
vary depending on your billing plan and configuration. Select the Billing Counters button to view the current number and types of images your machine has produced. This information is subsequently used to generate your bill. 9. Machine Status Xerox Document Centre Reference Guide Page 9- 5 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 160
Print Reports Press the Print Call for Service Report button to generate a printed report. This report contains specific information that will be helpful when reporting problems to Xerox. Page 9- 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 161
stamped list of the last 20 error codes that have been reported on the machine. The list is presented in descending sequence, from newest error code to oldest. Use this information when reporting a problem to the Welcome Center. 9. Machine Status Xerox Document Centre Reference Guide Page 9- 7 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 162
approximate number of days until each Replaceable Unit, including Roll Cartridges are expected to reach their end of life. The number of or replaced a message will appear on the Touch Screen. The Machine Administrator is generally responsible for changing the replaceable units. Recently replaced or - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 163
about each Tools screen and function. This section contains screens from a fully featured Document Centre. This includes Printing, scanning, faxing, Network Accounting and telephone connection options. Your configuration may vary slightly. Xerox Document Centre Reference Guide Page 10 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 164
example, adjusting screen brightness or resetting the software. l Perform a variety of system tests, typically with assistance from Xerox. User Interface NOTE Press here to access Tools Default within this document for additional information. Page 10 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 165
(ST machines) l Image Rotation (DC machines) l Output Options (DC machines) l Decurler Settings Screen 3 See page 10-10 l Contention Management l Output Options (ST machines) l Image Rotation l Electronic Hole Removal l Single Job Mode (DC machines) Xerox Document Centre Reference Guide Page 10 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 166
This selection allows you to choose the initial screen that users will see at the machine, display either incomplete or completed print jobs, or change the machine and to track copy usage. You can change the Tools password using this selection. Page 10 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 167
. The System Administrator uses this feature to make the correct network settings. Refer to the System Administration Guide for more information. The System Administrator uses this feature to connect or disconnect the machine from the network. Xerox Document Centre Reference Guide Page 10 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 168
Software Reset l Reset System Software or Network Controller Refer to page 10-63 This is the button to access where you reset some machine systems without powering off the machine. On a DC model, this option is located on the first Tools screen. Page 10 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 169
10. Tools Tools Screen 3 - Setups, Software Upgrade, Service Access Control Service Access Control Refer to page 6-23 This selection allows you to restrict access to network services such as e-mail and fax. Xerox Document Centre Reference Guide Page 10 - 7 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 170
on the Basic Copying Tab. Adjust System Setting screen on DC models. Enable or disable automatic printing of a configuration report when the machine connects to a network. You can also print a report at any time by pressing the print now selection. Page 10 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 171
Copying Tab and when Normal or Custom R/E is selected. (DC machines located on screen 1 of 3) Job Sheets Refer to page 10-24 Provides the choice of printing information sheets such as Banner sheets, Error sheets, Fax Status sheets, and Scan Xerox Document Centre Reference Guide Page 10 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 172
System Settings Screen 3 options may vary depending on machine configuration. Contention Management Refer to page 10-32 Sets the priority in the queue for copy are selected and the machine runs out of jobs such as Print, Copy or Other jobs. Image black circles left when copying a document that has - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 173
tray contents. In a Size Only tray, available only on the DC Model, the user can adjust size and orientation of the stock. The tray will function just like those in typical light lens copiers. Type and color are assumed to be the default stock. Xerox Document Centre Reference Guide Page 10 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 174
System Settings System stock type and color. l Standard Size Required is used to control machine operation when Auto 11 inch paper is not available in the machine. Some image loss may occur. Refer to page ST models, in order for the system to print error and configuration reports correctly, at least - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 175
is available only on the DC Model. The machine detects the size and LEF/SEF orientation. However, type and color descriptions are not programmable with this setting. The machine assumes that the default type and color are contained in this tray. Xerox Document Centre Reference Guide Page 10 - 13 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 176
selected at the machine or a tray is selected in the Print Driver. Disabling this option makes a tray unavailable for Auto Tray Switching. Copy Jobs. Auto Tray Switching will only work when the Auto Paper option is selected and the job requires the system default size and color. For more information - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 177
Screen 1 System Settings System Settings 1 color for each tray is displayed on this screen. To select a tray, touch the tray row on the Touch Screen. Press Change Stock Size or Change Description to make a change. Follow the instructions on the new screen. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 178
Tray Switching can be used, the machine will use only trays that are loaded with the programmed default stock type and color. On ST model machines, the default color and type are assigned to network printing jobs that do not specify color or type. Page 10 - 16 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 179
10. Tools Paper Substitution How to get here Tools Screen 1 System Settings System Settings 1 Tray Management Tray Management Paper Substitution This ST model loss may occur because the physical dimensions of the paper sizes are different. Xerox Document Centre Reference Guide Page 10 - 17 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 180
of a standard size, the machine will run the job, using the smallest paper that will hold the entire output image. If no paper is large enough, the job will not be printed. The user will be instructed to load a larger paper or to change the R/E%. Page 10 - 18 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 181
machine accepts your selection. This screen allows the audio tone volume to be changed individually for each type of audio tone. The volume settings are either Off, Low, Medium, or High. Press the Test button to listen to the volume level of each tone. Xerox Document Centre Reference Guide Page - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 182
Display Brightness How to get here Tools Screen 1 System Settings System Settings 1 Display Brightness Typical display buttons Control settings This screen controls the brightness value. To darken the display, decrease the brightness value. Page 10 - 20 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 183
to set the system time and date. Any changes require the system to be machines with Sixth Sense. Press the button to scroll to the number of hours your time zone is ahead or behind the time in London, England. Use the chart on page 12 - 33 for assistance. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 184
System Settings System Settings 1 Timers System Timeout controls the time interval between the last action at the User Interface and when the Touch Screen resets to the default settings. When you press the System press the Incomplete Scan button you can set to the Document Centre also share this - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 185
the DC model. When a Document Centre ST is powered on and ready to print, a system configuration report will print out to copy functions will be ready prior to the printing functions and readiness of the machine is indicated by a message on the Touch Screen. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 186
. Scan Status Sheets This feature allows you to generate informational sheets pertaining to the status of Network Scan jobs. These sheets will describe the status of the scan job as it travels between the Document Centre and the scan repository. Page 10 - 24 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 187
this feature to designate the stock and color for any of the job sheets (Banner Sheets, Fax Status Sheets, Error Sheets, Scan Status Sheets). 1. Using the Touch Screen to make a Stock Color selection. 3. Press the Save button to save your choices. Xerox Document Centre Reference Guide Page 10 - 25 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 188
More... option under the Basic Copying Tab Reduction/Enlargement is pressed. Basic Copy Presets NOTE This screen controls the options that appear on the initial copy screen. To change the presets, follow the instructions on the User Interface. Page 10 - 26 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 189
Measurements How to get here Tools Screen 1 System Settings System Settings 1 More System Settings 2 Measurements You can program the machine to display measurements in either inches or millimeters that will be used for displaying values above 999. Xerox Document Centre Reference Guide Page 10 - 27 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 190
redefine a size zone. This page also contains a complete listing of the default size zones. NOTE Once a zone is changed, the system assumes that any document that is loaded and matches this zone is the new size until the zone is changed again. Page 10 - 28 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 191
Tray, the setting is High Decurling. This setting normally does not require adjustment. NOTE If you feel an adjustment is warranted, contact the Welcome Center. Changing without consulting the Welcome Center may not improve your situation. Xerox Document Centre Reference Guide Page 10 - 29 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 192
right. Bound Originals Scan Order Scanning Order Options display when Bound Originals Scan Order is On. Booklet Print Order Reading Order Options display when Booklet Print Order is On. Additional options will appear when Display Options are on Page 10 - 30 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 193
, whether copied at 100% or enlarged beyond 100%. Auto% will reduce or enlarge the original image automatically so that it will fit on the selected copy paper. Auto Paper automatically selects the best paper size for the original being copied. Xerox Document Centre Reference Guide Page 10 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 194
wait until a small image buffer (approximately 5 images) empties. Then the copy job will print. First In/First Out Jobs are scheduled to print based on their entry into the Job Queue. This is regardless of whether they are copy or print jobs. Page 10 - 32 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 195
. You can program ahead but each job must be completed before the system will scan the next job. NOTE This feature is available on DC models only. Depending on your machine configuration, this feature may appear on the System Settings 3 Screen. Xerox Document Centre Reference Guide Page 10 - 33 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 196
the machine will consider as a thin stapled set. l The number of thin stapled sets that will be produced before the machine will automatically pause. l What the machine will do after it pauses. It will either automatically resume or remain paused. Page 10 - 34 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 197
staple cartridge is copies will be delivered to the output tray in an even stack. This is helpful when users print large volume jobs where offsetting is not required. This feature is not recommended for thin stapled sets (sets between 2 and 15 sheets of paper). Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 198
Removal This feature is an optional kit that enables the removal of the black circles left when copying originals that have punched holes. Originals must be placed in the Document Feeder and the Electronic Hole Removal feature must be enabled. Page 10 - 36 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 199
settings, access Tools and press Set Defaults. Follow the User Interface instructions. Make the appropriate default changes by touching the screen. Press End Defaults to return to the previous screen. Press Close to return to the Tools Screen. Xerox Document Centre Reference Guide Page 10 - 37 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 200
Non-Printing Jobs, and All Completed Jobs. l The Language Default will select the Touch Screen default language display if multiple languages are installed on your machine. This button will not function if only one language is available. Page 10 - 38 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 201
settings see the following page. To take the machine offline, simply press the Offline button and wait a few moments. The machine will notify you when it is disconnected from the network. You can complete copy jobs if the machine is offline. Xerox Document Centre Reference Guide Page 10 - 39 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 202
NOTE Use this option to make network settings. It is not available on the DC model. Your System Administrator will need to access these screens to place the machine on the network. Any changes to these settings will cause the machine to reboot. Page 10 - 40 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 203
program or to change the Service Plan you have entered into with Xerox. To change the Service Plan contact the Welcome Center. Replacement Method This setting defines who is responsible for replacing the Xerographic, Fuser or Dry Ink Cartridge. Feed Roll Cartridge Replacement This screen tells you - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 204
message appears and when the unit must be replaced. You can also cancel messages that are currently displayed on the Touch Screen. Page 10 - 42 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 205
replace the Feed Roll and close the tray, a pop-up screen will appear. 7. Confirm the Cartridge replacement on the pop-up screen. This will reset the counter. 8. Select Close. 9. Select Exit Tools. 10. Return the old Feed Roll Cartridge to Xerox. Xerox Document Centre Reference Guide Page 10 - 43 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 206
Accounting) are installed on your Document Centre, use this feature to enable them. This feature should be enabled after the optional services are installed. Refer to the specific chapters for more information on installing the optional services. Page 10 - 44 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 207
this button to program the machine with the correct finisher code. The machine will recognize the addition of this feature and prompt you to confirm the new settings. Simply follow the instructions on the Touch Screen to complete the programming. Xerox Document Centre Reference Guide Page 10 - 45 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 208
2 Remote Data Transfer Setups On the main setup screen you can: l Decide whether or not a telephone line will be connected to the device l Input the Machine Telephone Number l Enable Incoming Calls Page 10 - 46 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 209
that is gathered will provide the technician with a better understanding of the problem and will help to identify the necessary parts to fix the machine the first time. This ultimately reduces the time that is required for an onsite service call. Xerox Document Centre Reference Guide Page 10 - 47 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 210
telephone number of the machine is changed, for example, by relocating the machine to a different area, a new telephone number must be programmed. Navigate to the Outlet Telephone number screen and using the keypad, enter the new telephone number. Page 10 - 48 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 211
System Extension Identifier Code 5. Save the settings and exit Tools. The changes are now effective. The machine will automatically notify Xerox of the telephone number in order to enable a Technician to use the Sixth Sense online support link if necessary. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 212
Sense On Line Support Link is a telephone line connection between the machine and Xerox. You can enable an authorized Xerox service technician to access the machine remotely by telephone to enable real time problem analysis and resolution. If you are using the Auditron reporting software to help - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 213
below. The on-line support link requires either a dedicated machine. P4 Jack (RJ11) Location Document Centre 490/480/470/460 2. Connect the other end of the cord to the telephone line that will be used for the modem communications. 3. Power on the machine. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 214
only) l Network Connectivity Test (ST models only) l Remote Testing Access for Network Controller (ST models only) NOTE Run these tests if a problem occurs and the Welcome Center recommends that you use these tests to help diagnose a problem. Page 10 - 52 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 215
patterns help in troubleshooting the Xerographic System. These tests are designed to be interpreted by an authorized Xerox Representative or by you with assistance from the Welcome Center. Image Quality Tests The machine has a variety of tests that are designed to determine problems or faults with - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 216
Routine to manually initiate the Xerographic Routine. This routine can take from 4 to 20 minutes depending upon the conditions of the Xerographic System. (On a DC model) Tools Screen 1 Machine Tests Machine Tests Xerographic System Routine Page 10 - 54 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 217
Machine Tests Machine Tests User Interface Tests These tests are designed to test the performance of the User Interface functions. Information and instructions for each of these diagnostic tests are provided on the User Interface after the individual test button is selected. Xerox Document Centre - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 218
software that controls the User Interface. Application Checksum Verification Use this test to validate the checksum value of the software against a known value. This is helpful in determining if the software is incorrect or has become corrupted. Page 10 - 56 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 219
in the process of moving the digitized image to the Xerographic module. To activate this test, press the Video Path Diagnostics button and follow the instructions displayed on the User Interface. Machine Tests Video Path Diagnostics Test Xerox Document Centre Reference Guide Page 10 - 57 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 220
Echo Tests How to get here Tools Screen 1 More Tools Screen 2 Machine Tests Machine Tests Echo Test Use this option to perform an echo test which tests the electronic pathway from the machine to the network. It is not available on DC Models. Page 10 - 58 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 221
10. Tools Network Connectivity Test How to get here Tools Screen 1 More Tools Screen 2 Machine Tests Machine Tests 1 Network Connectivity Test Use this option to test the network connectivity of the machine. It is not available on DC Models. Xerox Document Centre Reference Guide Page 10 - 59 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 222
More Machine Tests 2 Remote Testing Access for Network Controller This screen allows Xerox to remotely access your Document Centre to diagnose Network Controller problems. Refer to Sixth Sense in this chapter for more details on remote access. Page 10 - 60 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 223
the Document Centre machine software without assistance from Xerox. This has no effect on updating CentreWare software or Print Drivers that are used with the ST models. This type of upgrade is also independent of adding the software options of Network Fax, Network Scanning and Network Accounting - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 224
Administration Screen The machine has an energy saver feature that minimizes energy usage to reduce the overall machine operation cost. The the automatic power off feature. Low Power Mode Indications The only indication the machine is in Low Power Mode is a blank Touch Screen and the Power Saver - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 225
) to a Low Power Mode to completely Off (requiring the machine to be powered on). The ST models enter a Sleep Mode powering itself off. All timers are reset automatically when a User Interface button or the Touch Screen is touched. Table 1: Xerox Document Centre Reference Guide Page 10 - 63 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 226
Software is selected. On ST Models, copy jobs in the system will be lost when Reset System Software or Reset Both is selected. Copy jobs will not be lost if Reset Network Controller is selected. Print Jobs are not lost as a result of the resets. Page 10 - 64 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 227
with a network accounting software product can provide the ability to track print, copy, scan and fax usage by User or Account ID. The complete solution will provide the centralized data collection of the Document Service usage on a per machine basis over the network. Contact Xerox if you need more - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 228
connect an optional Auxiliary Interface such as a card reader or coin box to the Document Centre. Installing an Auxiliary Accounting Device To install a device: 1. Power off the machine. 2. Following the instructions that are provided with the Auxiliary Interface device. Connect it to the Document - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 229
method to ensure correct copy charges will be captured when using an external accounting device. The Internal Auditron will track jobs as they are scanned which allows accounting designations to be changed before the jobs have physically printed. Xerox Document Centre Reference Guide Page 11 - 3 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 230
window will appear. You can disable the feature or set the timer from 25 to 15 minutes in 15 second (.25) increments. The default is 1 minute. If the Job Timer feature is disabled, your job will remain in the queue until it is manually deleted. Page 11 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 231
entering the system requiring users to enter the correct amount of credit before the job is released for printing. Held jobs must be released manually by the user after the this option is disabled, the system will print all incoming print jobs. Xerox Document Centre Reference Guide Page 11 - 5 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 232
the software program to update the Auditron system on the machine. When the Internal Auditron is active, users will be presented with a Login screen. Login required when Features button is pressed No login required when these buttons are pressed Page 11 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 233
will be charged to the User Account number Level 2 (optional) General Accounts Yes General Account access No Copies will be charged to the User Account number Yes Enter the General account number. Copies will be charged to a General Account Xerox Document Centre Reference Guide Page 11 - 7 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 234
access, to record copy usage information, or a combination of both? Determine the number of machines that you want to incorporate into your Auditron System. Each individual Document Centre must be setup with the appropriate account information. Decide if you want to have only User Accounts or both - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 235
, General Account #1 is copy information for client XYZ. General Account Number Purpose 1 Client XYZ 2 Client ABC 3 Special Project #1 4 Special Project #2 Complete the matrix for all the required General Accounts. 11. Tracking Usage Xerox Document Centre Reference Guide Page 11 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 236
be available. The table below shows some of the possible User and General Account combinations. Table 2: User and General Account Combinations User Accounts General Accounts 1 11,662 500 9,333 1000 7000 1500 4,666 2000 2,333 2500 0 Page 11 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 237
ANY of the General Accounts. Also, anyone can press a series of digits to try to gain access to the machine. For security purposes, if three incorrect User Number entries are made within 1 minute, further entries will be prevented for 3 minutes. Xerox Document Centre Reference Guide Page 11 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 238
information into the Document Centre. Detailed descriptions of each of the screens are found on the following pages. Initializing the Auditron System 1. Go to the and enter the number of User Accounts you identified on your planning matrix. The Document Centre will automatically determine the number - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 239
to install and use the software. 5. Exit Tools. Users will now be required to enter a User Number to make copies. You should also change the password of the Machine Administrator Account. Detailed instructions are found on page 11-14. Xerox Document Centre Reference Guide Page 11 - 13 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 240
change the password that initially comes with the machine (1111). Follow these steps to change Center. The default User Number for User Account 1 is 1111. It is reserved for Account 1 and cannot be assigned as a User Number for any other account. Page 11 - 14 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 241
access User Number will be reset to 1111. NOTE Selecting Initialize Auditron will always produce a confirmation screen. If OK is selected twice, the Auditron will be initialized, and all the existing programming and the account data will be deleted. Xerox Document Centre Reference Guide Page - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 242
selected account. Reset Counter resets the total copies count for the current account to zero. When the Internal Auditron is used, the copies that are made are charged to the User or General Account that was active when the originals were scanned. Page 11 - 16 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 243
this button will reset the currently displayed account to its defaults. Table 3: Account Defaults Setting User Number Account Limit Copy Count General Account Access Tools Access Auditron Administrator Access Default None 16,000,000 0 No No No Xerox Document Centre Reference Guide Page 11 - 17 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 244
the copy count to zero for the currently selected account. A confirmation window will be displayed to verify this selection. NOTE Unlike User Accounts, there is no upper limit to the number of copies that can be charged to a General Account. Page 11 - 18 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 245
Xerox representative. This option provides the ability to track the usage of print, copy, scan and fax job services from multiple Document Centre machines over the network. Once the option is installed, users will be required to enter a predefined User ID and Account ID at the machine for copy, scan - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 246
network accounting software. Table 4: Types of Data tracked by some network accounting software products Copy or Print Services Account User Fax Services Account User Scan Services Account User Number Time Template/Job Name Completion Time Page 11 - 20 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 247
Accounting is enabled on your system, users will be required to enter an up to 16 character User ID and up to a 32 character Account ID to make any Copy, Scan or Fax selections at the machine. 11. Tracking Usage Network Accounting Login Screen at the Document Centre If users attempt to print from - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 248
Logging In and Out of the Document Centre Logging into the Document Centre 1. Press either User or Account ID button. 2. A keyboard with characters will appear 3. Enter the correct ID the Access or Clear All buttons. 2. Press the Log Out button Page 11 - 22 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 249
. A Xerox representative will install or upgrade the Document Centre hardware and software. 3. Ensure the Document Centre has TCP/IP and HTTP protocols enabled. Your computer network administrator has to enable TCP/IP and HTTP protocols otherwise Network Accounting will not work on your machine. Go - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 250
4. Enable Network Accounting at the Machine. After the network accounting software is installed, go to the first Tools screen in Step 7. Proceed with the installation of the software. Access and Accounting Screen with Network Accounting enabled Page 11 - 24 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 251
option already selected. The Print Drivers are part of CentreWare software. If the drivers are distributed without the option enabled, workstation users will need to configure the drivers. If they do not properly configure the driver, jobs sent to the Document Centre will be deleted. Generally, the - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 252
to track copy, print, scan and fax usage by both User ID, Account ID and amount of resources each user account Centre before Authentication Controls are instituted. Users will still be required to enter at least one character into the User and Account ID fields. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 253
l System Default settings l Relocation Requirements l ENERGY STAR® Programme l Setting Tray 6 to hold either A4 or 8.5 x 11-inch paper l Attaching an external accounting device l Material Safety Data Sheets l Document Security l Xerox on the Web 12. Reference Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 254
sets or in separate stacks of each original. Selects the number of sides to be copied. Selects the amount of reduction/enlargement for a document being scanned. Allows the machine to determine automatically where to draw the correct paper stock. Page 12 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 255
output. Prevents the reproduction of unwanted variations that result from originals with colored backgrounds or originals that are very thin with images on the second output, but the risk of blotchy copy quality defects is higher. 12. Reference Xerox Document Centre Reference Guide Page 12 - 3 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 256
of your copies. Edge Erase provides the ability to adjust independently the amount to erase along any of the document edges. Print to Edge enables images to be printed to the edge of the output paper. Print to edge cannot be selected as a default. Page 12 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 257
l Auto Center l Margin Shift No Shift Explanation and Notes Default setting cannot be changed. Auto allows the machine to determine document size by using position of the Document Feeder edge guides. Manual Platen Input provides the ability to control the dimensions of the scanning region and - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 258
selected as a default. Automatically puts the scanned images in the correct sequence to make a booklet. The display options for Booklet Creation can be set to allow users to choose whether the sequence of images is the opposite of the original. Page 12 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 259
to review the printed set and either release it for printing or delete it if it is not acceptable. It cannot be selected as a default. Provides the ability to store up to 10 commonly used programming sequences. It cannot be selected as a default. 12. Reference Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 260
on the output. The higher the scanning resolution, the larger the image file created. For OCR applications, 300x300 usually provides the best results. Controls the contrast and sharpness of the image and the way the digital image is produced. Page 12 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 261
provides the ability to adjust independently the amount to erase along any of the document edges. Scan to Edge enables images to be scanned and imaged to the edge of the output paper. Scan to edge cannot be selected as a default. 12. Reference Xerox Document Centre Reference Guide Page 12 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 262
of sides to be scanned. Fine (200x200 dpi) copy. Sharpness controls the balance between sharp text and undesirable patterns within the image. Used to specify a time to transmit faxes. Allows the machine to automatically determine the sheet size. Page 12 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 263
the User Interface. machine operation cost by minimizing the power consumption when the machine is idle for a significant period of time. Auto Shut Off Enable Disable Enable Disable prevents the DC Model from automatically powering itself off. 12. Reference Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 264
to the machine the color of the document cover pad. A gray pad allows prescanning of originals on the Document Glass with the Document Cover closed. This is configured by Xerox prior to delivery to match your power source. Do not change it. Page 12 - 12 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 265
to make copies. Select Auxiliary when connecting an external accounting device to the machine. Auxiliary refers to connecting a coin box or card reading device. Network uses a Network server to track copies, prints, faxes and scans. 12. Reference Xerox Document Centre Reference Guide Page 12 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 266
machine to your work environment. Each button provides access to change a variety of options. Table 8: System Settings letterhead, or non-standard stock use this setting. Size Only allows users to adjust size and orientation of stock in a tray. DC Models 14 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 267
Table 8: System Settings Defaults Feature Area Options Default Stock Stock Type Stock Color Standard Size On/Off Required Paper l machine is located in a populated area. Sets the tone that sounds when a selection is made on the User Interface. 12. Reference Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 268
used by the machine. To modify the date and time settings, follow the instructions displayed on this feature. Timers System Disable or Enable that is partially scanned into memory and its deletion from memory. If a job is partially scanned into memory and the Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 269
Table 8: System Settings Defaults Feature Area Options R/E Presets Reduce/Enlarge Preset #1 Reduce/Enlarge Preset #2 Reduce/Enlarge Preset #3 Reduce/Enlarge the fifth preset button. Set the preset figure for the sixth preset button. 12. Reference Xerox Document Centre Reference Guide Page 12 - 17 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 270
Table 8: System Settings Defaults Feature Area Options Document Scanner Size Sensing Zones 1 to 6 Factory Default Explanation and Notes 12 Zones < = less than - 9.2 in. 8.5 x 11 in. (SEF) Zone 6 A=>12.8 in. B= 7.6 - 9.2 in. 8.5 x 14 in. (SEF) Page 12 - 18 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 271
Table 8: System Settings Defaults Feature Area Options and ensure that the Edge Guides are touching the paper. 2. Enter Tools, Press System Settings, then More, Press Scanner, select Custom size. Enter the document size, using the User Interface and the keypad. Select Save. 4. Exit Tools. In - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 272
These options are useful when you normally copy documents in languages that read either left to right or right to left. On provides the option of selecting either right to left or left to right scanning when both pages of a book are being copied. Page 12 - 20 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 273
Remote Testing Access for Network Controller Enabled/Disabled Disabled Customer Enabled/Disabled Disabled Software Upgrade Allows authorized Xerox personnel to remotely access your system to diagnose Network Controller problems. 12. Reference Xerox Document Centre Reference Guide Page 12 - 21 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 274
reestablish the network connection if necessary. Power on the machine. Reenter the machine telephone number if it has changed and inform the Welcome Center of the new number. l Lock the casters in position by pressing the caster wheel lever down. Page 12 - 22 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 275
in. (1118 mm) more in front to meet fire code requirements. Table 9: Document Centre Space requirements Input Device Output Device A B C D None Bypass Tray or HCF/Bypass Feeder with Bypass Tray **OCT = Offsetting Catch Tray. Xerox Document Centre Reference Guide Page 12 - 23 12. Reference - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 276
active 490 - 280W 480 - 280W 470 - 255W 460 - 205W Making Copies Standby Mode, waiting to be used Low Power Mode Off* Off Low Power light on Time * Machine will automatically power itself off. The Auto shut off can be disabled in Tools Page 12 - 24 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 277
to use the machine and it is in the Low Power Mode, simply touch any User Interface button or the Touch Screen. The DC/ST Models will be ready to make copies within 30 seconds for the Document Centre 490/480/470 and within 45 seconds for the 460. Xerox Document Centre Reference Guide Page 12 - 25 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 278
to the Setting Feature Defaults (Copy Jobs) section in Chapter 10, Tools. This machine is compatible with most types Xerox recycled papers For more information about these features or the ENERGY STAR® programme, please contact the Welcome Center. Page 12 - 26 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 279
guide. Second, move the guide out, over, and into the 8.5 x 11 in. position. Third, slide the latch up to lock the guide. Repeat the procedure for the front guide. When either adjustment has been made, you must program the tray for the correct size of paper. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 280
with several glasses of water. Symptoms of Overexposure: Central nervous system depression, respiratory distress, and gastrointestinal irritation. Medical Conditions Generally 400 ppm (isopropyl alcohol) 500 ppm (isopropyl alcohol) N.E. N.E. Page 12 - 28 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 281
: Eye Protection: Protective Gloves: Other: None required when used as intended in Xerox products. None required when used as intended in Xerox products. Nitrile or latex gloves. Use fresh gloves with each new operation. None 12. Reference Xerox Document Centre Reference Guide Page 12 - 29 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 282
to the reporting requirements of Section 313 of Title III of the Superfund Amendments and Reauthorization Act of 1986 and 40CFR Part 372. 2XEL-Xerox Exposure Limit. N.A. - Not Applicable N.E. -None Established N.D. -Not Determined 600E66270 Page 12 - 30 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 283
for the same purpose, to assist with the service of the machine. The Sixth Sense feature allows Xerox Service Personnel to diagnose problems the customer is having with the machine to either fix the machine during a session or prepare for a service call. The capabilities of the PWS and Sixth - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 284
the cleaning station and erase lamp removing residual toner and charge. After printing high security documents, the user can run a copy of two blank sheets of paper to initiate further clarification please call your local Customer Support Center. Page 12 - 32 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 285
+1 Algiers, Berlin, Danderyd, Madrid, Milano, Paris, Rome, Vienna +2 Cairo, Damascus, Holargos, Israel +3 Kuwait, Moscow, Qatar, Riyadh +4 Abu Dhabi, Muscat +5 Islamabad, Karachi +6 Almaty, Dhaka 12. Reference Xerox Document Centre Reference Guide Page 12 - 33 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 286
Table 10: Greenwich Mean Time Offset GMT Offset Cities or Areas +7 Bangkok, Jakarta +8 Beijing, Hong Kong, Singapore +9 Osaka, Tokyo +10 Brisbane, Guam, Melbourne, Sydney +11 Magadan, Solomon Is. +12 Auckland, Fiji, Wellington Page 12 - 34 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 287
's home page. http://www.centreware.com/ Download the latest CentreWare drivers, software and documentation. http://www.xeroxnexus.com/ Connection to Xerox and partner solution development, marketing, sales, training, and support. 12. Reference Xerox Document Centre Reference Guide Page 12 - 35 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 288
Page 12 - 36 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 289
your needs. This chapter contains information about the paper stock you can use in the machine and how you can expect it to perform. Stapling guidelines, the correct loading of special stocks is also discussed as well as paper storage requirements. Xerox Document Centre Reference Guide Page 13 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 290
tables list the Document Centre performance expectations for both one-sided and two-sided prints and copies, on paper and on Performance of new and recycled plain paper Table 5: Instructions for loading a variety of special stocks Table 6: Page 13 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 291
6 for more information 4 to 12 in. or 102 to 305 mm Tray 6 Only 8.5 x 11 inch or A4 LEF Xerox Document Centre Reference Guide Trays 1-4 8 to 17 in. or 203 to 432 mm Call the Welcome Center to set Trays 1, 2, 3, or 4 to process 12 x 18 inch stock permanently. Page 13 - 3 5.25 to 12 in. or - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 292
Document Feeder (as you face the machine). Select the appropriate Paper Supply orientation to achieve the desired staple location. The following table illustrates the recommended feed direction of the original to achieve the best staple location. Page 13 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 293
Auto Paper Supply or select the appropriate size SEF paper 8.5 x 11 11 x 17 8.5 x 14 Auto Paper Supply or select the appropriate size SEF paper 8.5 x 11 Xerox Document Centre Reference Guide Page 13 - 5 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 294
8.5 x 11 11 x 17 8.5 x 14 Page 13 - 6 Build Job is required when stapling copies made from the document glass. Refer to the Making Copies Chapter page 35 for more information about Build Job. Auto Paper Supply or select the appropriate size LEF or SEF paper. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 295
edge of the paper will be fed into the machine first. For more information on LEF and SEF, refer to the expected paper handling and the copy quality performance in typical operating environments. qq ❍❍ (b) ❑ (b) ❍ ❍❍ (b) ❑❑ (c) Xerox Document Centre Reference Guide Page 13 - 7 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 296
Note (a, b) (b) (b) (b) (b) (a) Cannot be duplexed. (b) The output will go to the Top Tray in a machine with a Finisher and cannot be stapled. (c) Requires a technical specialist to permanently setup, any of the trays 1 - setup intervention. Page 13 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 297
The following symbols represent both the expected paper handling and copy quality performance in typical operating environments. q = Best : Labels: LEF SEF Rating ** ** ** X Notes (d, e) (d) (d) (h) X ❑ ❑ X X ❍- ❑ X (j) (j) (j) (d, k) Xerox Document Centre Reference Guide Page 13 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 298
rectangular holes: (holes on long edge) SEF This type of paper only works when the holes are at the rear of the paper tray. X ❍ Papers, Vellum Bristol papers X (l) Smooth Cover Index Stock ❍ Window Stock X ** Same performance as shown in Table 1 for Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 299
quality papers, might cause increased contamination in the machines which could degrade the paper handling capability and the perforation is parallel to the feed direction. (j) 2-sided copies or prints (duplex) should not be selected when this stock Xerox Document Centre Reference Guide Page 13 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 300
they are run through the Document Centre. Legend and Footnotes The following symbols represent the expected paper handling and the copy quality performance in typical operating environments. (index) lb. or 203 gsm X X ❍ X q q ❑ X X X Page 13 - 12 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 301
machine can accommodate. Table 5: Loading Special Stock Stock Type Hole-punched Common Uses Ringed binders Recommendation l Use long-edge feed paper for best copy cured or oxidative inks to extend the life of the Feed Roll Cartridges. l Load face Xerox Document Centre Reference Guide Page 13 - 13 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 302
LEF only. Labels pose a special problem because, depending on the number of labels per sheet, there is an opportunity for the label to separate from the backing while inside the machine. l Load face-up in Trays 1- 4. Load face-down in Trays 5 - 6. Page 13 - 14 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 303
problems when the Document Feeder is used. All feeding problems can be avoided if the original is scanned will normally work fine. You may experience problems with the registration of copy images if a color image is within reviewed marked-up copy). Xerox Document Centre Reference Guide Page 13 - 15 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 304
single copy job. Folded Originals pose a special problem as copies. Copy from the Document Glass. Copy from the Document Glass. Copy from the Document Glass. Copy from the Document Glass. Copy from the Document Glass. Copy from the Document Glass. Page 13 - 16 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 305
cause jams and image quality problems. Follow these simple rules , such as radiators or open windows. l Lay the paper flat on machine over an extended period of time) may have to be replaced with fresh stock in order to ensure optimal feeding and image quality. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 306
Page 13 - 18 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 307
downtime. This chapter discusses some basic maintenance procedures including the following; l Powering the machine on and off correctly l Clearing Faults l Changing the Replaceable Units l Cleaning the Document Glass l Cleaning the Document Feeder Xerox Document Centre Reference Guide Page 14 - 1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 308
up process typically takes approximately 4 minutes for a Document Centre DC model. An ST model will require an additional 2-4 minutes while the network connections are restored. Copy jobs can be made while the network connections are restored. Page 14 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 309
to activate the machine in order to power the machine off, using the white power switch . The white button is disabled when the machine is in Low Power Mode. NOTE Using the white power switch is the preferred method of powering down the machine. Xerox Document Centre Reference Guide Page 14 - 3 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 310
machine, is the secondary option to power off the machine. This power off procedure immediately cuts power to the machine in an uncontrolled manner without confirmation or delay. Any copy contact an authorized Xerox Service Representative to correct the problem. l The Document Centre emits unusual - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 311
Maintenance NOTE Occasionally, a fault will occur at the machine that may prevent you from using the machine, such as: l Out of Paper l Low Dry Ink l Module/Cartridge end of life l Paper Jam Detailed instructions for clearing these and other faults will be displayed on the Touch Screen. Simply - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 312
. CAUTION - THIS AREA MAY BE HOT Area 3e Open the top 2 paper trays to access this area. Look for dropped sheets. Area 2 Lift handle: the machine is programmed to circulate paper to this area in the event of a jam. Do not move the handle to left. Ensure the handle is fully - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 313
Area 7- High Capacity Feeder and Bypass Tray. Open to access Area 7a 14. Machine Maintenance Area 5- Finisher Open to access Areas 5, 5a, and 5b Xerox Document Centre Reference Guide Page 14 - 7 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 314
for the Feed Roll Cartridges can be obtained by pressing the Supplies button on the Machine Information Tab in the Machine Status pathway. This screen will also show the number of copies processed through the Xerographic and Fuser Modules. Page 14 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 315
10 months, depending on your copy or print volume. Supplies The machine uses two types of supplies, the Dry Ink Cartridge and the Staple Cartridges. Contact your normal supplier to -0199 (Canada) (800) 821-2797 (USA) (800) 668-0199 (Canada) Xerox Document Centre Reference Guide Page 14 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 316
of the stapler access door. 8. Insert the new Staple Cartridge and close the stapler access door. 9. Press the Finisher Pause Button to reactivate the Finisher. Contact Xerox if you have any problems removing or inserting the Staple Cartridge. Page 14 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 317
problems when using the main glass. The scanner may interpret contamination as part of the image during a pre-scan and produce faulty copies. Main Area, Clean entire area. Document Feeder Scan smudges. Wipe away any residue from the cleaner. Xerox Document Centre Reference Guide Page 14 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 318
. l Ensure that the Feed Rolls are dry before you use the machine. User Interface and User Interface Touch Screen Page 14 - 12 Clean the User Interface with a lint-free cloth dampened with common household cleaner or Xerox Lens and Mirror Cleaner and wipe. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 319
some of the problems that may occur with the Document Centre and contain a variety of tables that will assist you in solving hardware, software and programming problems. It provides information on how to contact the Welcome Center. 15. Problem Solving Xerox Document Centre Reference Guide Page 15 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 320
of the change. l Follow routine maintenance schedules for cleaning areas such as the Document Glass and the output trays. l Always set the Edge Guides in the paper trays to the size of the media in the tray. Otherwise, you may experience jams. Page 15 - 2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 321
problem, the Machine Serial number, the fault code if any, and the name and location of your company. If you require assistance from the Welcome Center, contact them at the following phone number. USA Canada (800) 821-2797 (800) 939-3769 15. Problem Solving Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 322
by the Welcome Center or an authorized technician. Xerographic System Routine. The Document Centre automatically adjusts the Xerographic module to enable optimal Image Quality. This selection allows you to manually initiate the Xerographic Routine. Page 15 - 4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 323
new hardware. l Appears to scan the original but won't print Reset User Interface. This resets the software that runs the User Interface without powering off the machine. Application Checksum Verification. Use to isolate problems and to verify that the system software is not corrupted. Video Path - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 324
Cartridge is correctly engaged. Reseat if necessary. l Check for obstructions in the Document Feeder. l Ensure that the Document Feeder cover is closed. l Check that the machine is not in diagnostics mode as indicated by a message on the User Interface. Page 15 - 6 Xerox Document Centre - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 325
. in the Tray. l Ensure that the Edge Guides are adjusted to touch the sides of the paper. l Check for obstructions at the paper entrance. l Ensure that the Feed Roll Cartridge is engaged correctly. Repeated shut down from jams in Area 3 or copies with unexpected image shift when feeding from Tray - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 326
l Unload the finisher tray frequently. the output correctly Depending on your machine configuration there may be a pause button on the side of the Check the User Interface for a fault message indicating no staples. Replace the staple cartridge. Page 15 - 8 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 327
Problem Output Quality Symptom Recommendation The machine did not enlarge an from three-hole punched the drilled holes. originals are not removed l Copy from the document glass with the Document Cover down. Images are out 15. Problem Solving Xerox Document Centre Reference Guide Page 15 - 9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 328
the smaller size. l Use reduction i.e., copy at 90% instead of 100%. l Select Auto Center and run the job again. l If scanning from the Document Glass, select Manual Platen Input and define the document size the original, leaving the cover raised. Page 15 - 10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 329
Software Reset. Machine automatically machine is scanning and printing the same job, use Build Job to delay printing. Scanning complicated half-tones while printing complicated half-tones requires more memory than typical copy Problem Solving Xerox Document Centre Reference Guide Page 15 - 11 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 330
Problem Copy Quality (cont'd) Symptom Recommendation Blurred images on output l Load fresh paper. l If copying from the Document Glass, check the quality of the originals, set the input to Manual sharpness for text and lines. surrounding area Page 15 - 12 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 331
such as pencil marks are not copied Low density images such as paste-up marks are copied l If Background Suppression is On, Darken the copy. l If Background Suppression is Off output tray ensure that it is securely latched. 15. Problem Solving Xerox Document Centre Reference Guide Page 15 - 13 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 332
to delete the top job in the Job or Status list. The system indicates that it l If deleting the job in the queue does not is scanning originals but resolve the problem, select software reset in nothing happens Tools or power off the machine using the white button on the right side of the - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 333
Problem Other Problems (cont'd) Symptom Copying a booklet using bound originals does not capture the image correctly. A queued job will not promote Machine deletes jobs scanned through the Document Feeder. Error each other. 15. Problem Solving Xerox Document Centre Reference Guide Page 15 - 15 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 334
Page 15 - 16 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 335
while it is scanning. Based on the . Use this feature to copy from documents printed on colored paper. A booklet is Centre has the ability to create booklets on a variety of paper stock. Refer to page 4-29 for more information about this powerful feature. Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 336
Copies of a document delivered in the same sequence as the originals. The CVT Transport is the narrow strip of glass that you see on the right of the Document Glass. It is where the machine scans Error sheets are generated when a print or copy job is unexpectedly terminated by the system Centre - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 337
4-26 for more information. Original documents that you feed into the machine. A pop-up screen that is displayed on the User Interface when the Start button is pushed. This window provides information about the active job. The Document Centre has the ability to stack jobs as it processes them. This - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 338
System Administrator to manage both the operation and the troubleshooting of the machine. A selection that optimizes a copy of a photograph or a document having varying shades of grey. See continuous tone. This is also known as the Document Glass. Print to Edge Registration Resolution Scanning Scan - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 339
Duplex system significantly reduces the likelihood of jams. Copies of a original set delivered in stacks of each original as opposed to sets of all the originals. A Replaceable Unit that contains the xerographic elements of the machine. 16. Glossary Xerox Document Centre Reference Guide Page - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 340
Page 16 - 6 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 341
Volume 10-19 Testing 10-56 Auditron External Devices 11-2 Overview 11-6 Setting up a system 11-6 Tools password Changing 11-14 Authentication Authentication Overview 6-21 E-mail Authentication 7-2 E-mail 11-4 B Banner Sheets 10-9, 10-16, 10-24, 10-25 Xerox Document Centre Reference Guide Index-1 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 342
All See Print to Edge 4-21 Copy Quality 4-13, 4-15, 4-16, 4-17 Problem Solving 15-9 See Image Quality Copying 2-sided originals 4-6 Adjusting Image Quality 4-13 Bound Originals 4-18 Mixed Size Originals 4-24 Counters Billing 9-5 Feed Roll 9-8, 10-41 Index-2 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 343
14-8 Customer Support 9-3 D Darken Copies 4-6 Dry Ink Expected Life 14-9 Ordering 14-9 Duplex 16-2 Duplex Copies Copying 13-16 Printing 13-10 Error Log 9-7 Error Sheets, color 10-25 External Auditron 11-2 Connecting 11-2 F Faults Clearing 14-5 The Fault Tab 9-7 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 344
Enabling optional services 10-44 Fax Screen 5-8 Fax Status Sheets, color 10-25 Installation 5-2 Sending 5-8 Setups 5-3 Feature buttons 3-10 Feature Screens Basic Copying Tab 4-2 11-14 Track Copy and Print Usage 11-1 Humidity Controls Adjusting 10-29 Index-4 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 345
Problem Solving 15-4 Sharpness 4-15 Use of settings 4-16 Image Quality Tests/Patterns 10-53 Image Quality(Scan) 6-13 Image Rotation Side 2 Rotation 4-7 Image Shift 4-26 Incomplete Scan Timer 10-22 Information Sources 2-4 Internet Services check 5-12 Xerox Document Centre Reference Guide Index-5 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 346
Tests Image Tests and Patterns 10-53 User Interface Tests 10-55 Video Path Diagnostics Test 10- 57 Xerographic System Test 10-54 Maintenance Cleaning the machine 14-11 Fault Clearance 14-5 Power On/Off 14-2 Making Stapled Copies 13-4 Manual Platen Input screen 4-23 Mask data(Fax) 5-11 Masking - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 347
Size(Scan) 6- Cartridges Machine Status 9-1 Perforated Paper, loading 13-13 Phone List 5-13 PhoneShare Device Connecting 10-49 Photograph Copying Software 10-64 Turning the Machine On/Off 14-2 Pre-printed and letterhead Paper, Loading 13-13 Print Job Control 11-5 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 348
Counters 10-41 System Software 10-64 User Interface 10-56 Resolution(Fax) 5-14 S Safety Electrical 1-2 Laser 1-6 Operational 1-7 Sample Set 4-37 Scanner 3-3 Scanning Edge Erase 6-15 Enabling optional services 10-44 Scan Resolution 6-15 Scan Status Sheets, color 10-25 Scanning Documents 6-6 Setups - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 349
10-28 Set Time and Date 10-21 Timers 10-22 Tray Management 10-11 T Tabs Printing 13-10 Telephone Numbers entering machine number 10-48 Templates Overview 6-4 Quick Navigation 6-4 Thin Stapled Sets 10-34 Thumbnail images 4-30 Time and Date Setting 10-21 Xerox Document Centre Reference Guide Index-9 - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 350
-Network tone detection 5-11 Welcome Center 9-3 Calling 15-3 Within Job Offsetting 10-35 X Xerographic Module Expected Life 14-9 Module Reorder 10-42 Ordering 14-9 Touch Screen Messages 10-42 Xerographic System Test 10-54 Xerox Calling for help 15-3 Index-10 Xerox Document Centre Reference Guide - Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 351
- Xerox 490ST | Xerox Document Centre 490/480/470/460 Reference Guide - Page 352
Machine Administrator Quick Reference Refer to these pages for more information Access: System Management Tools page 10 - 2 The Billing Counters page 9 - 5 Feed Roll Counters, resetting page 10 - 43 Configuration Report page 10 - 23 Fax Features page 6 - 1 Network Scanning Features page 7 -
![](/manual_guide/products/xerox-470cx-xerox-document-centre-490480470460-reference-guide-ca5bff6/1.png)
Xerox Document Centre Model _______________
Serial Number ____________________________
If you have a problem or need supplies:
In the USA
Calling for Service and ordering Replaceable Units
1-800-821-2797 (USA)
Ordering Supplies
1-800 822-2200 (USA)
In Canada
Calling for Service
1-800-939-3769 (Canada)
Ordering Supplies and Replaceable Units
1-800-668-0199 (Canada)
Document Centre
490/480/470/460 DC/ST
Reference Guide
August 2001
701P36442