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Enhancing the Security of Electronic Files, Encrypting a PDF File

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Scanning Enhancing the Security of Electronic Files 3S1Y-062 Digital files are vulnerable in terms of security because they can be easily viewed or tampered with leaving no trace. When scanning important documents, you can take appropriate measures such as encrypting data and adding a device signature to enhance security. Encrypting a PDF File(P. 317) Adding a Device Signature(P. 318) ● Encryption and device signature are only available for PDF files. ● Both the encryption and device signature can be used at the same time. Encrypting a PDF File You can encrypt and send/save a PDF file by setting a password when scanning originals. The password setting helps reduce the risk of the PDF file being viewed or edited by others. 1 Select in the Home screen. Home Screen(P. 126) ● If the login screen appears, specify the user name, the password, and the authentication server. Logging in to Authorized Send(P. 137) 2 Select , , or in the Scan Basic Features screen. Basic Features Screen(P. 288) ● If you select , proceed to step 4. Scan 3 Specify the destination, and specify the scanning settings as necessary. Basic Operations for Scanning Originals(P. 291) 4 Proceed to . Saving data to a USB memory device ● Select . Sending e-mail/saving data to a shared folder or FTP server ● Select in the tab . 5 Select the type of PDF format. ● You can specify whether to enable encryption for each PDF format. 317

Section	Page
Contents	2
Setting Up	11
Main Functions	12
Preparations Required Before Use	14
Preventing Unauthorized Access	16
Setting Up Using the Setup Guide	18
Setting the Date/Time	22
Setting Up the Network Environment	24
Selecting Wired LAN or Wireless LAN	26
Connecting to a Wired LAN	27
Connecting to a Wireless LAN	28
Setting Up Connection Using WPS Push Button Mode	30
Setting Up Connection Using WPS PIN Code Mode	32
Setting Up Connection by Selecting a Wireless Router	34
Setting Up Connection by Specifying Detailed Settings	37
Checking the SSID and Network Key	40
Setting IP Addresses	41
Setting IPv4 Address	42
Setting IPv6 Addresses	45
Viewing Network Settings	48
Configuring Settings for Communication with a Computer	50
Configuring Printing Protocols and WSD Functions	51
Configuring Printer Ports	54
Setting Up Print Server	58
Configuring the Machine for Your Network Environment	61
Configuring Ethernet Settings	62
Changing the Maximum Transmission Unit	64
Setting a Wait Time for Connecting to a Network	65
Configuring DNS	66
Configuring SMB	70
Configuring WINS	72
Registering LDAP Servers	74
Monitoring and Controlling the Machine with SNMP	79
Other Network Settings	83
Installing Drivers	87
Configuring Initial Settings for Fax Functions	88
Deciding Which Fax Receive Mode to Use	89
Registering the Fax Number and Unit Name	90
Selecting the Receive Mode	91
Connecting the Telephone Line	92
Configuring Scan Settings	93
Preparing to Use the Machine as a Scanner	94
Procedure for Setting to Send E-Mail/Send and Receive I-Fax	95
Configuring Basic E-Mail Settings	96
Configuring E-Mail/I-Fax Communication Settings	99
Procedure for Setting a Shared Folder as a Save Location	103
Setting a Shared Folder as a Save Location	104
Procedure for Setting a FTP Server as a Save Location	107
Basic Operations	110
Parts and Their Functions	114
Front Side	115
Back Side	117
Interior	118
Feeder	119
Multi-Purpose Tray	120
Paper Drawer	121
Operation Panel	123
Turning ON the Machine	125
Turning OFF the Machine	126
Turning OFF the Machine by Remote Operation	127
Powering OFF at a Fixed Time	128
Restarting the Machine	130
Using the Operation Panel	132
Basic Screens	133
Home Screen	134
<Status Monitor> Screen	137
Message Display	139
Basic Operation	140
Entering Text	143
Logging in to the Machine	145
Placing Originals	147
Loading Paper	151
Loading Paper in the Paper Drawer	153
Loading Paper in the Multi-Purpose Tray	159
Loading Envelopes	164
Loading Preprinted Paper	167
Specifying Paper Size and Type	169
Specifying Paper Size and Type in the Paper Drawer	170
Specifying Paper Size and Type in the Multi-Purpose Tray	172
Registering Default Paper Settings for the Multi-Purpose Tray	174
Registering a Custom Paper Size	176
Limiting the Paper Sizes Displayed	178
Automatically Selecting an Appropriate Paper Source for Each Function	179
Customizing the Display	180
Customizing the Home Screen	181
Registering Frequently Used Settings	184
Changing the Default Settings for Functions	186
Setting Sounds	188
Entering Sleep Mode	190
Registering Destinations	192
Registering Destinations in the Address Book	194
Registering Multiple Destinations as a Group	197
Editing the Registered Destinations in the Address Book	199
Using a USB Memory Device	200
Copying	203
Copy Basic Features Screen	205
Basic Copy Operations	207
Canceling Copies	212
Checking the Copying Status and Log	213
Enhancing and Adjusting Copy Quality	215
Selecting the Type of Original for Copying	216
Adjusting Sharpness for Copying (Sharpness)	217
Erasing Dark Borders When Copying (Erase Frame)	218
Adjusting the Color	219
Useful Copy Functions	220
Copying Multiple Documents onto One Sheet (N on 1)	221
Collating Copies by Page	222
Making ID Card Copies	223
Making Passport Copies	224
Faxing	227
Fax Basic Features Screen	230
Basic Operations for Sending Faxes	231
Canceling Sending Faxes	239
Receiving Faxes	240
Useful Functions When Sending	244
Recalling Previously Used Settings for Sending (Recall Settings)	245
Sending a Fax after a Phone Call (Manual Sending)	248
Saving a Copy of a Sent Original	250
Various Receiving Methods	252
Saving Received Documents into the Machine (Memory Reception)	253
Forwarding the Received Documents Automatically	255
Checking Status and Log for Sent and Received Documents	258
Sending Faxes from Your Computer (PC Fax)	260
Sending PC Faxes	261
Using Internet Fax (I-Fax)	263
Sending I-Faxes	264
Receiving I-Faxes	271
Printing	273
Printing from a Computer	274
Canceling Prints	276
Checking the Printing Status and Log	278
Various Printing Methods	280
Printing a Document Secured by a PIN (Secure Print)	281
Printing via Secure Print	282
Printing from a USB Memory Device (Memory Media Print)	285
Scanning	294
Scan Basic Features Screen	296
Basic Operations for Scanning Originals	299
Scanning and Saving to a Computer	300
Saving Data to a USB Memory Device	302
Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server	306
Canceling Sending Documents	316
Checking Status and Log for Scanned Originals	317
Scanning Clearly	319
Adjusting Image Quality	320
Adjusting Density	321
Adjusting Sharpness When Scanning (Sharpness)	322
Useful Scanning Functions	324
Enhancing the Security of Electronic Files	325
Adjusting Balance between File Size and Image Quality (Data Size)	328
Configuring a File Name	329
Recalling Previously Used Settings for Sending/Saving (Recall Settings)	330
Specifying E-Mail Settings	333
Using Your Computer to Scan (Remote Scan)	336
Scanning Documents from an Application	337
Using ScanGear MF	339
Linking with Mobile Devices	341
Connecting with Mobile Devices	342
Connecting via a Wireless LAN Router (LAN Connection)	343
Connecting Directly (Access Point Mode)	345
Utilizing the Machine through Applications	349
Using AirPrint	350
Printing with AirPrint	355
Scanning with AirPrint	358
Faxing with AirPrint	360
If AirPrint Cannot Be Used	362
Using Google Cloud Print	363
Managing the Machine by the Remote Control	365
Managing the Machine	368
Setting Access Privileges	370
Setting the System Manager ID and PIN	371
Setting the Department ID Management	373
Setting a Remote UI PIN	379
LDAP Server Authentication	381
Configuring the Network Security Settings	385
Restricting Communication by Using Firewalls	387
Specifying IP Addresses for Firewall Settings	388
Specifying MAC Addresses for Firewall Settings	391
Changing Port Numbers	394
Setting a Proxy	395
Configuring the Key and Certificate for TLS	397
Generating the Key and Certificate for Network Communication	400
Generating a Key and Certificate Signing Request (CSR)	403
Registering the Key and Certificate for Network Communication	406
Configuring IPSec Settings	408
Configuring IEEE 802.1X Authentication Settings	415
Restricting the Machine's Functions	419
Restricting Access to Address Book and Sending Functions	421
Restricting Use of the Address Book	422
Limiting Available Destinations	424
Restricting the Fax Sending Functions	426
Restricting Printing from a Computer	428
Restricting USB Functions	429
Disabling HTTP Communication	431
Disabling Remote UI	432
Increasing the Security of Documents	433
Generating a Device Signature Key	434
Managing the Machine from a Computer (Remote UI)	435
Starting Remote UI	436
Checking the Status and Logs	440
Setting Up Menu Options from Remote UI	446
Registering Destinations from Remote UI	449
Security Policy	453
Importing/Exporting the Setting Data	459
Updating the Firmware	462
Initializing Settings	464
Setting Menu List	467
<Preferences>	468
<Display Settings>	469
<English Keyboard Layout>	474
<Timer/Energy Settings>	475
<Network>	479
<External Interface>	494
<Accessibility>	495
<Adjustment/Maintenance>	496
<Adjust Image Quality>	497
<Maintenance>	512
<Function Settings>	514
<Common>	515
<Copy>	521
<Printer>	523
<Send>	568
<Receive/Forward>	580
<Store/Access Files>	587
<Secure Print>	595
<Set Destination>	596
<Management Settings>	597
<User Management>	598
<Device Management>	599
<License/Other>/<Remote UI Settings/Update Firmware>	603
<Data Management>	605
<Security Settings>	607
Maintenance	610
Regular Cleaning	612
Cleaning the Exterior	613
Cleaning the Platen Glass	614
Cleaning the Feeder	615
Cleaning the Fixing Assembly	618
Cleaning the Transfer Belt (ITB)	620
Replacing the Toner Cartridge	621
Checking the Remaining Amount of Consumables	626
Relocating the Machine	627
Adjusting Image Quality	629
Adjusting Gradation	630
Correcting \	635
Adjusting Values for Text Color Reproducibility	636
Adjusting Print Position	638
Viewing the Counter Value	640
Printing Reports and Lists	642
Consumables	647
Troubleshooting (FAQ)	651
Appendix	653
Third Party Software	655
Feature Highlights	656
Going Green and Saving Money	657
Improving Efficiency	659
Going Digital	661
So Much More	663
Specifications	666
Main Unit	667
Feeder	671
Available Paper	672
Cassette Feeding Module-AF	676
Copy Card Reader-F	677
Fax Function	678
Scan Function	679
Printer Functions	680
Management Functions	682
System Environment	684
Network Environment	686
Options	687
Optional Equipment	688
System Options	690
Manuals and Their Contents	692
Using User's Guide	693
Screen Layout of User's Guide	694
Viewing User's Guide	697
Basic Windows Operations	698
Menu Route Map	706
Notice	707