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Brother International MFC-5200C Users Manual - English - Page 31

Receiving

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RECEIVING RECEIVING

Section	Page
Brother numbers	3
Register Your Product	3
Frequently Asked Questions (FAQs)	3
For Customer Service	3
Brother fax back system (USA only)	4
Ordering accessories and supplies	4
Safety Precautions	9
To Use the MFC Safely	9
Choosing a Location	10
Quick Reference Guide	11
Table of Contents	13
Introduction	25
Using this Guide	25
Finding information	25
Symbols used in this Guide	25
Fax Test Sheet procedure and registering your product (USA only)	26
On-Line Registration (USA and Canada)	26
MFC-5200C control panel overview	27
Turning the MFC on and off	29
Turning the MFC off	29
Turning the MFC on	29
About fax machines	30
Custom features	30
Do you have Voice Mail on the phone line?	30
Why should there be problems?	30
How can you avoid possible problems?	30
Fax tones and handshake	31
ECM (Error Correction Mode)	32
Connecting the MFC	32
Connecting an External Telephone	32
Connecting an External Telephone Answering Device (TAD)	32
Sequence	32
Connections	34
Recording Outgoing Message (OGM)	34
Special Line Considerations	35
Roll Over Phone Lines	35
Two-Line Phone System	35
Converting Telephone Wall Outlets	35
Installing MFC, External Two-Line TAD and Two-Line Telephone	36
Multi-Line Connections (PBX)	37
If you are Installing the MFC to Work with a PBX	37
Custom Features on Your Phone Line	37
Paper	38
About paper	38
Handling and using special paper	38
Recommended paper	39
Paper capacity of the Paper Tray	39
Paper specifications for the Paper Tray	40
Paper specifications for the manual feed slot	40
Printable area	42
On-Screen Programming	43
User-friendly programming	43
Menu table	43
Navigation keys	44
Initial setup	52
Getting started	52
Setting the Paper Type	52
Setting the Paper Size	53
Setting the Date and Time	53
Setting the Station ID	54
Entering text	55
Inserting spaces	55
Making corrections	55
Repeating letters	55
Special characters and symbols	55
Setting the Ring Volume	56
Setting the Beeper Volume	57
Setting the Speaker Volume	57
Turning on Automatic Daylight Savings Time	58
Setting Tone or Pulse dialing mode	58
Memory Storage	58
Setup Receive	59
Basic receiving operations	59
Choosing the Receive Mode	59
To select or change your Receive Mode	60
Setting the Ring Delay	60
Setting the F/T Ring Time (FAX/TEL mode only)	61
Easy Receive	62
Printing a reduced incoming fax (Auto Reduction)	62
Advanced receiving operations	63
Operation from extension telephones	63
For FAX/TEL mode only	63
Using a cordless external handset	63
Changing the remote codes	64
Printing a fax from the memory	64
Polling	65
Setting up Polling Receive	65
Setting up Sequential Polling Receive	65
Canceling a scheduled job	66
Telephone services	67
Distinctive Ring	67
What does your telephone company’s ’Distinctive Ring’ do?	67
What does Brother’s ’Distinctive Ring’ do?	67
Do you have Voice Mail?	68
Before you choose the ring pattern to register	68
Very important	69
Registering the Distinctive Ring pattern	69
Turning off the Distinctive Ring	69
Setup Send	70
Before you begin	70
Sending faxes using multiple settings	70
Faxing from the automatic document feeder (ADF)	70
Recommended environment	70
Setting the special media lever	72
Faxing from the scanner glass	73
Basic sending operations	74
Contrast	74
Fax resolution	75
Manual transmission	76
Automatic transmission	76
This is the easiest way to send a fax.	76
Color fax transmission	76
Manual and automatic fax redial	77
Dual Access (Not available for color faxes)	77
Real Time Transmission	78
Checking job status	79
Canceling a job in the memory	79
Advanced sending operations	80
Composing the electronic Cover Page	80
Composing your own comments	81
Cover page for the next fax only	82
Send a cover page for all faxes	83
Using a printed cover page	83
Overseas Mode	84
Delayed Fax (Not available for color faxes)	84
Delayed Batch Transmission (Not available for color faxes)	85
Setting up Polled Transmission (Not available for color faxes)	85
Auto Dial numbers and Dialing options	86
Storing numbers for easy dialing	86
Storing Speed Dial numbers	86
Changing Speed Dial numbers	87
Setting up Groups for Broadcasting	88
Dialing options	89
Manual dialing with an external telephone	89
Search	89
Speed dialing	90
Access codes and credit card numbers	90
Broadcasting (Not available for color faxes)	91
Pause	92
Fax Redial	92
Tone or Pulse	92
Remote fax options (Not available for color faxes)	93
Fax Forwarding/Paging	93
Programming a Fax Forwarding number	93
Programming your pager number	94
Setting Fax Storage	95
Backup Print	95
Changing your remote access code	96
Remote retrieval	96
Using your remote access code	96
Remote commands	97
Retrieving fax messages	98
Changing your Fax Forwarding number	98
Printing Reports	99
MFC settings and activity	99
Customizing the Transmission Verification Report	99
Setting the Fax Activity Report Interval	100
Printing reports	101
To Print a Report	101
Making copies	102
Using the MFC as a copier	102
Making a single copy	103
Making more than one copy (Using the ADF)	103
Single or multiple copies (Using the scanner glass)	104
Out of memory message	104
Using more than one temporary copy setting	105
Using the Quality key	107
Using the Enlarge/Reduce key	108
Selecting the fixed reduction ratio	109
Using the Options key	109
Paper Type	110
Paper Size	111
Near Edge	111
Brightness	112
Contrast	112
Sorting copies using the ADF	113
Page Layout using the ADF	113
Page Layout using the scanner glass	113
Turning on Manual Feed	115
Changing the default copy settings	116
Copy Quality	117
Near Edge	117
Brightness	117
Contrast	117
Color Adjustment	118
Legal limitations	119
Walk-Up PhotoCapture Center™	120
Introduction	120
Basic flow	120
Getting started	121
Printing the Index (Thumbnails)	123
Printing images	124
Changing the settings for printing images	125
Menu selections	127
Number of Copies	127
Paper Type	127
Paper and Print Size	128
Print Quality	129
Brightness	129
Color enhancement (True2Life®)	130
Turning on Manual Feed	131
DPOF printing	132
Changing the default settings	133
Print Quality	134
Print Size	134
Brightness	134
Contrast	134
Color enhancement (True2Life®)	135
Understanding the Error Messages	136
PhotoCapture Center™ Requirements	136
Using PhotoCapture Center™ from your PC	137
Using PhotoCapture Center™ for scanning originals	137
Using the MFC as a printer	138
Using the Brother MFC-5200C printer driver	138
Features	138
Choosing the right type of paper	139
How to print your document	139
Using the manual feed slot	140
Simultaneous printing and faxing	141
Clearing data from the memory	141
Checking the Print Quality	141
Printer driver settings (Windows® Only)	142
Printer driver settings	142
How to access the printer driver settings	142
Basic tab	143
Media Type	144
Quality	144
Bi-Directional Printing	145
Paper Size	146
Page Layout	146
Border Line	146
Orientation	147
Copies	147
Collate	147
Reverse Order	147
Near Edge Print	147
Paper Feed	148
Advanced tab	149
Color	150
Color/Grayscale	150
Image Type	150
Custom Image Type	151
Halftone Pattern	151
Color enhancement (True2Life®)	152
Scaling	154
Watermark	155
In background	155
In Outline Text (Windows® 2000 Professional/XP/Windows NT® 4.0 Only)	155
Print Watermark	155
Watermark Style	156
Device Options	157
Print Date & Time	157
Quick Print Setup	158
Support tab	159
Brother Solutions Center	159
Web Update	159
Check Setting	159
Using the Brother Control Center for Windows® 95/98/ 98SE/Me/2000 Professional and Windows NT® WS...	160
Brother MFL-Pro Control Center	160
AutoLoad the Brother Control Center	161
How to turn off AutoLoad	161
Brother Control Center Features	162
Auto Configuration	162
Scanning operations	163
Copy operations	163
PC-Fax operation	163
Scanner settings for Scan, Copy and PC-Fax buttons	164
Global settings	164
Setting up the scanner configurations	165
To access the scanner Configurations screen	166
Perform an operation from the Control Center screen	166
Scan to File	167
Scanner settings	167
Destination folder	168
Scan to E-mail	169
Scanner settings	169
E-mail application	170
Send to Options	170
Scan to Word Processor	171
Scanner settings	171
Word Processor	172
User-defined button	173
Scanner Settings	173
Target Application	173
Copy	174
Scanner settings	174
Number of copies	174
Send a fax	175
Scanner settings	175
FAX Settings	176
How to scan using Windows®	177
Scanning a document	177
TWAIN compliant	177
How to Access the Scanner	178
Scanning a document into the PC	179
Scanning a whole page	179
PreScanning to crop a portion you want to scan	180
Settings in the Scanner window	182
Image Type	182
Resolution	182
Scan Type	183
Brightness	183
Contrast	183
Document Size	184
Scanning a document (For Windows® XP only)	186
WIA compliant	186
How to access the scanner	186
Scanning a document into the PC	186
Scanning a document using the ADF	187
PreScanning to crop a portion you want to scan using the Scanner Glass	188
Brother Scanner Utility	190
Using the color scan key	191
Scan to E-mail	192
Scan Image	192
Scan/OCR	192
Scan to Card	193
Changing the default color file format	194
Using ScanSoft™ PaperPort® and TextBridge® OCR	195
Viewing items	196
Organizing your items in folders	197
Quick links to other applications	197
ScanSoft™ TextBridge® OCR lets you convert image text in to text you can edit	198
You can Import items from other applications	198
You can Export items in other formats	199
Exporting an image file	199
Using Remote Setup (For Windows®)	200
MFC Remote Setup	200
Using PC-FAX (For Windows®)	202
PC-FAX sending	202
Setting up user information	202
Sending setup	203
Outside line access	203
Include header	203
Address Book file	203
User interface	204
Simple style	204
Facsimile style	204
Speed Dial setup	205
The Address Book	206
Setting up a Member in the Address Book	207
Setting up a Group for Broadcasting	208
Editing Member information	209
Deleting a Member or Group	209
Exporting the Address Book	210
Importing to the Address Book	212
Setting up a Cover Page	213
You can enter information in each field.	213
Sending a file as a PC-FAX using the Facsimile style	214
Redial	215
Sending a file as a PC-FAX using the Simple style	216
Setting up PC-FAX receiving (Windows®95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 only)	218
Running PC-FAX Receiving	218
Setting up your PC	218
Viewing new PC-FAX messages	219
Receiving a Fax into the PC (Windows® XP only)	220
How to receive a Fax automatically	220
How to view the received faxes	225
Using the PhotoCapture Center™ from your PC (For Windows®)	226
Introduction	226
Using your MFC with a Macintosh®	228
Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ with Mac OS 8.5 - 9.2 or...	228
Using the Brother printer driver with your Apple® Macintosh® (OS 8.5-9.2)	229
Using the Brother Printer Driver with Your Apple® Macintosh® (OS X 10.1, 10.2.1 or greater)	231
Choosing page setup options	231
Printing a document	231
Choosing printing options	232
Sending a fax from your Macintosh® application (OS 8.5 - 9.2)	233
Setting up your Address Book	235
Adding a new Member	235
Adding a new Group	236
Using the Brother TWAIN scanner driver with your Macintosh® (For Mac® OS 8.6 - 9.2 and OS X 10.2....	237
Accessing the scanner	237
Scanning an image into your Macintosh®	238
Scanning a whole page	238
PreScanning an image	239
Settings in the Scanner window	240
Image	240
Scanning Area	241
Business Card Size	241
Adjusting the Image	242
Color Sync Dialog	242
Scanner Profile	243
MFC Remote Setup (Mac OS X 10.1, 10.2.1 or greater)	244
Using the PhotoCapture Center™ from Macintosh®	245
Important information	246
Standard telephone and FCC Notices	246
These notices are in effect on models sold and used in the United States only.	246
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	248
Important safety instructions	249
Trademarks	251
Troubleshooting and routine maintenance	252
Troubleshooting	252
Error Messages	252
Original jams	254
Printer Jam or Paper Jam	255
If you are having difficulty with your MFC	258
How to improve print quality	261
Cleaning the print head	261
Print Quality Check	261
Checking the ink volume	264
Packing and shipping the MFC	264
Routine maintenance	267
Cleaning the Scanner	267
Cleaning the MFC printer platen	268
Replacing the ink cartridge	268
Specifications	271
Product description	271
General	271
Print media	272
Copy	272
Fax	273
Scanner	274
Printer	274
Interface	274
Photo Capture Center	275
Computer Requirements	275
Consumable Items	276
Network (LAN) Board (Option)	276
Glossary	277
INDEX	283