Brother International MFC-9840CDW Software Users Manual - English
Brother International MFC-9840CDW Manual
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Brother International MFC-9840CDW manual content summary:
- Brother International MFC-9840CDW | Software Users Manual - English - Page 1
SOFTWARE USER'S GUIDE MFC-9440CN MFC-9840CDW DCP-9040CN DCP-9045CDN Version A - Brother International MFC-9840CDW | Software Users Manual - English - Page 2
Key ...7 Printer Emulation Support ...8 Printing the Internal Font List...9 Printing the Print Configuration List ...9 Test Print ...9 Duplex (MFC-9840CDW and DCP-9045CDN only 10 Output Color ...10 Restoring default printer settings...10 Calibration ...11 Auto Registration ...12 Manual Registration - Brother International MFC-9840CDW | Software Users Manual - English - Page 3
driver (For Windows Photo Gallery and Windows Fax and Scan users 53 Accessing the scanner ...53 Scanning a document into the PC ...54 Using the Scan key (For USB users CUSTOM SCAN ...80 Customizing a user-defined button...81 COPY ...85 PC-FAX (MFC-9440CN and MFC-9840CDW only 87 Send ...87 Receive/ - Brother International MFC-9840CDW | Software Users Manual - English - Page 4
FTP...101 Scan to FTP Manual Method...105 5 Remote Setup (MFC-9440CN and MFC-9840CDW only) 107 Remote Setup...107 6 Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) 109 PC-FAX sending ...109 Setting up user information...109 Sending setup...110 Setting up a cover page...111 Entering - Brother International MFC-9840CDW | Software Users Manual - English - Page 5
Duplex (MFC-9840CDW and DCP-9045CDN only 134 Output Color ...134 Restoring default printer settings...134 Calibration ...135 Auto Registration ...135 Manual Registration...137 Status Monitor...138 Updating the machine's status ...138 Hiding or showing the window ...138 Quitting the window ...138 - Brother International MFC-9840CDW | Software Users Manual - English - Page 6
183 Supported file types...183 File ...184 CUSTOM SCAN ...185 User-defined button ...185 Scan to Image ...186 Scan to OCR ...187 Scan to E-mail ...188 Scan to File...189 COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only 190 DEVICE SETTINGS ...191 Remote Setup (MFC-9440CN and MFC-9840CDW only - Brother International MFC-9840CDW | Software Users Manual - English - Page 7
Using the Scan key...195 Scan to E-mail (PC)...196 Scan to E-mail (E-mail server, MFC-9840CDW 197 Scan to Image ...198 Scan to OCR ...199 Scan to File...200 Scan to FTP...201 Scan to FTP Manual Method...205 12 Remote Setup 207 Remote Setup (MFC-9440CN and MFC-9840CDW only 207 A Index 209 vi - Brother International MFC-9840CDW | Software Users Manual - English - Page 8
Section I Windows® I Printing 2 Scanning 39 ControlCenter3 70 Network Scanning 92 Remote Setup (MFC-9440CN and MFC-9840CDW only) 107 Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) 109 Firewall settings (For Network users) 126 - Brother International MFC-9840CDW | Software Users Manual - English - Page 9
by following the Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at: http://solutions.brother.com Windows® Printing The dedicated printer driver for Microsoft® Windows® 2000 Professional/XP/Windows Vista™ are available on the CD-ROM supplied - Brother International MFC-9840CDW | Software Users Manual - English - Page 10
User's Guide for information about the Paper Tray and Recommended paper.) a From your application, choose the Print command. If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX Printer* as your printer driver from the Print or Print Settings support your - Brother International MFC-9840CDW | Software Users Manual - English - Page 11
use the manual duplex function, it is possible that there may be paper jams or poor print quality. If there is a paper jam, see Paper jams in the User's Guide. If you have a print quality problem, see Improving the print quality in the User's Guide. Automatic duplex printing (MFC-9840CDW and DCP - Brother International MFC-9840CDW | Software Users Manual - English - Page 12
Printing Manual duplex printing 1 1 The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or - Brother International MFC-9840CDW | Software Users Manual - English - Page 13
1 Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during PC printing. However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and then - Brother International MFC-9840CDW | Software Users Manual - English - Page 14
function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared. a Press Secure. Note If the LCD displays No Data !, there is no secured data in the memory. b Press a or b to choose the user name. Press OK - Brother International MFC-9840CDW | Software Users Manual - English - Page 15
which this printer supports the PCL6 language of a Hewlett-Packard® LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your printer to run at its best with those applications. BR-Script 3 Mode BR-Script is an original Brother page description - Brother International MFC-9840CDW | Software Users Manual - English - Page 16
a list of current printer settings. a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 2. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 2. b Press Black Start or Color Start. The machine prints the settings. c Press Stop/Exit. Test Print 1 If you are having problems with print quality, you - Brother International MFC-9840CDW | Software Users Manual - English - Page 17
color settings, see Color/Mono on page 19. c Press OK. d Press Stop/Exit. Restoring default printer settings 1 You can return the machine's printer settings to the default settings. Fonts and macros loaded to the machine's memory will be cleared. a For MFC-9440CN, press Menu, 4, 4. For MFC-9840CDW - Brother International MFC-9840CDW | Software Users Manual - English - Page 18
the calibration parameters back to those set at the factory. a For MFC-9440CN, press Menu, 4, 5. For MFC-9840CDW, press Menu, 4, 6. For DCP-9040CN, press Menu, 3, 5. For DCP-9045CDN, press Menu, 3, 6. b Press a or b to Reset. c Press OK. d Press 1 to select Yes. e Press Stop/Exit. Note If an error - Brother International MFC-9840CDW | Software Users Manual - English - Page 19
Printing Auto Registration 1 1 Registration 1 If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature to correct the problem. a For MFC-9440CN, press Menu, 4, 6, 1. For MFC-9840CDW, press Menu, 4, 7, 1. For DCP-9040CN, press Menu, 3, 6, - Brother International MFC-9840CDW | Software Users Manual - English - Page 20
you will need to perform manual registration. 1 1 a For MFC-9440CN, press Menu, 4, 7, 1. For MFC-9840CDW, press Menu, 4, 8, 1. For DCP-9040CN, press Menu, 3, 7, 1. For DCP-9045CDN, press Menu, 3, 8, 1. b Press Black Start or Color Start to start printing the color registration chart. c When the - Brother International MFC-9840CDW | Software Users Manual - English - Page 21
devices, allowing you to get immediate notification of errors such as paper empty or paper jam. Turning on the status monitor 1 a Click the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX)/Status Monitor on your computer. The Brother Status Monitor window will appear. b Right-click on the Status - Brother International MFC-9840CDW | Software Users Manual - English - Page 22
color depending on the machine status. A green icon indicates the normal stand-by condition. Printing 1 1 A yellow icon indicates a warning. A red icon indicates a printing error selecting the Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your computer. • - Brother International MFC-9840CDW | Software Users Manual - English - Page 23
Unit 2) Watermark 1 Scaling 1 Secure Print 1 Toner Save Mode Quick Print Setup 1 Administrator 1 Print Setting 1 Header-Footer Print 1 Color Calibration 1 1 These settings are not available with the BR-script printer driver for Windows®. 2 This setting is not available for MFC - Brother International MFC-9840CDW | Software Users Manual - English - Page 24
Page, Orientation, Copies and Media Type (1). b Choose the Duplex/Booklet setting (2)(MFC-9840CDW and DCP-9045CDN only). c Choose the Color/Mono setting (3). d Choose the Paper Source (4). e Click OK to apply your chosen settings. To return to the default settings, click Default, then OK. 17 - Brother International MFC-9840CDW | Software Users Manual - English - Page 25
. Orientation 1 Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait Landscape Copies 1 The copies selection sets the number of copies that will be printed. Collate 1 With the Collate check box selected, one complete copy of your document - Brother International MFC-9840CDW | Software Users Manual - English - Page 26
(MFC-9840CDW and DCP-9045CDN only) 1 When you want to print a booklet or do duplex printing, use this function, and then from the Advanced tab, choose a Duplex Type (See Duplex printing on page 4). Color/Mono 1 You can change the Color/Mono settings as follows: Color If you want the printer - Brother International MFC-9840CDW | Software Users Manual - English - Page 27
Advanced tab Printing 1 1 Change the tab settings by clicking one of the appropriate icons: Print Quality (1) Duplex printing (2) Watermark (3) Page Setting (4) Device Options (5) 20 - Brother International MFC-9840CDW | Software Users Manual - English - Page 28
options are available in Color Mode: • Normal This is the default color mode. • Vivid The color of all elements are adjusted to become a more vivid color. • Auto The printer driver automatically selects the Color Mode type. • None Turns off color matching. Improve Gray Color You can improve the - Brother International MFC-9840CDW | Software Users Manual - English - Page 29
want to change the color settings such as brightness, contrast, intensity or saturation, click the 1 Setting button to access more advanced settings. 1 2 3 4 the Browse button, you can change the image shown in the preview window. The file must be a bitmap file. • Print (8) You can print the - Brother International MFC-9840CDW | Software Users Manual - English - Page 30
feature. Use Duplex Unit (MFC-9840CDW and DCP-9045CDN only) Check the Duplex box and then choose Use Duplex Unit. In this mode, the Manual Duplex Check Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions - Brother International MFC-9840CDW | Software Users Manual - English - Page 31
Watermark Printing 1 1 You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark, and then choose the watermark you want to use. Transparent 1 Check Transparent to print the - Brother International MFC-9840CDW | Software Users Manual - English - Page 32
Watermark Setting Printing 1 1 You can change the watermark's size and position on Watermark Text Enter your Watermark Text into the Text box, and then choose the Font, Size, Style and colors. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for - Brother International MFC-9840CDW | Software Users Manual - English - Page 33
Page Setting Printing 1 1 Scaling 1 You can change the print size of your document with the Scaling feature. Check Off if you want to print the document paper. Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting. 26 - Brother International MFC-9840CDW | Software Users Manual - English - Page 34
printer functions: Secure Print Toner Save Mode Quick Print Setup Administrator Print Setting Header-Footer Print Color Calibration Secure Print • Secure Print: Secure documents are documents that are password Printer Function and check Secure Print. b Enter your password, user name - Brother International MFC-9840CDW | Software Users Manual - English - Page 35
which will be available in the quick print setting. • Multiple Page • Manual Duplex (MFC-9440CN and DCP-9040CN only) • Duplex (MFC-9840CDW and DCP-9045CDN only) • Toner Save Mode • Paper Source • Media Type • Color/Mono Print Setting • Improve pattern printing Select the Improve Pattern Printing - Brother International MFC-9840CDW | Software Users Manual - English - Page 36
the password into this box. • Set Password Click here to change the password. • Copies Lock Lock the copy pages selection to prevent multiple copy printing. • Multiple Page & Scaling Lock Lock the scaling setting and multiple page setting. • Color/Mono Lock Lock the Color/Mono settings as - Brother International MFC-9840CDW | Software Users Manual - English - Page 37
.com) is a web site offering information about your Brother product including FAQs (Frequently Asked Questions), user's guides, driver updates and tips for using your printer. Print Settings (3) You can print a list of current printer settings. Check Setting... (4) You can check the current - Brother International MFC-9840CDW | Software Users Manual - English - Page 38
the screen will display Auto Detect (4) The Auto Detect function finds the currently installed optional unit devices and serial No. and then shows the available settings in the printer driver. You can manually add or remove options. Note The Auto Detect function is not available under following - Brother International MFC-9840CDW | Software Users Manual - English - Page 39
® 3™ language emulation) printer driver 1 1 For more information, see the Help text in the printer driver. Note The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. Device Settings tab 1 Choose the options you have installed. 32 - Brother International MFC-9840CDW | Software Users Manual - English - Page 40
... in the General tab of the Brother MFC-XXXX BR-Script3 Properties (or Brother DCP-XXXX BR-Script3 Properties) dialog box. Layout tab You can change the layout setting by choosing the settings for Orientation, Print on Both Sides (Duplex)(For MFC-9840CDW and DCP-9045CDN), Page Order and - Brother International MFC-9840CDW | Software Users Manual - English - Page 41
Paper/Quality tab Choose the Paper Source and Color. Printing 1 • Paper Source You can choose Auto Select, Tray1, MP tray or Manual Feed. • Color Choose how to print color graphics either Black and White or Color. 34 - Brother International MFC-9840CDW | Software Users Manual - English - Page 42
with Device Font (the default) to use equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the printer font. Click Download as Softfont to download TrueType fonts for printing - Brother International MFC-9840CDW | Software Users Manual - English - Page 43
settings by choosing the setting in the Printer Features list (3): Printing 1 Media Type You can use the following types of media in your machine. For the best password using the control panel of the machine. The secured document must have a Password and Job Name. Password Choose the password - Brother International MFC-9840CDW | Software Users Manual - English - Page 44
. When you set Toner Save Mode to On, print appears 1 lighter. The default setting is Off. Note We do not recommend Toner Save Mode to On for printing Photo or grayscale images. Color/Mono You can change the Color/Mono settings as follows: • Color If you want the printer to use Color mode even - Brother International MFC-9840CDW | Software Users Manual - English - Page 45
High Quality Image Printing You can get high quality image printing. If you set High Quality Image Printing to On, the printing 1 speed will be 1 If you want to change the port where your printer is connected or the path to the network printer you are using, choose or add the port you want to use. - Brother International MFC-9840CDW | Software Users Manual - English - Page 46
settings (For Network users) on page 126. Scanning a document using the TWAIN driver 2 TWAIN compliant 2 The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers to scan a document. Note The instructions for scanning in this Guide are for when you use ScanSoft™ - Brother International MFC-9840CDW | Software Users Manual - English - Page 47
Scanners list. Note • For Windows® XP/Windows Vista™: Choose TW-Brother MFC-XXXX (TW-Brother DCP-XXXX) or TW-Brother MFC-XXXX LAN 2 (TW-Brother DCP-XXXX LAN). • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX LAN). (Where - Brother International MFC-9840CDW | Software Users Manual - English - Page 48
up in the ADF, or face down on the scanner glass. b Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan (Image Type) (1) When scanning is finished, click Cancel to return to the PaperPort™ 11SE window. Note After you select a document size, you can adjust the scanning - Brother International MFC-9840CDW | Software Users Manual - English - Page 49
Scanning Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only) 2 a Put the document face up in the ADF. b Check Duplex (Two-sided) Scanning and choose Long-edge binding or Short-edge binding (1). 2 1 c Adjust the following settings, if needed, in the Scanner Setup dialog box: Scan ( - Brother International MFC-9840CDW | Software Users Manual - English - Page 50
box to scan the image. a Put the document face up in the ADF, or face down on the scanner glass. 2 1 1 Scanning area b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and Document Size, as needed. c Click PreScan. The whole image is scanned into the PC and - Brother International MFC-9840CDW | Software Users Manual - English - Page 51
g In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box 2 Image Type 2 Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the - Brother International MFC-9840CDW | Software Users Manual - English - Page 52
Color. It requires the most memory and has the longest transfer time. Brightness 2 Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average. You can set box to set the Contrast. Note The Contrast setting is only available when Gray (Error Diffusion) - Brother International MFC-9840CDW | Software Users Manual - English - Page 53
Photo 2L 127 × 178 mm Postcard 1 100 × 148 mm Postcard 2 148 × 200 mm Custom (User adjustable from 0.35 × 0.35 in to 8.5 × 14 in or 8.9 × 8.9 mm to 215.9 × 355.6 mm) for the document. You can choose 'mm' or 'inch' as the unit for Width and Height. Note You can see the actual paper size you - Brother International MFC-9840CDW | Software Users Manual - English - Page 54
Scanners list. Note • For Windows® XP/Windows Vista™: Choose WIA-Brother MFC-XXXX (WIA-Brother DCP-XXXX) or WIA-Brother MFC-XXXX LAN (WIA-Brother DCP-XXXX LAN). • For other operating systems: Choose Brother MFC-XXXX (Brother DCP-XXXX) or Brother MFC-XXXX LAN (Brother DCP-XXXX LAN). (Where XXXX - Brother International MFC-9840CDW | Software Users Manual - English - Page 55
f Click Scan. The Scanner Setup dialog box appears: Scanning 2 Go to Scanning a document into the PC on page 48. Scanning a document into the PC 2 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to - Brother International MFC-9840CDW | Software Users Manual - English - Page 56
size from the drop-down list (4). 2 e If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose setting. Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother - Brother International MFC-9840CDW | Software Users Manual - English - Page 57
Scanning Pre-Scanning to crop a portion you want to scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a Put the - Brother International MFC-9840CDW | Software Users Manual - English - Page 58
in the PaperPort™ 11SE window (or your application window). Brother Scanner Utility 2 The Brother Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this - Brother International MFC-9840CDW | Software Users Manual - English - Page 59
Note For Windows Vista™ the User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. Scanning 2 • For users who do not have administrator rights: Enter the administrator password and click OK. 52 - Brother International MFC-9840CDW | Software Users Manual - English - Page 60
Scanning Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users) 2 2 Accessing the scanner 2 a Open your software application to scan the document. Note Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only. b Do one of the following: For - Brother International MFC-9840CDW | Software Users Manual - English - Page 61
one side) or Feeder (Scan both sides) (MFC-9840CDW and DCP-9045CDN only) in the Source drop-down list (2). c Adjust the following settings, if needed, in the Scanner dialog box. 1 2 3 4 5 6 7 8 1 Profile 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note - Brother International MFC-9840CDW | Software Users Manual - English - Page 62
on the scanner glass. b Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner dialog box. 1 2 3 8 4 5 6 7 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area c Click Preview. The whole image is - Brother International MFC-9840CDW | Software Users Manual - English - Page 63
d Press and hold down the left mouse button and drag it over the portion you want to scan. Scanning 2 e Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window. 56 - Brother International MFC-9840CDW | Software Users Manual - English - Page 64
users) the control panel, you have to install the Brother MFL-Pro suite and connect the machine to your the included CD-ROM then the correct drivers and ControlCenter3 are installed. Scanning by (Scan details about how to configure the scan settings of the ControlCenter3 buttons and to launch - Brother International MFC-9840CDW | Software Users Manual - English - Page 65
scan is supported by the MFC-9840CDW and DCP-9045CDN only. • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size paper. Scan to USB (Not available for DCP-9040CN) 2 2 You can scan black and white and color documents directly to a USB Flash Memory Drive. Black - Brother International MFC-9840CDW | Software Users Manual - English - Page 66
or Color Start do not change the settings. CAUTION The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the USB flash memory drive. For MFC-9840CDW and - Brother International MFC-9840CDW | Software Users Manual - English - Page 67
could lose your data or damage the USB flash memory drive. Changing the default setting 2 a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 1. For DCP-9045CDN, press Menu, 4, 2, 1. b Press a or b to choose Color 150 dpi, Color 300 dpi or Color 600 dpi, B&W 200 dpi or B&W 200x100 dpi. Press OK - Brother International MFC-9840CDW | Software Users Manual - English - Page 68
Changing the default file name a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 2. For DCP-9045CDN, press Menu, 4, 2, 2. b Enter the file name (up to 6 characters.) Press OK. Note You cannot use a space for the first character. c Press Stop/Exit. 2 2 Understanding the Error Messages 2 Once - Brother International MFC-9840CDW | Software Users Manual - English - Page 69
Scan to E-mail. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a or edge depending on your document layout. e Press Black Start or Color Start. The machine starts scanning the document, creates a file - Brother International MFC-9840CDW | Software Users Manual - English - Page 70
to Image. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 71
to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 72
is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color like to display the folder window after scanning the document, - Brother International MFC-9840CDW | Software Users Manual - English - Page 73
supports Windows® 2000 (SP4 or greater), XP (SP2 or greater), XP 2 Professional x64 Edition and Windows Vista™ only. ScanSoft™ PaperPort™ 11SE for Brother or 'stack' documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the - Brother International MFC-9840CDW | Software Users Manual - English - Page 74
Scanning Viewing items 2 ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. 2 You can see both PaperPort™ 11SE items (MAX files) and non- - Brother International MFC-9840CDW | Software Users Manual - English - Page 75
on the Desktop. You can also use Windows® Explorer to manage the folders and items shown in Send To Bar is to choose an item and then fax it. This sample Send To Bar shows several applications with of the applications on your PC, you can manually create a link using the New Program Link command - Brother International MFC-9840CDW | Software Users Manual - English - Page 76
or Cancel to return to PaperPort™ 11SE without saving it. Uninstalling ScanSoft™ PaperPort™ 11SE with OCR 2 For Windows® 2000 Professional 2 a Click the Start button, Settings, Control Panel, then Add/Remove Programs. b Choose ScanSoft PaperPort11 from the list and click Change or Remove. For - Brother International MFC-9840CDW | Software Users Manual - English - Page 77
-FAX' applications available for your device. (4) e Access the settings available to configure your device. (5) f You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (6) g You can also open the configuration window for each function and a link to the Brother - Brother International MFC-9840CDW | Software Users Manual - English - Page 78
model from the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not have Flash Player 8 or greater, you will be prompted so you - Brother International MFC-9840CDW | Software Users Manual - English - Page 79
SKIN SELECT. b From the SKIN SELECT dialog, you can choose your preferred user interface. 3 3 Turning the Auto Load feature off 3 Once you start the icon will appear on the task tray. You can open the ControlCenter3 window by double-clicking the icon. If you do not want ControlCenter3 to run - Brother International MFC-9840CDW | Software Users Manual - English - Page 80
any word processing application on your PC. E-mail (Default: your default E-mail software) Lets you scan a page or document printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings - Brother International MFC-9840CDW | Software Users Manual - English - Page 81
. (See Brother Address Book on page 116.) Setup Lets you configure the PC-FAX sending settings. (See Sending setup on page 110.) Note PC-FAX supports Black and white faxing only. DEVICE SETTING 3 You can configure or check the machine settings. Remote Setup (MFC-9440CN and MFC-9840CDW only - Brother International MFC-9840CDW | Software Users Manual - English - Page 82
® Paint) 3 The Scan to Image feature lets you scan an image directly into your graphics application for image editing. To change the default settings, right-click the Image button, click ControlCenter Configuration and click the Software Button tab. If you want to scan and then crop a portion - Brother International MFC-9840CDW | Software Users Manual - English - Page 83
sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) 3 Change the other settings, if needed. To change the destination application, choose the correct available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. 76 - Brother International MFC-9840CDW | Software Users Manual - English - Page 84
Software Button tab. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface - Brother International MFC-9840CDW | Software Users Manual - English - Page 85
-down list. If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) You can - Brother International MFC-9840CDW | Software Users Manual - English - Page 86
File Type drop-down list. You can save the file to the default folder shown in the Destination Folder, or choose your preferred folder by Save as Window box. If you want to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and - Brother International MFC-9840CDW | Software Users Manual - English - Page 87
ControlCenter3 CUSTOM SCAN 3 The Custom Scan option lets you create your own scan options. For Modern interface users, place the mouse pointer over the d and click Custom. To configure a button, right-click the appropriate button and click ControlCenter Configuration. There are four options: - Brother International MFC-9840CDW | Software Users Manual - English - Page 88
button to see the configuration window. Scan to Image General tab 3 3 To create the button name, enter a name in the Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. Settings tab Choose the Target Application - Brother International MFC-9840CDW | Software Users Manual - English - Page 89
Please enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary - Brother International MFC-9840CDW | Software Users Manual - English - Page 90
enter a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (twosided) Scanning (if necessary), Show Scanner Interface, Brightness - Brother International MFC-9840CDW | Software Users Manual - English - Page 91
text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 Settings tab Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the - Brother International MFC-9840CDW | Software Users Manual - English - Page 92
to scan a duplex document, check Duplex (two-sided) Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) Before finishing the Copy button configuration, choose the Printer Name and click the Print Options button to display the printer driver settings. 85 - Brother International MFC-9840CDW | Software Users Manual - English - Page 93
ControlCenter3 3 In the printer driver settings dialog box, you can choose advanced settings for printing. Note • You must configure each of the copy buttons before they can be used. • The Print Options screen will vary depending on your model. 86 - Brother International MFC-9840CDW | Software Users Manual - English - Page 94
PC-FAX (MFC-9440CN and MFC-9840CDW only) 3 The PC-FAX option lets you send and receive faxes. You can also configure the address book and change some general machine settings. 3 Send 3 The Send button lets you scan a document and automatically send the image as a fax from the PC using the Brother PC - Brother International MFC-9840CDW | Software Users Manual - English - Page 95
machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of the Brother machine. (See Running the PC-FAX Receiving software on your PC on page 122.) 3 To configure the PC-FAX Receive software, see Setting up your PC on page 123 - Brother International MFC-9840CDW | Software Users Manual - English - Page 96
contacts from your address book. To edit this button, click the Address Book button to open the dialog box. (See Brother Address Book on page 116.) 3 Setup 3 By clicking the Setup button, you can configure the user settings of the PC-FAX application. (See Setting up user information on page 109.) 89 - Brother International MFC-9840CDW | Software Users Manual - English - Page 97
Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 107. Quick-Dial (MFC-9440CN and MFC-9840CDW only) 3 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program. You can then - Brother International MFC-9840CDW | Software Users Manual - English - Page 98
you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 14) User's Guide 3 The User's Guide button lets you view the Software User's Guide and the Network User's Guide in HTML format. 91 - Brother International MFC-9840CDW | Software Users Manual - English - Page 99
need to configure the firewall settings to allow communication through port number 54925 and 137. See Before using the Brother software on page 126. Before using Network Scanning 4 Network license 4 This product includes a PC license for up to 5 Users. This license supports the installation of the - Brother International MFC-9840CDW | Software Users Manual - English - Page 100
box appears. For Windows Vista™, click Properties button. Note For Windows Vista™ the User Account Control screen appears, do the following. • For users who have administrator rights: Click Continue. • For users who do not have administrator rights: Enter the administrator password and click OK - Brother International MFC-9840CDW | Software Users Manual - English - Page 101
. d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 characters). e If you want to avoid receiving unwanted documents, enter a 4-digit - Brother International MFC-9840CDW | Software Users Manual - English - Page 102
(S)edge (Short edge) Document Layout Table • Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only. • Duplex scan is available from the ControlCenter3 will activate the default E-mail application on the designated PC. You can scan and send a black and white or color document from the PC - Brother International MFC-9840CDW | Software Users Manual - English - Page 103
mail (E-mail Server, MFC-9840CDW only) 4 When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it and PDF or JPEG for color. Note Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.) - Brother International MFC-9840CDW | Software Users Manual - English - Page 104
or Speed-Dial. (I-fax addresses are not available Color Start do not change the settings. • You can store the scan resolution (Scan Profile) for each E-mail address if you store the E-mail address in a One-Touch or Speed-Dial number. (See Dialling and storing numbers in Chapter 8 of the User's Guide - Brother International MFC-9840CDW | Software Users Manual - English - Page 105
will activate the default graphics application on machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 106
to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 107
File. 4 Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 108
you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre-configure - Brother International MFC-9840CDW | Software Users Manual - English - Page 109
from the drop-down list. You can choose PDF or JPEG for color documents and PDF or TIFF for B/W document. i You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON. You can also change the port number used to access - Brother International MFC-9840CDW | Software Users Manual - English - Page 110
names that can be used for creating an FTP Server Profile. a From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name. 4 b Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the - Brother International MFC-9840CDW | Software Users Manual - English - Page 111
machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP- password. Press OK. k Do one of the following: If you want to start scanning, press Black Start or Color Color Start and go to Step n. Note If you want to change the file name manually, go to step m 104 - Brother International MFC-9840CDW | Software Users Manual - English - Page 112
Start or Color Start do not change the settings. Scan to FTP Manual Method 4 4 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If - Brother International MFC-9840CDW | Software Users Manual - English - Page 113
or any other error occurs, start the Scan to FTP process again from the beginning a. If the username is entered incorrectly then the LCD will show Authenticate Err, please start the process again from the beginning a. • Scan type depends on the settings, Black Start or Color Start do not change - Brother International MFC-9840CDW | Software Users Manual - English - Page 114
settings from a Windows® application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine. Click the Start button, All Programs, Brother, MFC - Brother International MFC-9840CDW | Software Users Manual - English - Page 115
Start button, All Programs, Brother, MFC-XXXX, and Remote Setup. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137. See Firewall settings (For Network users) on page 126. 108 - Brother International MFC-9840CDW | Software Users Manual - English - Page 116
fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to. For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com. Note • If you are using Windows® 2000 Professional, Windows® XP and Windows - Brother International MFC-9840CDW | Software Users Manual - English - Page 117
, MFC-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Setup. The Brother PC-FAX Setup dialog box appears: b Enter this information to create the fax header and cover page. c Click OK to save the User Information. Note You can set up the User Information separately for each Windows - Brother International MFC-9840CDW | Software Users Manual - English - Page 118
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Include header To add header information to the top of the fax pages, check Include header. User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style 6 Facsimile style 6 6 Setting up - Brother International MFC-9840CDW | Software Users Manual - English - Page 119
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Entering cover page information 6 Note If you are sending a fax to more include the cover page in the page numbering. Sending a file as a PC-FAX using the Facsimile style user interface 6 a Create a file in any application on your PC. b - Brother International MFC-9840CDW | Software Users Manual - English - Page 120
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) c Choose Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface appears: Note If the Simple style user interface appears, change the user interface selection setting. (See Sending 6 setup on page 110.) d - Brother International MFC-9840CDW | Software Users Manual - English - Page 121
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Sending a file as a PC-FAX using the Simple style user interface 6 a Create a file in any application on your PC. b Click File, then Print. The Print dialog box appears: 6 c Choose Brother PC-FAX as your printer, and then click Print. The - Brother International MFC-9840CDW | Software Users Manual - English - Page 122
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail - Brother International MFC-9840CDW | Software Users Manual - English - Page 123
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Brother Address Book 6 a Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN (where XXXX is your model name), PC-FAX sending, then PC-FAX Address Book. The Brother Address Book dialog box appears: Setting up a member in - Brother International MFC-9840CDW | Software Users Manual - English - Page 124
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) 6 You can register a member or group on each of the ten Speed Dial buttons. - Brother International MFC-9840CDW | Software Users Manual - English - Page 125
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup - Brother International MFC-9840CDW | Software Users Manual - English - Page 126
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an - Brother International MFC-9840CDW | Software Users Manual - English - Page 127
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Importing to the Address Book 6 You can import ASCII text files (*.csv) or vCards (electronic business cards) into your Address Book. Importing an ASCII - Brother International MFC-9840CDW | Software Users Manual - English - Page 128
. • To use PC-FAX receiving with a Windows® XP / Windows Vista™ computer that is protected by a firewall, the Network PC-FAX receiving program must be excluded from the firewall setting. See Troubleshooting and Routine Maintenance of the User's Guide or visit the Brother Solutions Center (http - Brother International MFC-9840CDW | Software Users Manual - English - Page 129
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Enabling PC-FAX on your machine 6 In addition to enabling PC-FAX, you can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switched off. a Press - Brother International MFC-9840CDW | Software Users Manual - English - Page 130
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Setting up your PC 6 a Right-click the PC-FAX icon on your PC tasktray, and then click PC-Fax RX Setup. The PC-Fax RX Setup dialog box appears: 6 b In Save file to, click the Browse button if you want to change the path where PC-FAX - Brother International MFC-9840CDW | Software Users Manual - English - Page 131
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Configuring the Network PC-FAX Receiving Settings 6 The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (See the Quick Setup Guide). If you are using a different machine - Brother International MFC-9840CDW | Software Users Manual - English - Page 132
Brother PC-FAX Software (MFC-9440CN and MFC-9840CDW only) Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has been received, the icon will change to . The icon will change to been viewed. a Run PaperPort™. b Open the - Brother International MFC-9840CDW | Software Users Manual - English - Page 133
7 Firewall settings (For Network users) 7 Before using the Brother software 7 Windows® Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using any other personal Firewall software, see the User's Guide for your - Brother International MFC-9840CDW | Software Users Manual - English - Page 134
sure UDP is selected. 6 Click OK. Firewall settings (For Network users) e Click the Add button. 7 f Add port 54926 for Network PC-Fax by entering the information below: 1 In Description of service: Enter any description, for example "Brother PC-Fax". 2 In Name or IP address (for example 192 - Brother International MFC-9840CDW | Software Users Manual - English - Page 135
Control screen appears, do the following. Users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK. 7 c Make sure that Windows Firewall on the General tab is set to On. d Click the Exceptions tab. 128 - Brother International MFC-9840CDW | Software Users Manual - English - Page 136
"Brother PC-Fax" . 2 In Port number: Enter "54926". 3 Make sure UDP is selected. Then, click OK. i Make sure that the new setting is added and is checked, and then click OK. j If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing - Brother International MFC-9840CDW | Software Users Manual - English - Page 137
Section II Apple® Macintosh® II Printing and Faxing 131 Scanning 159 ControlCenter2 177 Network Scanning 193 Remote Setup 207 - Brother International MFC-9840CDW | Software Users Manual - English - Page 138
, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. 8 a Press Secure. Note If the LCD displays No Data !, there is no secured data in the memory. b Press a or b to choose the user name. Press OK. The LCD displays job - Brother International MFC-9840CDW | Software Users Manual - English - Page 139
which this printer supports the PCL6 language of a Hewlett-Packard® LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your printer to run at its best with those applications. BR-Script 3 Mode BR-Script is an original Brother page description - Brother International MFC-9840CDW | Software Users Manual - English - Page 140
a list of current printer settings. a For MFC-9440CN and MFC-9840CDW, press Menu, 4, 2, 2. For DCP-9040CN and DCP-9045CDN, press Menu, 3, 2, 2. b Press Black Start or Color Start. The machine prints the settings. c Press Stop/Exit. 8 8 Test Print 8 If you are having problems with print quality - Brother International MFC-9840CDW | Software Users Manual - English - Page 141
settings, see Color/Mono on page 144. 8 8 c Press OK. d Press Stop/Exit. Restoring default printer settings 8 You can return the machine's printer settings to the default settings. Fonts and macros loaded to the machine's memory will be cleared. a For MFC-9440CN, press Menu, 4, 4. For MFC-9840CDW - Brother International MFC-9840CDW | Software Users Manual - English - Page 142
Troubleshooting and routine maintenance in the User's Guide. 8 8 Auto Registration 8 Registration 8 If solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature to correct the problem. a For MFC-9440CN, press Menu, 4, 6, 1. For MFC-9840CDW - Brother International MFC-9840CDW | Software Users Manual - English - Page 143
to carry out the auto registration. a For MFC-9440CN, press Menu, 4, 6, 2. For MFC-9840CDW, press Menu, 4, 7, 2. For DCP-9040CN, press Menu, 3, 6, 2. For DCP-9045CDN, press Menu, 3, 7, 2. b Press a or b to choose Low, Medium, High or Off. Press OK. c Press Stop/Exit. Printing and Faxing 8 8 136 - Brother International MFC-9840CDW | Software Users Manual - English - Page 144
you will need to perform manual registration. a For MFC-9440CN, press Menu, 4, 7, 1. For MFC-9840CDW, press Menu, 4, 8, 1. For DCP-9040CN, press Menu, 3, 7, 1. For DCP-9045CDN, press Menu, 3, 8, 1. b Press Black Start or Color Start to start printing the color registration chart. c When the machine - Brother International MFC-9840CDW | Software Users Manual - English - Page 145
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the Color Calibration settings and web based - Brother International MFC-9840CDW | Software Users Manual - English - Page 146
and Faxing Color Calibration 8 This can help you to improve color density by letting the printer driver use the color calibration data stored in your machine. Get device data Go to menu bar, Control, Color Calibration and choose Get device data. The printer driver will attempt to get the color - Brother International MFC-9840CDW | Software Users Manual - English - Page 147
Printing and Faxing Features in the printer driver (For Macintosh®) 8 This printer supports Mac OS® X 10.2.4 or greater. Note The screens in this section are from Mac OS® X 10.4. The screens on your Macintosh® will vary depending on your operating system version. Page Setup 8 You can set the Paper - Brother International MFC-9840CDW | Software Users Manual - English - Page 148
Cover Page (For Mac OS® X 10.4) You can make the following cover page settings: Printing and Faxing 8 Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. - Brother International MFC-9840CDW | Software Users Manual - English - Page 149
Use duplex unit (MFC-9840CDW and DCP-9045CDN only) • For Mac OS® X 10.3 or greater Select Layout. Choose Long-edged binding or Short-edged binding in Two-Sided. Printing and Faxing 8 • For Mac OS® X 10.2 8 Select Duplex. Check the Duplex check box. Choose Use Duplex Unit and then choose - Brother International MFC-9840CDW | Software Users Manual - English - Page 150
Faxing Manual duplex (For Mac OS® X 10.3 or greater) Select Paper Handling. Choose Odd numbered pages and print, and then choose Even numbered pages and print. Secure Print 8 8 Secure Print: Secure documents are documents that are password Print. b Enter your password, user name and job name and - Brother International MFC-9840CDW | Software Users Manual - English - Page 151
• Envelopes • Envelope Thin • Envelope Thick • Postcard • Label Color/Mono You can change the Color/Mono settings as follows: • Auto The printer checks the content of your documents for color. If color is detected, it prints in color. If no color content is detected, it prints in monochrome - Brother International MFC-9840CDW | Software Users Manual - English - Page 152
and Faxing Mirror Print Check Mirror Print to reverse the data from left to right. Reverse Print Check Reverse Print to reverse the data from top to bottom. Toner Save Mode You can conserve toner using this feature, when you set Toner Save Mode to On, print appears lighter. The default setting - Brother International MFC-9840CDW | Software Users Manual - English - Page 153
Printing and Faxing Improve Gray Color You can improve the image quality of shaded areas by ticking the Improve Gray Color check box. Enhance Black Printing If a black graphic cannot be printed correctly, choose this setting. Setting If you want to change the color settings such as brightness, - Brother International MFC-9840CDW | Software Users Manual - English - Page 154
and Faxing Removing the Printer driver for Macintosh® 8 For Mac OS® X 10.2 8 a Disconnect the USB cable between the Macintosh® and your printer. (Startup Disk), choose Library, Printers, Brother) into the Trash and then empty the Trash. f Restart the Macintosh®. For Mac OS® X 10.3 or greater - Brother International MFC-9840CDW | Software Users Manual - English - Page 155
the BR-Script3 printer driver using the following instructions. Note If you use a USB cable and Mac OS®, only one printer driver for a machine can be registered in Printer Setup Utility (Print Center for Mac OS® 10.2.X users). If a Brother Laser driver is already listed in the Printer list, you will - Brother International MFC-9840CDW | Software Users Manual - English - Page 156
Printing and Faxing c Open the Printer Setup Utility icon. For Mac OS® X 10.2 X users, open the Print Center icon. d Click Add. 8 For Mac OS® 10.2.4 to 10.3 users, go to e. For Mac OS® 10.4 or greater users, go to f. e Choose USB. 149 - Brother International MFC-9840CDW | Software Users Manual - English - Page 157
Printing and Faxing f Choose the model name and make sure that Brother in Printer Model (Print Using) and the model name which shows BR-Script in Model Name (Model) are selected, and then click Add. For Mac OS® 10.2.4 to 10.3 users: For Mac OS® 10.4 or greater users: 8 g Choose Quit Printer Setup - Brother International MFC-9840CDW | Software Users Manual - English - Page 158
Printing and Faxing Features in the BR-Script (PostScript® 3™ language emulation) printer driver 8 Page Setup 8 You can set the Paper Size, Orientation and Scale. Copies & Pages You can set the number of Copies and what Pages will be printed. 8 8 151 - Brother International MFC-9840CDW | Software Users Manual - English - Page 159
Cover Page (For Mac OS® X 10.4) You can make the following cover page settings: Printing and Faxing 8 Print Cover Page If you want to add a cover page to your document, use this function. Cover Page Type Choose a template for the cover page. - Brother International MFC-9840CDW | Software Users Manual - English - Page 160
Printing and Faxing Duplex Printing 8 Use duplex unit (MFC-9840CDW and DCP-9045CDN only) • For Mac OS® X 10.3 or greater Select Layout. Choose Long-edged binding or Short-edged binding in Two-Sided. • For Mac OS® X 10.2 Select Duplex. Check the Duplex check box. Choose Use Duplex Unit and - Brother International MFC-9840CDW | Software Users Manual - English - Page 161
Printer Features Printing and Faxing 8 Media Type You can use the following types of media in your machine. For the best Toner Save You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note We do not recommend Toner - Brother International MFC-9840CDW | Software Users Manual - English - Page 162
Printing and Faxing Sending a fax (MFC-9440CN and MFC-9840CDW only) 8 For Macintosh® 8 You can send a fax directly from a Macintosh® application. Note Fax documents will be sent in Black and White only. a Create a document in a Macintosh® application. b Click File, then Print. The Printer dialog box - Brother International MFC-9840CDW | Software Users Manual - English - Page 163
the Output pop-up menu. Printing and Faxing e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. Note 8 If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog - Brother International MFC-9840CDW | Software Users Manual - English - Page 164
. a Click Address Book. b Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. 8 Note If both work and home fax numbers are stored in the Mac OS® X Address Book, choose work fax or home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard - Brother International MFC-9840CDW | Software Users Manual - English - Page 165
c When you are finished addressing your fax, click Print. Printing and Faxing Note The vCard used must contain a work fax or home fax number. 8 158 - Brother International MFC-9840CDW | Software Users Manual - English - Page 166
located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2. Accessing the scanner 9 Run your Macintosh® TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it as the default driver by choosing Select Source - Brother International MFC-9840CDW | Software Users Manual - English - Page 167
Scan Type Document Size Brightness Contrast c Click Start. When scanning has finished, the image appears in your graphics application. Scanning a duplex document (MFC-9840CDW and DCP-9045CDN only) a Put the document face up in the ADF. b Check Duplex (Two-sided) Scanning and choose Long-edge - Brother International MFC-9840CDW | Software Users Manual - English - Page 168
to scan. d Put the document in the ADF again. 9 Note If you put the document on the scanner glass in a, skip this step. e Adjust the settings for Resolution, Scan Type, Brightness and Contrast in the Scanner Setup dialog box as needed. f Click Start. This time only the chosen area of the - Brother International MFC-9840CDW | Software Users Manual - English - Page 169
Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you can choose and the available colors - Brother International MFC-9840CDW | Software Users Manual - English - Page 170
left hand side of the scanner glass, as indicated by the document guidelines. Photo Index Card Photo L Photo 2L Postcard 1 Postcard 2 Custom (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in. or 8.9 × 8.9 mm to 215 × 355 mm.) After you choose a custom size, you can adjust - Brother International MFC-9840CDW | Software Users Manual - English - Page 171
setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set value in the box to set the Contrast. Note The Contrast setting is only available if you have set Scan Type to Gray (Error Diffusion) orTrue Gray. When - Brother International MFC-9840CDW | Software Users Manual - English - Page 172
(For USB cable users) 9 Note If (Scan) key on the control panel, you have to install the Brother MFL-Pro Software Suite and connect the machine to your Macintosh®. If MFL-Pro Suite from the included CD-ROM, then the correct drivers and ControlCenter2 are installed. Scanning by the (Scan) key - Brother International MFC-9840CDW | Software Users Manual - English - Page 173
scan is supported by the MFC-9840CDW and DCP-9045CDN only. • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size paper. Scan to USB (Not available for DCP-9040CN) 9 You can scan black and white and color documents directly to a USB Flash Memory Drive. Black - Brother International MFC-9840CDW | Software Users Manual - English - Page 174
manually on the panel, Black Start or Color Start do not change the settings. CAUTION The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove a USB flash memory drive from the machine while it is reading the data. You could lose your data or damage the card. For MFC - Brother International MFC-9840CDW | Software Users Manual - English - Page 175
memory drive from the machine while it is reading the data. You could lose your data or damage the card. Changing the default setting 9 a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 1. 9 For DCP-9045CDN, press Menu, 4, 2, 1. b Press a or b to choose Color 150 dpi, Color 300 dpi, Color - Brother International MFC-9840CDW | Software Users Manual - English - Page 176
Changing the default file name 9 a For MFC-9440CN and MFC-9840CDW, press Menu, 5, 2, 2. For DCP-9045CDN, press Menu, 4, 2, 2. b Enter the file name (up to 6 characters.) Press OK. Note You cannot use a space for the first character. c Press Stop/Exit. Understanding the Error Messages 9 Once - Brother International MFC-9840CDW | Software Users Manual - English - Page 177
Scan to E-mail. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a or depending on your document layout. e Press Black Start or Color Start. The machine starts scanning the document, creates a file - Brother International MFC-9840CDW | Software Users Manual - English - Page 178
to Image. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 179
choose Scan to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a or Scan type depends on the settings on the Device Button tab, Black Start or Color Start do not change the settings. • You must have - Brother International MFC-9840CDW | Software Users Manual - English - Page 180
to File. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 181
see the Quick Setup Guide. Note The complete NewSoft Presto!® PageManager® 7 User's Guide can be viewed from Window: View and arrange your folder hierarchy for easy access. Thumbnail Window: View files as thumbnails for easy identification. System requirements for Presto!® PageManager® 9 Mac - Brother International MFC-9840CDW | Software Users Manual - English - Page 182
Scanning NewSoft Technical Support 9 For USA Company name: Postal Address: Telephone: Fax: E-mail Address: URL: For Canada E-mail Address: Germany Company name: Postal Address: Telephone: E-mail Address: URL: UK Company name: Postal Address: Telephone: Fax: E-mail Address: URL: France Company name - Brother International MFC-9840CDW | Software Users Manual - English - Page 183
Italy Company name: Postal Address: Telephone: E-mail Address: URL: Spain Company name: Postal Address: Telephone: E-mail Address: Other countries E-mail Address: Scanning 5CA Not Open 0899399878 (For callers from within Italy, this is not a toll-free call, Caller will be charged at Euro 0.80 per - Brother International MFC-9840CDW | Software Users Manual - English - Page 184
need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click c Access the Copy features available via your Macintosh®. (3) d Access the settings available to configure your device. (4) e You can choose which machine ControlCenter2 - Brother International MFC-9840CDW | Software Users Manual - English - Page 185
to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ ControlCenter. SCAN 10 There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File 10 applications. Image (Default: Apple® Preview) Lets - Brother International MFC-9840CDW | Software Users Manual - English - Page 186
of the machine's printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh® including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh®. (MFC-9440CN and MFC-9840CDW only) You - Brother International MFC-9840CDW | Software Users Manual - English - Page 187
feature lets you scan an image directly into your graphics application for image editing. To change the default settings, click the button while holding down the Ctrl key and choose Software Button. 10 If you and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) 180 - Brother International MFC-9840CDW | Software Users Manual - English - Page 188
ControlCenter2 Change the other settings, if needed. To change the destination application, choose the destination application from the Target Application popup menu. button. 10 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. 181 - Brother International MFC-9840CDW | Software Users Manual - English - Page 189
data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan to OCR, click the button while holding down the Ctrl Scanning and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) 182 - Brother International MFC-9840CDW | Software Users Manual - English - Page 190
document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or and choose Long-edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) Supported file types 10 You can choose from the following list of - Brother International MFC-9840CDW | Software Users Manual - English - Page 191
from the File Type pop-up menu. You can save the file to the default folder, or choose your preferred folder by clicking the Browse button. To show where edge binding or Short-edge binding. (MFC-9840CDW and DCP-9045CDN only) Note For supported file types, see Supported file types on page 183. 184 - Brother International MFC-9840CDW | Software Users Manual - English - Page 192
customize a button, click the button while holding down the Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to file type to be used. 10 User-defined button 10 To customize a button, click the button while holding down the Ctrl - Brother International MFC-9840CDW | Software Users Manual - English - Page 193
for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Brightness and Contrast - Brother International MFC-9840CDW | Software Users Manual - English - Page 194
in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if - Brother International MFC-9840CDW | Software Users Manual - English - Page 195
for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. ControlCenter2 10 Settings tab 10 Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface - Brother International MFC-9840CDW | Software Users Manual - English - Page 196
. ControlCenter2 10 Settings tab Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your Contrast settings and enter the file name if you want to change it. If you want to specify the destination of the scanned image, check Show Save As Window. - Brother International MFC-9840CDW | Software Users Manual - English - Page 197
ControlCenter2 COPY / PC-FAX (PC-FAX is MFC-9440CN and MFC-9840CDW only) 10 The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing. To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key. - Brother International MFC-9840CDW | Software Users Manual - English - Page 198
DEVICE SETTINGS You can configure the machine settings. ControlCenter2 10 Remote Setup (MFC-9440CN and MFC-9840CDW only) 10 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus. Note For details, see Remote Setup on page 207. 10 191 - Brother International MFC-9840CDW | Software Users Manual - English - Page 199
ControlCenter2 Quick-Dial (MFC-9440CN and MFC-9840CDW only) 10 The Quick-Dial button lets you open the Set Quick-Dial window in the Remote Setup Program, so you can easily register or change the dial numbers on your Macintosh®. 10 Status Monitor 10 The Status Monitor - Brother International MFC-9840CDW | Software Users Manual - English - Page 200
/IP address. You can set or change the address settings from the control panel. (See Control Panel Setup in the Network User's Guide.) Note For network scanning, Printers, Brother, Utilities and DeviceSelector, and then double-click Device Selector. The Device Selector window appears. This window - Brother International MFC-9840CDW | Software Users Manual - English - Page 201
want to be displayed on the machines LCD for your Macintosh®. You can use up to 15 characters. • You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in the PIN number and Retype PIN number field. To send data to a computer protected by a PIN number - Brother International MFC-9840CDW | Software Users Manual - English - Page 202
Landscape Front Back LCD Message (L)edge (Long edge) Front Back Front Back (S)edge (Short edge) Document Layout Table • Duplex scan is supported by the MFC-9840CDW and DCP-9045CDN only. 11 • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size paper - Brother International MFC-9840CDW | Software Users Manual - English - Page 203
default E-mail application on the designated Macintosh® for addressing to the recipient. You can scan a black and white or Color Scan to E-mail. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step f. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a or - Brother International MFC-9840CDW | Software Users Manual - English - Page 204
from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color. Note Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.) a Put the document face up in the ADF, or face down on the scanner - Brother International MFC-9840CDW | Software Users Manual - English - Page 205
or Speed-Dial. (I-fax addresses are not available Color Start do not change the settings. • You can store the scan resolution (Scan Profile) for each E-mail address if you store the E-mail address in a One-Touch or Speed-Dial number. (See Dialling and storing numbers in Chapter 8 of the User's Guide - Brother International MFC-9840CDW | Software Users Manual - English - Page 206
settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color to OCR. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. 11 d - Brother International MFC-9840CDW | Software Users Manual - English - Page 207
to File. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP-9045CDN, go to Step d. d Press a settings on the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color - Brother International MFC-9840CDW | Software Users Manual - English - Page 208
you choose Scan to FTP, you can scan a black and white or color document directly to an FTP server located locally on your network or on the internet. The details required to use Scan to FTP can be entered manually at the control panel or by using Web Based Management to pre - Brother International MFC-9840CDW | Software Users Manual - English - Page 209
from the pull-down list. You can choose PDF or JPEG for color documents and PDF or TIFF for B/W document. i You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration. By default this setting is ON. You can also change the port number used to access - Brother International MFC-9840CDW | Software Users Manual - English - Page 210
names that can be used for creating an FTP Server Profile. a From the Scan to FTP screen in Web Based Management, choose Create a User Defined File Name. b Enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the - Brother International MFC-9840CDW | Software Users Manual - English - Page 211
is an MFC-9440CN or DCP-9040CN, go to Step e. If your machine is an MFC-9840CDW or DCP- password. Press OK. k Do one of the following: If you want to start scanning, press Black Start or Color Color Start and go to Step n. Note If you want to change the file name manually, go to step m. 204 - Brother International MFC-9840CDW | Software Users Manual - English - Page 212
Start or Color Start do not change the settings. Scan to FTP Manual Method 11 a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to FTP. Press OK. If your machine is an MFC-9440CN or DCP-9040CN, go to Step - Brother International MFC-9840CDW | Software Users Manual - English - Page 213
or any other error occurs, start the Scan to FTP process again from the beginning a. If the user name is entered incorrectly then the LCD will show Authenticate Err, please start the process again from the beginning a. • Scan type depends on the settings, Black Start or Color Start do not change - Brother International MFC-9840CDW | Software Users Manual - English - Page 214
on your machine will be downloaded automatically to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload them directly to the machine. Note The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities. 12 OK Lets you - Brother International MFC-9840CDW | Software Users Manual - English - Page 215
a setting, highlight setting (for example, Set Quick-Dial) from the setting list then click Export. Each setting you export is saved as a single file. • If you need to change the machine that was registered to your Macintosh® during the installation of MFL-Pro Suite (see the Quick Setup Guide), or - Brother International MFC-9840CDW | Software Users Manual - English - Page 216
M Macintosh 140 N Network PC FAX Macintosh® (Send only 155 Windows 109 P PaperPort™ (Windows®) exporting 69 importing 69 OCR 68 Presto!® PageManager® (Macintosh 172, 174 Print quality 21 Printer driver 32 PS printer driver 32 R Remote Setup Macintosh 207 Windows 107 S Scan Macintosh - Brother International MFC-9840CDW | Software Users Manual - English - Page 217
Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications
SOFTWARE
USER’S GUIDE
MFC-9440CN
MFC-9840CDW
DCP-9040CN
DCP-9045CDN
Version A