Section |
Page |
1 HP Deskjet 6500 series printers |
1 |
2 Special features |
2 |
3 Getting started (HP Deskjet 6540-50 series) |
4 |
3.1 Printer features (HP Deskjet 6540-50 series) |
4 |
3.2 Buttons and lights (HP Deskjet 6540-50 series) |
6 |
Power button and light |
7 |
Print Cancel button |
7 |
Resume button and light |
7 |
3.3 Print Cartridge Status lights (HP Deskjet 6540-50 series) |
8 |
3.4 Print Quality Selector button (HP Deskjet 6540-50 series) |
9 |
Enabling the Print Quality Selector button |
9 |
Using the Print Quality Selector button |
10 |
Lights |
10 |
3.5 Paper trays (HP Deskjet 6540-50 series) |
11 |
In tray |
11 |
Out tray |
12 |
3.6 Envelope slot (HP Deskjet 6540-50 series) |
13 |
3.7 Print cartridges |
14 |
Using print cartridges |
14 |
Everyday printing |
14 |
Quality color photos |
15 |
Quality black and white photos |
15 |
Replacing print cartridges |
15 |
3.8 Ink-backup mode |
15 |
Ink-backup mode output |
16 |
Exiting ink-backup mode |
16 |
3.9 Automatic Paper-Type Sensor |
16 |
4 Getting started (HP Deskjet 6520 series) |
17 |
4.1 Printer features (HP Deskjet 6520 series) |
17 |
4.2 Buttons and lights (HP Deskjet 6520 series) |
19 |
Print Cancel button |
20 |
Print Cartridge Status light |
20 |
Resume button and light |
20 |
Power button and light |
20 |
4.3 Paper trays (HP Deskjet 6520 series) |
20 |
Unfolding the paper trays |
20 |
In tray |
21 |
Out tray |
22 |
Folding the paper trays |
23 |
5 Connecting to the printer |
25 |
5.1 USB |
25 |
5.2 Front USB port (HP Deskjet 6540-50 series) |
25 |
5.2.1 Front USB port - printer software not installed |
26 |
Installing the printer software |
26 |
5.2.2 Front USB port - printer software already installed |
26 |
Configuring the laptop |
27 |
5.2.3 Using the front USB port |
27 |
5.3 Networking |
27 |
5.3.1 Sharing the printer |
28 |
5.3.2 HP Jetdirect 175x |
28 |
5.3.3 HP Jetdirect 310x |
28 |
5.3.4 HP Jetdirect 380x |
28 |
6 Printing (HP Deskjet 6540-50 series) |
30 |
6.1 Printing photos (HP Deskjet 6540-50 series) |
30 |
6.1.1 Enhancing your photos |
31 |
6.1.2 PhotoREt |
31 |
6.1.3 HP digital photography options |
31 |
Opening the HP digital photography options dialog box |
32 |
Using the HP digital photography options dialog box |
32 |
6.1.4 Maximum dpi |
33 |
6.1.5 Exif Print |
33 |
6.1.6 Printing borderless photos |
34 |
Guidelines |
34 |
Printing |
34 |
6.1.7 Photo print cartridge |
35 |
Installing the photo print cartridge |
36 |
Using the photo print cartridge |
36 |
Storing the photo print cartridge |
36 |
6.1.8 Using advanced color settings |
37 |
6.1.9 Color management |
38 |
6.1.10 Black-and-white photos |
39 |
6.1.11 Printing black-and white-photos |
39 |
Printing a black-and-white photo |
39 |
Printing a color photo in black and white |
39 |
6.1.12 Storing and handling photo paper |
39 |
Storage |
40 |
Handling |
40 |
6.1.13 Saving money when printing photos |
40 |
HP Everyday Photo Paper |
40 |
6.1.14 Small borderless photos (HP Deskjet 6540-50 series) |
40 |
Guidelines |
40 |
Preparing to print |
41 |
Printing |
41 |
6.1.15 Large borderless photos (HP Deskjet 6540-50 series) |
42 |
Guidelines |
42 |
Preparing to print |
42 |
Printing |
43 |
6.1.16 Panoramic borderless photos (HP Deskjet 6540-50 series) |
43 |
Guidelines |
43 |
Preparing to print |
44 |
Printing |
44 |
6.1.17 Small photos with a white border (HP Deskjet 6540-50 series) |
45 |
Guidelines |
45 |
Preparing to print |
45 |
Printing |
46 |
6.1.18 Large photos with a white border (HP Deskjet 6540-50 series) |
46 |
Guidelines |
46 |
Preparing to print |
47 |
Printing |
47 |
6.1.19 Panoramic photos with a white border (HP Deskjet 6540-50 series) |
48 |
Guidelines |
48 |
Preparing to print |
48 |
Printing |
49 |
6.2 Printing other documents (HP Deskjet 6540-50 series) |
49 |
6.2.1 E-mail (HP Deskjet 6540-50 series) |
50 |
Guidelines |
50 |
Preparing to print |
50 |
Printing |
51 |
6.2.2 Letters (HP Deskjet 6540-50 series) |
51 |
Guidelines |
51 |
Preparing to print |
51 |
Printing |
52 |
6.2.3 Documents (HP Deskjet 6540-50 series) |
52 |
Guidelines |
52 |
Preparing to print |
53 |
Printing |
53 |
6.2.4 Envelopes (HP Deskjet 6540-50 series) |
53 |
Guidelines |
53 |
Preparing to print |
54 |
Printing |
54 |
6.2.5 Postcards (HP Deskjet 6540-50 series) |
55 |
Guidelines |
55 |
Preparing to print |
55 |
Printing |
55 |
6.2.6 Brochures (HP Deskjet 6540-50 series) |
56 |
Guidelines |
56 |
Preparing to print |
56 |
Printing |
56 |
6.2.7 Greeting cards (HP Deskjet 6540-50 series) |
57 |
Guidelines |
57 |
Preparing to print |
57 |
Printing |
57 |
6.2.8 Transparencies (HP Deskjet 6540-50 series) |
58 |
Guidelines |
58 |
Preparing to print |
58 |
Printing |
58 |
6.2.9 Labels (HP Deskjet 6540-50 series) |
59 |
Guidelines |
59 |
Preparing to print |
59 |
Printing |
60 |
6.2.10 Index cards and other small media (HP Deskjet 6540-50 series) |
60 |
Guidelines |
60 |
Preparing to print |
60 |
Printing |
61 |
6.2.11 Booklets (HP Deskjet 6540-50 series) |
61 |
Guidelines |
62 |
Preparing to print |
62 |
Printing |
62 |
6.2.12 Posters (HP Deskjet 6540-50 series) |
63 |
Guidelines |
63 |
Preparing to print |
63 |
Printing |
64 |
6.2.13 Banners (HP Deskjet 6540-50 series) |
64 |
Guidelines |
64 |
Preparing to print |
65 |
Printing |
65 |
6.2.14 Iron-on transfers (HP Deskjet 6540-50 series) |
66 |
Guidelines |
66 |
Preparing to print |
66 |
Printing |
66 |
6.3 Printing tips (HP Deskjet 6540-50 series) |
67 |
6.3.1 Printing shortcuts |
68 |
6.3.2 Fast/economical printing |
68 |
6.3.3 Print task quick sets |
69 |
Using a print task quick set |
69 |
Creating a print task quick set |
70 |
Deleting a print task quick set |
71 |
6.3.4 Manual two-sided printing (HP Deskjet 6540-50 series) |
71 |
Binding type |
71 |
Book binding |
71 |
Tablet binding |
73 |
6.3.5 Automatic two-sided printing |
74 |
Binding type |
75 |
Book binding |
75 |
Tablet binding |
76 |
6.3.6 Using the Print Quality Selector (HP Deskjet 6540-50 series) |
77 |
Enabling the Print Quality Selector button |
77 |
Using the Print Quality Selector button |
78 |
Lights |
78 |
6.3.7 Using the 250-Sheet Plain Paper Tray Accessory |
79 |
6.3.8 Printing in grayscale |
79 |
6.3.9 Printing multiple pages on a single sheet of paper |
80 |
6.3.10 Setting the printer default settings |
80 |
Print Quality Selector (HP Deskjet 6540-50 series) |
81 |
6.3.11 Setting the page order |
81 |
6.3.12 Printing collated copies |
82 |
6.3.13 Print preview |
83 |
6.3.14 Selecting a paper type |
84 |
Using the Automatic Paper-Type Sensor |
84 |
Selecting a specific paper type |
85 |
6.3.15 Selecting a print quality (HP Deskjet 6540-50 series) |
85 |
6.3.16 Resizing a document |
86 |
Printing on different paper size |
86 |
Shrinking or enlarging text and graphics |
87 |
6.3.17 Watermarks |
88 |
Applying an existing watermark to a document |
88 |
Creating or changing a watermark |
89 |
6.3.18 Printing a borderless brochure |
90 |
Guidelines |
90 |
Printing |
90 |
6.3.19 Printing a different first page (HP Deskjet 6540-50 series) |
91 |
Load paper |
91 |
Printing |
91 |
6.3.20 Setting a custom paper size |
93 |
Defining a custom paper size |
93 |
6.3.21 Selecting a paper source (HP Deskjet 6540-50 series) |
94 |
6.4 Printer software |
95 |
6.4.1 Printer Properties dialog box |
95 |
Printer Preferences dialog box |
95 |
Opening the Printer Properties dialog box |
95 |
What's This? help |
96 |
6.4.2 Using What's This? help |
96 |
6.4.3 Device Status window |
96 |
7 Printing (HP Deskjet 6520 series) |
98 |
7.1 Printing photos (HP Deskjet 6520 series) |
98 |
7.1.1 Gray photo print cartridge |
99 |
Installing the gray photo print cartridge |
99 |
Using the gray photo print cartridge |
99 |
Storing the gray photo print cartridge |
99 |
7.1.2 Printing black-and white-photos |
99 |
Printing a black-and-white photo |
100 |
Printing a color photo in black-and-white |
100 |
7.1.3 Small borderless photos (HP Deskjet 6520 series) |
100 |
Guidelines |
100 |
Preparing to print |
100 |
Printing |
101 |
7.1.4 Large borderless photos (HP Deskjet 6520 series) |
101 |
Guidelines |
101 |
Preparing to print |
102 |
Printing |
102 |
7.1.5 Panoramic borderless photos (HP Deskjet 6520 series) |
103 |
Guidelines |
103 |
Preparing to print |
103 |
Printing |
104 |
7.1.6 Small photos with a white border (HP Deskjet 6520 series) |
105 |
Guidelines |
105 |
Preparing to print |
105 |
Printing |
106 |
7.1.7 Large photos with a white border (HP Deskjet 6520 series) |
106 |
Guidelines |
106 |
Preparing to print |
106 |
Printing |
107 |
7.1.8 Panoramic photos with a white border (HP Deskjet 6520 series) |
108 |
Guidelines |
108 |
Preparing to print |
108 |
Printing |
109 |
7.2 Printing other documents (HP Deskjet 6520 series) |
109 |
7.2.1 E-mail (HP Deskjet 6520 series) |
110 |
Guidelines |
110 |
Preparing to print |
110 |
Printing |
111 |
7.2.2 Letters (HP Deskjet 6520 series) |
111 |
Guidelines |
111 |
Preparing to print |
111 |
Printing |
112 |
7.2.3 Documents (HP Deskjet 6520 series) |
112 |
Guidelines |
112 |
Preparing to print |
113 |
Printing |
113 |
7.2.4 Envelopes (HP Deskjet 6520 series) |
114 |
Guidelines |
114 |
Preparing to print |
114 |
Printing |
114 |
7.2.5 Postcards (HP Deskjet 6520 series) |
115 |
Guidelines |
115 |
Preparing to print |
115 |
Printing |
115 |
7.2.6 Brochures (HP Deskjet 6520 series) |
116 |
Guidelines |
116 |
Preparing to print |
116 |
Printing |
116 |
7.2.7 Greeting cards (HP Deskjet 6520 series) |
117 |
Guidelines |
117 |
Preparing to print |
117 |
Printing |
118 |
7.2.8 Transparencies (HP Deskjet 6520 series) |
118 |
Guidelines |
118 |
Preparing to print |
118 |
Printing |
119 |
7.2.9 Labels (HP Deskjet 6520 series) |
119 |
Guidelines |
119 |
Preparing to print |
119 |
Printing |
120 |
7.2.10 Index cards and other small media (HP Deskjet 6520 series) |
120 |
Guidelines |
120 |
Preparing to print |
120 |
Printing |
121 |
7.2.11 Booklets (HP Deskjet 6520 series) |
121 |
Guidelines |
122 |
Preparing to print |
122 |
Printing |
122 |
7.2.12 Posters (HP Deskjet 6520 series) |
123 |
Guidelines |
123 |
Preparing to print |
123 |
Printing |
124 |
7.2.13 Banners (HP Deskjet 6520 series) |
124 |
Guidelines |
124 |
Preparing to print |
125 |
Printing |
125 |
7.2.14 Iron-on transfers (HP Deskjet 6520 series) |
126 |
Guidelines |
126 |
Preparing to print |
126 |
Printing |
126 |
7.3 Printing tips (HP Deskjet 6520 series) |
127 |
7.3.1 Manual two-sided printing (HP Deskjet 6520 series) |
128 |
Binding type |
128 |
Book binding |
128 |
Tablet binding |
130 |
7.3.2 Selecting a print quality (HP Deskjet 6520 series) |
131 |
7.3.3 Printing a different first page (HP Deskjet 6520 series) |
132 |
Load paper |
132 |
Printing |
132 |
7.3.4 Selecting a paper source (HP Deskjet 6520 series) |
133 |
8 Maintenance |
135 |
8.1 Auto-off |
135 |
8.2 Installing print cartridges |
135 |
Print cartridges |
135 |
Print cartridge combinations |
135 |
Selection numbers |
136 |
Ink back-up mode |
136 |
Installation instructions |
136 |
8.3 Aligning print cartridges |
139 |
8.4 Calibrating color |
139 |
8.5 Automatically cleaning print cartridges |
140 |
8.6 Manually cleaning the print cartridges |
140 |
Gathering cleaning supplies |
140 |
Preparing to clean |
141 |
Cleaning instructions |
141 |
8.7 Printing a test page |
142 |
8.8 View estimated ink levels |
142 |
8.9 Removing ink from skin and clothing |
142 |
8.10 Maintaining print cartridges |
142 |
Storing print cartridges |
143 |
Inserting the print cartridge into the print cartridge protector |
143 |
Removing the print cartridge from the print cartridge protector |
143 |
8.11 Maintaining the printer body |
144 |
8.12 Printer toolbox |
144 |
8.13 Buttons and lights |
144 |
9 Troubleshooting |
146 |
9.1 Printer is not printing |
146 |
Verify the following |
146 |
Check the printer lights |
146 |
Check the printer cable connection |
146 |
Printing to the wrong USB port (HP Deskjet 6540-50 series) |
147 |
If the printer still does not print |
147 |
9.2 Paper jam |
147 |
Accessories? |
148 |
9.3 Paper problems |
148 |
Printer prints on multiple sheets at once |
148 |
Paper weight |
148 |
Paper is loaded improperly |
148 |
Printer will not feed paper |
149 |
Printer ejects the paper |
149 |
Other paper problems |
149 |
9.4 Print quality is poor |
149 |
Streaks and missing lines |
149 |
Print is faded |
149 |
Blank pages print |
150 |
Too much or too little ink appears on the page |
150 |
Adjust the ink volume and dry time |
150 |
Select a specific paper type |
151 |
9.5 Document is misprinted |
151 |
Text and images are misaligned |
151 |
Document is printed off-center or at an angle |
151 |
Parts of the document are missing or printed in the wrong place |
151 |
Envelope is printed at an angle |
151 |
Document does not reflect the new print settings |
152 |
9.6 Photos are not printing correctly |
152 |
Check the paper tray |
152 |
Check the printer properties |
152 |
Colors are tinted or incorrect |
152 |
Part of the photo is faded |
153 |
Fading occurs on the edges of a photo |
153 |
Fading occurs near the edges of a photo |
153 |
9.7 Banners are not printing correctly |
154 |
Check the paper tray |
154 |
Check the printer properties |
154 |
Check the software |
154 |
9.8 Borderless printing problems |
154 |
Part of the photo is faded |
155 |
Fading occurs on the edges of a photo |
155 |
Fading occurs near the edges of a photo |
155 |
Streaks appear in a light portion of a photo |
156 |
Image is printed at an angle |
156 |
Printout has an unwanted border |
157 |
For most photo paper types |
157 |
For photo paper with a tear-off tab |
157 |
Ink smears |
158 |
9.9 Error messages |
159 |
Out of paper message |
159 |
If the In tray or optional lower tray contains paper |
159 |
If the In tray or optional lower tray is empty |
159 |
The error message 'there was an error writing to USB port' appears |
159 |
The error message 'there was an error writing to LPT1' appears |
159 |
The error message 'two-way communication cannot be established' or 'printer not responding' appears |
159 |
Printing to the wrong USB port (HP Deskjet 6540-50 series) |
159 |
9.10 Printer lights are on or flashing |
160 |
Overview |
160 |
What the lights indicate |
160 |
Power light is flashing |
160 |
Resume light is flashing |
160 |
The printer might be out of paper |
160 |
There might be a paper jam |
160 |
Print cartridge status light is on or flashing |
161 |
HP Deskjet 6520 series only |
161 |
If the light is on and not flashing |
161 |
If the light is on and flashing |
161 |
Print quality icon lights are on or flashing (HP Deskjet 6540-50 series) |
161 |
All lights are flashing |
161 |
Power-cord light |
162 |
9.11 Document prints slowly |
162 |
Multiple software applications are open |
162 |
Complex documents, graphics, or photographs are printing |
162 |
Best or maximum dpi print mode is selected |
162 |
Printer driver is outdated |
163 |
Computer does not meet system requirements |
163 |
Printer is in ink-backup mode |
163 |
9.12 If you continue to have problems |
163 |
10 Optional accessories |
164 |
10.1 Automatic Two-Sided Printing Accessory (duplexer) |
164 |
10.1.1 Installing the duplexer |
165 |
10.1.2 Enabling the duplexer |
166 |
10.1.3 Printing a booklet automatically |
166 |
Guidelines |
167 |
Printing |
167 |
10.1.4 Automatic two-sided printing problems |
168 |
Paper jam occurs inside the Automatic Two-Sided Printing Accessory |
168 |
Paper jam |
168 |
Option for two-sided printing cannot be selected |
169 |
Only one side of the page prints when the two-sided printing option is enabled |
169 |
Binding margin is in the wrong place |
170 |
Paper size changes when the two-sided printing option is selected |
170 |
Colors look faded |
170 |
10.1.5 Automatic Two-Sided Printing Accessory specifications |
170 |
Dimensions when attached to printer |
170 |
Skew (second side of printed page) |
170 |
Media weight |
170 |
Media sizes |
171 |
10.1.6 Manual two-sided printing |
171 |
10.1.7 Manual booklet printing |
171 |
10.2 250-Sheet Plain Paper Tray Accessory |
172 |
10.2.1 Installing the 250-Sheet Plain Paper Tray Accessory |
172 |
10.2.2 Loading the 250-Sheet Plain Paper Tray Accessory |
173 |
Two parts |
173 |
Setting the paper size |
174 |
Loading paper |
176 |
10.2.3 Printing a different first page with the 250-Sheet Plain Paper Tray Accessory |
177 |
Guidelines |
177 |
Load paper |
177 |
Printing |
177 |
10.2.4 250-Sheet Plain Paper Tray Accessory specifications |
178 |
Dimensions |
178 |
Weight |
178 |
Media weight |
179 |
Media sizes |
179 |
10.3 Auto Two-Sided Print Accessory with Small Paper Tray |
179 |
10.3.1 Installing the Auto Two-Sided Print Accessory with Small Paper Tray |
180 |
10.3.2 Printing postcards |
180 |
Guidelines |
180 |
Preparing to print |
181 |
Printing |
181 |
10.3.3 Small photos |
182 |
Guidelines |
182 |
Preparing to print |
182 |
Printing |
183 |
10.3.4 Envelopes |
184 |
Guidelines |
184 |
Preparing to print |
184 |
Printing |
185 |
10.3.5 Problems with the Auto Two-Sided Print Accessory with Small Paper Tray |
185 |
Paper jam |
185 |
Option for two-sided printing cannot be selected |
187 |
Paper size changes when the two-sided printing option is selected |
187 |
Binding margin is in the wrong place |
187 |
Only one side of the page prints when the two-sided printing option is enabled |
188 |
Colors look faded |
188 |
10.3.6 Auto Two-Sided Print Accessory with Small Paper Tray specifications |
188 |
Dimensions when attached to printer |
188 |
Duplexing specifications |
188 |
Small paper tray specifications |
188 |
11 Supplies |
190 |
11.1 Paper |
190 |
HP Bright White Inkjet Paper |
190 |
HP Premium Paper |
190 |
HP Brochure & Flyer Paper, Matte |
190 |
HP Brochure & Flyer Paper, Gloss |
190 |
HP Tri-Fold Brochure Paper, Gloss |
190 |
HP Tri-Fold Brochure Paper, Matte |
191 |
HP Premium Inkjet Transparency Film |
191 |
HP Premium Plus Photo Paper, Glossy |
191 |
HP Premium Plus Photo Paper (with tear-off tab) |
191 |
HP Premium Plus Photo Paper, Matte |
192 |
HP Photo Paper, Glossy (with tear-off tab) |
192 |
HP Photo Paper, Glossy |
192 |
HP Premium Photo Paper, Glossy |
192 |
HP Premium Photo Paper, Glossy (with tear-off tab) |
193 |
HP Everyday Photo Paper, Semi-gloss (with tear-off tab) |
193 |
HP Everyday Photo Paper, Semi-gloss |
193 |
HP Advanced Photo Paper, Glossy |
193 |
HP Advanced Photo Paper, Glossy (with tear-off tab) |
194 |
HP Matte Greeting Cards, White, Quarter-Fold |
194 |
HP Matte Greeting Cards, White, Half-Fold |
194 |
HP Photo Greeting Cards, Half-Fold |
194 |
HP Textured Greeting Cards, Ivory, Half-Fold |
194 |
HP Textured Greeting Cards, Cream, Half-Fold |
194 |
HP Textured Greeting Cards, White, Half-Fold |
194 |
HP Linen Greeting Cards, White, Half-Fold |
194 |
HP Linen Greeting Cards, Ivory, Half-Fold |
194 |
HP Iron-On Transfers (for white fabrics) |
194 |
HP Iron-On Transfers for Dark Fabric |
195 |
HP Banner Paper |
195 |
HP Matte Photo and Project Paper |
195 |
HP Glossy CD/DVD Labels |
195 |
HP Matte CD/DVD Labels |
195 |
11.2 USB cables |
195 |
11.3 Accessories |
195 |
Automatic Two-Sided Printing Accessory |
195 |
Auto Two-Sided Print Accessory with Small Paper Tray |
195 |
250-Sheet Plain Paper Tray Accessory |
196 |
12 Specifications |
197 |
12.1 Printer specifications |
197 |
12.2 Environmental statement |
197 |
Reduction and elimination |
197 |
Recycling |
197 |
Energy consumption |
198 |
12.3 Print cartridge recovery |
199 |
13 Notices |
200 |
13.1 Notices and acknowledgements |
200 |
Hewlett-Packard company notices |
200 |
Acknowledgements |
200 |
13.2 Terms and conventions |
200 |
Terms |
200 |