Epson WorkForce 40 Quick Guide
Epson WorkForce 40 - Ink Jet Printer Manual
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Epson WorkForce 40 manual content summary:
- Epson WorkForce 40 | Quick Guide - Page 1
WorkForce® 40 Series Quick Guide Basic Printing Maintaining Your Printer Solving Problems - Epson WorkForce 40 | Quick Guide - Page 2
Ink Cartridges 18 Replacing Ink Cartridges 19 Solving Problems 24 Checking for Software Updates 24 Checking the Status Lights 24 Problems and Solutions 26 Where To Get Help 28 Notices 29 Important Safety Instructions 29 FCC Compliance Statement 31 Declaration of Conformity 32 Epson - Epson WorkForce 40 | Quick Guide - Page 3
have set up your WorkForce™ 40 Series as described on the Start Here sheet, turn here to: ■ Load paper ■ Get the basic steps for printing from your computer ■ Perform routine maintenance ■ Solve simple problems For additional instructions, see the on-screen Epson Information Center by doubleclicking - Epson WorkForce 40 | Quick Guide - Page 4
on a variety of paper types and sizes. For details, see page 6. 1. Open the paper support and pull up the extensions. 2. Open the output tray, pull out the extensions, and flip up the paper stop. 3. Squeeze the edge guide and slide it left. Do not raise the paper stop for legal-size paper - Epson WorkForce 40 | Quick Guide - Page 5
sheets of Epson Bright White Paper or Presentation Paper Matte, or 20 sheets of photo paper. Epson's special ink jet papers designed for your printer. See the next section for more information. 5. Slide the edge guide against the paper, but not too tightly. Note: For details on paper and instructions - Epson WorkForce 40 | Quick Guide - Page 6
photos, and creative projects. You can purchase genuine Epson ink and paper at Epson Supplies CentralSM at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson S041067 Sheet count 500 50 100 20 50 100 40 100 20 20 25 50 60 100 20 20 25 50 - Epson WorkForce 40 | Quick Guide - Page 7
Premium Presentation Paper Matte Double-sided Epson Ultra Premium Presentation Paper Matte Epson Photo Quality Self-adhesive Sheets Epson Iron-on Cool Peel Transfer Paper Size Borderless 8 × 10 in. Letter (8.5 × 11 in.) Letter (8.5 × 11 in.) Part number S041467 S041257 S042180 S041568 Sheet count - Epson WorkForce 40 | Quick Guide - Page 8
software (see page 24 for instructions). Printing in Windows 1. Open a document or photo in an application. 2. Open the File menu and select Print. You see a window like this one: Select your printer Click here to open your printer software 3. Make sure EPSON WorkForce 40 Series is selected, then - Epson WorkForce 40 | Quick Guide - Page 9
Save Settings button on the Advanced tab. For details, see your on-screen Epson Information Center. 5. To improve the color, contrast, and sharpness of photos, select Fix Photo. 6. To reduce or remove red-eye effects in photos, select Fix Red-Eye. 7. If you want to reduce or enlarge your printout - Epson WorkForce 40 | Quick Guide - Page 10
ink cartridge status Cancel printing Printing With a Macintosh See one of the sections below for your Mac OS® operating system. Mac OS X 10.5 1. Open a document or photo in an application. 2. Open the File menu and select Print. 3. Select EPSON WorkForce 40 as the Printer setting. Select EPSON - Epson WorkForce 40 | Quick Guide - Page 11
14) Select Color or Black/Grayscale output Select higher quality or faster printing (if available) 7. Choose any other printing options you may need from the pop-up menu. See the on-screen Epson Information Center for details. Tip: To reduce or remove red-eye effects in photos - Epson WorkForce 40 | Quick Guide - Page 12
or resume printing Select the print job Mac OS X 10.3 to 10.4 1. Open a document or photo in an application. 2. Select Page Setup from the File menu. Select the following settings: Select your printer Select your Paper Size Select your document or image orientation For borderless printing, choose - Epson WorkForce 40 | Quick Guide - Page 13
File menu. You see a window like this one: Select your printer Select Print Settings 5. Choose Print Settings from the pop-up menu and select the following settings as necessary: Select your paper type (see page 14) Select Color or Black/Grayscale output Select higher quality or faster printing (if - Epson WorkForce 40 | Quick Guide - Page 14
your printer software. This tells the printer what kind of paper you're using, so the ink coverage can be adjusted accordingly. For this paper Select this setting Plain paper Epson Bright White Paper Epson Presentation Paper Matte Plain Paper/Bright White Paper Epson Ultra Premium Photo Paper - Epson WorkForce 40 | Quick Guide - Page 15
Maintaining Your Printer Follow the instructions in this chapter for checking and cleaning the print head nozzles and replacing ink cartridges. To align the print head, if necessary, see your on-screen Epson Information Center. Caution: To keep your printer looking like new, don't place anything on - Epson WorkForce 40 | Quick Guide - Page 16
. Then try cleaning the print head again. If quality does not improve, one of the ink cartridges may need to be replaced. If that doesn't help, contact Epson as described on page 28. If you do not use your printer often, it is a good idea to print a few pages at least once a month to - Epson WorkForce 40 | Quick Guide - Page 17
offers the first time you try to print when ink is low. Click Accept or Decline. Note: To disable checking for ink offers or updates from Epson, see the instructions in your on-screen Epson Information Center. Tip: If a cartridge is more than six months old, print quality may decline. If necessary - Epson WorkForce 40 | Quick Guide - Page 18
Epson Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an Epson authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766). Use the following list when you order or purchase new ink cartridges: Color Black - Epson WorkForce 40 | Quick Guide - Page 19
immediately after removing the old ones. Caution: Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability. 1. Turn on the printer. If a cartridge is expended, the ink light on the control panel stays on. You must replace the - Epson WorkForce 40 | Quick Guide - Page 20
should be replaced. Press the ink button again to see if more cartridges are low or expended. If not, the print head moves to the replacement position on the right. ■ If no cartridges are low or expended, the print head moves to the replacement position on the right. 20 Maintaining Your Printer - Epson WorkForce 40 | Quick Guide - Page 21
up to remove it. Dispose of it carefully. Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your hands, wash them thoroughly with soap and water. If ink gets into your eyes, flush them immediately with water. Keep ink cartridges out of the reach of children. Replacing - Epson WorkForce 40 | Quick Guide - Page 22
: Do not touch the green chip on the front of the cartridge. This can damage the ink cartridge. 8. Remove the yellow tape from the bottom. Caution: Do not remove any other labels or seals, or ink may leak. 9. Insert the new ink cartridge into the holder and push it down until it clicks into place - Epson WorkForce 40 | Quick Guide - Page 23
. Caution: Never turn off the printer while ink is charging or you'll waste ink. If the ink light flashes, press the ink button and press down all the cartridges securely. Note: If you remove a low or expended ink cartridge, you cannot reinstall and use the cartridge. Replacing Ink Cartridges 23 - Epson WorkForce 40 | Quick Guide - Page 24
Epson's support website at epson.com/support (U.S.) or epson.ca (Canada). With Windows, you can select Driver Update on the Maintenance tab in the printer settings window. You can also click or Start, select All Programs or Programs, select EPSON, select EPSON WorkForce 40 Series, and click Driver - Epson WorkForce 40 | Quick Guide - Page 25
the Network Installation Guide or the on-screen Epson Information Center. Light cartridges, and close the ink cartridge cover. Then press the button to continue. Parts inside the printer are at the end of their service life. Contact Epson for help (see page 28). There is a problem with the printer - Epson WorkForce 40 | Quick Guide - Page 26
re having trouble using your printer. Printing Problems ■ Make sure the WorkForce 40 Series is selected as the default printer in your application program. ■ For USB printing, make sure the USB cable is connected securely at both ends. For network printing, see the Network Installation Guide. ■ Make - Epson WorkForce 40 | Quick Guide - Page 27
you notice jagged vertical lines, you may need to align the print head. See your Epson Information Center for instructions. ■ The ink cartridges may be low on ink. Check your cartridge status (see page 17) and replace cartridges, if necessary (see page 19). ■ If you are using double-sided paper and - Epson WorkForce 40 | Quick Guide - Page 28
to common problems. You can download drivers and documentation, get FAQs and troubleshooting advice, or e-mail Epson with your questions. Speak to a Support Representative Before you call Epson for support, please have the following information ready: ■ Product name (WorkForce 40 Series) ■ Product - Epson WorkForce 40 | Quick Guide - Page 29
Notices Important Safety Instructions Before using your WorkForce 40 Series, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the printer. ■ Use only the type of power source indicated on the printer label. ■ Use only the power cord that comes - Epson WorkForce 40 | Quick Guide - Page 30
only those controls that are covered by the operating instructions. ■ When storing or transporting the printer, do not tilt it, stand it on its side, or turn it upside down; otherwise ink may leak from the cartridges. Ink Cartridge Safety ■ Keep ink cartridges out of the reach of children and do not - Epson WorkForce 40 | Quick Guide - Page 31
installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio or television reception. However, there is no guarantee that interference will not occur in a particular - Epson WorkForce 40 | Quick Guide - Page 32
or CPU Boards and Power Supplies used with Class B Personal Computers: We: Located at: Epson America, Inc. MS 3-13 3840 Kilroy Airport Way Long Beach, CA 90806 Telephone: ( that may cause undesired operation. Trade Name: Epson Type of Product: Ink jet printer Model: B422A 32 Notices - Epson WorkForce 40 | Quick Guide - Page 33
Will Do To Correct Problems: Should your Epson printer prove defective during the warranty period, please call the Epson ConnectionSM at (562) 276-7202 (U.S.) or (905) 709-2567 (Canada) for warranty repair instructions and return authorization. An Epson service technician will provide telephone - Epson WorkForce 40 | Quick Guide - Page 34
gives you specific legal rights and you may have other rights which vary from jurisdiction to jurisdiction. To find the Epson Authorized Reseller nearest you, visit our website at: http://www.epson.com. To find the Epson Customer Care Center nearest you, visit: http://www.epson.com/support. You can - Epson WorkForce 40 | Quick Guide - Page 35
with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from is a service mark of Seiko Epson Corporation. WorkForce is a registered trademark and Epson Connection is a service mark of Epson America, Inc - Epson WorkForce 40 | Quick Guide - Page 36
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WorkForce 40 Series
Quick Guide
Basic Printing
Maintaining Your Printer
Solving Problems
®