HP 6540 HP Deskjet 6500 Printer series - (Windows) User's Guide
HP 6540 - Deskjet Color Inkjet Printer Manual
UPC - 829160714479
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- HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 1
: HP Deskjet 6540-50 series • Notices • Special features • Getting started • Connecting to the printer • Printing photos • Printing other documents • Printing tips • Printer software • Maintenance • Troubleshooting • Optional accessories • Specifications • Supplies HP Deskjet 6520 series • Notices - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 2
Deskjet 6540-50 series Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features: • Print Quality Selector : Select the print quality from the front of the printer. • Ink-backup mode : Ink-backup mode lets you continue printing with one print cartridge - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 3
HP Deskjet 6500 series printers HP Deskjet 6520 series Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features: • Ink-backup mode : Ink-backup mode lets you continue printing with one print cartridge when the other print cartridge has run out of ink. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 4
• Paper trays • Envelope slot • Print cartridges • Ink-backup mode • Automatic Paper Type Sensor • Front USB port For a description of the optional accessories, see the optional accessories page. 3.1 Printer features (HP Deskjet 6540-50 series) The HP printer has several features to make printing - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 5
HP Deskjet 6500 series printers 1. Buttons and lights 2. Print Cartridge Status lights 3. Print Quality Selector button 4. Paper trays 5. Envelope slot 6. Front USB port 1. Print cartridges 2. Automatic Paper-Type Sensor (not illustrated) 3. Ink-backup mode (not illustrated) 5 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 6
varies by country/region. 3.2 Buttons and lights (HP Deskjet 6540-50 series) Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job. The printer lights give you visual cues about the status of the printer. The printer buttons are located in the upper portion - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 7
HP Deskjet 6500 series printers 1. Power button and light 2. Print Cancel button 3. Resume button and light The control panel also contains Print Cartridge Status lights and a Print Quality Selector button. Power button and light The Power button turns the printer on and off. It might take a few - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 8
HP Deskjet 6500 series printers 3.3 Print Cartridge Status lights (HP Deskjet 6540-50 series) The Print Cartridge Status lights indicate the status of the print cartridges. Status of the Print Cartridge Status lights Status of the print cartridges On and solid Low on ink Flashing Service - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 9
HP Deskjet 6500 series printers 2 . The right status light represents the print cartridge that is installed in the compartment on the right side of the print cartridge cradle. That print cartridge can be the black print cartridge, the photo print cartridge, or the gray photo print cartridge. 3.4 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 10
HP Deskjet 6500 series printers 4. Click OK. Using the Print Quality Selector button Use Selector button is enabled from the printer software. 2. Press the Print Quality Selector button to select one of the following print qualities: Fast normal Normal Best Note: FastDraft and Maximum dpi can - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 11
HP Deskjet 6500 series printers Status of the icons One icon flashes. Meaning Either FastDraft or Maximum dpi has been selected as the print quality from the printer software. 3.5 Paper trays (HP Deskjet 6540-50 series) The printer has two paper trays: • In tray • Out tray In tray The In tray - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 12
HP Deskjet 6500 series printers 1. Paper-width guide 2. Paper-length guide Out tray Printed pages are deposited in the Out tray. 1. Out tray 2. Envelope slot Use the envelope slot to print single envelopes. Raise the Out tray to load paper. 12 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 13
HP Deskjet 6500 series printers To prevent paper from falling out of the Out tray, pull out the Out-tray extension, and Out-tray extension stop, and then push the Out-tray extension into the Out tray. 3.6 Envelope slot (HP Deskjet 6540-50 series) Use the envelope slot to print single envelopes. 13 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 14
HP Deskjet 6500 series printers 1. Envelope slot Follow these step to use the envelope slot: 1. Insert the envelope with the side to be printed on facing down and the flap to the left. 2. Push the envelope into the printer as far as it will go without bending. 3. Print the envelope. 3.7 Print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 15
HP Deskjet 6500 series printers Quality color photos For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and use a photo print cartridge in combination with the tri-color print cartridge. Quality black and white photos For outstanding - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 16
HP Deskjet 6500 series printers To remove a print cartridge, see the print cartridge installation page. Ink-backup mode output Printing in ink-backup mode slows the printer and affects the quality of printed documents. Installed print cartridge Result Black print cartridge. Colors are printed - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 17
HP Deskjet 6500 series printers 4 Getting started (HP Deskjet 6520 series) For an overview of the printer features, see the printer features page. Click the appropriate topic below for a description of a printer feature: • Buttons and lights • Paper trays • Print cartridges • Ink-backup mode • - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 18
HP Deskjet 6500 series printers 1. Print cartridges 2. Automatic Paper-Type Sensor (not illustrated) 3. Ink-backup mode (not illustrated) 1. USB port Optional accessories 18 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 19
Buttons and lights (HP Deskjet 6520 series) Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job. The printer lights give you visual cues about the status of the printer. 1. Cancel button 2. Resume button and light 3. Print Cartridge Status light 4. Power - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 20
and off. Using a power strip, surge protector, or a wall-mounted switch to turn the printer on and off can cause printer failure. 4.3 Paper trays (HP Deskjet 6520 series) For information about the paper trays, select one of the topics below: • Unfolding the paper trays • In tray • Out tray • Folding - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 21
HP Deskjet 6500 series printers In tray The In tray holds paper and other media to be printed. 1. In tray Slide the paper guides firmly against the edges of the media on which you are printing. 1. Paper-width guide 2. Paper-length guide To print on large paper, such as legal paper, pull out the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 22
HP Deskjet 6500 series printers 1. In-tray extension Out tray Printed pages are deposited in the Out tray. 1. Out tray To prevent paper from falling out of the tray, pull out the Out-tray extension, and then unfold the Out-tray extension stop. 22 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 23
HP Deskjet 6500 series printers 1. Out-tray extension 2. Out-tray extension stop Folding the paper trays Follow these steps to fold the paper tray: 1. If necessary, fold the Out-tray extension stop, and then push in the Out-tray extension. 2. Raise the printer cover. 3. Raise the Out tray. 4. Verify - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 24
HP Deskjet 6500 series printers 6. Close the printer cover. 24 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 25
with a Universal Serial Bus (USB) cable. The computer must be running Windows 98 or later to use a USB cable. For instructions about connecting the printer with a USB cable, see the setup poster that came with the printer. 5.2 Front USB port (HP Deskjet 6540-50 series) Use the USB port on the front - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 26
HP Deskjet 6500 series printers 1. Front USB port First connection to the front USB port The first time you connect a laptop to the front USB port of the printer, you must configure the laptop for the port. For configuration instructions, answer the following question: Has the printer software been - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 27
HP Deskjet 6500 series printers If the printer software has not been installed on the laptop, follow the instructions for installing the printer software. Configuring the laptop Configuring the laptop to use the printer's front USB port creates another copy of the printer software on your laptop. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 28
a network and then shared with other computers on the network. For instructions about sharing the printer on a network, use the printer software CD and follow the onscreen network setup instructions. 5.3.2 HP Jetdirect 175x Use print servers to connect your printer directly to a network so that any - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 29
HP Deskjet 6500 series printers HP J6061A Jetdirect 380x • USB printer connection • 802.11b (Wi-Fi) wireless network connection, with encryption, and 802.1x, EAP-MD5, EAP-TLS authentication • TCP/IP, IPX/SPX, Novell NetWare, Apple EtherTalk, Unix/Linux networks • Windows 98, 2000, Me, and XP, and - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 30
HP Deskjet 6500 series printers 6 Printing (HP Deskjet 6540-50 series) • Printing photos • Printing other documents • Printing tips • Printing software 6.1 Printing photos (HP Deskjet 6540-50 series) Select the type of photograph that you want to print: Borderless Photos Small borderless photo - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 31
HP Deskjet 6500 series printers Enhancing your photos Learn how to enhance your photographs by using the printer's photo printing features. 6.1.1 Enhancing your photos The printer software offers several features to make printing digital photos easier and improve photo quality: • Get the best - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 32
HP Deskjet 6500 series printers Opening the HP digital photography options dialog box Follow these steps to open the HP digital photography options dialog box: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab, and then click the HP digital - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 33
the highest quality resolution for this printer. When 4800 x 1200 optimized dpi is selected in the printer driver, the tri-color print cartridge prints in the 4800 x 1200 type of flash, and color saturation, and stores it in the image file. The HP Deskjet printer software then uses this information - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 34
HP Deskjet 6500 series printers Printing Exif Print-enhanced photos requires the following equipment: • A digital camera that supports Exif Print • Exif Print-enabled photo software in ink-backup mode. Always have two print cartridges installed in the printer. • Open the file in a software - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 35
HP Deskjet 6500 series printers 4. Select the appropriate print setting for the photo that you want to print. 5. If you want to use them, set the HP digital 6.1.7 Photo print cartridge The photo print cartridge, used in conjunction with the tri-color print cartridge, provides six-ink, virtually grain - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 36
HP Deskjet 6500 series printers The photo print cartridge can be purchased separately if it is not included with your product. Installing the photo print cartridge To install the photo print cartridge, remove the black print cartridge from the printer, and then install the photo print cartridge in - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 37
HP Deskjet 6500 series printers 6.1.8 Using advanced color settings Use the Advanced Color Settings dialog box to adjust how printed colors appear on your printout. Adjusting these settings causes the printed colors to differ from the colors that appear on your computer monitor. Follow these steps - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 38
HP Deskjet 6500 series printers 6.1.9 Color management Color management defines the range of colors that can be printed. The printer software translates the colors of your document from their current color settings to the color-management option that is selected. Follow these steps to select a color - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 39
photos HP Deskjet 6540-50 series HP Deskjet 6520 series 6.1.11 Printing black-and white-photos You can perform the following tasks with the printer: • Print a black-and-white photo • Print a color photo in black-and-white For great black-and-white photos, install a gray photo print cartridge and - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 40
photo paper in the printer paper tray. The paper might ink. Note: For higher-quality photos, use HP Premium Plus Photo paper and set the Print quality to Best or Maximum dpi. 6.1.14 Small borderless photos (HP Deskjet 6540-50 series) Guidelines • For high-quality results, use a photo print cartridge - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 41
HP Deskjet 6500 series printers • Verify that the photo paper that you are using is flat. For information about preventing photo paper from curling, see the photo paper storage instructions. • Do not exceed the In-tray capacity: up to 25 sheets. Preparing to print 1. Verify that the printer is - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 42
you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.1.15 Large borderless photos (HP Deskjet 6540-50 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 43
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the paper. 7. Lower the Out tray. Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 44
HP Deskjet 6500 series printers Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray, and then remove all of the paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Verify that the photo paper is - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 45
, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.1.17 Small photos with a white border (HP Deskjet 6540-50 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 46
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the paper. 7. Replace the Out tray. Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 47
HP Deskjet 6500 series printers Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray, and then remove all of the paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Verify that the photo paper is - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 48
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.1.19 Panoramic photos with a white border (HP Deskjet 6540-50 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 49
HP Deskjet 6500 series printers Printing Note: If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the Printer Properties dialog box. 2. On the Printing Shortcuts tab, click - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 50
Learn about the printer software. 6.2.1 E-mail (HP Deskjet 6540-50 series) Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 51
you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.2 Letters (HP Deskjet 6540-50 series) Guidelines • Learn how to add a watermark to the letter. • For help printing on an envelope, see the envelope page. • Do not - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 52
any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.3 Documents (HP Deskjet 6540-50 series) Guidelines • Learn how to add a watermark to your document. • Learn how to print the first - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 53
4. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.4 Envelopes (HP Deskjet 6540-50 series) Guidelines • Avoid using envelopes that have the following qualities: 53 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 54
HP Deskjet 6500 series printers • Have clasps or windows • Have In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper- length guide. 4. Place the envelopes, with the This? help to learn about the features that you see in the Printer Properties dialog box. 54 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 55
HP Deskjet 6500 series printers 6.2.5 Postcards (HP Deskjet 6540-50 series) If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the steps for printing postcards with the Auto Two-Sided Print Accessory with Small Paper Tray. Guidelines • Use only - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 56
want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.6 Brochures (HP Deskjet 6540-50 series) Guidelines • Learn to print borderless brochures. • For great results, use HP Brochure & Flyer Paper. • Do not exceed the In - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 57
any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.7 Greeting cards (HP Deskjet 6540-50 series) Guidelines • Unfold prefolded cards, and then place them in the In tray. • For great - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 58
you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.8 Transparencies (HP Deskjet 6540-50 series) Guidelines • For great results, use HP Premium Inkjet Transparency Film. • Do not exceed the In tray capacity: up - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 59
help to learn about the features that you see in the Printer Properties dialog box. 6.2.9 Labels (HP Deskjet 6540-50 series) Guidelines • Use only labels that are designed specifically for inkjet printers the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Fan - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 60
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the edge of the sheets. 7. Lower the Out tray. Printing Note: If your software program includes a label printing feature, follow the instructions that are provided with the software program. Otherwise, follow the instructions - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 61
HP Deskjet 6500 series printers 5. Slide the paper guides firmly against the cards. 6. Replace the Out tray. Printing 1. Open the Printer Properties What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.11 Booklets (HP Deskjet 6540-50 series) If an - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 62
HP Deskjet 6500 series printers Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper- length guide. 4. Place plain paper - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 63
as shown below. 6. Click Continue to finish printing the booklet. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.12 Posters (HP Deskjet 6540-50 series) Guidelines • After the sections of a poster have been printed, trim the edges of the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 64
click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.2.13 Banners (HP Deskjet 6540-50 series) Guidelines • Use HP Banner Paper for great results. • Remove any perforated strips from the banner paper before loading it in the In tray. 64 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 65
HP Deskjet 6500 series printers • Do not exceed the In-tray capacity: up to 20 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Remove the Out tray, and then remove all paper from the In tray. 3. Slide the paper width-guide all the way to the left, and then pull out the paper- - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 66
HP Deskjet 6500 series printers 6.2.14 Iron-on transfers (HP Deskjet 6540-50 series) Guidelines • Use HP Iron-on Transfers for great results. • When printing a mirror image, the text and the pictures are horizontally reversed from what appears on the computer screen. • Do not exceed the In tray - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 67
the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.3 Printing tips (HP Deskjet 6540-50 series) Save time • Use or manually. • Print multiple pages on a single sheet of paper. • Use HP Everyday Photo Paper, Semi-gloss to save money and ink when - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 68
HP Deskjet 6500 series printers • Print the first page of a document on a different paper type. • Print on a custom paper size. 6.3.1 Printing shortcuts The Printing Shortcuts tab makes it easy to - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 69
HP Deskjet 6500 series printers Follow these steps to use Fast/economical printing: 1. Open the Printer Properties dialog box. 2. On the print settings, click OK Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.3.3 Print task quick sets Use - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 70
HP Deskjet 6500 series printers 3. Click OK. Note: To restore default print settings, click Default print settings in the Print Task Quick Sets drop-down list, and click OK. Creating a print task quick set Follow these steps to create a print task quick set: Note: The printer software can save up to - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 71
. Note: Some print task quick sets cannot be deleted. 6.3.4 Manual two-sided printing (HP Deskjet 6540-50 series) If an optional two-sided printing accessory is attached to the printer, then follow the automatic two-sided printing instructions. Binding type Select the type of binding that you want - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 72
HP Deskjet 6500 series printers 3. In the Print on both sides drop-down list, click Manually. 4. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 5. After the odd-numbered pages have been printed, reload the printed pages, with the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 73
HP Deskjet 6500 series printers Tablet binding Follow these steps to print a two-sided document with a tablet binding: 1. Open the Printer Properties dialog box. 2. Click the Finishing tab. 3. Select the Print on both sides check box. 4. Select the Preserve layout check box. 5. Select the Flip pages - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 74
HP Deskjet 6500 series printers • Landscape 8. Click Continue to print the even-numbered pages. 6.3.5 Automatic two-sided printing To print a two-sided document automatically, one of the following accessories must be attached to the printer: Automatic Two-Sided Printing Accessory Auto Two-Sided - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 75
HP Deskjet 6500 series printers Binding type Select the type of binding that you want for Book binding Follow these steps to print a two-sided document with a book binding: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab, and then click Two-sided, duplex, printing in the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 76
HP Deskjet 6500 series printers 3. In the Print on both sides drop-down list, click Automatically. 4. Select any other print settings that you want, and then click OK. After the first side of the page is printed, the printer pauses while the ink dries. When the ink is dry, the paper is pulled back - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 77
Quality Selector (HP Deskjet 6540-50 series) The Print Quality Selector button is located on the front of the printer. 1. Print Quality Selector button Enabling the Print Quality Selector button Before using the Print Quality Selector button, you must enable it from the printer software. Follow - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 78
HP Deskjet 6500 series printers Using the Print Quality Selector button Use the Print Selector button is enabled from the printer software. 2. Press the Print Quality Selector button to select one of the following print qualities: Fast normal Normal Best Note: FastDraft and Maximum dpi can - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 79
HP Deskjet 6500 series printers 6.3.7 Using the 250-Sheet Plain Paper Tray Accessory If the 250-Sheet Plain Paper Tray Accessory is not installed on the printer one printer prints from the In tray. 6.3.8 Printing in grayscale For instructions about printing black-and-white photos, see the black - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 80
HP Deskjet 6500 series printers 6.3.9 Printing multiple pages on a single sheet of paper Use printer software to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page. Follow these steps to - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 81
message again. 4. Click OK to save the new default print settings. Print Quality Selector (HP Deskjet 6540-50 series) For the HP Deskjet 6540-50 series printer, you can set the default print quality from the printer by using the Print Quality Selector. 6.3.11 Setting the page order Setting the page - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 82
HP Deskjet 6500 series printers 1. Open the Printer Properties dialog box. 2. Click the Basics tab. 3. Select one of the following options: one time, use collation so that you do not have to re-arrange the copies after printing. Note: Some software programs do not allow you use the printer software - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 83
HP Deskjet 6500 series printers Follow these steps to print collated copies: 1. Open the Printer Properties dialog box. 2. Click preview the document on your computer before printing it. If the print preview does not look the way that you want it to, close the preview window and make the necessary - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 84
HP Deskjet 6500 series printers 3. Select the Show print preview check box. 4. Select any other print settings that you want, and then click OK. Before the document prints, a preview appears. 5. Do one of the following: • Click File , and then click Print to HP Deskjet to print the document. • Click - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 85
and then click OK. 6.3.15 Selecting a print quality (HP Deskjet 6540-50 series) Follow these steps to select a print quality: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab. 3. Select one of the following from the Print quality drop-down list - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 86
HP Deskjet 6500 series printers • FastDraft : prints at the fastest printing speed. • Fast normal : prints more quickly than the Normal mode and at a higher print quality than FastDraft. • Normal : provides the best balance between print quality and speed. This is the appropriate setting for most - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 87
HP Deskjet 6500 series printers 3. Click Print document on , and then select the target paper size from the dropdown list. The target paper size is the size of the paper on which you are printing, not the size for which the document was formatted. 4. Do one of the following: Objective Action - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 88
HP Deskjet 6500 series printers 3. In the % of normal size box, type the percentage by which you want to shrink or enlarge the text and graphics. One hundred percent represents the actual size of the text and graphics. Type a number less than 100 to shrink the text and graphics. Type a number - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 89
HP Deskjet 6500 series printers • If you want the watermark to appear on all printed pages, leave First page only clear. 5. Print the document according to the instructions for the paper type. Creating or changing a watermark Follow these steps to create or change a watermark: 1. Open the Printer - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 90
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 6.3.18 Printing a borderless brochure You can print a borderless brochure on glossy brochure paper. For instructions about printing a borderless photo, see the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 91
page (HP Deskjet 6540-50 series) If the 250-Sheet Plain Paper Tray Accessory is attached to the printer, follow the steps to print a different first page with the 250Sheet Plain Paper Tray Accessory. Load paper 1. Load the paper for the body of the document in the In tray. For instructions about - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 92
HP Deskjet 6500 series printers 5. Select the paper type and paper size for the first page. 6. Click Upper tray in the Source is box. 7. Click Other pages. 92 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 93
HP Deskjet 6500 series printers 8. Click Upper tray in the Source is box. 9. Select a special paper size. Note: Use the Custom paper size dialog box to create borderless panoramic paper sizes. The printer can print borderless documents on paper sizes from 101 x 152 mm (4x6 in) to 210 x 594 mm (8.5 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 94
Save to save the custom paper size. 8. Click OK to exit the Custom paper size dialog box. 6.3.21 Selecting a paper source (HP Deskjet 6540-50 series) The printer offers three sources for paper: In tray 250-Sheet Plain Paper Auto Two-Sided Print Accessory Tray Accessory with Small Paper Tray - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 95
's This? help to learn more about specific printing options. • The Device Status box box displays useful information. 6.4.1 Printer Properties dialog box The printer is controlled by software that is installed on your computer. Use the printer software, also known as the printer driver , to change - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 96
HP Deskjet 6500 series printers The Printer Properties dialog box appears. What's This? help Use the What's This? help to learn about the features you see on the Printer Properties dialog box. 6.4.2 Using What's This? help Use What's This? help to learn more about the available printing options. 1. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 97
HP Deskjet 6500 series printers The following items appear on the Device Status window : 1. Ink levels : approximate ink level of each print cartridge. 2. Device status : the status of the printer. For example, Spooling or Printing. 3. Document properties : information about the current print job: • - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 98
HP Deskjet 6500 series printers 7 Printing (HP Deskjet 6520 series) • Printing photos • Printing other documents • Printing tips • Printing software 7.1 Printing photos (HP Deskjet 6520 series) Select the type of photograph that you want to print: Borderless photos Small borderless photo Large - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 99
HP Deskjet 6500 series printers Learn how to enhance your photographs by using the printer's photo printing features. 7.1.1 Gray photo print cartridge The gray photo print cartridge, used in conjunction with the tri-color print cartridge, prints high-quality black-and-white photographs. The gray - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 100
color photo in black and white: 1. Open the Printer Properties dialog box. 2. Click the Color tab. 3. Select the Print in grayscale check box. 4. Click the High quality option. 5. Select any other print settings that you want, and then click OK. 7.1.3 Small borderless photos (HP Deskjet 6520 series - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 101
that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.1.4 Large borderless photos (HP Deskjet 6520 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 102
HP Deskjet 6500 series printers • To learn how to use the photo printing features, see the photo enhancing page. • Use HP Everyday Photo Paper, Semi-gloss to save money and ink when printing photos. • Verify that the photo paper that you are using is flat. For information about preventing photo - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 103
you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.1.5 Panoramic borderless photos (HP Deskjet 6520 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 104
HP Deskjet 6500 series printers 6. Slide the paper guides firmly against the paper. Note: Some panoramic paper sizes may extend beyond the edge of the In tray. When printing on such papers, be sure to slide the paper-width guide firmly against the edge of the paper. 7. Lower the Out tray. Printing - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 105
HP Deskjet 6500 series printers 7.1.6 Small photos with a white border (HP Deskjet 6520 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge. • For maximum fade resistance, use HP Premium Plus Photo Paper and install aphoto print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 106
want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.1.7 Large photos with a white border (HP Deskjet 6520 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 107
HP Deskjet 6500 series printers 2. Lift the Out tray, and then remove all of the paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper- length guide. 4. Verify that the photo paper is flat. If the photo paper is not flat, see the photo paper - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 108
photos with a white border (HP Deskjet 6520 series) Guidelines • For high-quality results, use a photo print cartridge in combination with the tricolor print cartridge. • For maximum fade resistance, use HP Premium Plus Photo Paper and install aphoto print cartridge in the printer. • To learn how to - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 109
• Advanced color settings • Color management • Grayscale quality 4. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2 Printing other documents (HP Deskjet 6520 series) E-mail - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 110
these printing tips. Printer software Learn about the printer software. 7.2.1 E-mail (HP Deskjet 6520 series) Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 111
you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.2 Letters (HP Deskjet 6520 series) Guidelines • Learn how to add a watermark to the letter. • For help printing on an envelope, see the envelope page. • Do not - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 112
printer. 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray, then pull out the Out-tray extension. Printing 1. Open the Printer 's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.3 Documents (HP Deskjet 6520 series) Guidelines • - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 113
HP Deskjet 6500 series printers • Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, then pull the paper-length guide to the edge of the tray. 4. Place plain - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 114
HP Deskjet 6500 series printers 7.2.4 Envelopes (HP Deskjet 6520 series) Guidelines • Avoid using envelopes that have the following qualities: • Have clasps or windows tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper- length guide. 4. Place the envelopes, with - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 115
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.5 Postcards (HP Deskjet 6520 series) If the optional Auto Two-Sided Print Accessory with Small Paper Tray is attached to the printer, follow the steps for - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 116
want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.6 Brochures (HP Deskjet 6520 series) Guidelines • Learn to print borderless brochures. • For great results, use HP Brochure & Flyer Paper. • Do not exceed the In-tray - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 117
What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.7 Greeting cards (HP Deskjet 6520 series) Guidelines • Unfold down. Push the cards into the printer until they stop. 6. Slide the paper guides firmly against the paper. 7. Lower the Out tray, - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 118
that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.8 Transparencies (HP Deskjet 6520 series) Guidelines • For great results, use HP Premium Inkjet Transparency Film. • Do not exceed the In tray capacity: up - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 119
help to learn about the features that you see in the Printer Properties dialog box. 7.2.9 Labels (HP Deskjet 6520 series) Guidelines • Use only labels that are designed specifically for inkjet printers the paper-width guide all the way to the left, and then pull out the paperlength guide. 4. Fan the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 120
's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.10 Index cards and other small media (HP Deskjet 6520 series) Guidelines • Use only cards and small media that meet the printer paper-size specifications. For specifications, see the reference guide that - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 121
into the printer until they stop. 5. Slide the paper guides firmly against the cards. 6. Lower the Out tray. Printing 1. Open the Printer Properties dialog What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.11 Booklets (HP Deskjet 6520 series) If an - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 122
HP Deskjet 6500 series printers Guidelines Do not exceed the In-tray capacity: up to 150 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull the paper-length guide to the edge of the tray. 4. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 123
tray as shown below. 6. Click Continue to finish printing the booklet. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.12 Posters (HP Deskjet 6520 series) Guidelines • After the sections of a poster have been printed, trim the edges of the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 124
print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.2.13 Banners (HP Deskjet 6520 series) Guidelines • Use HP Banner Paper for great results. • Remove any perforated strips from the banner paper - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 125
HP Deskjet 6500 series printers • Do not exceed the In-tray capacity: up to 20 sheets. Preparing to print 1. Verify that the printer is turned on. 2. Raise the Out tray, and then remove all paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper- - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 126
HP Deskjet 6500 series printers 7.2.14 Iron-on transfers (HP Deskjet 6520 series) Guidelines • Use HP Iron-on Transfers for great results. • When printing a mirror image, the text and the pictures are horizontally reversed from what appears on the computer screen. • Do not exceed the In tray - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 127
the What's This? help to learn about the features that you see in the Printer Properties dialog box. 7.3 Printing tips (HP Deskjet 6520 series) Save time and manually or automatically. • Print multiple pages on a single sheet of paper. • Use HP Everyday Photo Paper, Semi-gloss to save money and ink - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 128
HP Deskjet 6500 series printers • Print on a custom paper size. 7.3.1 Manual two-sided printing (HP Deskjet 6520 series) If an optional two-sided printing accessory is attached to the printer, then follow the automatic two-sided printing instructions. Binding type Select the type of binding that you - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 129
HP Deskjet 6500 series printers 3. In the Print on both sides drop-down list, click Manually. 4. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 5. After the odd-numbered pages have been printed, reload the printed pages, with the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 130
HP Deskjet 6500 series printers Tablet binding Follow these steps to print a two-sided document with a tablet binding: 1. Open the Printer Properties dialog box. 2. Click the Finishing tab. 3. Select the Print on both sides check box. 4. Select the Preserve layout check box. 5. Select the Flip pages - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 131
HP Deskjet 6520 series) Follow these steps to select a print quality: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab. 3. Select one the best balance between print quality and speed. This is the appropriate setting for most documents. • Best : - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 132
first page (HP Deskjet 6520 series) If the 250-Sheet Plain Paper Tray Accessory is attached to the printer, follow the steps to print a different first page with the 250Sheet Plain Paper Tray Accessory. Load paper 1. Load the paper for the body of the document in the In tray. For instructions about - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 133
HP Deskjet 6500 series printers 5. Select the paper type and paper size for the first page. 6. Click Upper tray in the Source and then click OK. Note: Do not print the document in reverse order. 7.3.4 Selecting a paper source (HP Deskjet 6520 series) The printer offers three sources for paper: 133 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 134
HP Deskjet 6500 series printers In tray 250-Sheet Plain Paper Auto Two-Sided Print Accessory Tray Accessory with Small Paper Tray Follow these steps to select a paper source: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper/Quality tab. 3. Find the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 135
HP Deskjet 6500 series printers 8 Maintenance • Auto-off • Installing print cartridges • Aligning print cartridges • Calibrating color • Automatically cleaning print cartridges • Manually cleaning the print cartridges • Printing a test page • View estimated ink levels • Removing ink from skin and - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 136
HP Deskjet 6500 series printers Install the black, photo, or gray photo print cartridge in the right print cartridge cradle compartment. Selection numbers Before buying replacement print cartridges, verify the correct selection numbers in the reference guide that came with the printer. You can also - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 137
HP Deskjet 6500 series printers 5. Slide the print cartridge out of the print cartridge cradle. 6. Remove the replacement print cartridge from its packaging and carefully remove the pink, plastic tape. 1. Remove the pink tape only 137 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 138
HP Deskjet 6500 series printers Caution: Do not touch the print cartridge ink nozzles or copper contacts. Touching these parts will result in clogs, ink failure, and bad electrical connections. Do not remove the copper strips. They are required electrical contacts. 1. Do not touch the copper strips - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 139
HP Deskjet 6500 series printers 9. Close the printer cover. The printer automatically prints a calibration page. For information about storing print cartridges, see the print cartridge storage page. For information about recycling empty print cartridges, see the print cartridge recovery page. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 140
HP Deskjet 6500 series printers To calibrate color: 1. Load letter-size or A4-size plain white paper in the In tray. 2. Verify that a photo print cartridge and a tri-color print cartridge are installed in the printer. 3. Open the printer Toolbox. 4. Click Calibrate Color. 5. Click Calibrate , and - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 141
HP Deskjet 6500 series printers Preparing to clean 1. Press the Power button to turn on the printer, and then raise the printer cover. 2. Remove the print cartridges and place them on a piece of paper with the nozzle plate facing up. 1. Nozzle plate Caution: Do not leave the print cartridges outside - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 142
HP Deskjet 6500 series printers Repeat this process until no ink residue or dust appears on the swab that you use to clean the contacts. 3. Insert the print cartridges in the printer, and then close the printer cover. 8.7 Printing a test page Follow these steps to print a test page: 1. Open the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 143
HP Deskjet 6500 series printers • Do not remove the plastic tape covering the ink nozzles until you are ready to install the print cartridge in the printer. If the plastic tape has been removed from the print cartridge, do not attempt to reattach it. Reattaching the tape damages the print cartridge. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 144
HP Deskjet 6500 series printers 8.11 Maintaining the printer body Because the printer ejects ink onto the paper in a fine mist, ink smudges will eventually appear on the printer case and adjacent surfaces. To remove smudges, stains, and/or dried ink from the exterior of the printer, use a soft cloth - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 145
HP Deskjet 6500 series printers HP Deskjet 6540-50 series HP Deskjet 6520 series 145 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 146
HP Deskjet 6500 series printers 9 Troubleshooting • Printer is not printing • Paper jam • Paper problems • Print quality is poor • Document is misprinted • Photos are not printing correctly • Banners are not printing correctly • Borderless printing problems • Error messages • Printer lights are on - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 147
to the wrong USB port (HP Deskjet 6540-50 series) If the computer is configured to use both the printer's back USB port and its front USB port , then you might be printing to the wrong port. The computer has two versions of the printer driver: one for the front USB port and one for the back USB port - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 148
HP Deskjet 6500 series printers 3. Remove any paper that is inside the printer by pulling it out from the back of the printer. If you are printing labels, verify that a label did not become detached from the label sheet while passing through the printer. 4. Replace the rear access door. 5. Press the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 149
HP Deskjet 6500 series printers The printer might print multiple sheets if different paper types are loaded in the printer. For example, photo paper might be mixed with plain paper. Empty the paper tray and load only the paper type that is appropriate for the document that you are printing. Printer - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 150
HP Deskjet 6500 series printers If the print cartridge is not low on ink, clean the print cartridge. • Verify that a black print cartridge is installed. If the black text and images on your printouts are faded, you might be printing with only the tri-color print cartridge. Insert a black print - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 151
HP Deskjet 6500 series printers Note: If you increase the ink volume, move the Dry time slider toward More to avoid smearing the ink. 5. Click OK , and then click OK again. Select a specific paper type 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab. 3. In the Type is - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 152
HP Deskjet 6500 series printers Document does not reflect the new print settings The printer default settings might differ from the software program print settings. Select the appropriate print settings within the software program. 9.6 Photos are not printing correctly Check the paper tray 1. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 153
HP Deskjet 6500 series printers 8. If colors continue to appear tinted or incorrect, align the print cartridges. Part of the the curl until the paper lies flat. If the problem persists, then use photo paper that is not curled. For instructions about preventing photo paper from curling, see the photo - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 154
HP Deskjet 6500 series printers Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. 9.7 Banners are not printing correctly Check the paper tray • Unfold and refold the paper when several sheets feed into the printer at one time. • Confirm that - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 155
HP Deskjet 6500 series printers Part of the photo is faded Fading occurs on the edges of a photo Verify that the photo paper is not curled. If the photo paper - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 156
HP Deskjet 6500 series printers Streaks appear in a light portion of a photo If streaks appear in a light portion approximately 64 mm (2.5 inches) from one of the long edges of a photograph, try the following: • Install a photo print cartridge in the printer. • Rotate the image 180 degrees. Use the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 157
HP Deskjet 6500 series printers Printout has an unwanted border For most photo paper types If the printout has an unwanted border, then try the following solutions:. • Align the print cartridges • Open the Printer Properties dialog box, click the Paper/Quality tab, and verify that the selected paper - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 158
HP Deskjet 6500 series printers Ink smears Use an HP photo paper. Verify that the photo paper is not curled. If the photo paper is curled, place the paper in a plastic bag and gently bend it the opposite direction of the curl until the paper lies flat. If the problem persists, then use photo paper - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 159
touching the back of the paper tray. 2. Slide the paper guides so that they fit firmly against the edges of the paper printer directly to the USB port on the computer and not to a USB hub. Printing to the wrong USB port (HP Deskjet 6540-50 series) If the computer is configured to use both the printer - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 160
HP Deskjet 6500 series printers The computer has two version of the printer driver, one for the front USB port and one for the back USB port. If you are connected to the printer's back USB port but select the printer driver that is associated with the front USB port, the printer will not print. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 161
, and the right light corresponds to the right print cartridge. The HP Deskjet 6520 series printer has a single print cartridge status light for both print cartridges. HP Deskjet 6520 series only Look for an error message on the computer monitor. If the error message does not appear, then follow - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 162
HP Deskjet 6500 series printers 1. Press the Power button to turn off the printer, then press the Power button to restart the printer. Proceed to step 2 if the lights continue to flash. 2. Press the Power button to turn off the printer. 3. Disconnect the printer power cord from the electrical outlet - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 163
HP Deskjet 6500 series printers Printer driver is outdated An outdated printer driver might be installed. For information about updating the printer driver, visit the HP Web site www.hp.com/ support. Computer does not meet system requirements If your computer does not have enough RAM or does not - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 164
HP Deskjet 6500 series printers 10 Optional accessories The following optional accessories are available to be used with your HP printer. Optional Two-Sided Printing Accessory HP Jetdirect print servers • HP Jetdirect 175x • HP Jetdirect 310x • HP Jetdirect 380x 250-Sheet Plain Paper Tray Auto - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 165
HP Deskjet 6500 series printers • Create professional-looking brochures, reports, newsletters, and other special items. If the duplexer is not packaged with your printer, it can be purchased separately from an authorized HP dealer. Note: The duplexer is not available in all countries/regions. The - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 166
HP Deskjet 6500 series printers Note: Do not press the buttons on either side of the duplexer when installing it in the printer. Use the buttons only when removing the duplexer from the printer. 10.1.2 Enabling the duplexer Follow these step to enable the duplexer: 1. Open the printer Toolbox. 2. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 167
HP Deskjet 6500 series printers The two-sided printing accessories only support certain paper types. For a list of supported paper types, see the specifications for either the Automatic Two-Sided Printing Accessory or the Auto Two-Sided Print Accessory with Small Paper Tray. If a - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 168
HP Deskjet 6500 series printers After the first side of the page is printed, the printer pauses while the ink dries. When the ink is dry, the paper is pulled back into the duplexer and the reverse side of the page is printed. Note: Do not remove the paper from the printer until both sides of the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 169
HP Deskjet 6500 series printers 5. Remove any paper from inside the duplexer. 6. Close the duplexer, and then re-attach the duplexer to the printer. Option for two-sided printing cannot be selected The printer driver cannot sense the duplexer until a print job is sent to the printer. Print a single - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 170
HP Deskjet 6500 series printers If the media type or size is not supported by the duplexer, you can print the document by using the manual two-sided printing instructions. Note: Do not try to print a two-sided document on single-sided paper, such as single-sided photo paper. Binding margin is in the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 171
: 100 x 148 mm • L size: 89 x 127 mm 10.1.6 Manual two-sided printing For manual two-sided printing instructions, select your printer model: HP Deskjet 6540-50 series HP Deskjet 6520 series 10.1.7 Manual booklet printing For manual two-sided printing instructions, select your printer model: 171 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 172
HP Deskjet 6500 series printers HP Deskjet 6540-50 series HP Deskjet 6520 series 10.2 250-Sheet Plain Paper Tray Accessory The 250-Sheet Plain Paper Tray Accessory expands the paper capacity of your printer to 400 sheets. It is useful for high-volume printing and for occasions when you want to - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 173
HP Deskjet 6500 series printers 4. Gently place the printer on top of the paper tray. 10.2.2 Loading the 250-Sheet Plain Paper Tray Accessory Two parts The 250-Sheet Plain Paper Tray Accessory has two parts. 1. Base 2. Lower tray The lower tray has three size adjusters. 173 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 174
HP Deskjet 6500 series printers 1. Paper-width guide 2. Paper-width fence 3. Paper-length guide Note: When changing the paper size in the paper tray, you must set all three paper guides. Setting the paper size When changing the paper size in the paper tray, all three paper guides must be set to the - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 175
HP Deskjet 6500 series printers 1. Align the arrows Note: To print on legal-sized paper, set the paper-width guide to LTR . 3. Set the paper-width fence by carefully inserting it into the appropriate slots. 1. Tilt the fence forward. 2. Insert the fence into the appropriate - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 176
HP Deskjet 6500 series printers 1. Align the arrows Note: To print on legal-sized paper, pull the paper-length guide all the way out. Loading paper Follow these steps to load paper: 1. Remove the lower tray from the base. 2. Verify that all three paper guides are set to the correct setting. 3. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 177
HP Deskjet 6500 series printers 10.2.3 Printing a different first page with the 250-Sheet Plain Paper Tray Accessory Guidelines The 250-Sheet Plain Paper Tray Accessory is not included with your printer, but can be purchased separately from an authorized HP dealer. The accessory is not available in - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 178
HP Deskjet 6500 series printers 5. Select the paper type and paper size for the first page. 6. Click Upper in the Source in reverse order. 10.2.4 250-Sheet Plain Paper Tray Accessory specifications Dimensions 448 mm (17.64 in) wide x 65 mm (2.56 in) high x 384 (15.12 in) mm deep Weight 1.99 kg (4.40 lb - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 179
HP Deskjet 6500 series printers Media weight Letter/A4 paper: 60 to 105 g/m2 (16 to 28 lbs) Media automatically when they are fed from the rear tray. • Photo paper and envelopes can be printed on one side by using the small paper tray. • Print two-sided documents automatically. If the Auto Two-Sided - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 180
HP Deskjet 6500 series printers 10.3.1 Installing the Auto Two-Sided Print Accessory with Small Paper Tray Use these steps to install the Auto Two-Sided Print Accessory with Small Paper Tray: 1. Push the two latch handles on the printer rear access door toward each other, and then remove the door. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 181
HP Deskjet 6500 series printers • When printing a large number of cards, remove the printed material from the printer's Out tray about halfway through the print job. • Do not exceed the maximum capacity for the rear tray: 100 cards. Preparing to print 1. Slide the paper-width guide to the left. 2. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 182
HP Deskjet 6500 series printers • Paper Size : The appropriate paper size • Paper Type : Plain paper • Paper Source : Rear tray • Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 183
HP Deskjet 6500 series printers 3. Release the paper lever. 4. Slide the paper-width guide against the edge of the photo paper. Printing 1. Open the Printer Properties dialog box. 2. On the Printing Shortcuts tab, click Photo printing-borderless or Photo printingwith white borders as the type of - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 184
HP Deskjet 6500 series printers • Advanced color settings • Color management • Grayscale quality 4. Click OK to print the photographs. Use the What's This? help to learn about the features that you see in the Printer Preparing to print 1. Slide the paper-width guide to the left. 2. Pull the paper - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 185
HP Deskjet 6500 series printers Printing 1. Open the Printer Properties help to learn about the features that you see in the Printer Properties dialog box. 10.3.5 Problems with the Auto Two-Sided Print Accessory with Small Paper Tray Do not clear a paper jam from the front of the printer. Paper jam - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 186
HP Deskjet 6500 series printers 3. Remove any paper that is inside the printer. 4. Lift the back lever on the accessory, and then unhook the Small Paper Tray 5. Tilt the Small Paper Tray forward and open the lower door of the accessory. 186 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 187
HP Deskjet 6500 series printers 1. Tilt the Small Paper Tray 2. Open the lower door 6. Remove any paper that is inside the accessory. 7. Close the accessory, and then secure the back lever to close the accessory. 8. Re-attach the accessory to the printer. Option for two-sided printing cannot be - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 188
HP Deskjet 6500 series printers For more information, see two-sided printing. Only one side of the page prints when the two-sided printing option is enabled Verify that the following conditions exist: • The correct print options are set in both the printer software and the software program that you - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 189
HP Deskjet 6500 series printers • Size range: • Width: 81.3 to 106 mm (3.2 to 4.17 in) • Length: 116.8 to 304.8 mm (4.6 to 12 in) • Cards: • 10x15 cm, 10x15 cm with tab • - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 190
HP Deskjet 6500 series printers 11 Supplies • Paper • USB cables • Accessories • Print cartridges Note: The availability of supplies and accessories varies by country/region. 11.1 Paper This list is subject to change. Go to the HP Web site for an updated list. Note: The availability of supplies - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 191
HP Deskjet 6500 series printers HP Tri-Fold Brochure Paper, Matte Q5543A Letter, 100 sheets HP Premium Inkjet Transparency Film C3828A Letter, 20 sheets C3834A Letter, 50 sheets C3832A A4, 20 sheets C3835A A4, 50 sheets HP Premium Plus Photo Paper, Glossy Q2502A 4x6 in, 60 sheets (U.S.) Q2502AC 4x6 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 192
HP Deskjet 6500 series printers Q1935A 10x15 cm, 20 sheets (Japan) HP Premium Plus Photo Paper, Matte Q2506A 4x6 , 50 sheets (Europe) C6765A A4, 20 sheets (Asia Pacific) C7898A A4, 20 sheets (Japan) HP Premium Photo Paper, Glossy Q5477A 4x6 in, 60 sheets (U.S.) Q5477A 5x7 in, 20 sheets (U.S.) Q5479A - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 193
HP Deskjet 6500 series printers Q5494A Letter, 100 sheets (U.S.) Q5447A Letter, 120 sheets (U.S.) C6039AC Letter, 15 sheets (Canada) C6979AC Letter, 50 sheets (Canada) Q2519A A4, 20 sheets (Europe) C7040A A4, 50 sheets (Europe) HP 10x15 cm, 60 sheets (Europe) HP Everyday Photo Paper, Semi-gloss (with - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 194
HP Deskjet 6500 series printers Q5510A Letter, 50 sheets (U.S.) HP Advanced Photo Paper, Glossy (with tear-off tab) Q5508A 4x6 in, 20 sheets (U.S.) Q5509A 4x6 in, 60 sheets (U.S.) HP Matte Greeting Cards, White, Quarter-Fold C6042A A4, 20 sheets (Europe) HP Matte Greeting Cards, White, Half-Fold - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 195
HP Deskjet 6500 series printers C7917A A4, 12 sheets (Japan) HP Iron-On Transfers for Dark Fabric C1974A 6 sheets HP Banner Paper C1820A Letter, 100 sheets (U.S.) C1821A A4, 100 sheets (Europe) HP Matte Photo and Project Paper Q5499A Letter, 50 sets HP Glossy CD/DVD Labels Q5501A 25 sets HP Matte CD - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 196
HP Deskjet 6500 series printers 250-Sheet Plain Paper Tray Accessory Q3447A 250-Sheet Plain Paper Tray Accessory 196 - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 197
HP Deskjet 6500 series printers 12 Specifications • Printer specifications • Environmental statement • Print cartridge recovery 12.1 Printer specifications See the reference guide that came with your printer for complete printer specifications, including the following information: • Types, sizes, - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 198
of your HP Deskjet printer, HP provides the following: • Extended warranty: Details can be found in the reference guide that came with your printer. • Product take-back: To return this product to HP at the end of its useful life, go to www.hp.com/recycle. To return empty print cartridges to HP, see - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 199
HP Deskjet 6500 series printers 12.3 Print cartridge recovery Customers interested in recycling their genuine HP print cartridges can participate in HP's Planet Partner's Program for inkjet cartridges. HP offers this program in more countries/regions than any other inkjet cartridge manufacturer in - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 200
Computer, Inc. Adobe, AdobeRGB, and Acrobat are trademarks of Adobe Systems Incorporated. Copyright 2004 Hewlett-Packard Company 13.2 Terms and conventions The following terms and conventions are used in this user's guide. Terms The HP Deskjet printer is also referred to as the HP printer or printer - HP 6540 | HP Deskjet 6500 Printer series - (Windows) User's Guide - Page 201
HP Deskjet 6500 series printers Caution: Do not touch the print cartridge ink nozzles or copper contacts. Touching these parts will result in clogs, ink failure, and bad electrical connections. A Warning indicates possible harm to you or to others. For example: Warning: Keep both new and used print
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HP Deskjet 6500 series printers
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HP Deskjet 6540-50 series
HP Deskjet 6520 series
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Notices
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Special features
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Getting started
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Connecting to the printer
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Printing photos
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Printing other documents
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Printing tips
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Printer software
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Maintenance
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Troubleshooting
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Optional accessories
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Specifications
•
Supplies
•
Notices
•
Special features
•
Getting started
•
Connecting to the printer
•
Printing photos
•
Printing other documents
•
Printing tips
•
Printer software
•
Maintenance
•
Troubleshooting
•
Optional accessories
•
Specifications
•
Supplies
HP Deskjet 6500 series printers
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