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Brother International 4420c Users Manual - English - Page 87

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Section	Page
USER'S GUIDE	1
Brother numbers	3
Register Your Product	3
Frequently Asked Questions (FAQs)	3
For Customer Service	3
Brother fax back system (USA only)	4
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother® One Year Limited Warranty and Replacement Service (USA only)	6
Brother® One Year Limited Warranty and Replacement Service (USA only)	7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)	8
Safety Precautions	9
To Use the MFC Safely	9
Choosing a Location	10
Quick Reference Guide	11
Sending Black & White Faxes	11
Receiving Faxes	12
Dialing Operations	12
Making Copies	12
Table of Contents	13
1 Introduction	25
Using this Guide	25
Finding information	25
Symbols used in this Guide	25
Fax Test Sheet and Product Registration (USA only)	26
On-Line Registration (USA and Canada)	26
MFC Part Names and Functions	27
MFC-4420C control panel overview	30
Turning the MFC on and off	32
Turning the MFC off	32
Turning the MFC on	32
About fax machines	33
Custom features	33
Do you have Voice Mail on the phone line?	33
Why should there be problems?	33
How can you avoid possible problems?	33
Fax tones and handshake	34
ECM (Error Correction Mode)	35
Connecting the MFC	35
Connecting an External Telephone	35
Connecting an External Telephone Answering Device (TAD)	36
Sequence	36
Connections	38
Recording Outgoing Message (OGM) on an External TAD	38
Special Line Considerations	39
Roll Over Phone Lines	39
Two-Line Phone System	39
Converting Telephone Wall Outlets	40
Installing MFC, External Two-Line TAD and Two-Line Telephone	41
Multi-Line Connections (PBX)	42
If you are Installing the MFC to Work with a PBX	42
Custom Features on Your Phone Line	42
2 Paper	43
About paper	43
Handling and using special paper	43
Recommended paper	44
Paper capacity of the Paper Tray	44
Paper specifications for the Paper Tray	44
Paper capacity of the Output Paper Support	45
Printable area	46
How to load paper and envelopes	47
To load paper or other media	47
To load glossy paper	48
To load envelopes	48
3 On-Screen Programming	49
User-friendly programming	49
Menu table	49
Memory Storage	49
Navigation key	50
4 Initial setup	59
Getting started	59
Setting the Paper Type	59
Setting the Paper Size	60
Setting the Date and Time	60
Setting the Station ID	61
Entering text	62
Inserting spaces	62
Making corrections	62
Repeating letters	62
Special characters and symbols	63
Setting the Ring Volume	64
Setting the Beeper Volume	64
Setting the Speaker Volume	65
Turning on Automatic Daylight Savings Time	65
Setting the LCD Contrast	66
Setting Tone and Pulse dialing mode	66
5 Setup Receive	67
Basic receiving operations	67
Choosing the Receive Mode	67
To select or change your Receive Mode	68
Setting the Ring Delay	68
Setting the F/T Ring Time (FAX/TEL mode only)	69
Easy Receive	70
Printing a reduced incoming fax (Auto Reduction)	71
Receiving a fax at the end of a conversation	71
Advanced receiving operations	72
Operation from extension telephones	72
For FAX/TEL mode only	72
Using a cordless external handset	73
Changing the remote codes	73
Printing a fax from the memory	73
Polling	74
Setting up Polling Receive	74
Setting up Sequential Polling Receive	74
Telephone services	75
Distinctive Ring	75
What does your telephone company’s ‘Distinctive Ring’ do?	75
What does Brother’s ‘Distinctive Ring’ do?	75
Do you have Voice Mail?	76
Before you choose the ring pattern to register	76
Registering the Distinctive Ring pattern	77
Very important	77
Turning off the Distinctive Ring	77
Caller ID	78
Viewing Caller ID List	79
Printing Caller ID List	79
6 Setup Send	80
How to Dial	80
Manual Dialing	80
Speed Dialing	80
Search	80
How to Fax	81
Automatic Transmission	81
Faxing A4 size originals from the scanner glass	82
Out of memory message	82
Manual Transmission	82
Sending a fax at the end of a conversation	83
Basic sending operations	84
Sending faxes using multiple settings	84
Contrast	84
Fax resolution	85
Color fax transmission	86
Manual and automatic fax redial	86
Dual Access (Not available for color faxes)	87
Real Time Transmission	88
Checking job status	89
Canceling a job while scanning, dialing and sending the original	89
Canceling a scheduled job	89
Advanced sending operations	90
Broadcasting (Not available for color faxes)	90
Overseas Mode	92
Delayed Fax (Not available for color faxes)	93
Delayed Batch Transmission (Not available for color faxes)	94
Setting up Polled Transmission (Not available for color faxes)	95
7 Auto Dial numbers and Dialing options	96
Storing numbers for easy dialing	96
Storing Speed Dial numbers	96
Changing Speed Dial numbers	97
Setting up Groups for Broadcasting	98
Dialing options	99
Access codes and credit card numbers	99
Pause	100
Fax Redial	100
Tone or Pulse	100
8 Remote fax options	101
Setting Fax Storage	101
Backup Print	101
Fax Forwarding/Paging	102
Programming a Fax Forwarding number	102
Programming your pager number	103
Setting your remote access code	104
Remote retrieval	105
Using your remote access code	105
Remote commands	106
Retrieving fax messages	107
Changing your Fax Forwarding number	107
9 Printing reports	108
MFC settings and activity	108
Customizing the Transmission Verification Report	108
Setting the Fax Activity Report Interval	109
Printing reports	110
To print a report	110
10 Making copies	111
Using the MFC as a copier	111
Single or multiple copies	112
Out of memory message	113
Using Copy Options key (Temporary Settings)	114
No. of Copies	116
Quality	116
Enlarge/Reduce	117
Paper Type	118
Paper Size	119
Brightness	119
Page Layout	120
Changing the default copy settings	122
Copy Quality	123
Brightness	123
Contrast	123
Color Adjustment	124
Legal limitations	125
11 Walk-Up PhotoCapture Center™	126
Introduction	126
PhotoCapture Center™ requirements	126
Basic flow	127
Getting started	128
Printing the Index (Thumbnails)	130
Printing images	131
Changing the settings for printing images	132
Menu selections	133
Number of Copies	133
Paper Type	133
Paper and Print Size	134
Print Quality	137
Brightness	137
Color enhancement (True2Life®)	138
DPOF printing	139
Changing the default settings	140
Print Quality	141
Print Size	141
Brightness	141
Contrast	141
Color enhancement (True2Life®)	142
Understanding the Error Messages	143
˘Using PhotoCapture Center™ from your PC	144
Using PhotoCapture Center™ for scanning originals	144
12 Using the MFC as a printer	145
Using the Brother MFC-4420C printer driver	145
Features	145
Choosing the right type of paper	146
How to print your document	146
Simultaneous printing and faxing	147
Clearing data from the memory	147
Checking the Print Quality	147
13 Printer driver settings	148
Printer driver settings	148
How to access the printer driver settings	148
Basic tab	149
Media Type	150
Quality	150
Bi-Directional Printing	151
Paper Size	152
Page Layout	152
Border Line	152
Orientation	153
Copies	153
Collate	153
Reverse Order	153
Near Edge Print	153
Advanced tab	154
Color	155
Color/Grayscale	155
Image Type	155
Custom Image Type	156
Halftone Pattern	157
Color Enhancement (True2Life®)	158
Scaling	160
Watermark	161
In background	161
In Outline Text (Window® 2000 Professional/XP Only)	161
Print Watermark	161
Watermark Style	162
Device Options	163
Print Date & Time	163
Quick Print Setup	164
Support tab	165
Brother Solutions Center	165
Web Update	165
Check Setting	165
14 How to scan using Windows®	166
Scanning a document (For Windows® 98/98SE/Me and 2000 Professional)	166
TWAIN compliant	166
How to access the Scanner	167
Scanning a document into the PC	168
Scanning a whole page	168
PreScanning to crop a portion you want to scan	169
Settings in the Scanner window	171
Scan (Image Type)	171
Resolution	171
Scan Type	172
Brightness	172
Contrast	172
Document Size	173
Scanning a document (For Windows® XP only)	175
WIA compliant	175
How to access the scanner	175
Scanning a document	176
PreScanning to crop a portion you want to scan	177
Brother Scanner Utility	179
Using the scan key	180
Scan to E-mail	181
Scan Image	181
Scan/OCR	182
Scan to File	182
Scan to Card	183
Changing the default color file format	184
Using ScanSoft® PaperPort® and TextBridge® OCR	185
Viewing items	186
Organizing your items in folders	187
Quick links to other applications	187
ScanSoft® TextBridge® OCR lets you convert image text in to text you can edit	188
You can Import items from other applications	188
You can Export items in other formats	189
Exporting an image file	189
15 Using the Brother Control Center for Windows® 98/ 98SE/Me/2000 Professional	190
Brother MFL-Pro Control Center	190
AutoLoad the Brother Control Center	191
How to turn off AutoLoad	191
Brother Control Center features	192
Auto Configuration	192
Scan to key operations	193
Scan to File	194
To access Scan to File Configuration screen	194
Scanner Settings	194
Destination folder	195
Scan to E-mail	196
To access Scan to E-mail Configuration screen	196
Scanner Settings	196
E-mail application	197
Send to Options	197
Scan to OCR (Word Processor)	198
To access Scan to OCR Configuration screen	198
Scanner Settings	198
Word Processor	199
Scan Image	200
To access Scan to Image Configuration screen	200
Scanner Settings	200
Target Application	200
16 Using the Windows®-Based Brother SmartUI Control Center	201
Brother SmartUI Control Center	201
AutoLoad the Brother Control Center	202
How to turn off Auto Load	202
Brother Control Center features	203
Auto Configuration	204
Hardware Section: Changing the Scan to Button Configuration	205
Scan To E-mail	206
Scan To File	207
Scan To Image	208
Scan To OCR	210
Software Section	212
Scan	213
Copy	213
Fax	214
Custom	214
Scan to File	215
Scan to E-mail	217
File attachments	219
Scanner settings	220
Scan to OCR (Word Processing program)	221
Scan to Graphics application (example: Microsoft Paint)	223
Copy	225
Fax setting (PC-Fax using the Brother Fax Driver)	227
FAX settings	228
Custom: User-defined buttons	230
Customizing a user-defined button	230
1. Select the Scan Action	230
2. Select Configuration for the Scan Type.	231
3. Select Scan Settings.	235
17 Using MFC Remote Setup	236
MFC Remote Setup	236
18 Using PC-FAX	238
PC-FAX sending	238
Setting up user information	239
Sending setup	240
Outside line access	240
Include header	240
Address Book file	240
User interface	241
Simple style	241
Facsimile style	241
Speed Dial setup	242
The Address Book	243
Setting up a Member in the Address Book	244
Setting up a Group for Broadcasting	245
Editing Member information	246
Deleting a Member or Group	246
Exporting the Address Book	246
Importing to the Address Book	248
Setting up a Cover Page	249
You can enter information in each field	250
Sending a file as a PC-FAX using the Facsimile style	251
Redial	252
Sending a file as a PC-FAX using the Simple style	252
19 Using the PhotoCapture Center™ from your PC	254
Introduction	254
Using ArcSoft® PhotoPrinter® 4	256
Overview of basic steps	256
20 Using your MFC with a Macintosh®	258
Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ with Mac OS 8.6-9.2 or M...	258
Using the Brother printer driver with your Apple® Macintosh® (OS 8.6-9.2)	259
Using the Brother Printer Driver with Your Apple® Macintosh® (OS X 10.1/10.2.1 or greater)	261
Choosing page setup options	261
Printing a document	261
Choosing printing options	262
Sending a fax from your Macintosh® application	263
Setting up your Address Book	265
Adding a new Member	265
Adding a new Group	266
Using the Brother TWAIN scanner driver with your Macintosh® (For Mac OS 8.6-9.2 and OS X 10.2.1 o...	268
Accessing the scanner	268
Scanning an image into your Macintosh®	269
Scanning a whole page	269
PreScanning an image	270
Settings in the Scanner window	271
Image	271
Scanning Area	273
Business Card Size	273
Adjusting the Image	274
Color Sync Dialog	275
Scanner Profile	276
MFC Remote Setup (Mac OS 10.1/10.2.1 or greater)	277
Using the PhotoCapture Center™ from a Macintosh®	278
Using ArcSoft® PhotoPrinter® 4	279
Overview of basic steps	279
21 Important information	281
Standard telephone and FCC Notices	281
These notices are in effect on models sold and used in the United States only.	281
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	283
Important	284
Industry Canada Compliance Statement (Canada only)	284
Important safety instructions	285
Trademarks	287
22 Troubleshooting and routine maintenance	288
Troubleshooting	288
Error Messages	288
Printer Jam or Paper Jam	290
If you are having difficulty with your MFC	293
How to improve print quality	296
Cleaning the print head	296
Print Quality Check	296
Checking the ink volume	300
Packing and shipping the MFC	301
Routine maintenance	304
Cleaning the scanner	304
Replacing the ink cartridges	305
Glossary	308
Specifications	313
Product description	313
General	313
Print media	314
Copy	314
Photo Capture Center	314
Fax	315
Scanner	316
Printer	316
Interface	316
Computer Requirements	317
Consumable Items	317
Index	318
Remote Retrieval Access Card	323