Canon imageCLASS MF6540 imageCLASS MF6500 Series Basic Operation Guide
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- Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 1
Sending Faxes (MF6595cx/MF6595/ MF6590 Only) Receiving Documents (MF6595cx/ MF6595/MF6590 Only) Printing Scanning PC Faxing (MF6595cx/MF6595/MF6590 Only) Remote UI (MF6595cx/MF6595/MF6590/ MF6540 Only) Maintenance Troubleshooting Machine Settings Appendix Please read this guide before operating - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 2
● Remote user interface ● System settings ● Troubleshooting Scanner Driver Guide Read this manual to learn how to use the machine as a local scanner. (Located on User Software CD) ● System requirements ● Scanning procedure ● How to solve scanning problems ● To view the manuals in PDF format - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 3
What Can I Do with This Machine? What Can I Do with This Machine? Copy Features Select a scan mode depending on the type of image Image Quality → p. 3-4 Adjust the density level of scanned images Density → p. 3-5 Enlarge or reduce copied images Zoom Ratio → p. 3-7 Sort copies by page order Collate - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 4
What Can I Do with This Machine? Make two-sided copies Two-Sided Copy → p. 3-16 Copy two documents on one sheet 2 on 1 Combination → p. 3-12 iii - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 5
What Can I Do with This Machine? Fax Features (MF6595cx/MF6595/MF6590 Only) Specify a recipient with a single key One-Touch Speed Dialing Keys → p. 4-26 Specify a recipient with a two-digit code Coded Speed Dialing Codes → p. 4-28 Specify - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 6
What Can I Do with This Machine? Redial when the line is busy Redialing → Reference Guide Send documents to multiple recipients Broadcasting → Reference Guide Receive faxes in memory without printing out Memory Reception → Reference Guide Send a fax at a specified time Delayed Sending → Reference - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 7
What Can I Do with This Machine? Printer Features Print a document from a PC Printing → p. 6-2 Sort printouts by page order Collate Printing → p. 6-4 Print two pages on one sheet 2 on 1 Combination → p. 6-6 Make two-sided printouts Two-Sided Printing → p. 6-9 vi - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 8
What Can I Do with This Machine? Scanner Feature (USB connection only) Specify detailed scanning options to suit various images Scanning → Scanner Driver Guide Remote UI Feature (MF6595cx/MF6595/MF6590/MF6540 Only) Access and manage the machine from a PC Remote UI → Reference Guide vii - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 9
Do with This Machine ii Copy Features ii Fax Features (MF6595cx/MF6595/MF6590 Only iv Printer Features vi Scanner Feature (USB connection only vii Remote UI Feature (MF6595cx/MF6595/MF6590/MF6540 Only)...vii Contents viii Preface xiv Important Safety Instructions xiv Handling and Maintenance - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 10
the Machine 1-1 Machine Components 1-2 Operation Panel 1-4 Main Operation Panel 1-4 Fax Operation Panel (MF6595cx/MF6595/MF6590 Only)......1-7 LCD (Standby Mode 1-8 Copy Mode 1-8 Fax Mode (MF6595cx/MF6595/MF6590 Only 1-8 Scan Mode 1-8 Toner Cartridge 1-9 Maintaining the Toner Cartridge - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 11
Two-Sided Copy 3-16 Canceling Copy Jobs 3-24 Checking and Deleting Copy Jobs 3-25 4 Sending Faxes (MF6595cx/MF6595/MF6590 Only 4-1 Basic Sending Method 4-2 Scan Settings 4-4 Image Quality 4-4 Density...4-5 Storing/Editing Address Book 4-6 Storing/Editing One-Touch Speed Dialing Keys/ Coded - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 12
Checking and Deleting Print Jobs 6-12 7 Scanning 7-1 Scanning to a Computer (USB connection only 7-2 Canceling Scan Jobs 7-4 Canceling Scan Jobs to a Computer 7-4 8 PC Faxing (MF6595cx/MF6595/MF6590 Only 8-1 PC Faxing 8-2 9 Remote UI (MF6595cx/MF6595/MF6590/MF6540 Only 9-1 Remote UI 9-2 xi - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 13
Recycling Used Cartridges 10-19 The Clean Earth Campaign 10-19 U.S.A. PROGRAM 10-21 CANADA PROGRAM-CANADA PROGRAMME 10-24 Transporting the Machine 10-26 11 Troubleshooting 11-1 Clearing Jams 11-2 Document Jams 11-2 Paper Jams 11-4 LCD Messages 11-7 Error Codes (MF6595cx/MF6595/MF6590 Only - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 14
FAX SETTINGS (MF6595cx/MF6595/MF6590 Only 12-12 ADDRESS BOOK SET. (MF6595cx/MF6595/ MF6590 Only 12-17 PRINTER SETTINGS 12-20 TIMER SETTINGS 12-23 ADJUST./CLEANING 12-24 REPORT SETTINGS 12-26 SYSTEM SETTINGS 12-28 13 Appendix 13-1 Specifications 13-2 General 13-2 Copier...13-3 Printer...13 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 15
I Do with This Machine? Preface Thank you for choosing a Canon product. Before using the machine, please read the following instructions for your safety. Important Safety Instructions Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 16
power cord or plug is damaged or frayed. - If liquid or small object has fallen into the machine. - If the machine has been exposed to rain or water. - If the machine does not operate normally when you have followed the instructions in this guide. Adjust only those controls that are covered by the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 17
the machine by placing it on a bed, sofa, rug, or other similar surface. Do not place the machine in a cupboard or built-in installation, or unusual (smoke, strange odors, noises) around the machine, unplug the power cord immediately. Contact Canon Customer Care Center. - Do not allow anything to - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 18
Machine? Power Supply - During electrical storms, turn off the main power switch and unplug the power cord from the power outlet. (Please note that any data stored in the memory, including received fax from lightning. 3. Do not use the telephone to report a gas leak in the vicinity of the leak. xvii - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 19
website. http://www.canontechsupport.com/ Customer Support (Canada) Canon Canada Inc., offers a full range of customer technical support options*: - For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and answers to frequently asked questions, visit - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 20
What Can I Do with This Machine? How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 21
What Can I Do with This Machine? Illustrations Used in This Manual The model imageCLASS MF6595 (without optional cassette) is used for illustration purposes in this manual. When there is any difference between MF6595cx, MF6595, MF6590, MF6540, MF6520, it is clearly indicated in the text, e.g., " - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 22
What Can I Do with This Machine? Legal Notices As an ENERGY STAR Partner, Canon U.S.A., Inc. has determined that this product printers, facsimiles, and copiers. The standards and logos are uniform among participating nations. Trademarks Canon, the Canon logo, and imageCLASS are trademarks of Canon - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 23
with This Machine? Copyright Copyright © 2007 by Canon Inc. manual, or otherwise, without the prior written permission of Canon Inc. This product contains software made available to Canon products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED "AS IS - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 24
Can I Do with This Machine? (b) Copyright © 1995, 1996 Cygnus Support. All rights reserved. software was developed at Cygnus Support, Inc. Cygnus Support, Inc. may not be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 25
What Can I Do with This Machine? Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 26
guide only. If you are uncertain about the legality of using your product to scan, print or otherwise reproduce any particular document, and/or of the use of the images scanned Internal Revenue Stamps (canceled or uncanceled) - Selective Service or Draft Papers - Bonds or Other Certificates of - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 27
Machine? Users in the U.S.A. Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk. See p. 13-2 for the machine ringing and special codes, which may cause a fax error. This machine is not supported on Voice Over Internet Protocol (VOIP). C. - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 28
This Machine? guide, disconnect the equipment from the telephone line, unplug the network cable (if connected), and unplug the power cord. The telephone line should not be reconnected or the power cord plugged in until the problem is completely resolved. Users should contact Canon Authorized Service - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 29
make changes in facilities and services which may affect the operation of this equipment. When such changes are necessary, the telephone company is required to give adequate prior notice to the user. FCC Notice imageCLASS MF6595cx/MF6595/MF6590: F190202 imageCLASS MF6540/MF6520: F190200 This device - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 30
of the equipment. Canon U.S.A., Inc. One Canon Plaza, Lake Success, NY 11042, U.S.A. TEL No. 1-516-328-5600 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 31
What Can I Do with This Machine? Users in Canada Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk. See p. 13-2 for the machine's weight and dimensions. B. Order Information 1. Provide only a single-line to touch-tone or rotary - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 32
I Do with This Machine? Notice This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed produit ait été approuvé par I'industrie du Canada. Before installing this equipment, users should ensure that it is permissible to be connected to the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 33
Machine? Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate. This Class de tous les appareils ne soit pas supérieure à 5. CANON CANADA INC. 1-800-652-2666 9 A.M. to 8 P.M. EST Monday - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 34
for products marketed in the United States. Use of controls, adjustments, or performance of procedures other than those specified in this manual may result in hazardous radiation exposure. The label is attached to the laser scanner machine inside the machine and is not in a user access area. xxxiii - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 35
What Can I Do with This Machine? xxxiv - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 36
Using the Machine Machine Components 1-2 Operation Panel 1-4 Main Operation Panel 1-4 Fax Operation Panel (MF6595cx/MF6595/MF6590 Only 1-7 LCD (Standby Mode 1-8 Copy Mode 1-8 Fax Mode (MF6595cx/MF6595/MF6590 Only 1-8 Scan Mode 1-8 Toner Cartridge 1-9 Maintaining the Toner Cartridge 1-10 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 37
position for LTR/A4 paper. For LGL paper, pull out the extension first, and then open the stopper. G Operation panel Machine controls. H Paper cassette Holds the paper supply. * P aper cassette 2 is standard for MF6595cx, or can be added to MF6595 by attaching the optional cassette unit. 1-2 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 38
Before Using the Machine I Left cover Open this cover when replacing the toner cartridge or clearing paper jams. J Scanning area Scans documents from the ADF. K Platen glass cover Open this cover when placing a document on the platen glass. L Platen glass Place documents. M Multi-purpose tray Feeds - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 39
Before Using the Machine Operation Panel Main Operation Panel ● MF6595cx/MF6595/MF6590 ● MF6540/MF6520 1-4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 40
to see the previous item in the menu. Press to stop a current job. Also, press to return the machine to the standby mode. F [FAX] key Press to switch to the Fax mode. * MF6595cx/MF6595/MF6590 only Q [Power] key (operation panel power switch) Press to turn the operation panel on/off. Also G [OK - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 41
Additional Functions. Z [2-Sided] key Press to set two-sided copying or faxing. [Enlarge/Reduce] key Press to enlarge or reduce copy ratio. [Density the density for copy or documents you send. [Image Quality] key Press to select image quality for copy or fax. [Paper Select] key Press to select a - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 42
Before Using the Machine Fax Operation Panel (MF6595cx/MF6595/MF6590 Only) A [Direct TX] key Press to set Direct Sending. B [Pause] key Press to insert a pause when entering a fax number. C [Hook] key Press when you want to dial without lifting the handset of the external telephone. D [Redial] key - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 43
Before Using the Machine LCD (Standby Mode) Copy Mode Fax Mode (MF6595cx/MF6595/ MF6590 Only) ● MF6595/MF6590/MF6540/MF6520 1 0 0% A LTR TEXT 01 1 2 / 3 1 / 2 0 0 7 MON 1 5 : 5 0 F a xOn l y S T ANDARD ● MF6595cx or MF6595 with the optional cassette 1 0 0% A AUTO TEXT 01 A Zoom ratio - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 44
devices that may contain printer components" issued by ISO (International Organization for Standardization). Toner Cartridge name: Canon Cartridge 106 Model Name MF6500 Series Type Bundled Replacement Supported Canon Genuine Cartridge Canon Cartridge 106 Starter Canon Cartridge 106 Print Yield - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 45
Do not open the bag until you are ready to install the toner cartridge in the machine. ● Save the toner cartridge's protective bag in case you need to repack and transport the toner cartridge at a later date. ● Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 46
Before Using the Machine Telephone Line Setting (MF6595cx/MF6595/MF6590 Only) Setting the Telephone Line Type The default setting is . 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then press [ - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 47
Before Using the Machine 4 Press [ ] or [ ] to select , then press [OK]. 5 Press [ ] or [ ] to select the telephone line type, then press [OK]. < do not know the type of telephone line you use, contact your local telephone company. 6 Press [Stop] to return to the standby mode. 1-12 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 48
Timer Settings Setting the Sleep Mode When the machine remains idle for a certain period of time, it automatically enters the Sleep mode. The default settings are and . 1 Press [Additional Functions]. 2 Press [ ] or [ ] - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 49
will leave the Sleep mode when: • you press [Power] on the operation panel • a fax is received • the handset of the external telephone is off the hook* • a print job is sent from a computer, and the print is started • a computer performs a scan through the machine * MF6595cx/MF6595/MF6590 only 1-14 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 50
Setting Auto Clear Time If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 51
Before Using the Machine 5 Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using the numeric keys. 6 Press [Stop] to return to the standby mode. 1-16 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 52
Before Using the Machine Setting the Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called "Daylight Saving Time." The default - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 53
Before Using the Machine 6 Press [ ] or [ ] to select , then press [OK]. 7 Press [ ] or [ ] to select the month, then press [OK]. 8 Press [ ] or [ ] to select , then press [OK]. 9 Press [ ] or [ ] to select the week, then press [OK]. 1-18 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 54
Before Using the Machine 10 Press [ ] or [ ] to select , then press [OK]. 11 Press [ ] or [ ] to select the day, then press [OK]. 12 Press [ ] or [ ] to select , then press [OK]. 13 Press [ ] or [ ] to select , then press [OK]. 1-19 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 55
Before Using the Machine 14 Press [ ] or [ ] to select the month, then press [OK]. 15 Press [ ] or [ ] to select , then press [OK]. 16 Press [ ] or [ ] to select , then press [OK]. 18 Press [ ] or [ ] to select the day, then press [OK]. 19 Press [Stop] to return to the standby mode. 1-20 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 56
Document and Paper 2 Document and Paper Document Requirements 2-2 Scanning Area 2-3 Loading Documents 2-4 On the Platen Glass 2-4 In the ADF 2-6 Paper Requirements 2-8 Printable Area 2-10 Loading Paper 2-11 In the Multi-Purpose Tray (e.g., Envelopes 2-11 Setting Paper Type and Size 2-13 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 57
it face-down on the platen glass. *2 21 lb bond (80 g/m2) paper ● Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document Documents with staples or paper clips attached - Paper printed with a thermal transfer printer - Transparencies 2-2 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 58
Document and Paper Scanning Area Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2-3 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 59
Document and Paper Loading Documents On the Platen Glass 1 Lift up the ADF. 2 Place your document face down. 2-4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 60
size marks, align the center of your document with the arrow mark. 4 Gently close the ADF. The document is ready for scanning. - When closing the ADF, be careful not to get your fingers caught, as this may result in personal injury. - Do not press down the ADF forcefully, as this may damage - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 61
Document and Paper In the ADF 1 Fan the document stack and even the edges. 2 Adjust the slide guides to the width of the documents. 2-6 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 62
jams. - Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly, documents can become folded or torn, which may cause paper jams. - If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See "Cleaning the Machine," on p. 10-2.) 2-7 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 63
available) *1 21 lb bond (80 g/m2) paper *2 From 17 to 21 lb bond (64 to 80 g/m2) *3 From 21 to 24 lb bond (81 to 90 g/m2) *4 20 lb bond (75 g/m2) *7 LTR size only *8 Use only LTR transparencies made especially for this machine. Multi-purpose tray 3" × 5" to Legal (8 1/2" x 14") (76 x 127 to 216 x - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 64
until ready for use. Keep opened packs in their original packaging in a cool, dry location. ● Store paper at 64.4°F-75.2°F (18°C-24°C), 40%-60% relative humidity. ● Use only the transparencies designed for laser printers. Canon recommends you to use Canon type transparencies with this machine. 2-9 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 65
Document and Paper Printable Area The shaded area indicates the approximate printable area of LTR paper. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2-10 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 66
load paper in the paper cassette, see "Set Up the Machine," in the Starter Guide. In the Multi-Purpose Tray (e.g., Envelopes) If you Envelopes with letters enclosed ● Make sure to set the correct envelope size in the printer driver. (See the online help.) 1 Open the multi-purpose tray. 2 Pull out - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 67
Make sure that the paper stack does not exceed the paper limit guide. - Some types of paper may not feed properly into the multi-purpose tray. For high quality copies, be sure to use the paper and transparencies recommended by Canon. - When making copies of a small document or thick paper, etc., the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 68
Document and Paper Setting Paper Type and Size This section describes how to set paper type and size loaded into the paper cassette(s) and multi-purpose tray. For the Paper Cassette The default settings are and . When you place other types and/or sizes of paper, follow this - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 69
Document and Paper 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then press [OK]. 2-14 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 70
] to select * and repeat this step to set the paper type for *. * The paper cassette 2 is optional for MF6595 and standard for MF6595cx. 6 Press [ ] or [ ] to select , then press [OK]. 7 Press [ ] or [ ] to select or *, then press [OK - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 71
the paper cassette 2*, press [ ] or [ ] to select * and repeat this step to set the paper size for *. * The paper cassette 2 is optional for MF6595 and standard for MF6595cx. 9 Press [Stop] to return to the standby mode. 2-16 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 72
Document and Paper For the Multi-Purpose Tray If you use same kind of paper for the multi-purpose tray, you can specify the paper size and type. 2-17 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 73
Document and Paper 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then press [OK]. 4 Press [ ] or [ ] to select , then press [OK]. 2-18 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 74
Document and Paper 5 Press [ ] or [ ] to select , then press [OK]. 6 Press [ ] or [ ] to select the paper size, then press [OK]. , , , , , , , , , , *1, *1, *1, *1, - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 75
Document and Paper 8 Press [ ] or [ ] to select the paper type, then press [OK]. , , , , , , , , , , 9 Press [Stop] to return to the standby mode. 2-20 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 76
3 Copying Basic Copying Method 3-2 Scan Settings 3-4 Image Quality 3-4 Density 3-5 Zoom Ratio 3-7 Collate Copy 3-10 2 on 1 Combination 3-12 Two-Sided Copy 3-16 Canceling Copy Jobs 3-24 Checking and Deleting Copy Jobs 3-25 Copying - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 77
the document on the platen glass or load it in the ADF. For documents you can copy, see "Document Requirements," on p. 2-2. Press [COPY] The COPY indicator lights up and the machine enters the copy standby mode. ● You want to adjust the image quality, density and zoom ratio: See "Scan Settings," on - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 78
Copying Enter the Copy Quantity Start Copying Use the numeric keys to enter the desired copy quantity (1 to 99). 1 0 0% A TEXT LTR 01 ● You enter a wrong number: Press [Clear], and enter a new number. Press [Start]. ● You want to cancel copying: Press [Stop] and, when the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 79
the settings to better suit the document to be scanned. These settings return to the default values if the Auto Clear function is activated or if you press [Reset]. Image Quality The default setting is . 1 Press [COPY]. 2 Press [Image Quality] repeatedly to select the document type. - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 80
can adjust the density to the most appropriate level for the document either automatically or manually. The default setting is (5). ● Adjusting Automatically 1 Press [COPY]. 2 Press [Density] to select , then press [OK]. The image quality is automatically set to . 3-5 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 81
]. - When you switch the mode by pressing the mode keys such as [FAX], all settings will be also canceled. If you want to keep the settings, set the density as follows: [Additional Functions] → → → → (See "STANDARD SETTINGS," on p. 12-10.) 3-6 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 82
Copying Zoom Ratio The default setting is . ● Preset Zoom You can enlarge or reduce documents from one standard paper size to another. 1 Press [COPY]. 2 Press [Enlarge/Reduce]. 3-7 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 83
Copying 3 Press [ ] or [ ] to select the copy ratio, then press [OK]. - 200% MAX. - 129% STMT → LTR - 100% - 78% LGL → LTR - 64% LTR → STMT - 50% MIN. When in the menu is set to or , the preset copy ratios change as follows: A: - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 84
● Zoom Designation You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. Copying 1 Press [COPY]. 2 Press [Enlarge/Reduce] twice. 3 Enter the copy - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 85
Combination," on p. 3-12, "Original Frame Erase,""Book Frame Erase," and "Binding Hole Erase."(See Chapter 3, "Copying," in the Reference Guide). 1 Set documents. Place the first page on the platen glass if you are not using the ADF. 2 Press [COPY]. If is set to in - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 86
the document on the platen glass, then press [Start]. Repeat this step to scan all pages. 8 Press [OK]. The machine prints the remaining sets of scanning multiple page documents, may appear in the LCD and scanning may be canceled. If this happens, press [Stop] to return to the standby - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 87
. This feature can be used together with "Collate Copy," on p. 3-10, "TwoSided Copy," on p. 3-16, and "Binding Hole Erase."(See Chapter 3"Copying," in the Reference Guide). NOTE "2 on 1 Combination" cannot be used together with "Original Frame Erase" or "Book Frame Erase." 3-12 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 88
Copying 1 Set documents. Place the first page on the platen glass if you are not using the ADF. 2 Press [COPY]. 3 Press [2 on 1]. 3-13 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 89
Copying 4 Press [ ] or [ ] to select , then press [OK]. 5 Press [ ] or [ ] to select the size of the document, then press [OK]. 6 Press [ ] or [ ] to select the paper size, then press [OK]. 7 Use the numeric keys to enter the desired copy quantity (1 to 99). 3-14 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 90
Copying 8 Press [Start]. When you set the document on the platen glass, press [Start] for each page. When scanning is complete, press [OK]. - A maximum of 1/8" (2 to 3 mm) margin will be produced between the two reduced documents in 2 on 1 combination copying. - To cancel all settings, - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 91
12, "Original Frame Erase,""Book Frame Erase," and "Binding Hole Erase." (See Chapter 3,"Copying," in the Reference Guide). Paper used to make two-sided copies must conform to the following specifications: - Paper size: LGL and LTR (A4 loaded on the multi-purpose tray are available as well.) - Paper - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 92
Copying ● 2 to 2-Sided Copying ● 2 to 1-Sided Copying 3-17 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 93
Copying ● 1 to 2-Sided You can make two-sided copies from one-sided documents. 1 Set documents. Place the first page on the platen glass if you are not using the ADF. 2 Press [COPY]. 3 Press [2-Sided]. 4 Press [ ] or [ ] to select 2-SIDED>, then press [OK]. 5 Press [ ] or [ ] to select - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 94
6 Use the numeric keys to enter the desired copy quantity (1 to 99). 7 Press [Start]. When you set the document on the platen glass, press [Start] for each page. When scanning is complete, press [OK]. - To cancel all settings, press [Reset]. - When you switch the mode by pressing the mode keys such - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 95
Copying ● 2 to 2-Sided You can make two-sided copies from two-sided documents. 1 Set documents. 2 Press [COPY]. 3 Press [2-Sided]. 4 Press [ ] or [ ] to select 2-SIDED>, then press [OK]. 5 Press [ ] or [ ] to select or (for the documents), then press [OK]. - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 96
- To cancel all settings, press [Reset]. - When you set the document on the platen glass, press [Start] for each document. When scanning is complete, press [OK]. - You can skip steps 5 and 6. In this case, the machine scans two-sided documents in the orientation and outputs the same way - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 97
Copying ● 2 to 1-Sided You can make one-sided copies from two-sided documents. 1 Set documents. 2 Press [COPY]. 3 Press [2-Sided]. 4 Press [ ] or [ ] to select 1-SIDED>, then press [OK]. 3-22 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 98
- To cancel all settings, press [Reset]. - When you set the document on the platen glass, press [Start] for each document. When scanning is complete, press [OK]. - You can skip step 5. In this case, the machine scans two-sided documents in the orientation to make one-sided copies. 3-23 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 99
copy quantity is reset. ] to select . The message appears only when the [Stop] key is pressed while the document is being scanned. 3-24 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 100
[ ] to scroll through the job list. When you delete the copy job, press [OK], then press [ ] to select . 4 Press [Stop] to return to the standby mode. 3-25 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 101
Copying 3-26 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 102
Sending Faxes 4 Sending Faxes (MF6595cx/MF6595/MF6590 Only) Basic Sending Method 4-2 Scan Settings 4-4 Image Quality 4-4 Density 4-5 Storing/Editing Speed Dialing Codes/Group Dialing 4-28 Using Address Book Key 4-30 Manual Sending 4-33 Canceling TX Jobs 4-36 Checking and Deleting TX Jobs - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 103
the document on the platen glass or load it in the ADF. For documents you can send, see "Document Requirements," on p. 2-2. Press [FAX]. The FAX indicator lights up and the machine enters the fax standby mode. ● You want to adjust the image quality and density : See "Scan Settings," on p. 4-4. 4-2 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 104
number with the numeric keys. You can also specify the fax number with a one-touch speed dialing key, coded speed dialing, When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 105
Sending Faxes Scan Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Image Quality The default setting is . 1 Press [FAX]. 2 Press [Image Quality] - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 106
return to the default values after all documents are scanned. If you want to keep the settings, set the image quality and/or density as follows: [Additional Functions] → → → → or (See "STANDARD SETTINGS," on p. 12-13 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 107
fax/telephone machine. For information on exporting the Address Book, see Chapter 7, "Remote UI (MF6595cx/MF6595/ MF6590/MF6540 Only)," in the Reference Guide. - For easy reference, print out the list of recipients registered in one-touch speed dialing keys or coded speed dialing codes. (See "REPORT - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 108
Sending Faxes Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes ● Registering One (01 to 23) or coded speed dialing code (00 to 99) for which you want to register the fax/telephone number, then press [OK]. You can also select a one-touch speed dialing key or coded speed dialing - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 109
Sending Faxes 5 Press [ ] or [ ] to select , then press [OK]. 6 Enter the fax/telephone number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. Ex. T E L NUMB E R 012XXXXXXX ENTRY 4-8 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 110
4. - You can specify the following optional settings (, , and ) for the fax number you are registering. For instructions, see Chapter 4, "Sending and Receiving (MF6595cx/MF6595/MF6590 Only)," in the Reference Guide. 9 Press [Stop] to return to the standby mode. 4-9 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 111
Sending Faxes ● Editing One-Touch Speed Dialing Keys/Coded Speed Dialing Codes 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 112
Sending Faxes 5 Press [ ] or [ ] to select , then press [OK]. 6 Press [Clear] repeatedly to go back to a wrong digit. You can also use [ ]. To delete - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 113
Sending Faxes 10 Enter a new character with the numeric keys, then press [OK]. You can also change the optional settings. For instructions, see Chapter 4, "Sending and Receiving (MF6595cx/MF6595/MF6590 Only)," in the Reference Guide. 11 Press [Stop] to return to the standby mode. 4-12 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 114
Sending Faxes ● Deleting One-Touch Speed Dialing Keys/Coded Speed Dialing Codes 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 115
Sending Faxes 5 Press [ ] or [ ] to select , then press [OK]. 6 Press and hold [Clear] to delete all the numbers, then press [OK]. You can also use [ ] to delete numbers one by one. 7 Press [Stop] to return to the standby mode. When deleting all numbers, the registered name is - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 116
Sending Faxes Storing/Editing Recipients for Group Dialing The recipients must be registered in one-touch speed dialing keys or coded speed dialing codes beforehand. ● Registering Recipients - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 117
Sending Faxes 6 Select the one-touch speed dialing key or coded speed dialing code you want to register in the group for the number using the numeric keys. For multiple entries, press [Coded Dial] between each entry. You can review the recipients which has been already entered with [ ] or [ ]. 4-16 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 118
Sending Faxes 7 Press [ ] or [ ] to select , then press [OK]. 8 Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. Ex. N AM E :A C a n o n GROUP 9 Press [Stop] to return to the standby mode. 4-17 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 119
Sending Faxes ● Adding New Recipients to Group 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 120
Sending Faxes 6 Select the recipient you want to add to the group, then press [OK]. For details on specifying a recipient from Address Book, see "Registering Recipients for Group Dialing," on p. 4-15. 7 Press [Stop] to return to the standby mode. 4-19 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 121
Sending Faxes ● Deleting Recipients from Group 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then press [ - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 122
Faxes 6 Press [ ] or [ ] to display the one-touch speed dialing key or coded speed dialing code you want to delete from the group. 7 Press [Clear]. 8 Repeat steps 6 and 7 if you want to delete another one-touch speed dialing key or coded speed dialing code. 9 Press [Stop] to return to the standby - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 123
Sending Faxes ● Changing Group Name 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then press [OK]. 4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 124
Sending Faxes 5 Press [ ] or [ ] to select , then press [OK]. 6 Press [Clear] repeatedly to go back to a wrong character. You can also use [ ] entire name, press and hold [Clear]. 7 Enter a new character with the numeric keys, then press [OK]. 8 Press [Stop] to return to the standby mode. 4-23 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 125
Sending Faxes ● Deleting Group Dialing 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to select , then press [OK]. 4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 126
Sending Faxes 6 Press [ ] or [ ] to display a one-touch speed dialing key or coded speed dialing code. 7 Press [Clear]. 8 Repeat steps 6 and 7 until all recipients are deleted, then press [OK]. 9 Press [Stop] to return to the standby mode. When deleting all numbers, the registered name is cleared - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 127
recipients in one touch speed dialing keys beforehand. (See "Storing/ Editing Address Book," on p. 4-6.) 1 Set documents. Place the first page on the platen glass if you are not using the ADF. 2 Press [FAX]. If you want to adjust the image quality and density, see "Scan Settings," on p. 4-4. 4-26 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 128
a wrong key, press [Clear] and try again. Ex. T E L=0 1 2 3XXXXXX [ 0 5 ] CANON U S A 4 Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start dialing. 4-27 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 129
speed dialing codes beforehand. (See "Storing/Editing Address Book," on p. 4-6.) 1 Set documents. Place the first page on the platen glass if you are not using the ADF. 2 Press [FAX]. If you want to adjust the image quality and density, see "Scan Settings," on p. 4-4. 3 Press [Coded Dial]. 4-28 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 130
keys. Ex. T E L=0 1 2XXXXXXX [ * 0 1 ] CANON If you entered a wrong code, press [Clear], then try again from step 3. 5 Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document. When scanning is complete, press - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 131
recipient you want is registered under. 1 Set documents. Place the first page on the platen glass if you are not using the ADF. 2 Press [FAX]. If you want to adjust the image quality and density, see "Scan Settings," on p. 4-4. 3 Press [Address Book]. If no recipient is registered for speed dialing - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 132
Sending Faxes 4 Use a numeric key to enter the first letter of the recipient's name. - For example, if you want to search for a name that starts with the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 133
you set the documents on the platen glass, Press [ ] or [ ] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start dialing. When is set to in in , the machine starts dialing automatically after - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 134
to the recipient before sending a document. For details on how to connect an external telephone to the machine, see "Before FAX Setting," in the Starter Guide. 2 Load the document in the ADF. 3 Press [FAX]. If you want to adjust the image quality and density, see "Scan Settings," on p. 4-4. 4-33 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 135
4 Press [Hook] or pick up the handset of your external telephone. 5 Dial the recipient's fax/telephone number. Make sure to confirm the dial tone before entering a fax/telephone number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 136
you hear the recipient's voice. If you hear a high-pitched signal instead of the recipient's voice, go to step 8. 7 Ask the recipient to set their fax machine to receive faxes. 8 When you hear a high-pitched signal, press [Start], then hang up the handset. 4-35 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 137
< YES NO > - The message appears only when the [Stop] key is pressed while the document is being scanned. - Remove any unscanned documents from the ADF. - If you are in the copy or scan standby mode and want to cancel a fax job, press [FAX] to return to the fax mode first. 4-36 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 138
Sending Faxes Checking and Deleting TX Jobs System monitor enables you to view the transmission results, monitor the status of the send jobs transmission result does not appear in the LCD. 3 Press [ ] or [ ] to view the required transmission result. 4 Press [Stop] to return to the standby mode. 4-37 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 139
Faxes Checking and Deleting Sending Documents Stored in Memory 1 Press [System Monitor]. 2 Press [ ] or [ ] to select , then press [OK]. 3 Press [ ] or [ ] to scroll through the job list. If you want to delete the job, go to step 4. Otherwise, press [Stop] to return to the standby - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 140
Sending Faxes 5 Press [ ] to select . If you do not want to cancel the job, press [ ] to select . 6 Press [Stop] to return to the standby mode. 4-39 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 141
Sending Faxes 4-40 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 142
5 Receiving Documents (MF6595cx/MF6595/MF6590 Only) Basic Receiving Method 5-2 Canceling RX Jobs 5-4 Checking and Deleting RX Jobs 5-5 Checking Reception Results 5-5 Checking and Deleting Receiving Documents Stored in Memory 5-6 Receiving Documents - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 143
Basic Receiving Method Follow this procedure to set up the machine to receive faxes. For advanced receiving functions, see Chapter 4, "Sending and Receiving (MF6595cx/ MF6595/MF6590 Only)," in the Reference Guide. Enter the Setting Menu Enter the Receive Mode Press [Additional Functions]. Press - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 144
answer any calls. You have to manually receive faxes. For details on these settings, see Chapter 4, "Sending and Receiving (MF6595cx/MF6595/MF6590 Only)," in the Reference Guide. - For or , make sure an external telephone is connected to the machine. - For , make sure an - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 145
[Stop]. 2 When the message appears, press [ ] to select . CANC E L DUR I NG T X / R X ? < YES NO > If you are in the copy or scan standby mode and want to cancel a fax job, press [FAX] to return to the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 146
> in , reception result does not appear in the LCD. 3 Press [ ] or [ ] to view the required reception result. 4 Press [Stop] to return to the standby mode. 5-5 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 147
[ ] to scroll through the job list. If you want to delete or forward the job, go to step 4. Otherwise, press [Stop] to return to the standby mode. 4 Press [ ] or [ ] to select the desired job, then press [OK]. 5-6 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 148
document in memory. : Deletes the document. 6 To transfer the document, use the numeric keys to enter a recipient's number, then press [OK]. The machine starts to send the selected document. To delete the document, press [ ] to select , then press [OK]. If you do not want to cancel the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 149
Receiving Documents 5-8 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 150
6 Printing Printing Documents 6-2 Collate Printing 6-4 2 on 1 Combination 6-6 Two-Sided Printing 6-9 Checking and Deleting Print Jobs 6-12 Printing - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 151
procedure to print a document from your computer. Make sure that the printer driver is installed. To check if the driver is installed, see "Software Settings with Computer," in the Starter Guide. For details on printer driver settings, see the online help. The appearance of the print screen and - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 152
Adjust Preferences Print the Document Printing After you finish making the settings, click [OK]. Click [Print] or [OK]. ● You want to cancel printing: See Chapter 5, "Printing and Scanning," in the Reference Guide. 6-3 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 153
an application, click [File] → [Print]. 2 Select the printer icon for the machine ([Canon MF6500 Series UFRII LT], [Canon MF6500 Series PCL5e]*, or [Canon MF6500 Series PCL6]*), then click [Preferences] or [Properties] to open the dialog box. * MF6595cx/MF6595 only 3 Click the [Finishing] tab. 6-4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 154
Printing 4 For [Finishing], select [Collate], then click [OK]. 5 On the [Print] dialog box, click [Print] or [OK]. 6-5 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 155
Printing 2 on 1 Combination 2 on 1 combination automatically reduces two documents to fit on the selected paper size. 6-6 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 156
an application, click [File] → [Print]. 2 Select the printer icon for the machine ([Canon MF6500 Series UFRII LT], [Canon MF6500 Series PCL5e]*, or [Canon MF6500 Series PCL6]*), then click [Preferences] or [Properties] to open the dialog box. * MF6595cx/MF6595 only 3 Click the [Page Setup] tab. 6-7 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 157
Printing 4 For [Page Layout], select [2 Pages per Sheet], then click [OK]. 5 On the [Print] dialog box, click [Print] or [OK]. - Other than [2 Pages per Sheet], you can also select [4 Pages per Sheet], [6 Pages per Sheet], [8 Pages per Sheet], [9 Pages per Sheet], or [16 Pages per Sheet]. If you - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 158
Printing Two-Sided Printing Two-sided printing enables you to make two-sided printouts. 6-9 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 159
an application, click [File] → [Print]. 2 Select the printer icon for the machine ([Canon MF6500 Series UFRII LT], [Canon MF6500 Series PCL5e]*, or [Canon MF6500 Series PCL6]*), then click [Preferences] or [Properties] to open the dialog box. * MF6595cx/MF6595 only 3 Click the [Finishing] tab. 6-10 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 160
Printing 4 For [Print Style], select [2-sided Printing], then click [OK]. 5 On the [Print] dialog box, click [Print] or [OK]. 6-11 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 161
Printing Checking and Deleting Print Jobs System monitor enables you to monitor the status of the print jobs currently being processed. Make sure that the Processing/Data indicator is turned on. When the Processing/Data indicator is turned off, all print jobs are erased from the memory. 1 Press [ - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 162
, and check the status of the print jobs. If you want to delete the job, go to step 4. Otherwise, press [Stop] to return to the standby mode. 4 Press [ ] or [ ] to select the desired job, then press [OK]. 5 Press [ ] to select . If you do not want to cancel the job, press - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 163
Printing 6-14 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 164
7 Scanning Scanning to a Computer (USB connection only 7-2 Canceling Scan Jobs 7-4 Canceling Scan Jobs to a Computer 7-4 Scanning - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 165
the scanner driver is installed. To check if the driver is installed, see "Software Settings with Computer," in the Starter Guide. For details on scanner driver settings, see the Scanner Driver Guide (on the User Software CD). Set Documents Enter the Scan Mode Place the first page on the platen - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 166
Scanning Set the Scan Function Start Scanning Start MF Toolbox, then select the scan format. The mark is displayed above the selected button. Press [Start]. ● You want to cancel scanning: Press [Stop] on the operation panel, then click [OK] on the computer screen. 7-3 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 167
Scanning Canceling Scan Jobs Follow the procedure below to cancel an ongoing scan job. Canceling Scan Jobs to a Computer 1 Press [Stop]. 2 Click [OK] on the computer screen. 7-4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 168
8 PC Faxing (MF6595cx/MF6595/MF6590 Only) PC Faxing 8-2 PC Faxing - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 169
Follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. To check if the driver is installed, see "Software Settings with Computer," in the Starter Guide. For details on fax driver settings, see the online help. The appearance of the print screen and - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 170
[Sending Settings], then click [Add to Recipient List]. ● You want to send a fax with a cover sheet: Click the [Cover Sheet] tab and set the format for the cover sheet attachment. Click [OK] in the Fax Sending Settings. ● You want to cancel sending a fax: See "Canceling TX Jobs," on p. 4-36. 8-3 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 171
PC Faxing 8-4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 172
9 Remote UI (MF6595cx/MF6595/MF6590/MF6540 Only) Remote UI 9-2 Remote UI - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 173
details, see Chapter 7, "Remote UI (MF6595cx/MF6595/MF6590/MF6540 Only)," in the Reference Guide. Prepare the Network Startup Set up the machine for use on the network, then connect the machine and the PC to your network router or a hub. For details, see "Software Settings with Computer," in the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 174
Log on Operate the Machine Select the user mode, then click [OK]. If no password is set, you can log on without entering a password. Now you can manage the machine on the web browser. For details, see Chapter 7, "Remote UI (MF6595cx/ MF6595/MF6590/MF6540 Only)," in the Reference Guide. Remote UI - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 175
Remote UI 9-4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 176
Cleaning the Machine 10-2 Exterior 10-2 Interior 10-3 Fuser Roller 10-6 Scanning area 10-7 Cleaning the ADF Automatically 10-10 Transcription Roller 10-11 Replacing the Toner Cartridge 10-12 Redistributing Toner 10-12 Replacing the Toner Cartridge 10-15 Recycling Used Cartridges 10-19 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 177
use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to clean the machine. These can damage the machine components. - Any data stored in the memory, including received fax documents, will be deleted about 60 minutes after you turn off the main power switch or unplug - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 178
Interior Clean the machine's print area periodically to prevent toner powder and paper dust from accumulating inside. 1 Turn off the main power switch and disconnect the power cord. 2 Open the left cover. 3 Grasp the blue plastic pull tab (A) on the toner cartridge. Do not touch the rollers and - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 179
(A) as it becomes very hot during use. - Do not touch the transfer roller (B) as this can damage the machine. - Always hold the toner cartridge by its handle. - To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. - Do not open the drum - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 180
edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with on the guides inside the machine. 10 Close the left cover. 9 Push the toner cartridge to make sure it is properly set in the machine. - Be careful not to get your fingers caught. - If you cannot close the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 181
dirty. it. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge [OK]. Cleaning starts. When finished, the display returns to the standby mode. - Use standard paper as the cleaning paper. - Throw away the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 182
the ADF. Keep the scanning area clean to avoid dirty copies or faxes to be sent. ● Platen glass 1 Open the ADF. 2 Clean the platen glass and the underside of the ADF with a cloth dampened with water. Then wipe the area with a soft, dry cloth. Be careful not to get your fingers caught. ● ADF - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 183
. cloth. Then wipe the area with a soft, dry cloth. Do not dampen the cloth too much, as this may tear the document or damage the machine. 4 Lift the document feeder tray. 6 Lower the document feeder tray. Be careful not to - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 184
7 Close the ADF cover. 9 Clean the ADF scanning area (on the left side of the platen glass) and the document feeding roller with a cloth dampened with water. Then wipe the area with a soft, dry cloth. Be careful not to get your fingers caught. 8 Open the ADF. 10 Close the ADF. Be careful not to - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 185
Cleaning the ADF Automatically If your documents have black streaks or appear dirty after scanning them through the ADF, clean the ADF roller by repeatedly feeding blank sheets of paper OK]. ADF cleaning starts. When finished, the display returns to the standby mode. Use LTR paper. 10-10 Maintenance - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 186
Roller If the back of the paper is smudged after printing, the transcription roller may be dirty. Clean the transcription roller in the following procedure. 1 Press [Additional Functions]. 2 Press [ [OK]. Cleaning starts. When finished, the display returns to the standby mode. 10-11 Maintenance - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 187
received data will be stored in the memory. If you set in in to , you can keep printing fax documents or reports without replacing the toner cartridge. The default setting for is . (See "CONT. PRINTING - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 188
toner cartridge should be pointing toward the machine. - Always hold the toner cartridge by its handle. - Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. - If your hands or clothes get dirty from - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 189
go. The left edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with the guides inside the machine. 8 Push the toner cartridge to make sure it is properly set in the machine. - Be careful not to get your fingers caught. - If you cannot close the left cover, do - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 190
left cover. 3 Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge. 2 Grasp the blue plastic pull tab (A) on the toner cartridge. 4 Remove the toner cartridge. - Always hold the toner cartridge by its handle. - Do not open the drum protective shutter on the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 191
. 7 Remove the seals (2 places). Save the protective bag. You may need it later when you remove the toner cartridge from the machine. 6 Gently rock the toner cartridge several times to evenly distribute toner inside. 8 Bend back the blue plastic pull tab. Do not remove the pull tab as it is used - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 192
C) of the toner cartridge should be aligned with the guides inside the machine. Do not pull out the seal at an angle. - If toner is adhered on the removed seal, be careful that your hands or clothes do not get dirty from touching the toner. - If your hands or clothes get dirty from touching the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 193
13 Close the left cover. - Be careful not to get your fingers caught. - If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. 10-18 Maintenance - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 194
concerning this program are enclosed in each Cartridge box. The Clean Earth Campaign ● THE Canon CARTRIDGE RECYCLING PROGRAM The Canon Cartridge Recycling Program fulfills the first initiative of Canon's Clean Earth Campaign, which supports four critical environmental areas: ● Recycling in the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 195
. Becoming a part of this worthwhile program is easy. When your cartridge is of no further use, simply follow the instructions detailed for U.S. or Canadian residents. We appreciate your support of The Canon Cartridge Recycling Program. Working together we can make a significant contribution to - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 196
box. ■ Option B: Volume Box Return We encourage you to use this option as a more efficient way to ship cartridges. ● Place as many cartridges as possible into one box. Carefully seal the box with tape; or ● Call 1-800-OK-Canon to receive your free eight cartridge collection box. 10-21 Maintenance - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 197
exceeds the above limits, please call 1-800-OK-Canon for special shipping information. Please Note: Do not send defective cartridges for replacement. Defective cartridges under warranty should be exchanged by an authorized dealer or service facility as provided in the warranty. 10-22 Maintenance - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 198
mail service with the U.S. Postal Service. Please call 1-800-OK-Canon to receive U.S. Postal Service merchandise returning label. ● Give the shipment to your UPS driver when you receive your next regular delivery (UPS may charge a fee for customers who call UPS to pick up a cartridge shipment - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 199
and pulp mould end-blocks from the new cartridge's box. ● Place the empty cartridge in the box of your new cartridge. Seal the box. ● Apply the Canon Canada Inc./Canada Post label provided in this brochure. Canon's labels are specially marked so that Canon pays the postage. ● Deposit your empty - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 200
Inc./Canada Post label provided in this brochure. ● Canon's labels are specially marked so that Canon pays the postage. ● Deliver to any to preserve endangered species is a long-standing Canon interest. To this end, for every cartridge collected, Canon Canada donates $1, shared equally between World - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 201
it over a long distance. 1 Turn off the main power switch. 2 Disconnect the power cord and all the cables from the back of the machine. 3 Open the left cover. 4 Grasp the blue plastic pull tab (A) on the toner cartridge. 5 Pull the blue plastic pull tab until you can easily hold the handle of the - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 202
people carry the machine. - Do not lift the machine by any of its attachments. Dropping the machine can cause personal injury. - If you have a back problem, make sure to check the weight of this machine before carrying. (See "Specifications," on p. 13-2.) Be careful not to get your fingers caught - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 203
Maintenance 10-28 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 204
(MF6595cx/MF6595/MF6590 Only 11-13 If is displayed 11-15 Re-loading the Paper 11-15 Changing the Paper Size Setting 11-16 If a Power Failure Occurs 11-19 If You Cannot Solve a Problem 11-20 Customer Support (U.S.A 11-20 Customer Support (Canada 11-20 Troubleshooting - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 205
wash with cold water. Warm water will set the toner. Do not use excessive force to remove a jammed document or paper from the machine. Contact Canon Customer Care Center for assistance if needed. Document Jams not use excessive force when pulling the document, as it may tear. Troubleshooting 11-2 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 206
gently pull them out. 4 Remove any jammed documents. 7 Close the ADF. 5 Lower the document feeder tray and close the ADF cover. Be careful not to get your fingers caught. Troubleshooting Be careful not to get your fingers caught. 11-3 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 207
any torn pieces to avoid further jams. - If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner. Tilt the two-sided transport guide (A) toward the machine, then remove the jammed paper (only for two-sided copying). Troubleshooting 11-4 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 208
the stack jammed paper (only for two-sided under the small fins. copying). 5 Close the left cover. 7 Gently push the paper cassette back into the machine until it clicks. Be careful not to get your fingers caught. Be careful not to get your fingers caught. Troubleshooting 11-5 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 209
Remove any jammed paper. * The paper cassette 2 is optional for MF6595 and standard for MF6595cx. Pull out the paper cassette 2* and remove any jammed paper. 4 2* back into the machine until it clicks, then close the left cover. Be careful not to get your fingers caught. Troubleshooting 11-6 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 210
CHECK DOCUMENT Description Action The machine is not ready for scanning. Wait until the machine is ready. This message size setting. Then reset the machine by opening the left cover and then closing it. - If you are trying to print a report or list, set the paper document. Troubleshooting 11-7 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 211
the cover shown on the lower line of the LCD display. The machine may have trouble. Contact Canon Customer Care Center. The document is longer than 24 7/8" (630 mm), or is not feeding correctly. - Scan the document on the platen glass. - Reduce the length of the document to within 24 7/8" (630 mm - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 212
the condition that the other party sends the fax by the MF6590/MF6595/ MF6595cx with ITU-T No.1 Chart standard mode); Up to 70 jobs for sending or 90 jobs for receiving, or 95 fax jobs including sending and receiving jobs. Wait for the machine to send any faxes in memory. Also print, send, or delete - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 213
the telephone number before using the speed dialing function. The paper delivery tray is full of Remove the printouts from the paper. paper delivery tray. Troubleshooting 11-10 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 214
the ADF scanning area, left side of the platen glass may then press [OK]. be dirty. This message appears when turning on the main power switch, or when the machine is not ready for printing. Wait until the message disappears. The machine received the fax in memory because paper or toner ran out - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 215
SYSTEM ERROR TONER IS NOT SET INSERT TONER TONER LOW PREPARE NEW TONER TRANSMITTING... Description [Stop] has been pressed while scanning the document using the ADF. Some kind of error has occurred in the machine. A toner cartridge is not installed or not installed correctly. The toner is running - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 216
Error Codes (MF6595cx/MF6595/MF6590 Only) An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. Troubleshooting For details on reports, see Chapter 11, "Appendix," in the Reference Guide. See the table below for individual error codes. Error - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 217
fax machine. - Check with the other party and send the document to a G3 fax machine. If the other party does not have a G3 fax machine, try sending your document using a transmission mode the other party's fax machine supports . If necessary, try again from the beginning. Troubleshooting 11-14 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 218
your computer. Re-loading the Paper 1 Load the correct size paper as shown on the LCD display, then press [OK] to resume the job. The machine re-starts printing. 11-15 Troubleshooting - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 219
, then press [OK]. 3 Press [ ] or [ ] to select , then press [OK]. 4 Press [ ] or [ ] to select or *, then press [OK]. * MF6595cx or MF6595 with the optional cassette only 11-16 Troubleshooting - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 220
Troubleshooting 5 Press [ ] or [ ] to select the same paper size as paper loaded in the machine, then press [OK]. 6 Open and close the left cover to reset the machine. The machine start printing. 11-17 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 221
SIZE], then press [OK]. 6 Press [ ] or [ ] to select the same paper size as paper loaded in the multi- purpose tray, then press [OK]. 11-18 Troubleshooting - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 222
, copy, scan, or print documents. If power is suddenly lost due to a power failure or accidental unplugging, a built-in battery retains the user data settings and the Address Book settings. Any sent or received documents stored in memory are backed up for about 60 minutes. 11-19 Troubleshooting - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 223
website. http://www.canontechsupport.com/ Customer Support (Canada) Canon Canada Inc., offers a full range of customer technical support options*: - For step-by-step troubleshooting, e-mail technical support, the latest driver or document downloads, and answers to frequently asked questions, visit - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 224
ready when you contact Canon: - Product name (imageCLASS MF6595cx/MF6595/MF6590/MF6540/MF6520) - Serial number (On the label located at the back of the machine) - Place of purchase - Nature of problem - Steps you have taken to solve the problem and the results If the machine makes strange noises - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 225
Troubleshooting 11-22 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 226
12 Machine Settings Machine Settings 12-2 Printing USER DATA LIST 12-2 Accessing the Setting Menu 12-4 Setting Menu 12-6 COMMON SETTINGS 12-6 COPY SETTINGS 12-10 FAX SETTINGS (MF6595cx/MF6595/MF6590 Only 12-12 ADDRESS BOOK SET. (MF6595cx/MF6595/MF6590 Only 12-17 PRINTER SETTINGS 12-20 TIMER - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 227
Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out USER DATA LIST. Printing USER DATA LIST 1 Press [Additional Functions]. 2 Press [ ] or [ ] to select , then press [OK]. 12 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 228
3 Press [ ] or [ ] to select , then press [OK]. 4 Press [ ] or [ ] to select , then press [OK]. Printing starts, and the screen automatically returns to the standby mode. 12-3 Machine Settings - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 229
]. 2 Press [ ] or [ ] to select the menu you want to access, then press [OK]. * * * MF6595cx/MF6595/MF6590 only 12-4 Machine Settings - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 230
Setting Menu," on p. 12-6. 4 To register the settings or go to a submenu item, press [OK]. 5 When finished, press [Stop] to return to the standby mode. - If you press [Stop] before pressing [OK], the setting will not be registered. - Press [Additional Functions] to return to the previous display. 12 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 231
described in this section are based on the model imageCLASS MF6595cx. Depending on the model of your machine, some settings may not be available and the number Description Selects which standby display appears when turning on the power. - COPY - FAX* - SCAN Selects which standby display appears after - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 232
3. TX JOB DONE TONE* 4. RX JOB DONE TONE* 5. SCAN DONE TONE 6. PRINT DONE TONE 4. TONER SAVER MODE 5. PRINTER DENSITY 6. AUTO CASS. SELCT 1. COPY 2. PRINTER Beeps when fax is sent. - ERROR ONLY (1-3) - OFF - ON (1-3) Beeps when fax is received. - ERROR ONLY (1-3) - OFF - ON (1-3) Beeps when - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 233
Cassette Select function when faxing. - 1. CASSETTE activate Auto Cassette Select function when printing a report or list. - 1. CASSETTE 1 (ON/OFF machine is in the Sleep mode between two levels. - LOW (Only functional for MF6540/MF6520, or when is not set to for MF6595cx/MF6595 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 234
error message will appear when the ADF is dirty. - DISPLAY - DO NOT DISPLAY 14. INIT. COMMON SET. Restores all to the default except for . - OFF - ON * MF6595cx/MF6595/MF6590 only ** MF6595cx or MF6595 with the optional cassette only Machine Settings 12-9 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 235
DIR PRIORTY OFF ON 2. STANDARD SETTINGS 1. IMAGE QUALITY 2. DENSITY 3. ZOOM RATIO PRESET RATIO MANUAL 4. COPIES 5. AUTO COLLATE 6. TWO-SIDED Description Sets whether to activate the image direction priority. Copy orientation is same as the document. Copy orientation is rotated at 180 degrees. Sets - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 236
image. (1-9) (5) 4. PAPER SIZE GROUP Selects a paper size group for your machine. - INCHES -A - AB 5. MM/INCH ENTRY Sets the unit of measurement of the frame erase width. - INCHES - MM 6. INIT. COPY SET. Restores all to the default. - OFF - ON ** MF6595cx or MF6595 with - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 237
IMAGE - INSIDE IMAGE Prefixes your number with the abbreviations FAX or TEL in your sender information. - FAX - TEL Adjusts the scanning density for sending a fax. (1-9)(5) Selects the telephone line type. (See "Set the Machine for Sending Faxes (MF6595cx/MF6595/MF6590)," in the Starter Guide - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 238
FAX SETTINGS (MF6595cx/MF6595/MF6590 Only) 6. VOLUME CONTROL 1. MONITOR VOL. CTRL 2. CALLING VOLUME 7. OFFHOOK ALARM 8. STANDARD SETTINGS 1. DENSITY 2. IMAGE QUALITY 3. DIRECT TX 9. INIT. FAX STD SET Adjusts the monitor volume and the calling volume. Sets the volume for monitor tone during the fax - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 239
and Receiving (MF6595cx/MF6595/MF6590 Only)," in the Reference Guide.) Customizes the machine redials automatically when transmission error occurs. - ON - OFF After the first attempt at dialing fails, redialing is not attempted. Sets whether to scan a document automatically after entering the fax - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 240
ON - OFF Sets the optional items in the mode. (See Chapter 4, "Sending and Receiving (MF6595cx/MF6595/MF6590 Only)," in the Reference Guide.) Sets the time the machine takes to check whether a call is a fax or a voice call. (0SEC-30SEC)(6SEC) Selects the ring length for voice calls. (15SEC - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 241
to elapse before the machine switches to document receiving. (1SEC-99SEC)(15SEC) Sets the to printer functions. Sets whether the received images print out at a reduced size. (See Chapter 4, "Sending and Receiving (MF6595cx/MF6595/ MF6590 Only)," in the Reference Guide.) Image reduction is turned on - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 242
Sets the type of two-sided printing for faxing. (See Chapter 4, "Sending and Receiving (MF6595cx/MF6595/MF6590 Only)," in the Reference Guide.) - OFF - ON Selects how the machine responds when the message appears. The machine stores all documents in memory. The - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 243
MF6595cx/MF6595/MF6590 Only) 3. OPTIONAL SETTING OFF ON 1. INTERNATIONAL 2. TX SPEED 3. ECM 2. CODED SPD DIAL 1. TEL NUMBER ENTRY 2. NAME Selects whether to use the advanced functional settings for each one-touch speed dialing recipient registered in the machine 's fax number (max. - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 244
MF6595cx/MF6595/MF6590 Only) 3. OPTIONAL SETTING OFF ON 1. INTERNATIONAL 2. TX SPEED 3. ECM 3. GROUP DIAL 1. TEL NUMBER ENTRY 2. NAME Selects whether to use the advanced functional settings for each coded speed dialing recipient registered in the machine Registers the recipient fax numbers by - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 245
PRINTER SETTINGS Setting Item 1. DEFAULT PAPERSIZE 2. DEFAULT PAPERTYPE 3. COPIES 4. 2-SIDED PRINTING 5. PRINT QUALITY 1. IMAGE REFINEMENT 2. DENSITY 3. TONER SAVER 6. PAGE LAYOUT 1. BINDING 2. MARGIN Description Sets the default paper size when no paper source is specified. (LTR, STMT, EXECUTIV, - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 246
printouts automatically. - OFF - COLLATE Sets the length of time before the machine returns an error when no data is received from the computer. Sets the error time out period. (5SEC-300SEC) (15SEC) The error time out is off. Restores all to the default. - OFF - ON Sets the PCL - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 247
TO LF NO YES 9. ENLARGE A4 OFF ON 11. RESET PRINTER *** MF6595cx/MF6595 only Sets whether to use a custom paper size. Disables orientation for the PCL5 printing only. The PCL6 printing is not supported. All the area on a page 1/8 inch (4.23 mm) printer function. - OFF - ON Machine Settings 12-22 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 248
the current date and time. (See "Set Up the Machine," in the Starter Guide.) Sets the date format. - MM/DD/YYYY - DD/MM YYYY Sets the auto clear mode when the machine has no operation idle for a certain period of time. (1MIN.-9MIN.) The machine returns to the standby mode. (See "Setting Auto Clear - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 249
curling or jamming. - OFF - ON This setting is not functional in this model. Sets to activate when lightweight paper or paper which is easy to get uneven print density is used for printing. - OFF - ON Machine Settings 12-24 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 250
Enable this setting if black or white spots appear on the printed image. - OFF - ON Sets whether to prevent white streaks from appearing on the printed image. When you print the halftone image or photograph after the machine has not undergone any operation for a while, the first page of printouts - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 251
1. SETTINGS* 1. TX REPORT PRINT ERROR ONLY REPORT WITH TX IMAGE OUTPUT YES REPORT WITH TX IMAGE OUTPUT NO Sets whether to improve toner fix on large-sized paper. - OFF - ON Sets whether to activate smudge (due to dust or dirt) reduction during printing. When the ADF is dirty, copies may contain - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 252
* 2. SPEED DIAL LIST* 3. ADD BOOK DETAILS* 4. USER DATA LIST * MF6595cx/MF6595/MF6590 only Sets whether the fax reception report prints out. - OUTPUT NO - PRINT ERROR ONLY - OUTPUT YES Sets whether to automatically print the fax transaction report and selects its type. Sets whether an activity - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 253
. 1. DEVICE NAME Registers the machine name. 2. LOCATION Registers the machine location. 2. NETWORK SETTINGS**** Sets network setting. (See Chapter 3, "Network (MF6595cx/ MF6595/MF6590/MF6540 Only)," in the Reference Guide.) 1. TCP/IP SETTINGS Sets TCP/IP network. 1. IP ADDRESS AUTO. Sets - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 254
IP addresses. Disables restriction of IP address of computers. Enables restriction of IP address of computers from which data (print/fax jobs) can be sent to the machine. Selects whether to permit or reject access from a specified IP address. - REJECT - PERMIT Specifies the IP address range. - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 255
on the machine with a Canon printer driver or utility. - ON - OFF 4. ETHERNET DRIVER Specifies the type of network connection. 1. AUTO DETECT Selects the detection method of Ethernet driver. AUTO Sets the machine to determine the communication mode (Half duplex/Full duplex) and Ethernet - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 256
2. REPORT PRINT 3. MEMORY RX TIME OFF ON 1. MEM RX START TIME 2. MEM. RX END TIME Checks the current network settings period required to delay the startup of network communications for the machine. (0-300 SEC) (0 SEC) Sets Receiving (MF6595cx/MF6595/MF6590 Only)," in the Reference Guide.) Disables - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 257
]. OFF Disables confirmation of logs using [System Monitor]. Activity Report will not be printed automatically. 7. USE DEVICE USB Sets whether to restrict jobs through the USB interface. - ON - OFF * MF6595cx/MF6595/MF6590 only **** MF6595cx/MF6595/MF6590/MF6540 only Machine Settings 12-32 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 258
13 Appendix Specifications 13-2 General 13-2 Copier 13-3 Printer 13-4 Facsimile (MF6595cx/MF6595/MF6590 Only 13-4 Telephone (MF6595cx/MF6595/MF6590 Only 13-6 Index 13-7 Appendix - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 259
is turned on until standby display appears, when temperature is 20°C and humidity is 65%) * Warm-up time may differ depending on the condition and environment of the machine. MF6595cx/MF6595 with optional cassette: Approx. 66.1 lb (30 kg) (including toner cartridge) MF6595 without optioonal cassete - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 260
» p. 2-10. » p. 2-3. Copier ● Scanning Resolution ● Printing Resolution ● Magnification ● First Copy Time ● Copy Speed ● No. of Copies 600 dpi x 600 dpi 1200 dpi enhanced x 600 dpi 1:1 ± 1.0%, 1:2.00, 1:1.29, 1:0.78, 1:0.64, 1:0.50 Zoom 0.50-2.00, 1% increments Platen glass: less than 8 sec. (LTR - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 261
Printer ● Printing Method ● Paper Handling ● Paper Delivery ● Print Speed ● Printing Resolution ● Number of Tones ● Toner Cartridge Indirect electrostatic method (On-demand fixing) - Paper cassette: MF6520/MF6540/MF6590/MF6595: 500 sheets x 1 cassette (21 lb (80 g/m2)) MF6595cx and MF6595 with - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 262
Facsimile (MF6595cx/MF6595/MF6590 Only) ● Fax Resolution FINE: 203 pels/in. x 196 lines/in. (8 pels/mm x 7.7 lines/mm Address Book key) - Regular dialing (with numeric keys) - Automatic redialing - Manual redialing (with Redial key) - Sequential broadcast (124 destinations) - Automatic reception - - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 263
Telephone (MF6595cx/MF6595/MF6590 Only) ● Connection External telephone/answering machine (CNG detecting signal)/data modem *1 The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. *2 Based on ITU-T Standard Chart - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 264
SET. 12-17 ADF 2-6 ADF (Automatic Document Feeder) 1-2 ADJUST./CLEANING 12-24 Auto clear time Setting 1-15 B Before using the machine 1-1 C Canceling Copy jobs 3-24 RX jobs 5-4, 5-7 Scan jobs 7-4 TX jobs 4-36 CHANGE PAPER SIZE Changing paper size setting 11-16 If displayed 11-15 Re-loading paper 11 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 265
4-15 H Handling xiv Hook key 1-7, 4-34 I If a power failure occurs 11-19 If you cannot solve a problem 11-20 Illustrations used in this manual xx Image quality Copying 3-4 Faxes 4-4 Image Quality key 1-6 J Jam Location indicator 1-5 L LCD Messages 11-7 Standby mode 1-8 LCD display 1-5 Left cover 1-3 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 266
settings 12-1 Main operation panel 1-4 Main Power indicator 1-5 Main power switch 1-3 Maintaining the toner cartridge 1-10 Maintenance xiv, 10-1 Manual sending 4-33 Manuals for the machine i Menu Accessing 12-4 Setting 12-6 Multi-purpose tray 1-3 Multi-purpose tray extension 1-3 N Numeric keys - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 267
Replacing the toner cartridge 10-12, 10-15 Redistributing toner 10-12 REPORT SETTINGS 12-26 Reset key 1-5 S Safety instructions xiv SCAN key 1-5 Scan mode 1-8 Scanner feature vii Scanning 7-1 Scanning area 1-3, 2-3 Scanning documents Computer 7-2 Scan settings Copying 3-4 Fax 4-4 Sending/Receiving - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 268
V View Settings key 1-5 Z Zoom ratio Preset zoom 3-7 Zoom designation 3-9 13-11 Appendix - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 269
Appendix 13-12 - Canon imageCLASS MF6540 | imageCLASS MF6500 Series Basic Operation Guide - Page 270
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S. 17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France CANON COMMUNICATION & IMAGE FRANCE S.A.S. 12, rue de I'Industrie 92414 Courbevoie Cedex
Basic Operation Guide
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.