Compaq 8000 HP ProtectTools Guide - Page 47

Using Privacy Manager in Microsoft Outlook, Reply, Viewing a signed Microsoft Office document

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You may attach an encrypted Microsoft Office document to an e-mail message without signing or encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted document just as you normally would a regular e-mail with an attachment. However, for optimum security, it is recommended that you encrypt the e-mail when attaching a signed or encrypted Microsoft Office document. To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow these steps: 1. In Microsoft Outlook, click New or Reply. 2. Type your e-mail message. 3. Attach the Microsoft Office document. 4. Refer to Sealing and sending an e-mail message for further instructions. Viewing a signed Microsoft Office document NOTE: You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft Office document. When a signed Microsoft Office document is opened, a Signatures dialog box opens next to the document, displaying the name of the user who signed the document and the date it was signed. You can right-click the name to view additional details. Viewing an encrypted Microsoft Office document To view an encrypted Microsoft Office document from another computer, Privacy Manager must be installed on that computer. In addition, you must import the Privacy Manager Certificate that was used to encrypt the file. A Trusted Contact wanting to view an encrypted Microsoft Office document must have a Privacy Manager Certificate, and Privacy Manager must be installed on his or her computer. In addition, the Trusted Contact must be selected by the owner of the encrypted Microsoft Office document. Using Privacy Manager in Microsoft Outlook When Privacy Manager is installed, a Privacy button is displayed on the Microsoft Outlook toolbar, and a Send Securely button is displayed on the toolbar of each Microsoft Outlook e-mail message. NOTE: If you are using Microsoft Office 2007, you must have all the Microsoft updates applied otherwise some signed e-mails will go into the Junk E-mail folder. ENWW General tasks 39

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You may attach an encrypted Microsoft Office document to an e-mail message without signing or
encrypting the e-mail itself. To do this, create and send an e-mail with a signed or encrypted document
just as you normally would a regular e-mail with an attachment.
However, for optimum security, it is recommended that you encrypt the e-mail when attaching a signed
or encrypted Microsoft Office document.
To send a sealed e-mail with an attached signed and/or encrypted Microsoft Office document, follow
these steps:
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your e-mail message.
3.
Attach the Microsoft Office document.
4.
Refer to Sealing and sending an e-mail message for further instructions.
Viewing a signed Microsoft Office document
NOTE:
You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft
Office document.
When a signed Microsoft Office document is opened, a Signatures dialog box opens next to the
document, displaying the name of the user who signed the document and the date it was signed. You
can right-click the name to view additional details.
Viewing an encrypted Microsoft Office document
To view an encrypted Microsoft Office document from another computer, Privacy Manager must be
installed on that computer. In addition, you must import the Privacy Manager Certificate that was used
to encrypt the file.
A Trusted Contact wanting to view an encrypted Microsoft Office document must have a Privacy
Manager Certificate, and Privacy Manager must be installed on his or her computer. In addition, the
Trusted Contact must be selected by the owner of the encrypted Microsoft Office document.
Using Privacy Manager in Microsoft Outlook
When Privacy Manager is installed, a Privacy button is displayed on the Microsoft Outlook toolbar, and
a Send Securely button is displayed on the toolbar of each Microsoft Outlook e-mail message.
NOTE:
If you are using Microsoft Office 2007, you must have all the Microsoft updates applied
otherwise some signed e-mails will go into the Junk E-mail folder.
ENWW
General tasks
39