Adobe 62000236 Extended User Guide
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- Adobe 62000236 | Extended User Guide - Page 1
USING ADOBE® ACROBAT® 9 PRO EXTENDED - Adobe 62000236 | Extended User Guide - Page 2
.org/licenses/by-nc-sa/3.0/ Adobe, the Adobe logo, Adobe Garamond, the Adobe PDF logo, Acrobat, ActionScript, Buzzword, Creative Suite, Distiller, Flash, FrameMaker, FreeHand, Illustrator, InDesign, LiveCycle, Photoshop, PostScript, and Reader are either registered trademarks or trademarks - Adobe 62000236 | Extended User Guide - Page 3
and registration 1 Help and support ...2 Services, downloads, and extras 3 What's new ...4 Getting started tutorials 7 Chapter 2: Workspace Work area basics ...22 Customizing the work area 25 Viewing PDF pages 30 Playing multimedia 41 Adjusting PDF views 43 Grids, guides, and measurements 48 - Adobe 62000236 | Extended User Guide - Page 4
234 Securing documents with certificates 236 Securing documents with Adobe LiveCycle Rights Management ES 243 Setting up security PDFs ...263 Validating signatures 268 Chapter 10: Accessibility, tags, and reflow Accessibility features 273 Checking the accessibility of PDFs 276 Reading PDFs - Adobe 62000236 | Extended User Guide - Page 5
USING ACROBAT 9 PRO EXTENDED v Contents Converted web pages 321 Articles ...322 Optimizing ...324 424 Color settings ...429 Chapter 15: Printing Basic printing tasks 434 Other ways to print PDFs 438 Printing custom sizes 440 Advanced print settings 441 Printing color ...448 Chapter 16: Print - Adobe 62000236 | Extended User Guide - Page 6
USING ACROBAT 9 PRO EXTENDED vi Contents Chapter 17: Preflight Analyzing documents 479 Viewing preflight results, objects, and resources 482 Preflight reports ...486 Advanced inspections 488 Preflight profiles ...489 Additional checks 495 Correcting problem areas 500 PDF/X-, PDF/A-, and PDF - Adobe 62000236 | Extended User Guide - Page 7
activation and deactivation, see the service note http://kb2.adobe.com/cps/100/1008779.html. Register Register your product to receive complimentary installation support, notifications of updates, and other services. ❖ To register, follow the onscreen instructions in the Registration dialog box - Adobe 62000236 | Extended User Guide - Page 8
take greater control of enterprise-wide deployments of Adobe® Acrobat® 9 Pro Extended and Adobe Reader®. With it, you can customize the installer and application features before deployment. The Customization Wizard is a free downloadable utility. Providing a graphical interface to the Windows - Adobe 62000236 | Extended User Guide - Page 9
Product Help Adobe provides a comprehensive user guide for Acrobat as online product Help and PDF. Topics from adobe.com/en_US/CommunityHelp/. Support resources Visit the Adobe Support website at www.adobe.com/support to learn about free and paid technical support options. Services, downloads - Adobe 62000236 | Extended User Guide - Page 10
USING ACROBAT 9 PRO EXTENDED 4 Getting started Adobe downloads Visit www.adobe.com/go/downloads to find free updates, tryouts, and other useful software. Adobe Labs Adobe Labs at www.adobe.com/go/labs gives you the opportunity to experience and evaluate new and emerging technologies and products - Adobe 62000236 | Extended User Guide - Page 11
PDF files in the same folder to help you quickly find the information you need. Collaboration Use Acrobat.com for shared reviews Participants download the file from Acrobat.com, and add comments or data using Acrobat or Adobe Reader web browser and the Adobe FormsCentral service. Recipients fill out - Adobe 62000236 | Extended User Guide - Page 12
USING ACROBAT 9 PRO EXTENDED 6 Getting started Include Flash content in PDFs Add Flash® videos and animations to your PDF documents. Native support for Flash enables reliable cross-platform playback. No additional media player is necessary. See "Add multimedia to PDFs" on page 339. Add comments - Adobe 62000236 | Extended User Guide - Page 13
you install Acrobat, it adds PDFMaker controls to compatible applications automatically. 1 Create your document. Create and finalize the document in the authoring application that supports PDFMaker. Save the document. Document in an application that converts to Adobe PDF 2 Select PDF conversion - Adobe 62000236 | Extended User Guide - Page 14
and links. In Visio (supported in Acrobat 9 Pro Extended and Acrobat 9 Pro), you can flatten layers. Click OK to close the Acrobat PDFMaker dialog box. Application-specific settings for creating PDFs 4 Create the PDF. Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar or, in - Adobe 62000236 | Extended User Guide - Page 15
can host a shared review on a network folder, WebDAV folder, SharePoint workspace, or on Acrobat.com, a new secure web-based service. All you need is Acrobat, a PDF, and a free Adobe ID to get started. 1 Prepare the PDF. Save the PDF you want participants to review. If you want to call attention to - Adobe 62000236 | Extended User Guide - Page 16
longer be available on the shared review server. If you're using Acrobat 9 Pro Extended or Acrobat 9 Pro, then Adobe Reader users can participate in the shared review. Preparing the review invitation 5 Send the PDF. Click Send to post the PDF to the server and send email invitations to the review - Adobe 62000236 | Extended User Guide - Page 17
want to discuss in live collaboration. If it's not already a PDF, convert it to PDF using Adobe PDF printer, Acrobat PDFMaker (Windows), or the Create PDF commands in Acrobat. Open the PDF you want to discuss in Acrobat. 2 Start collaboration. Choose File > Collaborate > Send & Collaborate Live. Log - Adobe 62000236 | Extended User Guide - Page 18
. To share pages or chat online, at least one other person must join you. Using Acrobat 9 or Reader 9, participants can join by clicking the PDF attachment or clicking the URL in the invitation. After participants log in with their Adobe ID and password or join as a guest, they can double-click the - Adobe 62000236 | Extended User Guide - Page 19
You can also convert any electronic document to PDF using Acrobat PDFMaker, the Adobe PDF printer, or the Create PDF commands in Acrobat. 2 Use the Form wizard to automatically create form fields. Choose Forms > Start Form Wizard. Follow the onscreen instructions in the wizard, and click OK to close - Adobe 62000236 | Extended User Guide - Page 20
delete a field, select it in the Fields pane and press Delete. Acrobat missed fields for the Yes and No radio buttons. 4 Add and combo boxes, radio buttons, action buttons, digital signature fields, and even barcodes to the PDF. Select the type of form field from the Add New Field list in the Forms - Adobe 62000236 | Extended User Guide - Page 21
affecting anything else in the PDF Portfolio. 1 Create the PDF Portfolio file. In Acrobat, choose File > Create PDF Portfolio. The PDF Portfolio toolbar appears below the menu bar; Acrobat displays this toolbar whenever you open a PDF Portfolio. In Acrobat 9 Pro and Acrobat 9 Pro Extended, the Edit - Adobe 62000236 | Extended User Guide - Page 22
USING ACROBAT 9 PRO EXTENDED 16 Getting started Selecting files for a PDF Portfolio When you add a file to the PDF Portfolio, a copy of the original document is included. If the document isn't a PDF, anyone who receives the PDF Portfolio may have to install the native application to preview that - Adobe 62000236 | Extended User Guide - Page 23
USING ACROBAT 9 PRO EXTENDED 17 Getting started To add a header, click Add Welcome & Header in the Edit PDF Portfolio pane, click Header the PDF Portfolio contents. 5 Add a welcome page. A welcome page appears when the PDF Portfolio is opened. A welcome page can include text, images, or a Flash - Adobe 62000236 | Extended User Guide - Page 24
color for each of the categories, such as Primary Text Color. Color scheme options 7 Publish the PDF Portfolio. When you've completed your PDF Portfolio, you can share it through email or on Acrobat.com, a secure web-based service. You can burn it to a CD or DVD, or distribute it as you would share - Adobe 62000236 | Extended User Guide - Page 25
a digital ID. If you don't already have a digital ID, create a self-signed digital ID in Acrobat. A self-signed digital ID includes an encrypted private key for signing or decrypting documents. It also includes a of your signature, scan your signature and save it as a PDF. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 26
fields are. Because dynamic content might alter the appearance of the PDF and mislead you, view the document in Preview Document mode before signing and draw a signature field on the page. If you've set Acrobat to display documents in Preview Document mode before signing, a document message - Adobe 62000236 | Extended User Guide - Page 27
PDF without invalidating the signature, and click Save. When you apply a digital signature, Acrobat embeds an encrypted message digest in the PDF. Acrobat also ID you want to share, and click Export. Follow the onscreen instructions to email your certificate as an FDF file to someone or to save the - Adobe 62000236 | Extended User Guide - Page 28
, the toolbars, navigation pane, and document pane are available. To access commands in the menu bar, download the PDF and open it in Acrobat or Adobe Reader. Note: Some, but not all, PDFs appear with a document message bar. PDF Portfolios appear with a specialized work area. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 29
printing a file or copying information to another application. If you have trouble opening a PDF or can't use certain features, contact its author or owner. Select another tool By default, the Select tool is active when Acrobat opens, because it is the most versatile tool. Specialized tools, such - Adobe 62000236 | Extended User Guide - Page 30
instructions on how to proceed and for any special buttons associated with the task. The bar is color coded: purple for forms, yellow for reviews or security alerts, and blue for certified PDFs or PDFs . 1 Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS). 2 Under Categories, - Adobe 62000236 | Extended User Guide - Page 31
Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller) • The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color settings (AcrobatColor Settings.csf) 3 Restart Acrobat If the problem recurs after you - Adobe 62000236 | Extended User Guide - Page 32
9 PRO EXTENDED 26 Workspace Acrobat also has numerous context-sensitive menus. These menus appear when you right-click an element in the work area or PDF that has such a menu associated with it. A context menu displays commands that relate to the item or area that you clicked. For example, when - Adobe 62000236 | Extended User Guide - Page 33
USING ACROBAT 9 PRO EXTENDED 27 Workspace Note: If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs. More Help topics "Open or close reading mode" on page 34 Show or hide toolbars • To open a - Adobe 62000236 | Extended User Guide - Page 34
You can also show and hide tool labels. Show or hide individual tools Acrobat includes more tools and more toolbars than the set that appears by default. . You can show labels for all buttons to help you as you learn to use Acrobat, or you can hide all tool labels to save space in the toolbar area. ❖ - Adobe 62000236 | Extended User Guide - Page 35
clicking a thumbnail opens that page in the document. When you open a PDF, the navigation pane is closed by default, but buttons along the left side the Pages panel button and the Bookmarks panel button . When Acrobat is open but empty (no PDF is open), the navigation pane is unavailable. 1 To open - Adobe 62000236 | Extended User Guide - Page 36
among the different panels, and some panels have none. Viewing PDF pages Open a PDF You can open a PDF from within the Acrobat application, from the desktop, or from within certain other applications. Open a PDF in the application ❖ Start Acrobat and do one of the following: • Choose File > Open - Adobe 62000236 | Extended User Guide - Page 37
in your file system. Note: In Mac OS, you may not be able to open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Acrobat. Opening pages in a PDF Depending on the PDF you open, you may need to move forward through multiple pages, see different parts of the - Adobe 62000236 | Extended User Guide - Page 38
of 18). You can turn off logical page numbers in the Page Display preferences. See "Renumber pages" on page 137 (Acrobat only) and "Preferences for viewing PDFs" on page 37. Jump to bookmarked pages Bookmarks provide a table of contents and usually represent the chapters and sections in a document - Adobe 62000236 | Extended User Guide - Page 39
USING ACROBAT 9 PRO EXTENDED 33 Workspace Use page thumbnails to jump to specific on the context menu, or choosing Show All Tools. Change the PDF/A viewing mode PDF/A is an ISO standard for PDFs. Documents you scan to PDF are PDF/A-compliant. You can specify whether you want to view documents in - Adobe 62000236 | Extended User Guide - Page 40
34 Workspace Note: Unless a link was created in Acrobat using the Link tool, you must have the Create the attachments, and save your changes, as permitted by the document authors. If you move the PDF to a new location, the attachments automatically move with it. More Help topics "Open, save, - Adobe 62000236 | Extended User Guide - Page 41
tool to switch to Full Screen mode. Viewing PDFs in a web browser You can view PDFs in a supported web browser, or you can set your Internet preferences to open linked or downloaded PDF files in a separate Acrobat window. If you open PDFs in Acrobat outside the browser, you cannot use Fast Web - Adobe 62000236 | Extended User Guide - Page 42
service provider, or your local network administrator. Read articles In PDFs, articles are optional electronic threads that the PDF author may define within that PDF. Articles lead readers through the PDF you are viewing the PDF inside a browser. You must open the PDF in Acrobat. 3 Double-click the - Adobe 62000236 | Extended User Guide - Page 43
USING ACROBAT 9 PRO EXTENDED 37 Workspace 4 Select the Document Description that best describes the control how the application behaves whenever you use it; they are not associated with any particular PDF document. Note: If you install any third-party plug-ins, set these preferences using the - Adobe 62000236 | Extended User Guide - Page 44
Acrobat automatically saves changes to an open document. Save As Optimizes For Fast Web View Restructures a PDF document for page-at-a-time downloading from web servers. PDF/A View Mode View Documents In PDF Back One Page Lets you page through an Adobe PDF document by clicking the mouse. You can also - Adobe 62000236 | Extended User Guide - Page 45
URLs Specifies whether links that weren't created with Acrobat are automatically identified in the PDF document and become clickable links. Make Hand to function as the Select tool when it hovers over text in an Adobe PDF. Make Hand Tool Read Articles Changes the appearance of the Hand tool pointer - Adobe 62000236 | Extended User Guide - Page 46
Adobe-certified third-party plug-ins are loaded. The notation Currently in Certified Mode indicates either Yes or No depending on its status. Check 2D Graphics Accelerator (Windows only) (Appears only if your computer hardware supports any font not embedded in the PDF. If a font cannot be substituted - Adobe 62000236 | Extended User Guide - Page 47
of ink aliasing in the printed output. For example, a printer or service provider could create an ink alias if a document contains two similar the PDF page as an image or a rectangle, but can also be invisible. Any computer that has Adobe Reader® can play these files. • Media files created in Flash - Adobe 62000236 | Extended User Guide - Page 48
you to set multimedia preferences: • PDF files created in Acrobat 8 and earlier • PDF files created in Acrobat 9 and later in which the multimedia files were added by using the legacy placement method These files require you to identify an additional media player with which to run the multimedia - Adobe 62000236 | Extended User Guide - Page 49
ACROBAT 9 PRO EXTENDED 43 Workspace • Never Prevents the player from being used. • Prompt Asks the user whether the player can be used. If you select this option and allow the player . • Fit Width adjusts the magnification so that the PDF fills the document pane horizontally. • Fit Page adjusts - Adobe 62000236 | Extended User Guide - Page 50
USING ACROBAT 9 PRO EXTENDED 44 Workspace • The Pan & Zoom Window tool adjusts the magnification and position of the view area to match the area in an adjustable rectangle in the Pan & Zoom window's thumbnail view of the page. • The Loupe Tool window displays a magnified portion of the PDF that - Adobe 62000236 | Extended User Guide - Page 51
USING ACROBAT 9 PRO EXTENDED 45 Workspace Change the magnification with the Loupe tool 1 Choose Tools > Select & Zoom> Loupe, or select the Loupe tool on the Select & Zoom - Adobe 62000236 | Extended User Guide - Page 52
USING ACROBAT 9 PRO EXTENDED 46 Workspace Change the default magnification 1 In the Two-Up. Single Page, Single Page Continuous, Two-Up, Two-Up Continuous page layouts Set the page layout of an open PDF • To see only one page at a time, choose View > Page Display > Single Page. • To see two - Adobe 62000236 | Extended User Guide - Page 53
sure to save and close the document for the change to take effect. Acrobat users can change the initial view, unless security settings prevent changes. Reader users cannot change the initial view. More Help topics "Opening PDFs" on page 23 "View document properties" on page 347 Use split-window view - Adobe 62000236 | Extended User Guide - Page 54
and on top of the original window. When you open a new window, Acrobat adds the suffix 1 to the original filename and assigns the suffix 2 to Note: You cannot turn off Line Weights view when viewing PDFs within a web browser. Grids, guides, and measurements View grids Use grids to accurately line up - Adobe 62000236 | Extended User Guide - Page 55
) drawing. You can also use these tools to measure certain areas of a document before sending it to a professional printer. The measuring tools are available to Reader users only if the PDF creator enables measuring functionality. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 56
USING ACROBAT 9 PRO EXTENDED 50 Workspace When you use a measuring tool, the Measurement Measurement Info panel 1 Choose Tools > Analysis > Measuring Tool. 2 To measure areas of your PDF document, select any of the following measurement types: • Select the Distance tool to measure the distance - Adobe 62000236 | Extended User Guide - Page 57
USING ACROBAT 9 PRO EXTENDED 51 Workspace Disable/Enable Measurement Markup When enabled, the measurement lines you draw are added to the PDF. When determine how 2D data is measured. Note: In Reader, Measuring preferences apply to PDFs that have commenting enabled. Use Scales And Units From - Adobe 62000236 | Extended User Guide - Page 58
ACROBAT 9 PRO EXTENDED 52 Workspace Change the Cursor Coordinates measurement units 1 In the Preferences dialog box under Categories, select Units & Guides can't change the subcategory names or manually add PDFs to the History, which is updated each time you open a PDF and as time passes. You can - Adobe 62000236 | Extended User Guide - Page 59
ACROBAT 9 PRO EXTENDED 53 Workspace My Computer Lists the hard drives and folders in their current hierarchy. This category is especially useful if you know where a particular PDF let you adjust the size of the page thumbnails. Selecting a PDF (left) reveals a thumbnail for each page in the pages - Adobe 62000236 | Extended User Guide - Page 60
a collection by using the Open button in the Organizer window or by choosing the PDF filename from a submenu directly in Acrobat. To open a PDF from a collection in Acrobat, choose Collections > [collection name] > [PDF filename] from either the File > Organizer submenu or the Organizer menu in the - Adobe 62000236 | Extended User Guide - Page 61
Acrobat, choose File > Organizer > Create A New Collection. Type a name for the collection. Move a PDF to a different collection ❖ To move a PDF combining PDF files into a single PDF file, click the Combine Files button and follow the instructions in the wizard. • To start a review, select the PDF - Adobe 62000236 | Extended User Guide - Page 62
. You can also manually import individual PDFs into your Digital Editions bookshelf. Note: When you open an eBook for the first time, the Digital Editions software is automatically installed on your computer. For more information about Adobe Digital Editions and to download the software, see - Adobe 62000236 | Extended User Guide - Page 63
Support options under Create Adobe PDF and View Adobe PDF. PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF prompts you to download and install the necessary fonts. Hebrew, Arabic, Thai, and Vietnamese language PDFs Acrobat supports the entry and - Adobe 62000236 | Extended User Guide - Page 64
dialog box To open the Preferences dialog box in Mac OS, choose Acrobat > Preferences. Expand a nested list Items such as bookmarks sometimes appear you can still create PDFs from many business applications using the File > Print command. In the Print dialog box, choose Adobe PDF from the Printer - Adobe 62000236 | Extended User Guide - Page 65
If a file is open in its authoring application (such as a spreadsheet that is open in Microsoft Excel), you can usually convert the file to PDF without opening Adobe® Acrobat® 9 Pro Extended. Similarly, if Acrobat is already open, you don't have to open the authoring application to convert a file to - Adobe 62000236 | Extended User Guide - Page 66
(Windows only) Within Internet Explorer or when editing in a web-authoring application that supports PDFMaker, such as Word. Also, in the Acrobat PDFMaker toolbar and on the Adobe PDF menu. Adobe PDF printer Within Internet Explorer or when editing in a web-authoring application, such as Word - Adobe 62000236 | Extended User Guide - Page 67
clicking. 3D files Create PDF menu Within Acrobat Pro Extended, by choosing From File or From 3D Capture. Adobe PDF printer Within the authoring PDF intended only for on-screen viewing and quick downloading over the Internet. Once selected, these settings apply across PDFMaker, Acrobat, and Acrobat - Adobe 62000236 | Extended User Guide - Page 68
1 Capture content in the Clipboard, either by using the Copy command in any application, or by pressing the PrintScreen key. 2 In Acrobat, choose File > Create PDF > From Clipboard. Note: The From Clipboard command appears only when content is copied to the Clipboard. If the Clipboard is empty, the - Adobe 62000236 | Extended User Guide - Page 69
Copy to copy the image to the clipboard. Then start Acrobat and choose File > Create PDF > From Clipboard Image. Note: The From Clipboard Image command Adobe InDesign or Microsoft Word. Note: The PDF Editor can make changes in text only with PDFs created from blank pages. To add a blank page to a PDF - Adobe 62000236 | Extended User Guide - Page 70
download from a server. Check with your webmaster to make sure that the web server software you use supports page-at-a-time downloading. To ensure that the PDF this procedure to make sure that you have Acrobat set up to enable Fast Web View during the PDF creation process. 1 In the Preferences dialog - Adobe 62000236 | Extended User Guide - Page 71
drivers that support Hide Scanner's Native Interface mode. The scanning presets are not available in Mac OS. In Windows, if a WIA driver is installed for your scanner, you can use the Scan button on your scanner to create a PDF. Press the Scan button, and then in Windows, choose Adobe Acrobat from - Adobe 62000236 | Extended User Guide - Page 72
dialog box. This method produces a PDF with all pages in the proper sequence. Color Mode (Windows only) Select a basic color mode (Color, Black and White, or Grayscale) supported by your scanner. This option is enabled if your Scanner Options are set to use the Acrobat scanning dialog box instead of - Adobe 62000236 | Extended User Guide - Page 73
USING ACROBAT 9 PRO EXTENDED 67 Creating PDFs Paper Size (Windows only) Select a paper size or specify a custom width and height. Prompt For Scanning More Pages When selected, a dialog box prompting you to scan additional pages appears after scanning every page. New PDF Document Creates a new PDF - Adobe 62000236 | Extended User Guide - Page 74
either printing or scanning. This filter is used only on color input pages. Scanning tips • Acrobat scanning accepts images between 10 dpi and 3000 dpi. If you select Searchable Image or ClearScan for PDF Output Style, input resolution of 72 dpi or higher is required, and input resolution higher - Adobe 62000236 | Extended User Guide - Page 75
try increasing the brightness and contrast by about 10%. If your scanner has color-filtering capability, the scan. • If your scanner has a manual brightness control, adjust it so that characters are Acrobat to recognize text in previously scanned documents that have already been converted to PDF - Adobe 62000236 | Extended User Guide - Page 76
USING ACROBAT 9 PRO EXTENDED 70 Creating PDFs 2 to PDF, without manually starting Distiller. The current Distiller preference settings and Adobe PDF settings are reader. More Help topics "Creating accessible PDFs" on page 285 "Creating PDFs with PDFMaker (Windows)" on page 74 Create a PDF - Adobe 62000236 | Extended User Guide - Page 77
and destination are controlled by the Prompt For Adobe PDF Filename setting in the dialog box. Create a PDF using the Print command (Mac OS X) The method for creating PDFs using the Print command changed in Mac OS v10.6 Snow Leopard with Acrobat 9.1 and later. The following procedure describes the - Adobe 62000236 | Extended User Guide - Page 78
. View Adobe PDF Results Automatically starts Acrobat and displays the converted document immediately. Add Document Information Includes information such as the filename and date and time of creation. Rely On System Fonts Only; Do Not Use Document Fonts Deselect this option to download fonts when - Adobe 62000236 | Extended User Guide - Page 79
or network folders are supported, they have limited user access and security issues. Delete a folder and reassign the Adobe PDF printer to the default source application and the printer. The list of paper sizes available to Acrobat comes from the PPD file (PostScript printers) or from the printer - Adobe 62000236 | Extended User Guide - Page 80
, and Access, the options for creating PDFs are available from the Acrobat ribbon. Note: If you don't see the PDF toolbar buttons in an application, you must show or activate the PDF toolbar. For other troubleshooting issues, see the TechNote http://kb2.adobe.com/cps/333/333235.html. Last updated - Adobe 62000236 | Extended User Guide - Page 81
, and Access, click the Create PDF button on the Acrobat ribbon. 3 Enter a filename and location for the PDF, and click Save. Create a PDF as an email attachment 1 Open the file in the application used to create it. 2 Choose Adobe PDF > Convert To Adobe PDF And Email. For Microsoft Office 2007 - Adobe 62000236 | Extended User Guide - Page 82
1 Open the file in the application used to create it. 2 Click the Convert To Adobe PDF And Send For Review button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Microsoft Office 2007 applications such as Word, Excel, PowerPoint - Adobe 62000236 | Extended User Guide - Page 83
View Adobe PDF Result Opens the converted document directly into Acrobat. (Exception: when you choose Convert To Adobe PDF And Email.) Prompt For Adobe PDF copying from the PDF. Enable Text Access For Screen Reader Devices For The Visually Impaired Prevents or allows screen reader devices to read - Adobe 62000236 | Extended User Guide - Page 84
Word) or slides (PowerPoint), as needed. 3 Do one of the following: • (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options. • (Office 2007) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And Send For Review. 4 In the Save - Adobe 62000236 | Extended User Guide - Page 85
2003 or earlier) Choose Adobe PDF > Embed Video And Convert To Flash Format • (Office 2007) In the Acrobat ribbon, click Embed player skin from the menu. 5 (Optional) Select Resize Video and specify the width and height. Select Respect Aspect Ratio to preserve the aspect ratio. 6 Click OK. Acrobat - Adobe 62000236 | Extended User Guide - Page 86
USING ACROBAT 9 PRO EXTENDED 80 Creating PDFs • To assemble converted email messages as components of a PDF Portfolio, select Output Adobe PDF Portfolio When Creating A New PDF File. Convert an open email message to PDF (Outlook) ❖ Choose Adobe PDF > Convert To Adobe PDF. You can also convert a - Adobe 62000236 | Extended User Guide - Page 87
or earlier, you must create an archive and append the selected messages to the new archive. A wizard guides you through the process. 1 Open Outlook. 2 Choose Adobe PDF > Upgrade Acrobat 7 PDF Archive. 3 If a message appears, click Yes to continue the migration process. 4 Locate and select the old - Adobe 62000236 | Extended User Guide - Page 88
. 2 Do one of the following: • Choose Adobe PDF > Mail Merge To Adobe PDF. • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). • (Word 2007) From the Acrobat ribbon, click Mail Merge. 3 In the Acrobat PDFMaker - Mail Merge dialog box, select the - Adobe 62000236 | Extended User Guide - Page 89
page sizes and support layers, searchable text, custom properties, links, bookmarks, and comments, depending on the conversion settings. (Choose Adobe PDF > Change Conversion Settings to review these settings, if needed.) When you convert your Visio file, only shapes and guides that are printable - Adobe 62000236 | Extended User Guide - Page 90
USING ACROBAT 9 PRO EXTENDED 84 Creating PDFs 3 Do one of the following: • Click the Convert To Adobe PDF button in the Adobe PDF toolbar. • Choose Adobe PDF > Convert To Adobe PDF. • Choose Adobe PDF > Convert To Adobe PDF And EMail. The PDF file attaches to a new email message in your default - Adobe 62000236 | Extended User Guide - Page 91
in one operation. Even if you don't have AutoCAD, you can convert AutoCAD files to PDF from Acrobat. Acrobat PDFMaker allows you to preserve selected layers and layouts when converting AutoCAD files to PDF. More Help topics "Adobe PDF conversion settings" on page 99 "What's the best way to create - Adobe 62000236 | Extended User Guide - Page 92
and location, and then click Save. Convert AutoCAD files in batches 1 Choose Adobe PDF > Batch Conversion. 2 Specify your preferences for layers, page size, plot style, and output PDFs. Click Conversion Settings to specify the Acrobat PDFMaker settings. 3 In the DWG List, do any of the following - Adobe 62000236 | Extended User Guide - Page 93
includes Publisher headings as bookmarks in the PDF. PDFMaker does not support the conversion of Publisher 2002 bookmarks, links Adobe PDF Embeds tags in the PDF. Excel-specific options on the Settings tab Convert Comments Converts user-created Excel comments to notes and lists them in the Acrobat - Adobe 62000236 | Extended User Guide - Page 94
messages or message folders. Block Download Of External Content When selected, prevents the downloading of any external Internet content, PDFs to append. This option specifies the maximum number of PDFs to list in the menus. Show "Attach As Adobe PDF" Buttons If selected, the Attach As Adobe PDF - Adobe 62000236 | Extended User Guide - Page 95
object data. Open Layers Pane When Viewed In Acrobat Shows the layers structure when a PDF is opened in Acrobat. Word tab settings (Microsoft Word) Convert Displayed Comments To Notes In Adobe PDF Changes any Word comment entries to PDF comments. If the currently open Word document contains comments - Adobe 62000236 | Extended User Guide - Page 96
that either appear on the web page or govern how it looks or works. When you convert a web page to PDF, the HTML file and all associated files-such as JPEG images, Adobe FLA files, cascading style sheets, text files, image maps, and forms-are included in the conversion process. The resulting - Adobe 62000236 | Extended User Guide - Page 97
language support files while installing Acrobat. Also, it is preferable to select an appropriate encoding from the HTML conversion settings. Convert web pages to PDF in Internet Explorer (Windows) When you install Acrobat, Internet Explorer (version 6.0 and later) gains an Adobe PDF toolbar. Using - Adobe 62000236 | Extended User Guide - Page 98
also includes the options Append To Existing PDF and Convert To Adobe PDF. If you select either of these options, the currently open web page, not the selected link, is converted. Convert web pages to PDF in Acrobat Although you can convert an open web page to PDF from Internet Explorer, you get - Adobe 62000236 | Extended User Guide - Page 99
converting web pages to PDF, and then click Create. Add a linked web page to an existing PDF 1 Open the previously converted PDF in Acrobat. If necessary, pages to add. Click Properties to set the download options, as needed, and then click Download. • Choose Advanced > Web Capture > Append All - Adobe 62000236 | Extended User Guide - Page 100
PDFs. 1 Do one of the following: • From Internet Explorer, in the Adobe PDF toolbar, choose Convert > Preferences. • From Acrobat, choose File > Create PDF the web page URL or file path, and the date and time of the download. Page Layout tab The Page Layout options specify a selection of page sizes - Adobe 62000236 | Extended User Guide - Page 101
reduces the file size and allows users to view it offline. Users need Adobe Reader® 9 or Acrobat 9 to open Presenter PDFs. For more information on creating Presenter slide shows, in PowerPoint, choose Adobe Presenter > Help. For a video on using Presenter to enhance PowerPoint presentations, see www - Adobe 62000236 | Extended User Guide - Page 102
, security options, and font information. You also use the Acrobat Distiller window to monitor the jobs you've lined up for PDF conversion. A B C D E F Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window - Adobe 62000236 | Extended User Guide - Page 103
are, right-click the job queue and choose Explore. • (Windows only) To open the selected PDF in Acrobat, a browser, or Reader, right-click the job queue and choose View. Or, double-click the PDF to open it in Acrobat. Save a history of the job queue (Windows) ❖ Right-click the job queue, and choose - Adobe 62000236 | Extended User Guide - Page 104
Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (English only). In authoring applications such as Adobe InDesign, use the Print command with the Adobe PDF printer to convert a file to PostScript. The Print dialog boxes can vary from application to application. For instructions - Adobe 62000236 | Extended User Guide - Page 105
file. You can delete these manually when appropriate. More Help topics "Customize Adobe PDF settings" on page 101 Adobe PDF conversion settings Choose an Adobe PDF preset for converting files 1 Do one of the following: • Start Acrobat Distiller. • In an Adobe Creative Suite® application, choose - Adobe 62000236 | Extended User Guide - Page 106
/X-4-compliant files directly with Creative Suite 3 applications (Illustrator, InDesign, and Photoshop). In Acrobat 9, use the Preflight feature to convert PDFs to PDF/X-4 DRAFT. PDF files created with PDF/X-4 compliance can be opened in Acrobat 7.0 and Reader 7.0 and later. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 107
5.0 and Acrobat Reader 5.0 and later. Note: Before creating a PDF file to send to a commercial printer or print service provider, find out what output resolution and other settings are required. Or, ask for a .joboptions file with the recommended settings. You sometimes must customize the Adobe PDF - Adobe 62000236 | Extended User Guide - Page 108
/Settings, (Vista) User/[user name]/AppData/Roaming/Adobe/Adobe PDF/Settings, or (Mac OS) Users/[user name]/Library/Application Support/Adobe/PDF/Settings. Delete custom Adobe PDF settings files 1 In Acrobat Distiller, choose Settings > Remove Adobe PDF Settings. 2 Select the custom file and click - Adobe 62000236 | Extended User Guide - Page 109
Acrobat 5.0 or Reader Acrobat 5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF. Optimize For Fast Web View Restructures the file for faster access (page-at-a-time downloading file again. This problem is most likely - Adobe 62000236 | Extended User Guide - Page 110
If you select a font that has a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box. Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets. Embed All Fonts Embeds all fonts used in the file. Font - Adobe 62000236 | Extended User Guide - Page 111
font with a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box. Add Name If the font you want is not in a text from undergoing any color shift when distilling Acrobat 4.0 (PDF 1.3) compatible PDFs. Converts device-dependent color spaces in images ( - Adobe 62000236 | Extended User Guide - Page 112
Acrobat also includes a rendering intent called Preserve, which indicates that the intent is specified in the output device rather than in the PDF The default ICC profile for gray images is Adobe Gray - 20% Dot Gain. Choose None as ones provided by your print service bureau) by placing them in the - Adobe 62000236 | Extended User Guide - Page 113
Acrobat 4.0 and later, improving quality and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe /Adobe/Adobe PDF/Distiller/Data, (Vista) /Users/All Users/Adobe/Adobe PDF/Distiller/Data, or (Mac OS)/Library/Application Support/Adobe/Adobe PDF/ - Adobe 62000236 | Extended User Guide - Page 114
with the standard you select, and if not, what problems were encountered. The .log file appears at the bottom of the dialog box. Note: PDFs that complied with both PDF/X-1a and PDF/X-3 standards in Acrobat 6.0 default to PDF/X-1a in Acrobat 9. When Not Compliant Specifies whether to create the - Adobe 62000236 | Extended User Guide - Page 115
This option uses the units specified on the General panel of the Adobe PDF Settings dialog box. Output Intent Profile Name Indicates the characterized printing that will be distributed widely, consider choosing Acrobat 6.0 (PDF 1.5) or Acrobat 7.0 (PDF 1.6). Using one of these versions ensures that - Adobe 62000236 | Extended User Guide - Page 116
of live transparency in artwork. (The Acrobat Distiller feature flattens transparency.) Layers are not supported. Layers are not supported. Preserves layers when creating PDFs from applications that support the generation of layered PDF documents, such as Illustrator CS and later or InDesign CS - Adobe 62000236 | Extended User Guide - Page 117
USING ACROBAT 9 PRO EXTENDED 111 Creating PDFs Compressing and downsampling images When converting PostScript files to PDF, you can and are created with applications like Adobe Photoshop or by scanning. Monochrome images include most black-and-white illustrations made by paint programs and - Adobe 62000236 | Extended User Guide - Page 118
ACROBAT 9 PRO EXTENDED 112 Creating PDFs and-white images that contain repeating patterns. Acrobat supports only 8-bit ZIP compression, which is lossless; that is, data is not removed to reduce file size, so image quality is not affected. Note: Adobe - Adobe 62000236 | Extended User Guide - Page 119
, first check if the problem font is embedded (File > Properties > Font tab). For an embedded font, try changing the point where the font is embedded, rather than sending it inside the PostScript file. Distill the PDF without embedding that font. Then open the PDF in Acrobat and embed the font using - Adobe 62000236 | Extended User Guide - Page 120
choose Complete when you install Acrobat, or choose Custom and select the Asian Language Support option. In Mac OS, these Acrobat displays an error message. Find PostScript font names If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF - Adobe 62000236 | Extended User Guide - Page 121
component files in the PDF Portfolio. Create a PDF Portfolio by using the File > Create PDF Portfolio command. In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF Portfolios when you convert email messages. Note: Adobe Reader® users cannot create PDF Portfolios or edit the - Adobe 62000236 | Extended User Guide - Page 122
its components. Reuse Include the same file in multiple PDF Portfolios. Note: PDF Portfolios are different from collections that you create in the Acrobat Organizer. Organizer collections are simply tools that help you find related PDFs, regardless of where they are stored in the folder - Adobe 62000236 | Extended User Guide - Page 123
that you install the native application on your computer. PDF Portfolios created in Acrobat 9 can be opened in Acrobat 8 and Reader 8. However, the following PDF Portfolio features are not available in Acrobat 8 and Reader 8: • Welcome page • Header • Layouts • Color schemes • Custom columns in - Adobe 62000236 | Extended User Guide - Page 124
USING ACROBAT 9 PRO EXTENDED 118 PDF Portfolios and combined PDFs View file details When you open a PDF Portfolio, the component files are arranged in a layout specified by the PDF Portfolio author. To view a detailed list of the component files, in the PDF Portfolio toolbar, click the File - Adobe 62000236 | Extended User Guide - Page 125
1 In Home View or File Details view, select one or more multimedia files in the PDF Portfolio. 2 In the PDF Portfolio toolbar, choose Modify > Convert To PDF or Convert To Flash Movie. The Convert To Flash Movie command always converts to FLV format. 3 If a dialog box appears, specify the options as - Adobe 62000236 | Extended User Guide - Page 126
USING ACROBAT 9 PRO EXTENDED 120 PDF Portfolios and combined PDFs Choose a layout PDF Portfolio layout options enable you to present component files in a layout that best fits your needs. For example, the Revolve layout allows readers to page through the document thumbnails one at a time. You can - Adobe 62000236 | Extended User Guide - Page 127
and download the file. Acrobat uploads the files you specified on Acrobat.com, and send the recipients an email with a link to the files. Other functions enabled in PDF Portfolios These commands are available for component files in PDF Portfolios: Extend Features In Adobe Reader Enables Reader users - Adobe 62000236 | Extended User Guide - Page 128
to PDF Converts multimedia files to PDF. For more information, see "Convert multimedia files in a PDF Portfolio" on page 119. Convert to Flash Movie Note: If the folder contains files that Acrobat does not support for PDF conversion, those files are not added. • To add files that you have - Adobe 62000236 | Extended User Guide - Page 129
ACROBAT 9 PRO EXTENDED 123 PDF Portfolios and combined PDFs In the Preview, review and select pages, as needed, following the instructions in the dialog box, which vary according to file type, and topics "Convert email messages to PDFs" on page 79 "Adobe PDF conversion settings" on page 99 File - Adobe 62000236 | Extended User Guide - Page 130
for the merged PDF. Placing PDFs as linked files in other documents You can incorporate PDFs into other types of files that support Object Linking and PDF. ❖ Do one of the following: • Choose the OLE container application's Insert Object command or Insert Hyperlink command. • (Windows) In Acrobat - Adobe 62000236 | Extended User Guide - Page 131
USING ACROBAT 9 PRO EXTENDED 125 PDF Portfolios and combined PDFs 3 Type the text in any of 5 Examine the results in the Preview area, using the Preview Page option to see different pages of the PDF. 6 (Optional) To save these header and footer settings for future use, click Save Settings at the - Adobe 62000236 | Extended User Guide - Page 132
PDF Portfolio, see http://blogs.adobe.com/acrolaw/. Add Bates numbering When designating documents for Bates numbering, you can add PDFs, PDF Portfolios, and any non-PDF files that can be converted to PDF. The process converts non-PDF file types to PDF that Acrobat does not support for PDF conversion - Adobe 62000236 | Extended User Guide - Page 133
part of the Bates number in the Search box on the PDF Portfolio toolbar. Remove Bates numbering 1 In Acrobat, choose Advanced > Document Processing > Bates Numbering > Remove or page ranges in one or more PDFs. A PDF supports only one background per page, but the backgrounds can vary from page to page. - Adobe 62000236 | Extended User Guide - Page 134
USING ACROBAT 9 PRO EXTENDED 128 PDF Portfolios and combined PDFs Before and after adding a background Add, replace, To select a specific image in a multipage file, enter it in Page Number. Note: Only PDF, JPEG, and BMP files can be used as background images. 4 Adjust the appearance and position - Adobe 62000236 | Extended User Guide - Page 135
and then click OK. Note: This process applies only to backgrounds added in Acrobat 7.0 or later. Remove a background from selected pages 1 Open a single PDF, or select one or more component PDFs in a PDF Portfolio. 2 Choose Document > Background > Add/Replace. 3 Click Page Range Options, and then - Adobe 62000236 | Extended User Guide - Page 136
USING ACROBAT 9 PRO EXTENDED 130 PDF Portfolios and combined PDFs Before and after adding a watermark Add or replace a watermark, If the file has multiple pages with images, specify the Page Number you want. Note: Only PDF, JPEG, and BMP images can be used as watermarks. 4 To change the size of an - Adobe 62000236 | Extended User Guide - Page 137
USING ACROBAT 9 PRO EXTENDED 131 PDF Portfolios and combined PDFs 6 (Optional) Click Appearance Options and specify the following options: • To specify when the watermark appears, select or deselect Show When Printing and Show When Displaying On Screen. • To control variations in a PDF with pages - Adobe 62000236 | Extended User Guide - Page 138
USING ACROBAT 9 PRO EXTENDED 132 PDF Portfolios and combined PDFs Cropping does not reduce file size because information is merely hidden, not discarded. When you prepare a PDF for printing, you can change the Art, Trim, and Bleed areas for a PDF page in the Crop dialog box. If you want to see - Adobe 62000236 | Extended User Guide - Page 139
-and-pasting or copying-and-pasting, but on the page level. Note: Any bookmarks or article threading associated with pages are not extracted. 1 Open the PDF in Acrobat and choose Document > Extract Pages. 2 Specify the range of pages to extract. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 140
ACROBAT 9 PRO EXTENDED 134 PDF Portfolios and combined PDFs 3 In the Extract Pages dialog box, do one or more of the following before you click OK: • To remove the extracted pages from the original document, select Delete Pages After Extracting. • To create a single-page PDF or more PDFs, with no - Adobe 62000236 | Extended User Guide - Page 141
USING ACROBAT 9 PRO EXTENDED 135 PDF Portfolios and combined PDFs More Help topics "Insert one PDF into another" on page 123 "About tags, accessibility, reading order, and reflow" on page 275 Move or copy a page within a PDF, using page thumbnails 1 Click the Pages button to open the Pages panel, - Adobe 62000236 | Extended User Guide - Page 142
USING ACROBAT 9 PRO EXTENDED 136 PDF Portfolios and combined PDFs Delete pages, using the Delete command Note: You cannot associated page are deleted from the document. Replace the contents of a page 1 Open the PDF that contains the pages you want to replace. 2 Choose Document > Replace Pages. 3 - Adobe 62000236 | Extended User Guide - Page 143
USING ACROBAT 9 PRO EXTENDED 137 PDF Portfolios and combined PDFs Renumber pages The page numbers affects only the page thumbnails on the Pages panel. You can physically add new page numbers to a PDF using the headers and footers feature. 1 Click the Pages button to open the Pages panel, and - Adobe 62000236 | Extended User Guide - Page 144
choose File > Save. • To save a copy of a PDF, choose File > Save As. • In Reader, choose File > Save A Copy or Save As Text. • To save a copy of a PDF Portfolio, choose File > Save Portfolio As. If you are viewing a PDF in a web browser, the Adobe® Acrobat® 9 Pro Extended File menu is not available - Adobe 62000236 | Extended User Guide - Page 145
your work if a problem occurs. Frequent automatic saving you restart Acrobat. When you close, save manually, or revert to the last-saved version of a file, the autosave file is deleted. Note: If you use assistive technology, such as a screen reader from a larger PDF (Document > support - Adobe 62000236 | Extended User Guide - Page 146
in other applications. The available formats include both text and image formats. To make a PDF compatible with earlier versions of Adobe Acrobat and Reader, you can resave the PDF to an earlier PDF version. When you save a PDF in an image format, each page is saved as a separate file. Note: You - Adobe 62000236 | Extended User Guide - Page 147
Adobe PDF options You can resave PDFs as optimized PDFs, using settings in the PDF Optimizer dialog box. The PDF Optimizer lets you change the compatibility version of your PDFs so they can be viewed using older versions of Acrobat or Reader if the target output device supports it. Language Level 2 - Adobe 62000236 | Extended User Guide - Page 148
Files Generates tags for files that are not already tagged, such as PDFs created using Acrobat 4.0 or earlier. If this option is not selected, untagged files are produces smaller file sizes but is not supported by all web browsers. • Progressive (3 scans-5 scans) Downloads the image first as a low- - Adobe 62000236 | Extended User Guide - Page 149
PDF that contains JPEG and JPEG 2000 images, and export the content to JPEG or JPEG 2000 format, the resulting image may look different when opened in Acrobat downloading. Adam7 can make downloading time seem shorter and assures viewers that downloading bitmap image format supported by virtually all - Adobe 62000236 | Extended User Guide - Page 150
more text boxes. Regenerate Tags To Optimize Layout If The Document Is Already Tagged When saving a PDF to Word or RTF, Acrobat uses any existing tags to generate the output layout. If the tags in a PDF do not represent the logical structure of the document, the resulting layout is not necessarily - Adobe 62000236 | Extended User Guide - Page 151
USING ACROBAT 9 PRO EXTENDED 145 Saving and exporting PDFs Note: You can export raster images, but not vector • If you're unable to select text, the text may be part of an image. In Acrobat, to export image text to text that can be selected, choose Document > OCR Text Recognition > Recognize - Adobe 62000236 | Extended User Guide - Page 152
USING ACROBAT 9 PRO EXTENDED 146 Saving and exporting PDFs Select all the text on a page 1 Choose View > Page Display > Single Page. 2 Do the Select tool to copy and paste individual images from a PDF to the clipboard (Windows only), to another application, or to a file. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 153
USING ACROBAT 9 PRO EXTENDED 147 Saving and exporting PDFs If you cannot select an image because of overlapping text, open the Preferences directly into the target document. You can save all the images from a PDF. See "Export images to another format" on page 144. This feature isn't available in - Adobe 62000236 | Extended User Guide - Page 154
reviewers. From Adobe® Acrobat® 9 Pro Extended, you can create your own user account on Acrobat.com. Use Acrobat.com to upload and share most document types, and to share PDFs or your desktop in online meetings. The Acrobat.com services are available directly from Acrobat. Note: Acrobat.com is not - Adobe 62000236 | Extended User Guide - Page 155
document. Acrobat 9 is required to initiate a Collaborate Live session. Acrobat 9 or Adobe Reader® 9 Acrobat.com, choose an option from the Access Level menu to specify who can download one of the following: • If the email contains a PDF attachment, double-click the attachment. • If the email contains - Adobe 62000236 | Extended User Guide - Page 156
in the meeting room, choose Help > Adobe ConnectNow Help. Acrobat.com preferences To change your Acrobat.com account settings, open the Preferences dialog are both selected, you are connected automatically when you open a PDF enabled for live collaboration. If this option is unselected, you are - Adobe 62000236 | Extended User Guide - Page 157
Pro Extended is required to enable commenting for Reader users in managed reviews. Acrobat includes two types of managed reviews: shared and email-based reviews. Each type of review has a wizard that helps you distribute a PDF with special tools and instructions to reviewers. The Tracker tracks all - Adobe 62000236 | Extended User Guide - Page 158
and how you want to receive comments or form data. Acrobat.com Acrobat.com is a free, secure web service that works with Acrobat. Participants download a file from Acrobat.com, and add comments or forms data using Acrobat. When finished, participants publish comments or submit secure form responses - Adobe 62000236 | Extended User Guide - Page 159
the PDF and choose Comments > Enable For Commenting And Analysis In Adobe Reader. Note: If you enable commenting for Reader Acrobat supports most email applications. If more than one email application is installed on your system, Acrobat might not start the preferred application when it sends a PDF - Adobe 62000236 | Extended User Guide - Page 160
that isn't listed in the Default Email Reader menu, Acrobat may not support it. Specify a server If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running Microsoft SharePoint Services, or a web server folder. Participants must have - Adobe 62000236 | Extended User Guide - Page 161
starting a shared review, see www.adobe.com/go/lrvid4202_a9. More Help topics "Save the PDF with comments" on page 161 "Acrobat.com preferences" on page 150 the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents commenting tools and instructions. Merge - Adobe 62000236 | Extended User Guide - Page 162
PDF in Acrobat. PDFs in a review have special features, including commenting tools and a document message bar with instructions. Use the commenting tools to add comments to the PDF copy of the PDF and aren't visible to other reviewers. If you review a PDF using Acrobat 8 or earlier, or Reader 8 or - Adobe 62000236 | Extended User Guide - Page 163
of the following: • In Acrobat, choose Comments > Publish Comments or Send Comments To Review Initiator. • In Reader, choose Document > Comments > Acrobat checks for new comments every 10 minutes. Merge Comments Copies the comments in the open PDF to your copy. This option is available only for PDFs - Adobe 62000236 | Extended User Guide - Page 164
the cause of the problem. ❖ Do one of the following: • In Acrobat, choose Comments > Check For New Comments. • In Reader, choose Document > Comments 2 Enter the address for the initiator, and click Send. Note: If the PDF exceeds the 5 MB file-size limit, you're prompted to send your comments - Adobe 62000236 | Extended User Guide - Page 165
USING ACROBAT 9 PRO EXTENDED 159 Collaboration • In Reader, choose View > Tracker. 2 In the Tracker, double-click the PDF. 3 Add new comments or edit existing comments. If you need to delete a comment, select it, and press Delete. (You can delete only comments that you - Adobe 62000236 | Extended User Guide - Page 166
you have no active reviews or forms, this panel provides instructions and links for creating managed reviews, creating forms, and distributing forms. In the Latest Updates panel, you can also turn Tracker notifications on or off inside Acrobat and, for Windows only, in the system tray. Reviews The - Adobe 62000236 | Extended User Guide - Page 167
ACROBAT 9 PRO EXTENDED 161 Collaboration Save the PDF with comments You can save a copy of the review PDF that contains all the comments that reviewers have published or that you've imported (merged). If the PDF server. ❖ To save a copy of a review PDF with all the comments, open the file, and - Adobe 62000236 | Extended User Guide - Page 168
ACROBAT 9 PRO EXTENDED 162 Collaboration More Help topics "Start a shared review" on page 154 Send a message During a review, you may want to contact other reviewers or send them a reminder of their approaching deadline. 1 In the Tracker, select the PDF to web broadcast services 1 Click the RSS - Adobe 62000236 | Extended User Guide - Page 169
ACROBAT 9 PRO EXTENDED 163 Collaboration Commenting Commenting and markup tools overview Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs the toolbar until you add them. Note: If you open a PDF in a browser for a shared review that has ended, the - Adobe 62000236 | Extended User Guide - Page 170
tools, see these resources: • Commenting tools: www.layersmagazine.com/acrobat-comments.html • Collaboration and Commenting forum: acrobatusers.com/forums/aucbb/ • Video on using commenting tools: www.adobe.com/go/lrvid4202_a9 • Annotating a PDF File: www.uwec.edu/Help/acrobat8.htm More Help topics - Adobe 62000236 | Extended User Guide - Page 171
USING ACROBAT 9 PRO EXTENDED 165 Collaboration Print Notes And Pop-ups Specifies that pop Text tool. Change the look of your comments Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You can - Adobe 62000236 | Extended User Guide - Page 172
USING ACROBAT 9 PRO EXTENDED 166 Collaboration B A Properties toolbar A. With note icon in pop-up notes. Add a sticky note Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. The most common - Adobe 62000236 | Extended User Guide - Page 173
note comment 1 Do one of the following: • In Acrobat, choose Comments > Add Sticky Note. • In Reader, choose Document > Comments > Add Sticky Note. • Select note. You can also use the Select tool to copy and paste text from a PDF into the note. Note: If you close the pop-up note, your text remains - Adobe 62000236 | Extended User Guide - Page 174
you want to add. If you add extra instructional words (such as "Add the following:"), these words will have to be deleted manually from the Word document. In Windows, you can export text edit comments directly to an Autodesk AutoCAD document that the PDF is based on to incorporate your edits. To - Adobe 62000236 | Extended User Guide - Page 175
USING ACROBAT 9 PRO EXTENDED 169 Collaboration 2 Click between the words or characters Delete. Highlight, cross out, or underline text Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You can - Adobe 62000236 | Extended User Guide - Page 176
USING ACROBAT 9 PRO EXTENDED 170 Collaboration You apply a stamp to a PDF in much the same way you apply a rubber stamp to a paper document. You can choose from a list of predefined stamps, or you can create your - Adobe 62000236 | Extended User Guide - Page 177
USING ACROBAT 9 PRO EXTENDED 171 Collaboration Move a stamp to the favorites list 1 Using the to) PDF, JPEG, bitmap, Adobe® Illustrator® (AI), Adobe® Photoshop® (PSD), and Autodesk AutoCAD (DWT, DWG) files. In Reader, create Custom stamp allows only PDF format. Note: To add an image to a PDF one - Adobe 62000236 | Extended User Guide - Page 178
❖ Right-click the grouped selection, and choose Ungroup. Add comments in a text box or callout Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You can use the Text Box tool to create a box that - Adobe 62000236 | Extended User Guide - Page 179
USING ACROBAT 9 PRO EXTENDED 173 Collaboration Another way to add a text box is simply to paste copied text into the PDF. Text font and size the arrow on the end-point line-which is created when you first click in the PDF. You can modify the color and appearance of the text box and add arrows or - Adobe 62000236 | Extended User Guide - Page 180
by selecting and copying the text in any application, selecting the Hand tool in Acrobat, and choosing Edit > Paste. Add a callout 1 Choose Tools > Comment an audio comment Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically - Adobe 62000236 | Extended User Guide - Page 181
a PDF, so that the reader can Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image. Note: The Paste Clipboard Image As Stamp tool isn't available until you copy an image. 1 Copy an image by doing one of the following: • In Acrobat - Adobe 62000236 | Extended User Guide - Page 182
a PDF, and it provides a toolbar with common options, such as sorting, filtering, deleting, and replying to comments. The Comments button in the navigation pane opens the Comments list. Open the Comments list 1 Do one of the following: • In Acrobat, choose Comments > Show Comments List. • In Reader - Adobe 62000236 | Extended User Guide - Page 183
USING ACROBAT 9 PRO EXTENDED 177 Collaboration Show or hide comments You can hide or Reviewer > All Reviewers. Reply to comments Note: In Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. Replies - Adobe 62000236 | Extended User Guide - Page 184
USING ACROBAT 9 PRO EXTENDED 178 Collaboration 2 Choose Reply from the Options menu. 3 This Reply. Set a status or check mark Note: In Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. Statuses and - Adobe 62000236 | Extended User Guide - Page 185
D. Document and comments with sequence numbers By default, Acrobat prints PDFs with any stamps that were applied. For the greatest control only the comments that currently appear. 4 Click Print Comment Summary or Create PDF Of Comments Summary. Find a comment Locate a comment in the Comments list - Adobe 62000236 | Extended User Guide - Page 186
your comments, you can't delete those comments. To delete all of the comments in a PDF, use the Examine Document feature. The Examine Document feature isn't available in Reader. More Help topics "Examine a PDF for hidden content" on page 255 Delete a comment ❖ Do one of the following: • Select - Adobe 62000236 | Extended User Guide - Page 187
In Acrobat, choose Comments > Import Comments. • In Reader, choose and recipient PDF documents are comments you receive. (PDFs in a managed review PDF. Export comments to a data file 1 In the PDF, do one of the following: • In Acrobat, choose Comments > Export Comments To Data File. • In Reader PDF - Adobe 62000236 | Extended User Guide - Page 188
, and then choose Acrobat Comments > Import Comments From Acrobat. For Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. 2 Read the instructions, and click OK. 3 In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select - Adobe 62000236 | Extended User Guide - Page 189
a revised PDF 1 Open the original PDF and the revised PDF. 2 In the revised PDF, choose Comments > Migrate Comments. 3 Choose the original PDF from the Imports comments that are checked. All imported comments appear in the Adobe Acrobat Markups layer as custom objects that you can edit, filter, or - Adobe 62000236 | Extended User Guide - Page 190
provides step-by-step instructions for approving the attached PDF. When you open the PDF, the Stamps palette opens and the document message bar appears at the top of the PDF. If your version of Acrobat is earlier than 7.0, you're prompted to download the latest version of Reader. You can select any - Adobe 62000236 | Extended User Guide - Page 191
USING ACROBAT 9 PRO EXTENDED 185 Collaboration • To complete the approval process, click the to send this notification. PDFs in an approval workflow present instructions and tools. 5 Save the PDF. Important: If you use the Email button in the toolbar to send the PDF, the PDF is no longer part of - Adobe 62000236 | Extended User Guide - Page 192
7: Forms You can fill in forms using either Adobe® Acrobat® 9 Pro Extended or the free Adobe Reader®. You can create static or interactive forms in Acrobat or Adobe LiveCycle® Designer ES (included with Acrobat Pro or Acrobat Pro Extended for Microsoft® Windows®). Interactive forms streamline - Adobe 62000236 | Extended User Guide - Page 193
a browser. • Integrate PDF forms into existing workflows by binding forms to XML schemas, XML sample data files, databases, and web services. • Use scripting objects. with form fields. Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). In the Preferences dialog box, - Adobe 62000236 | Extended User Guide - Page 194
can also make changes to individual form field properties, making it even easier and more foolproof for users filling in the PDF form. A PDF form created with Acrobat can contain the following types of elements: Barcodes Encode the input from selected fields and display it as a visual pattern that - Adobe 62000236 | Extended User Guide - Page 195
the form. Note: If form recipients are using older versions of Acrobat or Reader, the document message bar may not be visible or may contain name, address, or phone number. D E F G H A B C Adobe Acrobat PDF form A. Digital signature field B. Combo box C. Text fields D. Forms document message - Adobe 62000236 | Extended User Guide - Page 196
Page, and then use the Start Form Wizard to convert the PDF to an Acrobat form. Create online forms using FormsCentral Note: This feature is available in Acrobat 10.0.1 and 9.4.2. Adobe FormsCentral is an online service-accessible through a web browser-for creating and distributing online forms and - Adobe 62000236 | Extended User Guide - Page 197
in the copy you send to them. For troubleshooting tips on Reader-enabling forms, see this TechNote. Limitations on saving filled-in forms locally Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended each allow Adobe Reader 8 or later users to fill in and save PDF forms locally. The use of the - Adobe 62000236 | Extended User Guide - Page 198
dynamic forms, keep in mind that Reader doesn't support some custom JavaScripts, so the form may not function properly when viewed in Reader unless additional usage rights are added to the PDF. You can use the Acrobat Software Development Kit (SDK) to customize Acrobat. For more information on this - Adobe 62000236 | Extended User Guide - Page 199
USING ACROBAT 9 PRO EXTENDED 193 Forms Copy a form field You can create copies of a form field on a single page of a PDF form. You can also copy a form field and paste it onto other pages. When you create duplicate form fields, replicas of the original field are - Adobe 62000236 | Extended User Guide - Page 200
ACROBAT are selected. • To select individual form fields in different parts of the PDF page, Ctrl-click each form field. • To select all form fields want to resize. 3 Do any of the following: • To resize the field manually, click to select the form field, and then drag a border handle. Hold Shift - Adobe 62000236 | Extended User Guide - Page 201
USING ACROBAT 9 PRO EXTENDED 195 Forms Move individual form fields You can move form fields by simply dragging them. For greater precision in less time, you can - Adobe 62000236 | Extended User Guide - Page 202
need for responses to be manually read and recorded, and bypass for Reader users (if the author wants to allow Reader users to Adobe Acrobat Capture® to collect TIFF images from the fax server and place them in an Adobe avoid barcodes wider than 4 inches (10.3 cm). Tall, narrow barcodes generally - Adobe 62000236 | Extended User Guide - Page 203
Acrobat-specific JavaScript. For more information, see Developing Acrobat® Applications Using JavaScript™ on www.adobe.com/go/learn_acr_javascript_en (PDF included in the data for existing barcodes. However, you can manually include additional data fields in the barcode. Test a barcode field - Adobe 62000236 | Extended User Guide - Page 204
USING ACROBAT 9 Compress Data Before Encoding To Barcode, but only if you are using an Adobe software decoder (available separately). • In the Value tab, select Tab NACTP) guidelines, used by the United States Internal Revenue Service and state tax agencies, recommend using all uppercase characters - Adobe 62000236 | Extended User Guide - Page 205
can change the page properties to order the tabs by row or column. However, you can't customize the tab order manually. More Help topics "Create forms using Acrobat" on page 190 "Make Adobe PDF forms accessible" on page 298 Set tabbing order in edit mode 1 If you are not in form editing mode, choose - Adobe 62000236 | Extended User Guide - Page 206
A series of messages might appear, depending on the conditions Acrobat detects in your form. Respond to the onscreen instructions as needed, and save the form. 3 If you , see these resources: • Complete forms workflow: http://tv.adobe.com/#vi+f1495v1626 • Form Submit/E-mail Demystified: http://www. - Adobe 62000236 | Extended User Guide - Page 207
9 PRO EXTENDED 201 Forms More Help topics "Setting action buttons" on page 210 Modify form field properties You can access Acrobat form field properties only when you are in editing mode (by choosing Forms > Add Or Edit Fields). You can change the properties for multiple form - Adobe 62000236 | Extended User Guide - Page 208
ACROBAT 9 PRO EXTENDED 202 Forms Fill Color Opens a color picker in which you can select a color swatch for the background behind the field. To leave the field uncolored, select No Color. Note: A Fill Color choice other than No Color will block any images on the PDF inches (10.2 cm). Adobe - Adobe 62000236 | Extended User Guide - Page 209
selected unless the user deselects it. For a technique on setting up your source document for automatic checkboxes, see Bill Carberry's How To Have the Acrobat Form Wizard Automatically Create Check Boxes. Combo box and list box For either combo boxes or list boxes, you use the Options tab to create - Adobe 62000236 | Extended User Guide - Page 210
USING ACROBAT 9 PRO EXTENDED 204 Forms Radio buttons Create a group of radio buttons if you want the user to select only one choice among a set of choices. - Adobe 62000236 | Extended User Guide - Page 211
To A 3D/Multimedia View, Go To A Page View; Import Form Data, Multimedia Operation (Acrobat 9 and later), Open A File, Open A Web Link, Play A Sound, Play Media (Acrobat 5 Compatible), Play Media (Acrobat 6 And Later Compatible), Read An Article, Reset A Form, Run A JavaScript, Set Layer Visibility - Adobe 62000236 | Extended User Guide - Page 212
9 PRO EXTENDED 206 Forms Acrobat automatically performs all assigned field calculations when you are creating and testing your form fields. For convenience while you work, you can turn off automatic - Adobe 62000236 | Extended User Guide - Page 213
USING ACROBAT 9 PRO EXTENDED 207 Forms Time List includes display variations where h stands for the hour on a 12-hour clock, H stands for the hour on a 24-hour - Adobe 62000236 | Extended User Guide - Page 214
opens a dialog box in which you can write and add new scripts. To get the JavaScript for Acrobat API Reference, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_javascript_en (PDF, English only). Validation tab for form field properties The Validation tab appears only in the Text Field - Adobe 62000236 | Extended User Guide - Page 215
USING ACROBAT 9 PRO EXTENDED 209 Forms http://www.adobe.com/formscatalog/thisform.pdf A type of barcode, with the URL reference below Manage custom barcode settings You can save, reuse, and share a set of custom settings for barcode parameters, - Adobe 62000236 | Extended User Guide - Page 216
a movie clip. You can select any combination of mouse behaviors for a button and specify any combination of actions for a mouse behavior. Add a button to an Acrobat PDF form 1 Make sure you are in edit mode by selecting Forms > Add Or Edit Fields, and then select Button from the Add New Field list - Adobe 62000236 | Extended User Guide - Page 217
object to grid lines or guides. Add a submit button When you distribute a form, Acrobat automatically checks the form. by the email address. For example, mailto:[email protected]. 5 Select options for Export Format, Field or just the field data. PDF Returns the entire PDF file with the user input. - Adobe 62000236 | Extended User Guide - Page 218
top, icon bottom E. Icon left, label right F. Label left, icon right G. Label over icon You can make button icons from any file format that Acrobat can display, including PDF, JPEG, GIF, and other image formats. For whichever format you select, the entire page is used, so if you want to use only - Adobe 62000236 | Extended User Guide - Page 219
USING ACROBAT 9 PRO EXTENDED 213 Forms Push Specifies appearances for the Up, Down, any time to revert to the default placement setting. 8 Click OK, and then click Close. Hide an Acrobat button except during rollover In some cases, you may want the button area to be invisible until the pointer - Adobe 62000236 | Extended User Guide - Page 220
. Important: CGI scripts must be built outside Acrobat, and their creation is not covered by the Adobe Acrobat product. Add submit functionality Use the Submit A rest of the form data when you click the Submit button. If your PDF form contains an email-based submit button, you can use the Distribute - Adobe 62000236 | Extended User Guide - Page 221
digital signatures. Note: If the users that fill in the PDF form are using Adobe Reader, you must choose either FDF or XFDF for the Export Format > Clear Form feature, which is available to you when you create and edit Acrobat forms. However, you can set up your reset button so that it clears only - Adobe 62000236 | Extended User Guide - Page 222
Data action searches the Acrobat or Adobe Reader folder, the current folder, the System folder, the Windows folder, My Documents\Adobe\Acrobat, and the folders "Manage form data files" on page 219 "Add a button to an Acrobat PDF form" on page 210 CGI export values An export value is the information - Adobe 62000236 | Extended User Guide - Page 223
Reader 7.05 or later, even if they don't have QuickBooks. You then collect the data from the submitted forms and import it into your QuickBooks company file. Adobe tests with and supports the QuickBooks features in Acrobat 9 Pro and Acrobat response data to a new PDF, select the files you want - Adobe 62000236 | Extended User Guide - Page 224
with Acrobat 9 (PDF) at www.adobe.com/go/learn_lc_qbtempl_customize_en. 1 Choose Forms > QuickBooks > Edit QuickBooks Template. 2 Select a QuickBooks form template. By default, the Acrobat installation adds QuickBooks templates in \Program Files\Adobe\Acrobat 9.0\Acrobat\QuickBooksTemplates - Adobe 62000236 | Extended User Guide - Page 225
the data from the selected forms is added to the response file. Each returned form appears as a component file of a PDF Portfolio. Add user data to an existing response file 1 In Acrobat, open the response file. 2 In the left navigation panel, click Add. 3 In the Add Returned Forms dialog box, click - Adobe 62000236 | Extended User Guide - Page 226
PDF form as a data file in another file format. Later, you can reuse the data to fill in the form again or another form with the same fields and field names. 1 In Acrobat box, select a file format option in File Of Type option (Acrobat Form Data Files or All Files). Then locate the form files that - Adobe 62000236 | Extended User Guide - Page 227
ACROBAT 9 PRO EXTENDED 221 Forms More Help topics "Tracker overview" on page 159 "Distribute (send) forms to recipients" on page 199 Filling in forms Is the form fillable? Not all forms are fillable. Sometimes form creators don't convert their PDFs . In the free Reader, you can use the Typewriter - Adobe 62000236 | Extended User Guide - Page 228
save the PDF to your computer. (Click the Save icon in the upper-left corner of the PDF form.) Open the PDF form in Acrobat, and choose Tools > Typewriter > Typewriter. Note: Reader users form content. For troubleshooting tips on completing forms, see Troubleshooting forms. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 229
that you found and corrected later, edit the list in the preferences. Enable the Auto-Complete option 1 Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). 2 Select Forms on the left. 3 Under Auto-Complete, choose Basic or Advanced from the menu. 4 Select Remember - Adobe 62000236 | Extended User Guide - Page 230
To enable the Typewriter tool, choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader. This option displays the Typewriter toolbar in a purple message bar when the form is opened in either Acrobat or Reader. If the form is opened in a browser, the Typewriter toolbar appears instead. The - Adobe 62000236 | Extended User Guide - Page 231
USING ACROBAT 9 PRO EXTENDED 225 Forms Clear unsaved form entries ❖ Choose File > Revert. Sample page 187 "Add text using the Typewriter tool" on page 332 "Create forms using Acrobat" on page 190 "Enable Reader users to save form data" on page 191 "Export form data" on page 220 Last updated 9/ - Adobe 62000236 | Extended User Guide - Page 232
Adobe PDFs. You can use a certificate to encrypt PDFs so that only an approved list of users can open them. If you want to save security settings for later use, you can create a security policy that stores security settings. Opening secured documents Security alerts Acrobat® and Reader® alert - Adobe 62000236 | Extended User Guide - Page 233
APIs from running in their environment. If a PDF tries to access a blacklisted JavaScript, a message appears in the yellow document message bar below the toolbar area. The type of message depends on your version of Acrobat or Reader, recent updates from Adobe, and any fine-tuning by enterprise - Adobe 62000236 | Extended User Guide - Page 234
version of Acrobat or Reader. (See "Security alerts" on page 226.) Important: Acrobat and Reader 9.3 and 8.2 enable enhanced security by default. Adobe recommends locations and files in several ways, depending on the action the PDF is attempting to complete. • Use the privileged locations feature in - Adobe 62000236 | Extended User Guide - Page 235
you can enter www.adobe.com, but not www.adobe.com/products. To only allow higher privileges for files accessed from secure connections, select the option for Secure Connections Only (https:). 2 Click OK to complete the task. Restrict URLs and attachments in PDFs Acrobat and Reader warn you any time - Adobe 62000236 | Extended User Guide - Page 236
Note: If you open a protected PDF and receive a prompt to allow or block a URL, select Remember My Action For This Site. This reply adds the URL to this list. Load Trusted Root Certificates From An Adobe Server Allows Acrobat to automatically download trust settings from an Adobe server. Ask Before - Adobe 62000236 | Extended User Guide - Page 237
USING ACROBAT 9 PRO EXTENDED 231 Security Sign a document When a document is sent to you that requires your signature, you can sign it with an existing digital ID. - Adobe 62000236 | Extended User Guide - Page 238
the required password, a digital ID, or access to Adobe LiveCycle® Rights Management ES. Acrobat provides different security methods with which to specify document You can secure multiple documents by embedding them in a PDF envelope. Envelopes can be encrypted to prevent unauthorized users - Adobe 62000236 | Extended User Guide - Page 239
adobe.com/go/lrvid4201_a9 More Help topics "Removing sensitive content" on page 255 "Setting up security policies" on page 244 "Modify form field properties" on page 201 "Run a predefined batch sequence" on page 356 Choosing security methods within FIPS mode (Windows) Acrobat and Reader A PDF file - Adobe 62000236 | Extended User Guide - Page 240
information, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Securing documents beneficial. All Adobe products enforce the restrictions set by the permissions password. However, if third-party products do not support or respect - Adobe 62000236 | Extended User Guide - Page 241
type to open the PDF file. Note: If PDF file's security settings. If the file is opened in Acrobat, the user can view the file but must enter the specified Permissions password to change the security and permissions settings. If the file is opened in Illustrator®, Photoshop for the PDF document. • - Adobe 62000236 | Extended User Guide - Page 242
USING ACROBAT 9 PRO EXTENDED 236 Security Changes Allowed Defines which editing actions are allowed in the PDF document. • None contents of a PDF. Enable Text Access For Screen Reader Devices For The Visually Impaired Lets visually impaired users read the document with screen readers, but doesn't - Adobe 62000236 | Extended User Guide - Page 243
7.0 or later to open the document. • If you select 256-bit AES, Adobe Acrobat 9 or later or Adobe Reader 9 or later is required to open the document. 6 Create a recipient list for the encrypted PDF. Always include your own certificate in the recipient list so that you are later able to open the - Adobe 62000236 | Extended User Guide - Page 244
issued by different certification authorities. For complete information on sharing certificates, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Note: Third-party security providers usually validate identities by using proprietary - Adobe 62000236 | Extended User Guide - Page 245
PRO EXTENDED 239 Security More Help topics "Encrypt a PDF with a certificate" on page 237 Request a certificate from another user 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader, choose Document > Manage Trusted Identities. 2 Click Request Contact - Adobe 62000236 | Extended User Guide - Page 246
-click the certificate file and choose Install PFX. 2 Follow the onscreen instructions to add the certificate to the Windows certificate store. 3 If you' to exchange encrypted PDFs. 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader, choose Document > - Adobe 62000236 | Extended User Guide - Page 247
or for ID files that you import. For more information about verifying certificates, see Digital Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. The Certificate Viewer dialog box provides the following information: • The certificate validation - Adobe 62000236 | Extended User Guide - Page 248
service provider. 5 Click OK twice, and then click Close. Delete a certificate from trusted identities 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Last - Adobe 62000236 | Extended User Guide - Page 249
the FDF, double-click it, or do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Select Directory Servers on the left, and " on page 249 Securing documents with Adobe LiveCycle Rights Management ES Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 250
USING ACROBAT 9 PRO EXTENDED 244 Security Adobe LiveCycle Rights Management ES Adobe LiveCycle Rights Management ES is a server-based security system that provides dynamic control over PDFs. Adobe LiveCycle Rights Management ES can be configured to run with LDAP, ADS, and other enterprise systems - Adobe 62000236 | Extended User Guide - Page 251
in Acrobat 9 (or Reader 9), they must authenticate their identities. If the user is granted access to the PDF, the PDF is decrypted and opens with whatever permissions are specified in the policy. Administer events and modify access By logging in to an Adobe LiveCycle Rights Management ES account - Adobe 62000236 | Extended User Guide - Page 252
with certificates" on page 236 "Securing documents with passwords" on page 234 "Securing documents with Adobe LiveCycle Rights Management ES" on page 243 Create a password policy 1 In Acrobat, choose Advanced > Security > Manage Security Policies. 2 Click New. 3 Select Use Passwords, and then click - Adobe 62000236 | Extended User Guide - Page 253
USING ACROBAT 9 PRO EXTENDED 247 Security For example, when you send confidential documents, including non-PDF files Adobe LiveCycle Rights Management ES web page. 1 Do one of the following: • For a single PDF or a component PDF in a PDF Portfolio, open the PDF. • For a PDF Portfolio, open the PDF - Adobe 62000236 | Extended User Guide - Page 254
to attachments in Outlook You can send different types of files as secure PDF attachments in Microsoft Outlook. This option is available only if Adobe LiveCycle Rights Management ES is set up and available in Acrobat. 1 In Outlook, choose File > New > Mail Message. 2 In the toolbar, click the Attach - Adobe 62000236 | Extended User Guide - Page 255
the document. 1 Do one of the following: • For a single PDF or a component PDF in a PDF Portfolio, open the PDF and log in to Adobe LiveCycle Rights Management ES. • For a PDF Portfolio, open the PDF Portfolio, log in to Adobe LiveCycle Rights Management, and choose View > Portfolio > Cover Sheet - Adobe 62000236 | Extended User Guide - Page 256
USING ACROBAT 9 PRO EXTENDED 250 Security 2 Choose Advanced > Security > Adobe LiveCycle Rights Management > Revoke Document safe place. You must have a digital ID to sign, certify, and apply certificate encryption to PDFs. You can get a digital ID from a third-party provider, or you can create a - Adobe 62000236 | Extended User Guide - Page 257
this task. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Select Digital IDs on connected to your computer. 5 Click Next, and follow the onscreen instructions to register your digital ID. Create a new digital ID If you - Adobe 62000236 | Extended User Guide - Page 258
ACROBAT 9 PRO EXTENDED 252 Security 6 (Optional) To use Unicode values for extended characters, select Enable Unicode Support is stored on a server and can be downloaded-at the subscriber's request-to the roaming : • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document - Adobe 62000236 | Extended User Guide - Page 259
To avoid being prompted to select a digital ID each time your sign or certify a PDF, you can select a default digital ID. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Click Digital IDs on the left, and then select - Adobe 62000236 | Extended User Guide - Page 260
PRO EXTENDED 254 Security Note: You can delete only self-signed digital IDs that you created in Acrobat. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Select Digital IDs on the left, and then select the digital ID - Adobe 62000236 | Extended User Guide - Page 261
USING ACROBAT 9 PRO EXTENDED 255 Security Removing sensitive content Preparing PDFs for distribution Before you distribute a PDF, you may want may be hidden or not immediately apparent. For example, if you created the PDF, the document metadata likely lists your name as the author. You may also - Adobe 62000236 | Extended User Guide - Page 262
USING ACROBAT 9 PRO EXTENDED 256 Security 2 Make sure that the check boxes are selected added by third-party plug-ins and applications; and special features that enable Adobe Reader users to review, sign, and fill in PDF documents. 4 Choose File > Save, and specify a filename and location. If - Adobe 62000236 | Extended User Guide - Page 263
USING ACROBAT 9 PRO EXTENDED 257 Security using the redaction tools in legal situations, see http://blogs.adobe.com/acrolaw/. Search and redact words Use the Search And Redact tool tool . 2 Specify if you want to search the current PDF or all PDFs in another location. 3 Do one of the following: • - Adobe 62000236 | Extended User Guide - Page 264
USING ACROBAT 9 PRO EXTENDED 258 Security 5 In the search results, click overwrite the original file, save the file to a different name, location, or both. More Help topics "Searching PDFs" on page 360 Change the look of redaction markers By default, black boxes appear in place of redacted images - Adobe 62000236 | Extended User Guide - Page 265
USING ACROBAT 9 PRO EXTENDED 259 Security Auto-Size Text To Fit Redaction Region set and click Remove Set. • To export a code set to a separate XML file that you can reuse in other PDFs or share with others, select the code set and click Export Set, specify a filename and location, and click Save. - Adobe 62000236 | Extended User Guide - Page 266
in PDF and Acrobat: www.acrobatusers.com/tutorials/digital-signatures-pdf-acrobat • Migrating and Sharing Security Settings: www.adobe.com/devnet/acrobat/pdfs/sharing_security_settings_90.pdf • Adobe Acrobat 9 Digital Signatures, Changes, and Improvements (PDF): www.adobe.com/devnet/reader/articles - Adobe 62000236 | Extended User Guide - Page 267
only available if you selected them using the Advanced Preferences section of the Preferences dialog box (Security > Advanced Preferences > Creation tab). For more information, see Adobe Acrobat 9 Digital Signature Appearances (PDF) at www.adobe.com/go/learn_acr_security_en. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 268
USING ACROBAT 9 PRO EXTENDED 262 Digital signatures More Help topics "Enable right-to- . From this menu, you can select the option that best describes your reason for signing the PDF. Show Location And Contact Information When Signing Adds your location information to the signature field. Contact - Adobe 62000236 | Extended User Guide - Page 269
(CIC), provide this capability in an Acrobat supported plug-in. These plug-ins may limit your access of certain encryption features in Acrobat. For more information about third-party providers, visit the Adobe website. Signing PDFs Before you sign a PDF You can expedite the signing process and - Adobe 62000236 | Extended User Guide - Page 270
Advanced > Extend Features in Adobe Reader. Sign a PDF with a digital signature For best results, use Preview Document mode to add your signature. See "Sign in Preview Document mode" on page 266. 1 Click the signature field, or do one of the following: • In Acrobat, choose Advanced > Sign & Certify - Adobe 62000236 | Extended User Guide - Page 271
additional unsigned signature fields or if the document is managed with Adobe LiveCycle® Workflow server. 7 If you selected advanced digital sign a PDF with an ink signature, do one of the following: • In Acrobat, choose Advanced > Sign & Certify > Apply Ink Signature. • In Reader, choose Document - Adobe 62000236 | Extended User Guide - Page 272
the author of the document about the problems listed in the report. You can Adobe Reader, enable usage rights to let Adobe Reader users add a digital signature (choose Advanced > Extend Features In Adobe Reader). • Certify or sign a PDF , see Adobe LiveCycle Designer Help. Acrobat Forms authors - Adobe 62000236 | Extended User Guide - Page 273
the on-screen instructions to select a digital ID, if prompted. Specify a default ID to avoid being prompted each time you sign a PDF. 5 In the ID for signing it installed. To delete the signature field in Acrobat, choose Tools > Advanced Editing > Select Object Tool, select the signature field, and - Adobe 62000236 | Extended User Guide - Page 274
, validate the signature manually to determine the problem and possible solution. If the signature status is invalid, contact the signer about the problem. For more information about signature warnings and valid and invalid signatures, see the Digital Signature User Guide (PDF) at www.adobe.com/go - Adobe 62000236 | Extended User Guide - Page 275
Acrobat and Reader can embed all the required elements, as long as the elements are available. The PDF creator must enable usage rights for Reader users (Advanced > Extend Features In Adobe Reader a contract using a laptop while traveling by air. The computer cannot communicate with the Internet to - Adobe 62000236 | Extended User Guide - Page 276
USING ACROBAT 9 PRO EXTENDED 270 Digital signatures 2 Choose Add Verification Information. The command dialog box, and select Security on the left. 2 To automatically validate all signatures in a PDF when you open the document, select Verify Signatures When The Document Is Opened. This option is - Adobe 62000236 | Extended User Guide - Page 277
USING ACROBAT 9 PRO timestamp server. You can establish a trust relationship using the following instruction, but first you need to make sure you are familiar timestamp appears as unverified, and you must validate the timestamp manually. 1 Click the Signatures button in the navigation pane, select - Adobe 62000236 | Extended User Guide - Page 278
ACROBAT 9 PRO EXTENDED 272 Digital signatures View previous versions of a signed document Each time a document is signed, a signed version of the PDF is saved with the PDF from the option menu . The previous version opens in a new PDF, with the version information and the name of the signer in the - Adobe 62000236 | Extended User Guide - Page 279
, and low vision. Accessibility features in Adobe Acrobat, Adobe Reader®, and Adobe Portable Document Format (PDF) enable people with disabilities to use PDF documents, with or without screen readers, screen magnifiers, and braille printers. Making PDFs accessible tends to benefit all users. For - Adobe 62000236 | Extended User Guide - Page 280
all of the characters to text for purposes other than displaying text on the screen. Acrobat extracts characters to Unicode text when you read a PDF with a screen reader or the Read Out Loud feature. Acrobat also extracts characters to Unicode when you save as text for a braille printer. This - Adobe 62000236 | Extended User Guide - Page 281
copying, extracting, adding comments to, or editing text. The text of an accessible PDF must be available to a screen reader. You can use Acrobat to ensure that security settings don't interfere with the ability of the screen reader to convert the on-screen text to speech. For more information about - Adobe 62000236 | Extended User Guide - Page 282
to attempt to use the document with the tools that your readers will use. However, even if you don't have a screen reader or braille printer, you can still use any of several methods provided by Acrobat for checking the accessibility of a PDF. • Use Quick Check to check for document structure tags - Adobe 62000236 | Extended User Guide - Page 283
assistive software and the accessibility features in Acrobat (such as the Read Out Loud and readers. To check for other types of accessibility problems that may be present in the PDF can be more efficient. 4 Select an accessibility standard (Adobe PDF, Section 508 (U.S.), or W3C) from the Name menu, - Adobe 62000236 | Extended User Guide - Page 284
indicate accessibility problems. Delete all accessibility comments from the PDF after you guidelines. Select Adobe PDF to choose from options for the Adobe PDF accessibility standard: to screen readers and other assistive software. Fonts must contain enough information for Acrobat to correctly - Adobe 62000236 | Extended User Guide - Page 285
-impaired users. These preferences control how PDFs appear on the screen and how they are read by a screen reader. Most preferences related to accessibility are available through the Accessibility Setup Assistant, which provides onscreen instructions for setting these preferences. Some preferences - Adobe 62000236 | Extended User Guide - Page 286
to from web pages to open in the web browser instead of a separate Acrobat window. Deselect this preference for greater control when navigating a document in a screen reader. This preference corresponds to the Display PDF Documents In The Web Browser option in the Accessibility Setup Assistant - Adobe 62000236 | Extended User Guide - Page 287
only when you encounter problems in poorly tagged PDFs. This preference corresponds to . For instructions on setting the default page layout to Single Page, see "Preferences for viewing PDFs" on if you use a screen reader with long or complex PDFs. It allows Acrobat to deliver an entire small - Adobe 62000236 | Extended User Guide - Page 288
Acrobat or are available only after you shift the focus to the PDF. For information about accessibility features, see www.adobe.com/accessibility. More Help topics "Keys for navigating a PDF Access Tools. Note: Some screen readers do not work with Acrobat single-key accelerators. Scroll automatically - Adobe 62000236 | Extended User Guide - Page 289
menu. In Acrobat, if you are saving the file for further braille processing, you can also choose .doc or .rtf. Reflow a PDF You can reflow a PDF to temporarily problems. If the problem is that words don't hyphenate the way you expect them to, you can insert special characters to resolve the problem. - Adobe 62000236 | Extended User Guide - Page 290
instructions for using this software or device with Acrobat. For more information about using screen readers, see www.adobe.com/accessibility/pdfs/accessing-pdf-sr.pdf. Read a PDF to read your PDFs. Note: Read Out Loud isn't a screen reader, and some operating systems may not support it. Activate or - Adobe 62000236 | Extended User Guide - Page 291
is completed. Acrobat reads the state you have typed, use a screen reader. Interrupt reading out loud ❖ Do PDF. 2 As needed, add fillable form fields and descriptions, and set the tab order. 3 Add other accessibility features to the PDF. 4 Tag the PDF. 5 Evaluate the PDF and repair tagging problems - Adobe 62000236 | Extended User Guide - Page 292
For more information about creating accessible PDFs, see these online resources: • Guide to creating accessible PDFs, General Services Administration: www.section508.gov/docs/PDFGuidanceForGovernment.pdf • Acrobat plug-in for creating Section 508-compliant PDFs: www.commonlook.com/documents/english - Adobe 62000236 | Extended User Guide - Page 293
. If you tag a document from within Acrobat, the application generates an error report after it completes the tagging process. Use this report as a guide to repair tagging problems. You can identify other tagging, reading order, and accessibility problems for any PDF by using the Full Check tool or - Adobe 62000236 | Extended User Guide - Page 294
Acrobat, choose File > Create PDF > From Web Page, enter the web page address, and then click Settings. • In Microsoft Internet Explorer, in the Adobe PDF untagged PDFs results in a partially tagged PDF that isn't accessible to people with disabilities. Some users-such as those using screen readers- - Adobe 62000236 | Extended User Guide - Page 295
the text labels for all the fields can run together into a single line. Screen readers can't interpret these fields as individual labels. Such reading order problems can require time-consuming work in Acrobat Pro or Acrobat Pro Extended to split the labels apart. In this case, producing an untagged - Adobe 62000236 | Extended User Guide - Page 296
to select options or list items 3. Tag the PDF form and correct tagging issues. If the PDF form is already tagged, use the TouchUp Reading Order tool in Acrobat to tag each form field. This tool also enables you to fix any reading order problems of the text labels for the form fields. For - Adobe 62000236 | Extended User Guide - Page 297
the figure is a background design element, not an illustration that conveys valuable meaning to the user. In the reader, you would add the missing alternate text. Note: The Add Tags Report highlights tagging-related problems up future iterations of the PDF in Acrobat. You use the TouchUp Reading - Adobe 62000236 | Extended User Guide - Page 298
the Clear Page Structure button, Acrobat clears tags from all visible pages Setting Reading Order in a PDF Document. TouchUp Reading Order options the image and is not read by screen readers. Form Field Tags the selection as a form existing structure contains too many problems. Show Order Panel Opens - Adobe 62000236 | Extended User Guide - Page 299
by a screen reader or other assistive technology. Check and correct reading order You can quickly check the reading order of tagged PDFs by using the of tagging problems that are outlined in the report that Acrobat generates when you add tags to a PDF. Reading-order problems are readily apparent - Adobe 62000236 | Extended User Guide - Page 300
Order tool to create tags in untagged PDFs or to add new tags to an existing structure. However, this manual tagging doesn't provide the same level dialog box to specify the tag type. Change the tag for a region If Acrobat tags a page element incorrectly, you can change the tag type for the - Adobe 62000236 | Extended User Guide - Page 301
in the TouchUp Reading Order dialog box. Apply a heading tag To help readers navigate a document and find the information they need, make sure that from the tag structure When tagging a PDF, Acrobat can't always distinguish between instructive figures and decorative page elements. Items that - Adobe 62000236 | Extended User Guide - Page 302
USING ACROBAT 9 PRO EXTENDED 296 Accessibility, tags, and reflow Edit tags for dialog box. Check and add alternate text for figures If you want screen readers to describe graphical elements that illustrate important concepts in a document, you must provide the description using alternate text. - Adobe 62000236 | Extended User Guide - Page 303
to check and correct some of these tags manually. By viewing table tags, you can determine creating a tag for each cell. To correct complex tagging problems for tables, you often must use the Tags tab. structure tags If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is - Adobe 62000236 | Extended User Guide - Page 304
tagged the Adobe PDF during conversion from an authoring application, the links and URLs in the document are probably already active and included in the tag tree so that they are accessible to screen readers. You probably don't have to do this task unless you want to add more links. Acrobat provides - Adobe 62000236 | Extended User Guide - Page 305
to the content. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that - Adobe 62000236 | Extended User Guide - Page 306
add a watermark that doesn't interfere with screen readers is to insert an untagged PDF of the watermark into a tagged PDF. More Help topics "Add and edit watermarks" on page 129 Editing document structure with the Content and Tags tabs Correct reflow problems with the Content tab Use the Content - Adobe 62000236 | Extended User Guide - Page 307
Defines selected objects as artifacts. Artifacts are not read by a screen reader or by the Read Out Loud feature. Page numbers, headers, and footers to the PDF Reference Sixth Edition: Adobe Portable Document Format Version 1.7, on the PDF reference page (English only) of the Adobe website. Though - Adobe 62000236 | Extended User Guide - Page 308
contain a uniquely defined tag set. By mapping these custom tags to predefined tags in Acrobat, custom tags are easier to identify and edit. Tag Annotations When selected, all new this option. Document Is Tagged PDF Flags the PDF as a tagged document. Deselect to remove the flag. Last updated 9/ - Adobe 62000236 | Extended User Guide - Page 309
you want to make a document available to a screen reader, the PDF should contain alternate text for figures, language properties for have a screen reader tell a user to "go to the Acrobat accessibility page of adobe.com" rather than "go to http://www.adobe.com/products/acrobat/solutionsacc.html." You - Adobe 62000236 | Extended User Guide - Page 310
of your table, you may prefer to re-create the table in the authoring application before you convert it as an accessible PDF. Adding tags on a cell level in Acrobat is a labor-intensive procedure. Before you make any changes to table elements, use the TouchUp Reading Order tool to determine that the - Adobe 62000236 | Extended User Guide - Page 311
software can check this role map and properly interpret the tags. Tagging PDFs by using one of the methods described here generally produces a correct role available in the TouchUp Properties dialog box in Acrobat Pro or Acrobat Pro Extended. Adobe strongly encourages using these tag types because - Adobe 62000236 | Extended User Guide - Page 312
USING ACROBAT 9 PRO EXTENDED 306 Accessibility, tags, and reflow Block-level elements are page elements that consist of text laid out in paragraph-like forms. Block-level - Adobe 62000236 | Extended User Guide - Page 313
USING ACROBAT 9 PRO EXTENDED 307 Accessibility, tags, and reflow Table elements Table A hyperlink that is embedded within a document. The target can be in the same document, in another PDF document, or on a website. Note Note entry element. Explanatory text or documentation, such as a footnote - Adobe 62000236 | Extended User Guide - Page 314
a PDF as a snapshot of your original file. Use Adobe® Acrobat® 9 In Adobe Reader®, when you move a page thumbnail, you move the corresponding page. In Acrobat, when Acrobat does not create them automatically. Note: Acrobat no longer supports embedding and unembedding page thumbnails. However, Acrobat - Adobe 62000236 | Extended User Guide - Page 315
USING ACROBAT 9 PRO EXTENDED 309 Editing PDFs More Help topics "PostScript options" on page 442 Create page the intention of the authoring application. If the document was created in an earlier version of Acrobat, the tab order is Unspecified by default. With this setting, form fields are tabbed - Adobe 62000236 | Extended User Guide - Page 316
see these online resources: • Creating bookmarks in Adobe Acrobat: http://www.sokolconsulting.com/swf/abt_bkmks/index.htm • Bookmarks and initial view options in Acrobat 9: http://www.sokolconsulting.com/pdfs/tips/abt9_bkmrks.pdf • Bookmarks in Acrobat: www.adobepress.com/articles/index.asp?st=41891 - Adobe 62000236 | Extended User Guide - Page 317
9 PRO EXTENDED 311 Editing PDFs 4 Choose New Bookmark from the options menu . 5 Type or edit the name of the new bookmark. Edit a bookmark In Acrobat, you can change a bookmark's attributes at any time. More Help topics "Action types" on page 319 Rename a bookmark ❖ Select the bookmark in - Adobe 62000236 | Extended User Guide - Page 318
USING ACROBAT 9 PRO EXTENDED 312 Editing PDFs Create a bookmark hierarchy You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this - Adobe 62000236 | Extended User Guide - Page 319
Adobe InDesign® and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support . You can use links to initiate actions or to ensure that your reader has immediate access to related information. You can also add actions to - Adobe 62000236 | Extended User Guide - Page 320
USING ACROBAT 9 PRO EXTENDED 314 Editing PDFs Note: If the filename is too long to fit in the text box Appearance. 4 Select Invisible Rectangle for Link Type if you don't want users to see the link in the PDF. An invisible link is useful if the link is over an image. 5 Select the Locked option if - Adobe 62000236 | Extended User Guide - Page 321
USING ACROBAT 9 PRO EXTENDED 315 Editing PDFs Note: The link properties in the Create Link Linked documents may be stored in different locations; file attachments are always saved with the PDF. 1 Open a PDF that contains a PDF file attachment. 2 Go to where you want to create a link. If that - Adobe 62000236 | Extended User Guide - Page 322
USING ACROBAT 9 PRO EXTENDED 316 Editing PDFs Destinations A destination is the end point of a link and is represented by text in the Destinations panel. Destinations enable you to set navigation paths across a collection of PDFs. Linking to a destination is recommended when linking across - Adobe 62000236 | Extended User Guide - Page 323
. Any changes you make are not applied to the attachment. Instead, save changes to the file, and then reattach it to the PDF document. Note: Acrobat does not open EXE, VBS, and ZIP file formats because these formats are associated with malicious programs, macros, and viruses that can damage - Adobe 62000236 | Extended User Guide - Page 324
USING ACROBAT 9 PRO EXTENDED 318 Editing PDFs If you selected a single attachment, you have the option be installed. IFilters are typically installed with their applications, but can also be downloaded from product websites. Search attachments from the Attachments panel 1 In the Attachments panel - Adobe 62000236 | Extended User Guide - Page 325
another file, and places it in the active form. Multimedia Operation (Acrobat 9 And Later) Executes a specified action for a multimedia object in and opens a file. If you are distributing a PDF file with a link to another file, the reader needs the native application of that linked file to open - Adobe 62000236 | Extended User Guide - Page 326
settings. Show/Hide A Field Toggles between showing and hiding a field in a PDF document. This option is especially useful in form fields. For example, if in Acrobat The JavaScript language was developed by Netscape Communications as a means to create interactive web pages more easily. Adobe has - Adobe 62000236 | Extended User Guide - Page 327
how to create JavaScript scripts, download the JavaScript manuals from the Adobe website. Developing Acrobat® Applications Using JavaScript™ contains In Web Browser. • To open a linked page, right-click a link in the PDF version of the web page, and choose Open Web Link In Browser. The browser opens - Adobe 62000236 | Extended User Guide - Page 328
ACROBAT 9 PRO EXTENDED 322 Editing PDFs scrolling and zooming required. The article feature enables you to guide readers through material presented in multiple columns and across a series article threads automatically as you convert the files to Adobe PDF. If the file you're viewing has articles, - Adobe 62000236 | Extended User Guide - Page 329
USING ACROBAT 9 PRO EXTENDED 323 Editing PDFs View and edit an article Use the Article tool to create, display, and make changes to an article box in the PDF document. View articles on the page ❖ Choose Tools > Advanced Editing > Article Tool. View articles in the PDF 1 Choose View > Navigation - Adobe 62000236 | Extended User Guide - Page 330
USING ACROBAT 9 PRO EXTENDED 324 Editing PDFs An example of resizing an article box Edit article you ideas about where best to reduce file size. You can also reduce the size of your PDF by using the Reduce File Size command. Important: Some methods of compression may make images unusable - Adobe 62000236 | Extended User Guide - Page 331
box, the Settings menu automatically switches to Custom. 3 From the Make Compatible With menu, choose Retain Existing to keep the current PDF version, or choose an Acrobat version. (The options available in panels vary depending on this choice.) 4 Select the check box next to a panel (for example - Adobe 62000236 | Extended User Guide - Page 332
ACROBAT 9 PRO EXTENDED 326 Editing PDFs Images panel The Images panel of the PDF Optimizer lets you set options for color, grayscale, and monochrome image compression, and image downsampling. Change the PDF compatibility in the Images panel of the PDF choice for illustrations with large areas - Adobe 62000236 | Extended User Guide - Page 333
during optimization. This ensures compatibility with Acrobat 4.0 and earlier, which doesn't support transparency. When you create flattening presets points used to build curves in CAD drawings, which results in smaller PDF files and faster on-screen rendering. Detect And Merge Image Fragments Looks - Adobe 62000236 | Extended User Guide - Page 334
USING ACROBAT 9 PRO EXTENDED 328 Editing PDFs Discard Embedded Print Settings Removes embedded print space characters, which improves Flate compression. Optimize The PDF For Fast Web View Restructures a PDF document for page-at-a-time downloading (byte-serving) from web servers. Last updated 9/ - Adobe 62000236 | Extended User Guide - Page 335
USING ACROBAT 9 PRO EXTENDED 329 Editing PDFs Editing text and objects Choosing a tool A common misconception about PDF documents is that they should behave like any other document that contains images and text, letting you freely move or edit items on a page. A PDF is like a snapshot of your - Adobe 62000236 | Extended User Guide - Page 336
to deselect it and start over. Replace custom fonts with local fonts Documents scanned to PDF using the ClearScan option in Acrobat can't be edited until you replace the fonts. During the conversion to PDF, ClearScan converts the fonts in the document to custom fonts. To edit the scanned text - Adobe 62000236 | Extended User Guide - Page 337
USING ACROBAT 9 PRO EXTENDED 331 Editing PDFs A B Replace custom fonts (A) with local fonts (B). 4 In the Font font you specify. You can select any font installed on your system or fully embedded in the PDF document. Document fonts are listed at the top; system fonts are listed below. Font Size - Adobe 62000236 | Extended User Guide - Page 338
USING ACROBAT 9 PRO EXTENDED 332 Editing PDFs 2 Ctrl-click where you want to add text. 3 In the New use of the Typewriter tool for that PDF. To enable use of the Typewriter tool, open the PDF and choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader. 1 Choose Tools > Typewriter > Show - Adobe 62000236 | Extended User Guide - Page 339
characters (line breaks, soft hyphens, nonbreaking spaces, and em dashes) in a tagged PDF to improve the way it reflows. You can also insert these special characters in any PDF to improve the way it's read by a screen reader or simply to edit it for general readability purposes. You do not need to - Adobe 62000236 | Extended User Guide - Page 340
tool is to combine content from two pages into one. See Donna Baker's tutorial at Combining Page Content in Acrobat 9 Pro. Note: Editing and saving a digitally signed PDF invalidates the signature. Move or edit an object A selected object usually shows a bounding box. Selection handles appear when - Adobe 62000236 | Extended User Guide - Page 341
USING ACROBAT 9 PRO EXTENDED 335 Editing PDFs Move an object 1 Click the object with the TouchUp Object tool , the PDF reflows and affecting accessibility. For example, changing the location of an object affects the order in which that object (or its alternate text) is read by a screen reader. - Adobe 62000236 | Extended User Guide - Page 342
Note: If the image can't open in Adobe Photoshop, verify that Photoshop is configured correctly. If a message asks PDF when you bring Acrobat to the foreground. Important: For Photoshop, if the image is in a format supported by Photoshop 6.0 or later, your edited image is saved back into the PDF - Adobe 62000236 | Extended User Guide - Page 343
sequences to change default settings for multiple documents. After you define the initial view of the PDF, you can add page transitions to selected pages or the entire document. Acrobat supports page transitions and bullet fly-ins from PowerPoint. More Help topics "View document properties" on page - Adobe 62000236 | Extended User Guide - Page 344
USING ACROBAT 9 PRO EXTENDED 338 Editing PDFs • Set Open To Page to the page on which you want to start the presentation. 4 Select Open In Full Screen Mode to open the document - Adobe 62000236 | Extended User Guide - Page 345
) can be added to PDFs to provide complimentary tools for text. Examples of applications developed in Flash include an RSS Reader, calculator, and online maps. For more information about the interactive applications that you can download from Adobe, see www.adobe.com/go/learn_acr_interactive_en. For - Adobe 62000236 | Extended User Guide - Page 346
platforms without the need for additional multimedia players. Converted media requires Adobe Reader 9 or Acrobat 9 for play back. Users who attempt to play converted media in earlier versions of Adobe Reader or Acrobat are prompted to upgrade to Adobe Reader 9 or Acrobat 9. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 347
must download Adobe Reader to play your clip. Acrobat 5.0 (And Earlier) Compatible Media Ensures that your clip is available to users who are using version 5.0 or earlier of Acrobat or Adobe Reader. This option requires that you select media that is playable in the QuickTime player. 4 (Optional - Adobe 62000236 | Extended User Guide - Page 348
PDF. Different options are available in the dialog box depending on the format of the file. Flash tab Displays when you insert SWF files. • Flash Vars Flash • Pass Context Menu Click to Flash Movie SWF file developers can select this option to replace the Acrobat context menu with the context menu - Adobe 62000236 | Extended User Guide - Page 349
USING ACROBAT 9 PRO EXTENDED 343 Editing PDFs Controls tab Use to set up which play back controls play area 1 Select a tool by using one of these methods: • Select the Video, Sound, or Flash tool from the Multimedia Toolbar. • Choose Tools > Multimedia, and then choose the appropriate tool. • - Adobe 62000236 | Extended User Guide - Page 350
USING ACROBAT 9 PRO EXTENDED 344 Editing PDFs More Help topics "Commenting and markup tools overview" on page 163 "View comments" on page 176 Create alternate renditions Multimedia that is developed in Flash can be played on any computer that has Adobe Reader 9. For multimedia in other formats, - Adobe 62000236 | Extended User Guide - Page 351
ACROBAT 9 PRO EXTENDED 345 Editing PDFs Rendition settings The Rendition Settings dialog box appears when you click Edit Rendition on the Settings tab of the Multimedia Properties dialog box. Note: Media players have different capabilities. Some rendition settings, such as player cause problems - Adobe 62000236 | Extended User Guide - Page 352
USING ACROBAT 9 PRO EXTENDED 346 Editing PDFs • Player List Click Add to specify a player and the settings that are required, preferred, or disallowed to play the video clip. Select the name of the player, the minimum version number of the player, and the status. If you set the status of more - Adobe 62000236 | Extended User Guide - Page 353
347 Editing PDFs 8 Click the Actions tab to define new actions for the various mouse movements, and then click Close. Set Acrobat 5.0-compatible properties 4 On the Playback tab, select from the following options: Show Player Controls Displays a controller bar at the bottom of the play area. - Adobe 62000236 | Extended User Guide - Page 354
with the original fonts embedded in it. Initial View (Acrobat only) Describes how the PDF appears when it's opened. This includes the initial window size You can also set reading options that determine how the PDF is read by a screen reader or other assistive device. Add a description to Document - Adobe 62000236 | Extended User Guide - Page 355
the name you want. Edit document metadata PDF documents created in Acrobat 5.0 or later contain document metadata in Metadata Platform (XMP) provides Adobe applications with a common XML framework PDF, open the document and use these instructions to replace or append metadata in the document.) Last - Adobe 62000236 | Extended User Guide - Page 356
ACROBAT 9 PRO EXTENDED 350 Editing PDFs • To save the metadata as a template, choose Save Metadata Template from the dialog box menu in the upper right corner, and name the file. View object data and metadata You can view the metadata information of certain objects, tags, and images within a PDF - Adobe 62000236 | Extended User Guide - Page 357
zoom in on a layer. To retain layers when you convert InDesign CS documents to PDF, make sure that Compatibility is set to Acrobat 6.0 (PDF 1.5) or higher. Additionally, make sure that Create Acrobat Layers is selected in the Export Adobe PDF dialog box. For a video on working with layers, see www - Adobe 62000236 | Extended User Guide - Page 358
USING ACROBAT 9 PRO EXTENDED 352 Editing PDFs A B C D E Layers panel A. Eye icon indicates a displayed layer B. Locked layer C. Hidden exception; they are effective immediately.) Note: You cannot save the view of a layered PDF by using the eye icon in the Layers panel to show and hide layers. When - Adobe 62000236 | Extended User Guide - Page 359
USING ACROBAT 9 PRO EXTENDED 353 Editing PDFs Note: The settings in the Layer Properties dialog the resulting document when the PDF file is exported to an application or file format that supports layers. Any additional properties that the creator of the layered PDF has associated with a specific - Adobe 62000236 | Extended User Guide - Page 360
USING ACROBAT 9 PRO EXTENDED 354 Editing PDFs 3 Select the new bookmark, and choose Properties from the Hand tool, and clicking the link. Import layers You can import layers from a PDF or image file into a target PDF. Supported image file formats are BMP, GIF, JPEG, JPEG 2000, PCX, PNG, and - Adobe 62000236 | Extended User Guide - Page 361
from the options menu . Editing layered content You can select or copy content in a layered PDF document using the Select tool or the Snapshot tool. (In Reader, the PDF must include usage rights.) In Acrobat, you can edit content using a touchup tool. These tools recognize and select any content - Adobe 62000236 | Extended User Guide - Page 362
information about the Acrobat SDK, see www.adobe.com/go/learn_acr_sdk_doc_en. Run a predefined batch sequence Acrobat includes several simple to download long documents incrementally. Open All Opens all the specified files. This batch sequence creates PDFs for any input files if they are a supported - Adobe 62000236 | Extended User Guide - Page 363
USING ACROBAT 9 PRO EXTENDED 357 Editing PDFs Set Security To No Changes Limits access to a PDF by setting up passwords and restricting sequence. To restore the predefined batch sequence to its default settings, you must manually remove any changes you made to it. If you require a sequence of - Adobe 62000236 | Extended User Guide - Page 364
USING ACROBAT 9 PRO EXTENDED 358 Editing PDFs Expanding the command display in the Edit Sequence dialog box Make a batch sequence interactive If your work requires that different documents use slightly different options - Adobe 62000236 | Extended User Guide - Page 365
USING ACROBAT 9 PRO EXTENDED 359 Editing PDFs 4 In the Batch Edit Sequence dialog box, click Select Commands. 5 and then click OK. Automate password entry for a batch sequence Before you batch process PDFs that are encrypted or password protected, you can set your digital ID to enter the - Adobe 62000236 | Extended User Guide - Page 366
of possibilities for running effective and efficient searches in Adobe® Acrobat® 9 Pro Extended. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs. If you work with large numbers of related PDFs, you can define them as a catalog, which generates - Adobe 62000236 | Extended User Guide - Page 367
the PDF window. Arrange the PDF document window and Search window ❖ In the Search window, click Arrange Windows. Acrobat resizes and However, documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple-document search. 1 Open Acrobat on your desktop (not - Adobe 62000236 | Extended User Guide - Page 368
. IFilters are typically installed with their applications, but can also be downloaded from product websites. 1 Open the PDF Portfolio in Acrobat on your desktop (not in a web browser). 2 In the Search box on the PDF Portfolio toolbar, type the search text. 3 To specify additional search criteria - Adobe 62000236 | Extended User Guide - Page 369
USING ACROBAT 9 PRO EXTENDED 363 Searching and indexing Sort instances in the search you want to make it visible. Attachment icon Opens a file that is attached to the searched parent PDF and shows the highlighted instances of the search terms. Advanced Search Options By default, the Search window - Adobe 62000236 | Extended User Guide - Page 370
of open, opened, opens, and openly. This option applies to single words and phrases when you search the current PDF, a folder, or an index created with Acrobat 6.0 or later. Wildcard characters (*, ?) aren't permitted in stemming searches. Stemming isn't available if either Whole Words Only or Case - Adobe 62000236 | Extended User Guide - Page 371
, refer to any standard text, website, or other resource with complete Boolean information. Search index files of cataloged PDFs A full-text index is created when someone uses Acrobat to define a catalog of PDFs. You can search that index rather than running a full-text search of each individual - Adobe 62000236 | Extended User Guide - Page 372
USING ACROBAT 9 PRO EXTENDED 366 Searching and indexing Maximum Number Of Documents Returned In Results Limits the search results in the Search PDF window to a specific number of documents. The default value is 500, but you can enter any number from 1 to 10,000. Range Of Words For Proximity - Adobe 62000236 | Extended User Guide - Page 373
ACROBAT 9 PRO EXTENDED 367 Searching and indexing Preparing PDFs for indexing Begin by creating a folder to contain the PDFs you want to index. All PDFs platform search. To prevent this problem, consider these guidelines: • by the Catalog feature does not support character codes 133 through 159.) - Adobe 62000236 | Extended User Guide - Page 374
indexing If you already have specialized training in Adobe PDF, you can define custom data fields, such as Document Type, Document Number, and Document Identifier, when you create the index. This is recommended only for advanced users and is not covered in Acrobat Complete Help. Create an index for - Adobe 62000236 | Extended User Guide - Page 375
Adobe PDF v1.0 Files Select this option if your collection includes PDFs created before Acrobat as needed. Excluding words can make the index 10% to 15% smaller. A stop word can contain • The kind of documents indexed. • The search options supported. • The person to contact or a phone number to call - Adobe 62000236 | Extended User Guide - Page 376
option is useful when you don't want to change long PDF filenames to MS-DOS filenames as you prepare documents for Acrobat. Acrobat then re-creates the index according to the flags in the BPDX file. For more information on scheduling an indexing update, search for BPDX at www.adobe.com/support - Adobe 62000236 | Extended User Guide - Page 377
USING ACROBAT 9 PRO EXTENDED 371 Searching and indexing Moving collections and their indexes You can develop and test an indexed document collection on a local hard drive and - Adobe 62000236 | Extended User Guide - Page 378
and geospatial PDFs Create Adobe® PDFs from supported 3D and CAD file formats and from geospatially enabled PDFs. You can interact with 3D and geospatial PDFs in several ways: rotate, move, and measure parts and distances. Converting 3D models Supported 3D file formats Adobe® Acrobat® Pro Extended - Adobe 62000236 | Extended User Guide - Page 379
Pro Extended (or onto the application icon) to create a singlepage PDF file. Or, you can right-click the 3D file and choose Convert To Adobe PDF (for a single file). For multiple files, choose Combine Supported Files In Acrobat (for the selected file plus additional files that you select in the - Adobe 62000236 | Extended User Guide - Page 380
PDF menu: U3D ECMA 3 Ensures compatibility with Acrobat 8.1 and later and Adobe Reader® 8.1 and later. U3D ECMA 1 (Reader 7.0 Compatible) Ensures compatibility with Acrobat 7.0 and later and Reader conversion formats When you create a PDF from a supported 3D file, the PDF stores 3D data as either PRC - Adobe 62000236 | Extended User Guide - Page 381
USING ACROBAT 9 PRO EXTENDED 375 3D models and geospatial PDFs For more information on supported 2D and 3D file formats, see these references: • www.adobe.com/go/kb403526 • acrobat3d.blogspot.com/ U3D is an open standard format adopted by ECMA International used primarily for visualization and - Adobe 62000236 | Extended User Guide - Page 382
9 PRO EXTENDED 376 3D models and geospatial PDFs PRC format settings in Acrobat 3D Conversion dialog box 3D conversion presets Default Provides optimum settings for the selected file format by balancing quality with PDF file size. Custom Indicates that you've selected one or more individual - Adobe 62000236 | Extended User Guide - Page 383
377 3D models and geospatial PDFs General tab These settings determine how the imported 3D model is presented in Acrobat Pro Extended. Unlike the settings with animation, this setting determines how the animation runs in Acrobat. Add Default Views Select this setting to change the imported - Adobe 62000236 | Extended User Guide - Page 384
USING ACROBAT 9 PRO EXTENDED 378 3D models and geospatial PDFs Fonts Click fonts to set up substitute the percentage of bounding box used to compute chord height. Set a value from 50 through 10,000. • Wireframe Chord Angle Specifies the maximum angle between two contiguous segments of wire edges - Adobe 62000236 | Extended User Guide - Page 385
If a CAD file includes 2D drawings, you can convert them to PDF by using Acrobat Distiller. By using the Print command with the Adobe PDF printer from your application, you can convert the file to PDF in Distiller without manually starting Distiller. Rather than sending a separate 2D drawing to - Adobe 62000236 | Extended User Guide - Page 386
PDFs by printing to file" on page 70 Capturing 3D models Capturing a 3D model Using Acrobat Pro Extended to capture a 3D model is similar to capturing a screen image. Being able to capture a 3D model is especially useful if Acrobat doesn't support .adobe.com/go/kb403419. Capture a 3D model in a PDF - Adobe 62000236 | Extended User Guide - Page 387
USING ACROBAT 9 PRO EXTENDED 381 3D models and geospatial PDFs 3 Click the Settings button, click the OpenGL tab, and set the capture units to match the 3D model. Edit other 3D capture settings as necessary, - Adobe 62000236 | Extended User Guide - Page 388
3D models You can use 3D models in supported file formats as the basis of new PDFs, or you can bring them directly into existing PDFs. For many supported formats, you can do any of these in Acrobat Pro Extended. Insert a 3D model as a new page 1 Open a PDF, and choose Document > Insert Pages > From - Adobe 62000236 | Extended User Guide - Page 389
and geospatial PDFs After you place a 3D file, you can adjust the area or canvas in which the 3D model appears, edit the presentation properties for the 3D toolbar and content, and create additional views. More Help topics "3D toolbar overview" on page 387 "3D properties" on page 383 "Acrobat 3D - Adobe 62000236 | Extended User Guide - Page 390
USING ACROBAT 9 PRO EXTENDED 384 3D models and geospatial PDFs perspective projection offers a more realistic the name with the one used in a script. Binding When adding files that are developed in Flash as a resource for a 3D model, binding determines how those files interact. For example, you - Adobe 62000236 | Extended User Guide - Page 391
that you want to include. Click Open. To get the full 3D effect, create a PDF from the original file. 4 In the Import Settings Profile menu, select the import preset to use. This preset is defined in the Acrobat 3D conversion settings. 5 To include a JavaScript with the 3D file, click the button to - Adobe 62000236 | Extended User Guide - Page 392
USING ACROBAT 9 PRO EXTENDED 386 3D models and geospatial PDFs Hide, isolate, and show individual parts 1 Select the or Go To Default View. Interacting with 3D models Displaying 3D models In Acrobat, you can view and interact with high-quality 3D content created in professional 3D CAD or - Adobe 62000236 | Extended User Guide - Page 393
USING ACROBAT 9 PRO EXTENDED 3D models and geospatial PDFs A 387 B C Selected 3D object A. Model Tree the toolbar, choose Show Toolbar from the same context menu. This option isn't available in Adobe Reader. 3D navigation tools Rotate Turns 3D objects around relative to the screen. How the objects - Adobe 62000236 | Extended User Guide - Page 394
USING ACROBAT 9 PRO EXTENDED 388 3D models and geospatial PDFs Note: The Walk tool is available when you select projection of Model Render Mode menu Determines how the 3D shape appears. For an illustrated guide, see "Examples of model rendering modes" on page 388. Enable Extra Lighting menu - Adobe 62000236 | Extended User Guide - Page 395
model but don't have the source application installed. When you have a PDF open in Acrobat, you can right-click an embedded 3D model and choose Edit In 3D Reviewer to open the model. For information about the features in Adobe 3D Reviewer, open Adobe 3D Reviewer and choose Help > Help Topics. About - Adobe 62000236 | Extended User Guide - Page 396
Content first. Also, if the file is protected, you cannot edit it.) To open 3D Reviewer outside Acrobat Pro Extended, choose Start > Programs > Adobe 3D Reviewer. For more information about using Adobe 3D Reviewer, open 3D Reviewer and then choose Help > Help Topics. Change rendering mode, lighting - Adobe 62000236 | Extended User Guide - Page 397
USING ACROBAT 9 PRO EXTENDED 391 3D models and geospatial PDFs Model Tree overview The Model Tree camera angle, background, lighting, and other attributes. This feature is not available for Adobe Reader. Object Data pane The lower pane displays other information, including properties and metadata, - Adobe 62000236 | Extended User Guide - Page 398
USING ACROBAT 9 PRO EXTENDED 392 3D models and geospatial PDFs The author of the PDF can set up a 3D model in the View pane hides views related to the assembly or other parts, including custom views created in Acrobat. You can add parts to the view by selecting them in the Model Tree. You - Adobe 62000236 | Extended User Guide - Page 399
USING ACROBAT 9 PRO EXTENDED 393 3D models and geospatial PDFs • Select the Home View button. Zoom whole Model Tree or a selected node. The file can be opened in any program that supports CSV formatting, such as Microsoft Excel. Note: If the 3D model includes Product Manufacturing Information ( - Adobe 62000236 | Extended User Guide - Page 400
USING ACROBAT 9 PRO EXTENDED 394 3D models and geospatial PDFs 3 To view PMI in the 3D object, do one of text must be installed on your computer for the text to display correctly. More Help topics "Acrobat 3D conversion settings" on page 375 "Model Tree overview" on page 391 "Convert 2D CAD drawings" - Adobe 62000236 | Extended User Guide - Page 401
USING ACROBAT 9 PRO EXTENDED 395 3D models and geospatial PDFs Cross-section properties Changes you the 3D model, specific points and edges are highlighted. The 3D Measurement Tool supports four types of measurements: perpendicular distance between two straight edges, linear distance between - Adobe 62000236 | Extended User Guide - Page 402
USING ACROBAT 9 PRO EXTENDED 396 3D models and geospatial PDFs 3D measurement display 1 Click a 3D model in a PDF to enable it. 2 Click the 3D Measurement Tool icon on the 3D toolbar. (If the 3D toolbar view is set for consolidated tools, select the - Adobe 62000236 | Extended User Guide - Page 403
USING ACROBAT 9 PRO EXTENDED 397 3D models and geospatial PDFs 3D Radial Dimension Measures the radius at in the Measuring (3D) panel of the Preferences dialog box. Note: In Adobe Reader, these preferences apply to PDFs that have commenting enabled. Use Scales And Units From Model (When Present) - Adobe 62000236 | Extended User Guide - Page 404
USING ACROBAT 9 PRO EXTENDED 398 3D models and geospatial PDFs 3D Snap Settings Turns on snap and specifies whether points, arcs, edges, silhouette edges, or faces are snapped to. Sensitivity indicates how close the pointer - Adobe 62000236 | Extended User Guide - Page 405
USING ACROBAT 9 PRO EXTENDED 399 3D models and geospatial PDFs Set 3D views The default view of a 3D model the View pane of the Model Tree. You can also create additional views of the 3D model in Acrobat that let you quickly navigate the 3D content as you want (such as top, bottom, left, right - Adobe 62000236 | Extended User Guide - Page 406
USING ACROBAT 9 PRO EXTENDED 400 3D models and geospatial PDFs 2 In the Properties dialog box, click the Actions tab. 3 Cards Forces the use of a hardware accelerator for even video adapters that do not support a pixel shader. Enable Double-Sided Rendering Some model parts have two sides. To - Adobe 62000236 | Extended User Guide - Page 407
Annotation's Setting to use whichever setting the author used when adding the 3D model to the PDF. Enable Selection For The Hand Tool Lets the user select and highlight parts of the 3D : Adding comments to 3D model views requires version 7.0.7 or later of Acrobat or Reader. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 408
USING ACROBAT 9 PRO EXTENDED 402 3D models and geospatial PDFs When the view of a 3D object is changed in the Model Tree called CommentView. Note: Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF. 1 Display the Comment & Markup toolbar (Tools - Adobe 62000236 | Extended User Guide - Page 409
view it was in when the comment was added. Run a JavaScript If a separate JavaScript file is associated with the 3D model PDF, you can activate it. 1 Open the PDF in Acrobat. 2 Click the 3D model with the Hand tool to enable it, and then right-click the 3D model and choose Run A JavaScript - Adobe 62000236 | Extended User Guide - Page 410
the actual geometry. For example, if the source CAD application is loose-tolerant and the export format is tight-tolerant, Acrobat can add a tolerance to the exported file. 1 Open the 3D PDF and click the 3D model in the document pane. 2 Right-click the 3D model and choose Export Data. Note: The - Adobe 62000236 | Extended User Guide - Page 411
ACROBAT 9 PRO EXTENDED 405 3D models and geospatial PDFs IGES Settings IGES files are saved as version 5.1 and support and disassembly, illustrate the effects PDF, start when a user clicks a button or link in the PDF, or start based on another JavaScript file's instructions. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 412
see the Adobe website at www.adobe.com/go/learn_acr_3d_javascript_en (English only), and download the JavaScript manuals (PDF). JavaScript for Acrobat 3D use them to show locations in several web mapping services. • Register a raster image to create a geospatially aware PDF. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 413
and longitude). You also need the projection scale on which the map is based. With this information, Acrobat can accurately transform the map to WGS 1984, the standard reference frame for earth. 1 Open a PDF that contains a map image, and note the projection that the map is based on. 2 Choose Tools - Adobe 62000236 | Extended User Guide - Page 414
USING ACROBAT 9 PRO EXTENDED 408 3D models and geospatial PDFs Input latitude and longitude values of the map geospatially enabled PDF, you can find locations, measure distances, and add location markers. You can also copy coordinates to the clipboard for use with a web mapping service. View - Adobe 62000236 | Extended User Guide - Page 415
location marker, and then add the information in the comment box. Measure distance, perimeter, and area on maps When you open a geospatial PDF, the Acrobat measuring tools read the geospatial information and measure distance and area instead of page or object dimensions. Use the measurement tools to - Adobe 62000236 | Extended User Guide - Page 416
USING ACROBAT 9 PRO EXTENDED 410 3D models and geospatial PDFs Copy location coordinates to the clipboard for use with a web mapping service After you find a location on a geospatial PDF, you can copy the coordinates to the clipboard. From the clipboard, you can paste the data into a web mapping - Adobe 62000236 | Extended User Guide - Page 417
USING ACROBAT 9 PRO EXTENDED 411 3D models and geospatial PDFs Geospatial data can be exported by using either the Comments menu or the Comments pane. • From the Comments menu, choose Comments > Export Comments To Data - Adobe 62000236 | Extended User Guide - Page 418
) C. Devices What is a color management system? Color-matching problems result from various devices and software using different color spaces. One tells a color management system how your scanner "sees" colors. Adobe color management uses ICC profiles, a format defined by the International Color - Adobe 62000236 | Extended User Guide - Page 419
ACROBAT was saved with tonal or color balance problems. It provides an environment where you can . For example, you or your print service provider can tailor CMYK images and specify different output devices and media without having to manually adjust colors in documents or original graphics. This - Adobe 62000236 | Extended User Guide - Page 420
USING ACROBAT 9 PRO EXTENDED 414 Color management • Remove colorful background patterns on your for contract proofs in your country. Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images - Adobe 62000236 | Extended User Guide - Page 421
ACROBAT . If your document will be commercially printed, contact your service provider to determine the profile for the printing device or Install a color profile" on page 426.) 4. Set up color management in Adobe applications. The default color settings are sufficient for most users. However, you - Adobe 62000236 | Extended User Guide - Page 422
Browse. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS). 2 Choose Edit Acrobat color settings are a subset of those used in InDesign, Illustrator, and Photoshop. In certain situations, such as if your service provider - Adobe 62000236 | Extended User Guide - Page 423
Adobe applications come with several standard color libraries, which you can load using the Swatches panel menu. • (Acrobat, Illustrator, Illustrator or InDesign, use CMYK equivalent values instead. For instructions on switching between Lab values and CMYK values for spot colors, search Illustrator - Adobe 62000236 | Extended User Guide - Page 424
in Adobe applications: • Embed an ICC-compliant profile when you save the file. The file formats that support embedded profiles are JPEG, PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), Photoshop EPS, Note: You can also view or change profiles for objects in Acrobat. Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 425
Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat RGB working space is set to sRGB.) In Photoshop and InDesign, you can also manually convert the colors to sRGB using the Edit - Adobe 62000236 | Extended User Guide - Page 426
ACROBAT 9 PRO EXTENDED 420 Color management Color-managing HTML documents for online viewing Many web browsers do not support color management. Of the browsers that do support want to simulate. • Choose Custom (Photoshop and InDesign) or Customize (Illustrator) to create a custom proof setup for - Adobe 62000236 | Extended User Guide - Page 427
safe CMYK workflow. Rendering Intent (Photoshop and Illustrator) When the Preserve Numbers option to the proof profile. Not all profiles support this option. Simulate Black Ink Simulates the custom proof setup, click Load. Soft-proof colors (Acrobat) 1 Choose Advanced > Print Production > Output - Adobe 62000236 | Extended User Guide - Page 428
support this option. Color-managing documents when printing Printing with color management Color management options for printing let you specify how you want Adobe the application determine colors. • (Photoshop and InDesign) Do not use color Search Help for additional instructions. If you select - Adobe 62000236 | Extended User Guide - Page 429
problems PDFs for printing When you create Adobe PDFs PDF. • (Illustrator and InDesign) Converts colors that have embedded profiles to the destination color space, but preserves the numbers for those colors without embedded profiles. You can manually select this option in the Output section of the PDF - Adobe 62000236 | Extended User Guide - Page 430
USING ACROBAT 9 PRO EXTENDED 424 Color management Working with color profiles B=107 is just a set of numbers that different devices will display differently. But when tagged with the Adobe RGB color space, these numbers specify an actual color or wavelength of light-in this case, a specific color - Adobe 62000236 | Extended User Guide - Page 431
USING ACROBAT 9 PRO EXTENDED 425 Color management A B C D Managing color with profiles A. Profiles describe the color spaces of the input device and the document. B. Using the profiles' descriptions, - Adobe 62000236 | Extended User Guide - Page 432
instructions on how to manually assign Illustrator, InDesign, or Photoshop, you must save or export the document in a format that supports ICC profiles. 1 Save or export the document in one of the following file formats: Adobe PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), JPEG, Photoshop - Adobe 62000236 | Extended User Guide - Page 433
Adobe Help for additional instructions. Embed a color profile (Acrobat) You can embed a color profile in an object or an entire PDF. Acrobat . The only times you should manually change a color profile are when Assign or remove a color profile (Illustrator, Photoshop) 1 Choose Edit > Assign Profile. - Adobe 62000236 | Extended User Guide - Page 434
USING ACROBAT 9 images (InDesign)" on page 418 Convert document colors to another profile (Photoshop) 1 Choose Edit > Convert To Profile. 2 Under Destination Space, document colors to another profile You convert colors in a PDF using the Convert Colors tool on the Print Production toolbar. For - Adobe 62000236 | Extended User Guide - Page 435
Acrobat, you must create the file in InDesign, Illustrator, or Photoshop, and then save it in the default Settings folder. It will then be available in the Color Management category of the Preferences dialog box. You can also add settings manually will use colors within the Adobe RGB (1998) gamut. - Adobe 62000236 | Extended User Guide - Page 436
, see Acrobat Help. Adobe applications ship with a standard set of working space profiles that have been recommended and tested by Adobe Systems for . For more information, see the Photoshop support knowledgebase at www.adobe.com/support/products/photoshop.html. About missing and mismatched color - Adobe 62000236 | Extended User Guide - Page 437
ACROBAT The Grayscale option is available for Photoshop only.) Choose from the following ) This option is available in InDesign and Illustrator for CMYK. Preserves color numbers when opening to use color management to view colors accurately in Adobe applications. Select this option if you want to use - Adobe 62000236 | Extended User Guide - Page 438
Color Settings, and select Advanced Mode (Illustrator and InDesign) or More Options (Photoshop). In Acrobat, select the Color Management category of rendering intent for the selected color setting, which has been tested by Adobe Systems to meet industry standards. For example, if you choose a color - Adobe 62000236 | Extended User Guide - Page 439
USING ACROBAT 9 PRO EXTENDED 433 Color management Absolute Colorimetric Leaves colors that particularly useful for previewing how paper color affects printed colors. Advanced controls in Photoshop In Photoshop you display advanced controls for managing color by choosing Edit > Color Settings and - Adobe 62000236 | Extended User Guide - Page 440
document to an outside service provider, or print a computer you wish to print an Adobe® PDF from must be connected either to troubleshoot printing problems, click the Printing Tips button at the bottom of the Print dialog box. Options in the Print dialog box Most of the options in the Adobe Acrobat - Adobe 62000236 | Extended User Guide - Page 441
the range of pages to print in the open PDF. Separate numbers in a range by using a hyphen if the Pages box shows 3-5, 7-10, selecting Reverse Pages prints pages 10-7, and then 5-3. Page Scaling Reduces, must support duplex printing (printing on both sides of the sheet). Acrobat automatically - Adobe 62000236 | Extended User Guide - Page 442
Save As PostScript command isn't available in Adobe Reader®. Note: You don't need to have the Adobe website for information on how to troubleshoot printing problems. Advanced multiple documents in PDF Portfolios. See "Print a comment summary" on page 178. More Help topics "Downloading Asian fonts to - Adobe 62000236 | Extended User Guide - Page 443
Acrobat, convert the source document to PDF using a preset that preserves layers, such as Acrobat 6 (PDF a document, you can avoid manually setting certain options in the Print dialog box each For best results, the selected printer should support duplex printing if you select a duplex option - Adobe 62000236 | Extended User Guide - Page 444
ACROBAT 9 PRO EXTENDED 438 Printing Print Page Range Prepopulates the Pages box in the Print Range section of the Print dialog box with the page ranges you enter here. This setting is useful in a workflow where documents include both instruction supports duplex printing, check the printer manual, - Adobe 62000236 | Extended User Guide - Page 445
USING ACROBAT 9 PRO EXTENDED 439 Printing 4 Choose additional page handling options. The Preview image changes as you specify options. Booklet Subset Determines which sides of the paper print. Choose Both Sides to automatically print both sides of the paper (your printer must support automatic - Adobe 62000236 | Extended User Guide - Page 446
USING ACROBAT 9 PRO EXTENDED 440 Printing To rename a file or change the order of files within a PDF portfolio, use the File Details view. See "View and edit components of a PDF Portfolio" on page 117. 1 Open the PDF Portfolio. To print only certain PDFs, select those PDFs. 2 Choose File > Print, - Adobe 62000236 | Extended User Guide - Page 447
of "Printing tips" document on the Adobe website. Advanced print settings About advanced print only). Or, if a PDF uses fonts that aren't embedded, you must download the fonts to the printer an option, the Settings value automatically updates from Acrobat Default to Custom, and the new settings - Adobe 62000236 | Extended User Guide - Page 448
with the settings you want, choose it from the Settings menu. Otherwise, choose Acrobat Default. To learn more about an option, select it. A description of it to handle nonresident printer fonts and whether to download Asian fonts. If a PDF contains device-dependent settings, such as halftones and - Adobe 62000236 | Extended User Guide - Page 449
the fonts to your computer using the Custom or Complete installation option during installation of Acrobat. If Download Asian Fonts is not selected, the PDF prints correctly only if the referenced fonts are installed on the printer. If the printer has similar fonts, the printer substitutes - Adobe 62000236 | Extended User Guide - Page 450
ACROBAT 9 PRO EXTENDED 444 Printing Note: Some fonts cannot be downloaded is useful for printing devices that don't support overprinting and is available only if you are treated while the current PDF is open. More Help topics your service provider how fine a line screen its press can - Adobe 62000236 | Extended User Guide - Page 451
USING ACROBAT 9 PRO EXTENDED 445 Printing A B C D Line screens A. 65 lpi: Coarse how information is transferred from the film to the printing plates, you may need to give your service provider film negatives or positives, with emulsion side up or down. Emulsion refers to the photosensitive - Adobe 62000236 | Extended User Guide - Page 452
Separations from the Color menu. Include marks and bleeds You can place printer marks on the page to indicate the boundaries of document boxes supported by Adobe PDF, such as trim boxes and bleed boxes. These marks are not added as page content; however, they are included in the PostScript output - Adobe 62000236 | Extended User Guide - Page 453
box. More Help topics "Embed printer marks in a PDF" on page 470 Marks And Bleeds options All Marks Creates colors are represented using process colors. Your service provider uses these marks to adjust ink density or at the printing device. • Acrobat color management Enables you to select an ICC Profile - Adobe 62000236 | Extended User Guide - Page 454
USING ACROBAT 9 PRO EXTENDED 448 Printing • Printer Color Management Sends the document's another. Printing color For information on color workflows, see www.adobe.com/studio/print/pdfs/CS3_color_workflows.pdf. Preview how colors overprint Overprint preview provides an onscreen simulation that - Adobe 62000236 | Extended User Guide - Page 455
ACROBAT 9 PRO EXTENDED 449 Printing About composite printing When you print a color PDF printer that supports overprinting. Since most desktop printers don't support overprinting, you in color reproduction quality; thus, proofs from your service provider are the best way to verify how the finished - Adobe 62000236 | Extended User Guide - Page 456
Level 2 device whose RIP supports inRIP separations. For more information on high-end PDF printing, see these resources: • Adobe PDF in the Print Production Workflow: www.adobe.com/studio/print/pdfs/PDF_wp_A9_updates_july08.pdf. • Adobe Creative Suite 4 Printing Guide: www.adobe.com/designcenter/cs4 - Adobe 62000236 | Extended User Guide - Page 457
service provider from adding potentially conflicting trapping commands to the file. Trapping information can either be imported with other PostScript information from the authoring application, or it can be created in Acrobat using trapping presets supported by Adobe In-RIP Trapping. 1 Open the PDF - Adobe 62000236 | Extended User Guide - Page 458
USING ACROBAT 9 PRO EXTENDED 452 Printing More Help topics "Adobe In-RIP trapping" on page 455 Saving separations as PostScript Depending on the prepress software available, a service provider may be able to perform such prepress activities as trapping, imposition, separating, and OPI replacement - Adobe 62000236 | Extended User Guide - Page 459
working on a creative piece or a print service provider preparing an Adobe® PDF for final output, you'll find the print production tools essential to getting your job done. Tools for high-end output Print production tools overview Adobe Acrobat adds sophisticated print production tools that enable - Adobe 62000236 | Extended User Guide - Page 460
Guide to Transparency for Print Output: www.adobe.com/designcenter/creativesuite/articles/cs3ip_transguide.pdf. • Reliable JDF Job Ticketing with Adobe Creative Suite using Acrobat 9 Pro: www.adobe.com/studio/print/pdfs/JDF-WP_A9_updates_july08.pdf. • Achieving accurate content in a PDF: www.adobe - Adobe 62000236 | Extended User Guide - Page 461
Level 2 or later output device that uses a RIP that supports Adobe In-RIP Trapping. To find out if a PostScript output device supports Adobe In-RIP Trapping, contact the manufacturer or your print service provider. Trap a PDF Trapping is a complex process that depends on the interaction of - Adobe 62000236 | Extended User Guide - Page 462
of trap settings you can apply to pages in a PDF. Use the Trap Presets dialog box for entering trap settings a new document. Note: In Acrobat, trap presets and their assignments apply to the document only . For more information, consult with your print service provider, and see the other trapping topics. - Adobe 62000236 | Extended User Guide - Page 463
You can change trap preset options whenever you create or edit a trap preset. The same trap preset options are available in Acrobat and InDesign. In Acrobat, you can view trap presets by choosing Tools > Print Production > Trap Presets. In InDesign, choose Window > Output > Trap Presets. Trap widths - Adobe 62000236 | Extended User Guide - Page 464
USING ACROBAT 9 value you specified will continue to be displayed, because if you switch to Adobe In-RIP Trapping, traps larger than 4 points are applied as you specified. Trap Preset or Modify Trap Preset Options dialog box. The default is 10%. For best results, use a value from 8% to 20%. Lower - Adobe 62000236 | Extended User Guide - Page 465
USING ACROBAT 9 PRO and those saved in raster PDF files) and vector objects (such as those from a drawing program and vector PDF files). Each trapping engine handles black is any black color that uses a support screen-additional percentages of one or more process inks to strengthen the black. - Adobe 62000236 | Extended User Guide - Page 466
USING ACROBAT 9 PRO EXTENDED 460 Print production tools The Black Color light elements in the foreground, so that the light elements retain their sharpness. You control the distance of support screens from the edges of black areas by specifying the Black trap width value. Note: If the element - Adobe 62000236 | Extended User Guide - Page 467
USING ACROBAT 9 PRO EXTENDED 461 Print production tools Other spot inks Some spot for these situations. It's usually best not to change the default settings, unless your prepress service provider recommends changing them. Note: The speciality inks and varnishes used in the document may have - Adobe 62000236 | Extended User Guide - Page 468
ACROBAT 9 PRO EXTENDED 462 Print production tools Previewing output Output Preview dialog box overview The Output Preview dialog box simulates how your PDF For more information, see "View information about the content of a PDF document" on page 465. Output Preview also includes access to the - Adobe 62000236 | Extended User Guide - Page 469
ACROBAT 9 PRO EXTENDED 463 Print production tools For a video on previewing output, see www.adobe on your monitor can help you detect problems without the expense of printing separations, Those settings are best verified with your print service provider using integral or overlay proofs. Note: - Adobe 62000236 | Extended User Guide - Page 470
USING ACROBAT 9 be accomplished with 60C, 60M, 60Y, and 100K. Ask your print service provider for the maximum ink coverage of the press you use for printing. is used unintentionally on type. To diagnose such color problems before handing off a PDF for high-end output, you can use the various color - Adobe 62000236 | Extended User Guide - Page 471
spaces. For images and other objects in the PDF that contain embedded color profiles, Acrobat uses the information in the profile to determine how on local press conditions. For a video on converting colors in a PDF: www.adobe.com/go/lrvid4083_a9. More Help topics "Why colors sometimes don't match" - Adobe 62000236 | Extended User Guide - Page 472
Print production tools Convert Colors dialog box overview If you output your PDF to a high-end device or incorporate it in a prepress workflow, you can convert color objects to CMYK or another color space. Unlike other Acrobat features that temporarily convert colors during printing or viewing, the - Adobe 62000236 | Extended User Guide - Page 473
USING ACROBAT 9 PRO EXTENDED 467 Print production tools • Objects set in spot colors total of three profiles. This process is useful if your RIP performs color management of PDFs or if you are sharing PDFs with other users. 7 Select Convert Colors To Output Intent and specify the output intent - Adobe 62000236 | Extended User Guide - Page 474
Acrobat uses that colorant. For colors with more than one colorant, Acrobat finds the color with the smallest color difference. 10 object colors If certain objects in the PDF don't match the color space of the same spot color has two different names, a service provider can map the two to a single - Adobe 62000236 | Extended User Guide - Page 475
has the Use Standard Lab Values For Spots option. A B C Ink Manager A. Process ink B. Aliased Spot ink C. Spot ink Open the Ink Manager in Acrobat Do one of the following: • Choose Tools > Print Production > Ink Manager. • Choose File > Print, and click Advanced. In the Output panel of the - Adobe 62000236 | Extended User Guide - Page 476
of marks are needed to help the print service provider align separation films for producing proofs, measure film for correct calibration and ink density, trim film to size, and so on. Printer marks indicate the boundaries of document boxes supported by Adobe PDF, such as trim boxes and bleed boxes - Adobe 62000236 | Extended User Guide - Page 477
USING ACROBAT 9 PRO EXTENDED 471 Print production tools You can switch 131 Fix hairlines Very thin lines, called hairlines, are problematic in offset printing. If left as is in PDFs, they might not appear in the final printed piece. The Fix Hairlines tool can find most hairlines and replace - Adobe 62000236 | Extended User Guide - Page 478
be necessary when you print or when you save or export to other formats that don't support transparency. To retain transparency without flattening when you create PDF files, save your file as Adobe PDF 1.4 (Acrobat 5.0) or later. You can specify flattening settings and then save and apply them as - Adobe 62000236 | Extended User Guide - Page 479
ACROBAT 9 PRO EXTENDED 473 Print production tools Overlapping art is divided when flattened. For more information, search for transparency-related documents on the Adobe website at www.adobe dialog boxes in the application, including PDF Optimizer, the Advanced Print Setup dialog box, and - Adobe 62000236 | Extended User Guide - Page 480
USING ACROBAT 9 PRO EXTENDED 474 Print production tools Flattener Preview dialog box displays a preview of current PDF page using Flattener Preview palette (or dialog box): • In Illustrator, choose Window > Flattener Preview. • In Acrobat, choose Advanced > Print Production > Flattener Preview. - Adobe 62000236 | Extended User Guide - Page 481
of producing stitching problems (depending on the printer driver settings and the rasterization resolution). To minimize stitching problems, select Clip for service providers who need to see graphics that require attention to print properly. Expanded Patterns (Illustrator and Acrobat) Highlights - Adobe 62000236 | Extended User Guide - Page 482
The All Rasterized Regions option also shows raster graphics (such as Photoshop files) involved in transparency, and raster effects such as drop specified resolution. Acrobat and InDesign allow a maximum of 9600 pixels per inch (ppi) for line art, and 1200 ppi for gradient mesh. Illustrator allows a - Adobe 62000236 | Extended User Guide - Page 483
to service providers, clients, or others in your workgroup. Once you create a custom flattener preset, you can edit it in PDF Optimizer. Flattener presets are stored in the same location as printer settings files: (Windows XP) \Documents and Settings\[current user]\Application Data\Adobe\Acrobat - Adobe 62000236 | Extended User Guide - Page 484
\Adobe\Acrobat\9.0\Preferences (Mac OS) Users/[current user]/Library/Preferences/Acrobat/9.0 Note: Flattener presets created in Acrobat a preset from the menu, specify a page range, and click Apply. • In the PDF Optimizer, select Transparency on the left, and then select a preset from the list. • - Adobe 62000236 | Extended User Guide - Page 485
, follow these recommendations: • If you created PDFs using Acrobat Distiller, InDesign, or Illustrator, optimize them for print or press. Use either the predefined settings in Distiller or InDesign PDF styles, or settings provided by your print service provider. • Embed all fonts from within the - Adobe 62000236 | Extended User Guide - Page 486
USING ACROBAT 9 PRO EXTENDED 480 Preflight C or modify an existing profile, or create your own. 1 Open the PDF and select Advanced > Preflight. 2 Do one of the following: the errors or Analyze and Fix to identify and fix the problems. If you selected a single check only the Analyze option is - Adobe 62000236 | Extended User Guide - Page 487
.com/go/lrvid4084_a9 • Assigning objects to layers using Preflight: http://tv.adobe.com/#vi+f1588v1748 More Help topics "About preflight profiles" on page 489 "Convert PDFs to PDF/X, PDF/A, or PDF/E" on page 504 Preflight preferences Use the Preflight Preferences dialog box to control how results - Adobe 62000236 | Extended User Guide - Page 488
USING ACROBAT 9 PRO EXTENDED 482 Preflight Output Condition A description of the intended printing fields are dimmed. Highlighting tab The Highlighting tab includes options for identifying problem objects on a PDF page. The Highlighting preferences control the appearance of masks in mask reports. - Adobe 62000236 | Extended User Guide - Page 489
USING ACROBAT 9 PRO EXTENDED 483 Preflight Preflight dialog box with problem objects The icons at the top of Results to get back to the Results list. • To see an object in context on the PDF page, double-click the item. The object is highlighted with a dotted line for easier identification. This - Adobe 62000236 | Extended User Guide - Page 490
USING ACROBAT 9 PRO EXTENDED 484 Preflight Problem object on the PDF page More Help topics "Preflight preferences" on page 481 "Run a preflight inspection" on page 480 Use Snap View to view a problem object Use Snap View to isolate an item when you're working with pages containing complex, - Adobe 62000236 | Extended User Guide - Page 491
USING ACROBAT 9 PRO EXTENDED 485 Preflight View resources and general information The page 495 View results as comments You can embed preflight results as comments in the PDF and then view them as you would any PDF comments. For example, you can click Comments in the navigation pane to list each - Adobe 62000236 | Extended User Guide - Page 492
video on embedding an audit trail, see www.adobe.com/go/lrvid4084_a9. Preflight reports Create a results problem object-for example, where the object is located on the page. Problems Highlighted By Transparent Masks places a colored mask, similar to a Photoshop mask, over areas to make the problem - Adobe 62000236 | Extended User Guide - Page 493
USING ACROBAT 9 and process the preflight results. For details, contact your print service provider. Text Report Produces a report in plain text format, not filter the PDF content. Together, a preflight inspection report and an inventory report can help you identify and fix problems. The information - Adobe 62000236 | Extended User Guide - Page 494
left. 3 (Optional) Save the report. Advanced inspections Viewing preflight problems inside the PDF structure For detailed information on PDF structure, see the documents on the Adobe PDF Technology Center at www.adobe.com/go/learn_acr_pdftechnology_en (English only). If you have advanced knowledge - Adobe 62000236 | Extended User Guide - Page 495
each glyph. You can determine the source of various preflight problems, such as mismatches caused by inconsistent glyph widths. Before you Adobe Acrobat includes several predefined preflight profiles, organized into groups, such as Digital Printing, PDF Analysis, Prepress, and PDF/A, PDF/E, or PDF/X - Adobe 62000236 | Extended User Guide - Page 496
USING ACROBAT 9 PRO EXTENDED 490 Preflight To help you determine what document properties the preflight profile analyzes, you can review information about each selected check in the - Adobe 62000236 | Extended User Guide - Page 497
USING ACROBAT 9 PRO EXTENDED 491 Preflight A B C D Preflight Edit Profile dialog box A. Profile A preflight profile must contain at least one check or fix and one property that validate the PDF content. When you build a check from scratch, you can use existing properties or create new properties - Adobe 62000236 | Extended User Guide - Page 498
profiles can be shared with other users. For example, print service providers can provide them to their customers to ensure that jobs pass also import a preflight profile by dragging the file to the Acrobat window or Acrobat application icon. Export a preflight profile 1 If needed, rename the - Adobe 62000236 | Extended User Guide - Page 499
USING ACROBAT 9 PRO EXTENDED 493 Preflight Lock, unlock, and password-protect profiles You can prevent unauthorized changes to preflight profiles by locking profiles and giving them passwords. - Adobe 62000236 | Extended User Guide - Page 500
USING ACROBAT 9 PRO EXTENDED 494 Preflight 4 Change any of the following settings: • Enter in this category). Choose this option for mismatches that will not affect the output quality of the PDF document. You must change the state from Inactive to any other state to make the text boxes available - Adobe 62000236 | Extended User Guide - Page 501
of additional checks (called rules in previous versions of Acrobat) that you can add to a profile. These checks are available from the Custom Checks section of each profile. You can modify these checks in a variety of ways, depending on the PDF property they describe. You can also create single - Adobe 62000236 | Extended User Guide - Page 502
Alternate color spaces enable Acrobat to display or print (such as Adobe Illustrator and Adobe InDesign). A Photoshop image with metadata is placed in an InDesign document, and the document is converted to PDF represent the various document boxes supported by Adobe PDF 1.3 and later technology ( - Adobe 62000236 | Extended User Guide - Page 503
Lists all the standard entries that can also be accessed by the Document Info dialog box in Acrobat, and information that has been standardized by the ISO 15930 standard (PDF/X). Document Metadata Includes information embedded within the document, such as its title, author, copyright, and keywords - Adobe 62000236 | Extended User Guide - Page 504
Duplicate Check K. Edit Check L. Delete Check Add checks to a profile Acrobat includes several predefined preflight profiles, which you can use as is or modify some amount of cyan, magenta, and yellow. Because this could be a problem when you print small text, you could modify the check so that it - Adobe 62000236 | Extended User Guide - Page 505
USING ACROBAT 9 PRO EXTENDED 499 Preflight • To add a check to the profile, password-protect profiles" on page 493 "See where a check or property is used" on page 500 "Correcting problem areas" on page 500 Create or modify custom checks Although you can modify any unlocked predefined check, it's - Adobe 62000236 | Extended User Guide - Page 506
USING ACROBAT 9 Edit Check dialog box to see which profiles use the check. Correcting problem areas About preflight fixups You can use the Preflight tool to fix many outside the trim and bleed boxes. • Prepare the PDF for PDF/X, PDF/E, or PDF/A conversions. • Set document information. Add fixups to - Adobe 62000236 | Extended User Guide - Page 507
USING ACROBAT 9 PRO EXTENDED 501 Preflight 2 Expand the category with the profile you want, and then expand the profile. 3 If necessary, unlock the profile so that you - Adobe 62000236 | Extended User Guide - Page 508
USING ACROBAT 9 PRO EXTENDED 502 Preflight 5 Select a fixup from the column on used, what color conversions take place, how images are compressed and sampled, and what PDF compatibility level the PDF must support. Although you can modify any of the predefined fixups, as long as they are unlocked - Adobe 62000236 | Extended User Guide - Page 509
USING ACROBAT 9 PRO EXTENDED 503 Preflight Create a fixup for a profile 1 In the Profiles panel of the Preflight dialog box, click the Select Profiles button . 2 Select a profile and - Adobe 62000236 | Extended User Guide - Page 510
can also create PDF/X-, PDF/A-, and PDF/E-compliant files using Acrobat Distiller. For a shortcut on creating PDF/X-, PDF/A-, and PDF/E-compliant files, see Donna Baker's Preflight and Export Shortcuts. For a video on creating PDF/X-compliant PDFs using Preflight, see www.adobe.com/go/lrvid4083_a9 - Adobe 62000236 | Extended User Guide - Page 511
from problem files, and creates reports in designated locations. In addition, hot folders can convert multiple file types (JPEG, HTML, RTF, and so on) to PDF or to PDF/X using conversion settings you specify; inspect the files using specified profiles; and output them in any format Acrobat supports - Adobe 62000236 | Extended User Guide - Page 512
you choose a profile that includes a fixup for correcting problems. Copy PDF File Places a copy of the PDF in the Success or Error folder. Move PDF File Moves the inspected PDF to the Success or Error folder. Save Alias Of PDF File Places a link to the PDF in the Success or Error folder, so that the - Adobe 62000236 | Extended User Guide - Page 513
ACROBAT 9 PRO EXTENDED 507 Preflight Output intents About output intents in PDFs An output intent describes the final destination device you will use to reproduce the color in the PDF associated with the named intent. More Help topics "Adobe PDF settings" on page 102 Create output intents 1 On - Adobe 62000236 | Extended User Guide - Page 514
USING ACROBAT 9 PRO EXTENDED 508 Preflight Export an ICC profile from an output intent 1 On the Output Intents tab of Preflight Preferences, select the output intent and - Adobe 62000236 | Extended User Guide - Page 515
devices. Using JDF, content creators and print service providers can describe the intent of a printed (InDesign files or PDFs, for example) but also instructions to interact with JDF Acrobat or based on a JDF template supplied by the print provider. These templates typically include Adobe PDF - Adobe 62000236 | Extended User Guide - Page 516
definition in Acrobat contains references to the files to be printed as well as instructions and information for print service providers at blank job definition. Based On The Document Uses the properties of a currently open PDF, such as size and number of pages. Select a document from the list on - Adobe 62000236 | Extended User Guide - Page 517
of sources, including InDesign CS2 and later, and Acrobat 7.0 Professional and later. You can edit these job component in the print job. More Help topics "Adobe PDF presets" on page 100 "Adobe PDF settings" on page 102 "Preflight profiles" on page instructions" on page 515.) Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 518
USING ACROBAT 9 PRO EXTENDED 512 Job Definition Format Preflight Profile Uses the criteria in the selected preflight profile to validate the Adobe PDF files in the print job. The preflight profile is determined by the production site specified in the Submit To option. PDF Conversion Settings - Adobe 62000236 | Extended User Guide - Page 519
USING ACROBAT 9 PRO EXTENDED 513 Job Definition Format Add a contact to a job definition 1 In the JDF Job Definitions dialog box, select a job definition, and click Edit. 2 Click - Adobe 62000236 | Extended User Guide - Page 520
USING ACROBAT 9 PRO EXTENDED 514 Job Definition Format 5 Update the media specifications, as definitions You can reuse and share JDF job definitions with other users. For example, print service providers can provide them to their customers to ensure that print jobs are specified correctly before - Adobe 62000236 | Extended User Guide - Page 521
USING ACROBAT 9 PRO EXTENDED 515 Job Definition Format Remove job definitions from the submission process. More Help topics "Adobe PDF presets" on page 100 "Adobe PDF settings" on page 102 "Run a preflight inspection" on page 480 Create submission site instructions 1 In the JDF Job Definitions - Adobe 62000236 | Extended User Guide - Page 522
ACROBAT 9 PRO EXTENDED 516 Job Definition Format PDF Conversion Settings When the job definition is sent through the submission process, any referenced non-Adobe PDF files are converted to Adobe PDF. The conversion settings come from either the PDF output device that supports Job Messaging Format - Adobe 62000236 | Extended User Guide - Page 523
If you selected Preflight in the Submission Site dialog box, Acrobat performs a preflight inspection of the PDF and displays the results. 8 Click OK to close the device. More Help topics "Create submission site instructions" on page 515 "About preflight results" on page 482 Last updated 9/30/2011 - Adobe 62000236 | Extended User Guide - Page 524
518 Chapter 19: Keyboard shortcuts This section lists common shortcuts for moving around a document. Keyboard shortcuts Keys for selecting tools To enable single-key shortcuts, open the Preferences dialog box, and under General, select the Use Single-Key Accelerators To Access Tools option. - Adobe 62000236 | Extended User Guide - Page 525
USING ACROBAT 9 PRO EXTENDED 519 Keyboard shortcuts Result Windows/UNIX Action Current highlighting OS Action U Shift+U D X J Shift+J Tab Shift+Tab Return Keys for navigating a PDF Result Previous screen Next screen First page Last page Previous page Next page Previous open document Next open - Adobe 62000236 | Extended User Guide - Page 526
USING ACROBAT 9 PRO EXTENDED 520 Keyboard shortcuts Keys for general navigating Result Windows/UNIX Action Mac OS Action Move focus to menus (Windows, UNIX); F10 expand first - Adobe 62000236 | Extended User Guide - Page 527
USING ACROBAT 9 PRO EXTENDED 521 Keyboard shortcuts Result Windows/UNIX Action Move among the elements of the active Tab navigation panel Move to previous or next navigation - Adobe 62000236 | Extended User Guide - Page 528
USING ACROBAT 9 PRO EXTENDED 522 Keyboard shortcuts Keys for accessibility Result Windows Action Quick Check tool Shift+Ctrl+6 Change reading settings for the current Shift+Ctrl+5 document Reflow a tagged PDF, and return to unreflowed view Ctrl+4 Activate and deactivate Read Out Loud - Adobe 62000236 | Extended User Guide - Page 529
109 naming files 98 settings 97, 99, 101 watched folders 98 Acrobat Self-Sign Security. See Default Certificate Security Acrobat. See Adobe Acrobat Acrobat.com about 148 preferences 150 sharing files on 148 sharing PDF Portfolios on 121 uploading documents to 148 using for forms distribution 152 - Adobe 62000236 | Extended User Guide - Page 530
Last updated 9/30/2011 USING ACROBAT 9 PRO EXTENDED 524 Index Advanced Search Options pane 363 Allow , scrolling 36 Asian fonts, downloading 442, 443 Asian language PDFs 57 Asian text adding comments in 173 converting to PDF (Windows) 57 converting web pages to PDF 90 embedding 57 printing as - Adobe 62000236 | Extended User Guide - Page 531
/2011 USING ACROBAT 9 PRO EXTENDED 525 Index braille printers, creating text for 283 breaks, line 333 b-rep. See PRC b-rep Bridge. See Adobe Bridge browsers. CCITT compression filters 111 CD-ROM, publishing PDF files to 366 certificates automatic download 227 creating 251 directory servers and 242 - Adobe 62000236 | Extended User Guide - Page 532
of a print job, viewing 510 composite printing 449 compressing about 111 files by image type 111 files in Acrobat Distiller 111 images 142 in PDF Optimizer 325 line art 104 with Adobe Photoshop 111 compression options JPEG 142 lossy and lossless 325 methods 111 PNG 143 reducing file size 325 setting - Adobe 62000236 | Extended User Guide - Page 533
USING ACROBAT 9 PRO EXTENDED 527 Index bookmarks for web pages 321 EPS files 141 headers and footers 124 HTML files 142 JPEG files 140 PNG files 143 PostScript files 141 preflight profiles 491, 495 RTF or Word files 144 tagged PDFs 285 TIFF files 143 Creating PDF tutorial 7 creating PDFs Adobe PDF - Adobe 62000236 | Extended User Guide - Page 534
ACROBAT 9 PRO EXTENDED 528 Index creating metadata 348 custom 348 description panel 347 embedded data objects 349 fonts 348 including custom in indexes 369 Initial View 337, 338 PDF 113 downloading documents from web 35 downloads updates, option 57 Enable Unicode Support option 252 encoding video - Adobe 62000236 | Extended User Guide - Page 535
See preflight fixups Flash add to 3D model 384 adding to PDF 342 multimedia 339 video in PDF 339 Flash movies. See media clips Flash Player 41 flattening See Asian text Adobe PDF settings 104 changing 331 downloading Asian 57 embedding and substitution, PDFs 113 embedding in PDFs 113 embedding with - Adobe 62000236 | Extended User Guide - Page 536
fields 192 guides changing colors of Acrobat Distiller 104 image editor, selecting 336 Image property group 496 images conversion settings 104 converting to CalRGB 105 converting to PDF 62 converting web pages to PDF 95 copying and pasting 146 deleting versions 327 displaying large 37 downloading - Adobe 62000236 | Extended User Guide - Page 537
ACROBAT 9 PRO EXTENDED 531 Index PDF v1.0 files and 369 preferences 370 preparing PDF PDFs 382 special characters 333 text, text edit comments 168 inspecting PDFs 479 installing Adobe support, Web Capture 90 with 3D content 405, 406 JDF (Job Definition Format) files associating with PDF PDFs support PDF - Adobe 62000236 | Extended User Guide - Page 538
dimensions 395 geospatial preferences 410 preferences for 3D models 397 measuring tools 49 media clips Acrobat 5 compatible properties 347 Acrobat 6 compatible properties 346 adding actions 320 adding to PDFs 339 play mode 345 playback settings 345 playing 41 playing via buttons 210 renditions 344 - Adobe 62000236 | Extended User Guide - Page 539
ACROBAT 9 PRO EXTENDED 533 Index network servers, review settings 154 neutral density adjusting 460 Black Density and 459 measuring 460 New Window command 48 nonbreaking spaces, inserting 333 noncompliant PDF/X files 108 non-English language support 337 page-at-a-time downloading 35, 37, 64 - Adobe 62000236 | Extended User Guide - Page 540
Last updated 9/30/2011 USING ACROBAT 9 PRO EXTENDED 534 Index Pages property group 496 Pan & Zoom Window command 44 performance. See optimization Perimeter tool 49 Permissions password 234 personal information, removing from PDFs 325 photographs, compressing 112 Photoshop. See Adobe Photoshop - Adobe 62000236 | Extended User Guide - Page 541
ACROBAT 9 PRO EXTENDED 535 Index PICT file format flattening during export 472 pixel warnings 464 placing objects 333 plain text compared to accessible text 144 Play mode 345 playback settings 345 playback video 343 player controls, media files 41 plug-ins in Adobe Store 4 PMI including in 3D PDF - Adobe 62000236 | Extended User Guide - Page 542
instructions, creating and removing 515 prologue files 107 Proof Setup command 420 proofreading marks and comments 168 properties Adobe PDF printer 72 groups for preflight checks 495 movies 347 PDF images 496 page display 37 setting in Acrobat Distiller 103 restoring files 138 toolbars 27 - Adobe 62000236 | Extended User Guide - Page 543
ACROBAT PDF, Adobe PDF settings 101 right-to-left language options 57 roaming ID, signing PDFs 252 rollovers 213 Rotate Pages command 47 rotating pages 133 changing view 47 RSA security 252 RSS, subscribing to 160 ruler guides to PDF 62, 63 screen magnifiers. See accessibility screen readers See - Adobe 62000236 | Extended User Guide - Page 544
, Adobe PDF settings 101 smart cards, signing and 252 Snap To Grid command 49 Snap View, activating 484 Snapshot tool copying text and images 147 selecting print area 436 soft-proofing about 420 in Acrobat 421 in Photoshop, Illustrator and InDesign 420 software activation 1 downloads 4 registration - Adobe 62000236 | Extended User Guide - Page 545
defining in Acrobat Distiller 109 troubleshooting preflight problems 479 Trust Manager 227 trusted identities adding contacts 240 checking 238 for distributing encrypted documents 236 tryouts 4 tutorial creating forms 13 creating PDFs 7 digital signatures 19 live collaboration 10 PDF Adobe - Adobe 62000236 | Extended User Guide - Page 546
94 converted to Adobe PDF 321 converting images in 95 converting in Internet Explorer 91 converting to PDF 60 converting to PDF in Acrobat 92 getting information on 321 PDF conversion settings 94 reorganizing converted 321 tags and accessibility 287 wrapping lines 95 web services, subscribing to 160
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 |
USING
ADOBE
ACROBAT
9
PRO EXTENDED
®
®