Brother International MFC 640CW Quick Setup Guide - English
Brother International MFC 640CW - Color Inkjet - All-in-One Manual
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UPC - 012502614036
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- Brother International MFC 640CW | Quick Setup Guide - English - Page 1
Quick Setup Guide MFC-640CW Before you can use the machine, you must set up the hardware and install the software. Please read this 'Quick Setup Guide' for the correct setup procedure and installation instructions. STEP 1 Setting Up the Machine STEP 2 Installing the Driver & Software Setup is - Brother International MFC 640CW | Quick Setup Guide - English - Page 2
Setup icons alert you to devices and operations that are not compatible with the machine. Note Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features. User's Guide, Software User's Guide or Network User's Guide - Brother International MFC 640CW | Quick Setup Guide - English - Page 3
the BRAdmin Professional configuration utility 39 Setting your IP address, Subnet Mask and Gateway using BRAdmin Professional (For Windows® users) ...39 How to set the machine's network settings to wireless LAN or wired LAN 40 Consumables Replacement consumables ...41 Ink cartridge ...41 1 - Brother International MFC 640CW | Quick Setup Guide - English - Page 4
any reason you must ship your machine. Quick Setup Guide CD-ROMs For Windows® For Macintosh® User's Guide Accessory Order Form Telephone Handset Telephone Line Cord Test Sheet (USA only) Side Cover Black (LC41 BK) Magenta (LC41M) Yellow (LC41Y) Ink Cartridges Cyan (LC41C) An interface - Brother International MFC 640CW | Quick Setup Guide - English - Page 5
key 7 Fax Resolution key 8 Start keys 9 Stop/Exit key 10 On/Off key 11 Navigation keys 12 LCD (Liquid Crystal Display) For the details of the control panel, see Control panel overview in Chapter 1 of the User's Guide. „ The screens for Windows® in this Quick Setup Guide are based on Windows® XP - Brother International MFC 640CW | Quick Setup Guide - English - Page 6
Setup DO NOT connect the USB cable. Connecting the USB cable is done during the software installation process. 3 Loading paper You can load up to 100 sheets of 20 lb (80 g/m2) paper. For details, see About paper in Chapter 1 of the User's Guide. 1 Pull the paper tray completely out of the machine - Brother International MFC 640CW | Quick Setup Guide - English - Page 7
machine marked LINE and the other end to a modular wall jack. Note • Make sure the paper side guides problems. 6 Put the output paper tray back on and push the paper tray firmly back into the machine. Improper Setup DO NOT connect the USB cable. Connecting the USB cable is done during the software - Brother International MFC 640CW | Quick Setup Guide - English - Page 8
STEP1 Setting Up the Machine 5 Installing the ink cartridges 4 Take out the ink cartridge. Warning If ink gets in your eyes, wash them out with water at once, and if irritation occurs consult a doctor. 1 Make sure that the power is turned on. The LCD shows: No Cartridge Open scanner cover... 2 - Brother International MFC 640CW | Quick Setup Guide - English - Page 9
to release the lock. Gently push the scanner cover support down and close the scanner cover. Note If the LCD shows Install xxxx after you install the ink cartridges, check that the ink cartridges are installed properly. 1 OK 2 The machine will clean the ink tube system for use for the first time - Brother International MFC 640CW | Quick Setup Guide - English - Page 10
the cartridge installation. (See Cleaning the print head in Chapter 13 of the User's Guide.) • Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package. • DO - Brother International MFC 640CW | Quick Setup Guide - English - Page 11
1 (Yes), the machine will then start cleaning the colors. 8 After cleaning is finished, press Color Start. The machine starts printing the Print Quality Check Sheet again and goes back to step 3. 7 Setting the date and time The machine displays the date and time, and prints it on the fax you send - Brother International MFC 640CW | Quick Setup Guide - English - Page 12
B of the User's Guide. 9 Choosing a Receive Mode There are three possible receive modes: Fax Only, Fax/Tel and Manual. Do you want to receive a fax automatically? Manual No You control the phone line and must answer every Yes call yourself. Do you use your machine for faxes only? Yes - Brother International MFC 640CW | Quick Setup Guide - English - Page 13
call is a fax, you can receive a fax automatically. For details, see Message Center in Chapter 7 of the User's Guide. 11 Choosing fax of your Product Registration. You can also register your product online using the On-Line Registration link from the installation CDROM or visit http://www.brother - Brother International MFC 640CW | Quick Setup Guide - English - Page 14
the Software and Network User's Guides for features available when connected to a computer (e.g. Printing, Scanning and wireless networking details). On-Line Registration You will be pointed to the Brother Product Registration Web page for quick registration of your machine. Brother Support View - Brother International MFC 640CW | Quick Setup Guide - English - Page 15
or greater in infrastructure mode 34 For other setup methods supported, see the Network User's Guide on the CD-ROM for installation details. Windows® XP Professional x64 Edition: Visit the Brother Solutions Center (http://solutions.brother.com) 13 for driver downloads and installation steps. - Brother International MFC 640CW | Quick Setup Guide - English - Page 16
USB STEP2 Installing the Driver & Software Windows® 1 For USB Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP) Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4-11. Note • Please close any applications running before installing - Brother International MFC 640CW | Quick Setup Guide - English - Page 17
will find the USB socket above and to the left of the ink cartridge slots, as shown below. Improper Setup • DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your computer. • Make sure that the cable does not - Brother International MFC 640CW | Quick Setup Guide - English - Page 18
the installation results window will be shown. If the Diagnostics shows a failure, please follow the on-screen instruction or read on-line help and FAQ's in Start/All Programs /Brother/MFL-Pro Suite MFC-XXXX. The MFL-Pro Suite (including Brother Printer driver and Scanner driver) has been installed - Brother International MFC 640CW | Quick Setup Guide - English - Page 19
® Wired Network Installing the Driver & Software Windows® For Wired Network Interface Users (For Windows® 98/98SE/Me/2000 Professional/XP) Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4-11. 1 Unplug the machine from the AC outlet. 2 Open - Brother International MFC 640CW | Quick Setup Guide - English - Page 20
Install MFL-Pro Suite. 13 When the Brother MFL-Pro Suite Software License Agreement window appears, click Yes if you agree to the Software License Agreement. Windows® Wired Network Note • If this window does not appear, use Windows® Explorer to run the setup.exe program from the root folder of - Brother International MFC 640CW | Quick Setup Guide - English - Page 21
installation results window will be shown. If the Diagnostics shows a failure, please follow the on-screen instruction or read on-line help and FAQ's in Start/All Programs/ Brother/MFL-Pro Suite MFC-XXXX. The MFL-Pro Suite (including Brother Network Printer driver, Network Scanner driver and Network - Brother International MFC 640CW | Quick Setup Guide - English - Page 22
. If you want to setup your machine in any other wireless environment you can find instructions in the Network User's Guide on the CD-ROM. You can view the Network User's Guide by following the instructions below. 1 Turn on your PC. Insert the Brother CD-ROM labeled Windows® into your CD-ROM - Brother International MFC 640CW | Quick Setup Guide - English - Page 23
Windows® Wireless Network Installing the Driver & Software Windows® 2 Turn on the machine by plugging in the power cord. Improper Setup If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings - Brother International MFC 640CW | Quick Setup Guide - English - Page 24
point does not have DHCP enabled you will need to manually configure the IP address, subnet mask and gateway of the machine to suit your network. See the Network User's Guide for details. Wireless setup is now complete. To install the MFL-Pro Software suite, continue to step 11. 11 Turn on your - Brother International MFC 640CW | Quick Setup Guide - English - Page 25
including Brother Network Printer driver, Network Scanner driver and Network PhotoCapture Center™ have been installed and the installation is now complete. Note This window will not appear if there is only one machine connected on the network as it will be chosen automatically. Windows® Wireless - Brother International MFC 640CW | Quick Setup Guide - English - Page 26
. If you encounter this problem continue with the installation but skip step 13. After the software installation is completed you should select your Brother machine from the Model pop-up menu in the main screen of ControlCenter2. For details, see chapter 10 in the Software User's Guide on the CD-ROM - Brother International MFC 640CW | Quick Setup Guide - English - Page 27
. 11 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. 12 Turn on the machine by plugging in the power cord. 16 Double-click the Printer Setup Utility icon. Note For Mac® OS X 10.2.x users, open Print Center icon. 17 Click Add. 25 - Brother International MFC 640CW | Quick Setup Guide - English - Page 28
instructions. Note For Mac® OS X 10.4 users, go to step 19. 19 Choose MFC-XXXX (where XXXX is your model name), and then click Add. 20 Click Printer Setup Utility, then Quit Printer Setup Utility. Note When Presto!®PageManager® is installed OCR capability is added to the Brother ControlCenter2 - Brother International MFC 640CW | Quick Setup Guide - English - Page 29
icon to install the printer and scanner drivers. If the language screen appears, choose your language. 5 Click MFL-Pro Suite to install. Improper Setup • DO NOT connect the machine to a USB port on a keyboard or a non-powered USB hub. Brother recommends that you connect the machine directly to your - Brother International MFC 640CW | Quick Setup Guide - English - Page 30
the machine to which you want to print. Close the Chooser. The Brother printer driver and scanner driver have been installed. Note ControlCenter2 is not supported in Mac OS® 9.x. 14 To install Presto!® PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. Note - Brother International MFC 640CW | Quick Setup Guide - English - Page 31
of the Brother Software. If you encounter this problem continue but skip steps 13 to 16. After the software installation is completed you should choose your Brother machine from the Model pull-down list in the main screen of ControlCenter2. For details, see Chapter 10 in the Software User's Guide on - Brother International MFC 640CW | Quick Setup Guide - English - Page 32
scanning, see Chapter 11 of the Software User's Guide on the CD-ROM.) 15 Click Browse. Macintosh® Wired Network Improper Setup If you have setup wireless networking on your machine before and you setup the wired network, you should check that the machine's Network I/F setting is set to Wired - Brother International MFC 640CW | Quick Setup Guide - English - Page 33
Installing the Driver & Software Macintosh® 18 Double-click the Utilities folder. 22 Choose Brother MFC-XXXX (where XXXX is your model name), and then click Add. 19 Double-click the Printer Setup Utility icon. 23 Click Printer Setup Utility, then Quit Printer Setup Utility. Macintosh® Wired - Brother International MFC 640CW | Quick Setup Guide - English - Page 34
STEP2 Installing the Driver & Software Macintosh® For Mac OS® 9.1 to 9.2 Important Make sure that you have finished the instructions from Step 1 Setting Up the Machine on page 4-11. 1 Unplug the machine from the AC outlet. 8 Connect the network cable to the LAN socket marked with a symbol. You - Brother International MFC 640CW | Quick Setup Guide - English - Page 35
, Printer Driver and Scanner Driver have been installed. Note ControlCenter2 is not supported in Mac OS® 9.x. 14 To install Presto!®PageManager®, click the Presto! PageManager icon and follow the on-screen instructions. Improper Setup If you have setup wireless networking on your machine before - Brother International MFC 640CW | Quick Setup Guide - English - Page 36
addresses. If you want to setup your machine in any other wireless environment you can find instructions in the Network User's Guide on the CD-ROM. You can view the Network User's Guide by following the instructions below. 1 Turn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh® into - Brother International MFC 640CW | Quick Setup Guide - English - Page 37
Installing the Driver & Software Macintosh® 2 Turn on the machine by plugging in the power cord. Improper Setup If you have previously configured the wireless settings of the machine you must reset the network (LAN) settings before you can configure the wireless settings again. Press Menu/Set, 5, - Brother International MFC 640CW | Quick Setup Guide - English - Page 38
point does not have DHCP enabled you will need to manually configure the IP address, subnet mask and gateway of the machine to suit your network. See the Network User's Guide for details. Wireless setup is now complete. To install the MFL-Pro Software suite, continue to step 11. 11 Turn on your - Brother International MFC 640CW | Quick Setup Guide - English - Page 39
27. 27 Choose Brother MFC-XXXX (where XXXX is your model name), and then click Add. 24 Double-click the Printer Setup Utility icon. See Chapter 6 of the Network User's Guide on the CD-ROM. 28 Click Printer Setup Utility, then Quit Printer Setup Utility. Macintosh® Wireless Network Note For Mac - Brother International MFC 640CW | Quick Setup Guide - English - Page 40
STEP2 Installing the Driver & Software For more information about connecting the machine to a Macintosh® network, see Chapter 6 of the Network User's Guide on the CD-ROM. 29 To install Presto!®PageManager®, click the Presto!PageManager icon and follow the on-screen instructions. Macintosh® Note - Brother International MFC 640CW | Quick Setup Guide - English - Page 41
for Windows® is designed to manage your Brother network connected devices such as network-ready Multifunction devices and/or network-ready printers in a Local Area Network (LAN) environment. For Macintosh® users, please visit the Brother Solutions Center (http://solutions.brother.com) to download - Brother International MFC 640CW | Quick Setup Guide - English - Page 42
For Network Users How to set the machine's network settings to wireless LAN or wired LAN To connect your Brother machine to a wireless or wired network you must configure the machine from the machine's control panel for the network type you are using. For wireless LAN On your machine, press Menu/Set - Brother International MFC 640CW | Quick Setup Guide - English - Page 43
When the time comes to replace ink cartridges, an error message will be indicated on the LCD. For more information about the ink cartridges for your machine, visit http://solutions.brother.com or contact your local Brother re-seller. Ink cartridge Black LC41BK Magenta LC41M Yellow LC41Y - Brother International MFC 640CW | Quick Setup Guide - English - Page 44
in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this manual are trademarks or registered trademarks of their respective companies. Compilation and Publication Under the supervision of Brother Industries Ltd - Brother International MFC 640CW | Quick Setup Guide - English - Page 45
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STEP 1
STEP 2
Setup is Complete!
Quick Setup Guide
Setting Up the Machine
Installing the Driver & Software
MFC-640CW
Before you can use the machine, you must set up the hardware and install the software.
Please read this ‘Quick Setup Guide’ for the correct setup procedure and installation instructions.
Keep this ‘Quick Setup Guide’, the User’s Guide and the supplied CD-ROM in a convenient place for
quick and easy reference at all times.