HP Color LaserJet Enterprise MFP M681 Fax Guide

HP Color LaserJet Enterprise MFP M681 Manual

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  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 1
    HP MFP Analog Fax Accessory 700 Fax Guide
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 2
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 3
    HP MFP Analog Fax Accessory 700 Fax Guide
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 4
    to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 5
    Table of contents 1 Overview ...1 Introduction ...1 HP MFP Analog Fax Accessory 700 features ...2 Parts included with the fax accessory fax tasks ...18 6 Improve fax image quality ...19 7 Solve fax problems ...21 Checklist for solving fax problems ...22 General fax problems ...25 ENWW iii
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 6
    8 Specifications ...26 Fax accessory product specifications ...27 Replacement parts and accessories ...28 Index ...29 iv ENWW
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 7
    with the fax accessory Introduction The HP MFP Analog Fax Accessory 700 enables the HP multifunction product (MFP) to function as a standalone analog fax machine. For more information, see www.hp.com/support/mfpfaxaccessory700. Conventions used in this guide TIP: Tips provide helpful hints or
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    Fax polling ● Adjustable rings-to-answer ● Notification of fax status ● JBIG compression ● Error correction ● Fax archive ● Embedded Web server ● HP Web Jetadmin ● HP MFP Digital Sending Software ● Fax-printing schedule ● PIN for fax printing and fax forwarding Parts included with the fax accessory
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 9
    operation ● Update firmware Install the fax accessory If the fax accessory is not yet installed on your printer, see the installation guide in the box for instructions on installing it. CAUTION: Always touch the printer's chassis (sheet metal) to discharge any ESD charges before touching the ESD
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    you have an analog or digital phone line, contact your telecom provider. NOTE: HP recommends using the phone cord that comes with the fax accessory to ensure that the accessory functions correctly. Follow these instructions to connect the fax accessory to a phone jack. 1. Locate the phone cord that
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 11
    connection, the fax accessory is not installed. Continue on through the instructions that follow to update firmware, and then set up and configure the at this point so the fax accessory will function correctly. Go to hp.com/support, and in the search box, enter your printer model and the words
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 12
    6 Chapter 2 Install the fax accessory ENWW
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 13
    fax Introduction This information applies to fax and Flow models, or to other printers when the optional the previous section. Required fax settings After the fax accessory is installed according to the instructions in the previous section, you must configure the following settings: ● Date and time
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    FutureSmart 3 FutureSmart 4 FutureSmart 3 1. From the Home screen on the printer control panel, scroll to and select Administration. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Fax Setup Wizard 3. Follow the steps in the Fax Setup Wizard to configure the
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 15
    fax settings on the printer control panel. Settings that are configured on the printer control panel override any settings made in the HP Embedded Web Server. NOTE: The steps vary according to the type of control panel. FutureSmart 3 FutureSmart 4 Fax dialing settings FutureSmart 3 1. From the
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 16
    ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Fax Dialing Settings Configure any of the following settings: Menu item Line Monitor Volume Dialing Mode Fax Send Speed Redial Interval Redial On Error Redial On Busy Redial On No Answer Detect Dial Tone Dialing Prefix Description Use the Line
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 17
    Configure any of the following settings. Select Done when you are finished. Menu item Redial on Error Redial on No Answer Redial on Busy Redial Interval Fax Send Speed Line Monitor Volume Dialing Mode Dialing Prefix Detect dial tone Description The Redial on Error feature sets the number of times
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    JBIG Compression feature might cause compatibility problems when communicating with some older fax should turn it off only if you are having trouble sending or receiving a fax and if you are a matching speed dial entry for the fax number entered manually, you can select Yes to send the fax to that
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 19
    enabled by default. You should turn it off only if you are having trouble sending or receiving a fax and if you are willing to accept the possible Rings To Answer options is limited by country/region. If you experience problems with the fax accessory answering, and the Rings To Answer setting is 1,
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 20
    Menu item Description Ring Frequency2 Select the box beneath the Ring Frequency heading to open the keypad. Enter a value for the ring frequency on the keypad, and then select the OK button. The default setting for ring frequency is 68 Hz, which detects rings up to 68 Hz. 1 Ring Interval is a
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 21
    glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2. From the Home screen on the . 3. Specify the recipients by using one of these methods: Enter recipients manually ▲ Select the Fax Number field to open the keypad, enter a fax number,
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    glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document. 2. From the Home screen on the password. 3. Specify the recipients by using one of these methods: Enter recipients manually ▲ Touch the Fax Recipients text field, and then use the keypad to
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 23
    6. Optional Preview: Touch the right pane of the screen to preview the document. You can use the Expand and Collapse buttons on the left side of the preview pane to expand and collapse the preview screen. Expand button Collapse button Use the buttons on the right of the screen to adjust the
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 24
    is ready, select Send to send the fax. Additional fax tasks Go to www.hp.com/support/mfpfaxaccessory700. Instructions are available for performing specific fax tasks, such as the following: ● Create and manage fax speed dial lists ● Configure fax billing codes ● Use a fax printing schedule ● Block
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 25
    6 Improve fax image quality If the printer is having fax quality problems, you can find troubleshooting instructions on the HP web site. Go to www.hp.com/support/mfpfaxaccessory700. ENWW 19
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    20 Chapter 6 Improve fax image quality ENWW
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 27
    voice-messaging service or an answering machine? - Does your phone line have a call-waiting feature? - Check fax accessory status ● General fax problems - The fax address book button displays - Not able to locate the Fax settings in HP Web Jetadmin - The header is appended to the top of the page when
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 28
    Use the following checklist to help identify the cause of any fax-related problems you encounter: NOTE: The steps vary according to the type of control panel. FutureSmart 3 FutureSmart 4 ● Are it rings the number of times set in the rings-to-answer setting. 22 Chapter 7 Solve fax problems ENWW
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 29
    directly to the phone jack on the wall to determine whether the problem is with the surge-protection device. Are you using a phone company voice-messaging service or an answering machine? If the rings-to-answer setting for the messaging service is lower than the rings-to-answer setting for the fax
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 30
    have not configured the required fax settings yet. The fax accessory is installed and operational; however, the HP Digital Sending utility has either disabled the printer fax feature or has enabled LAN fax. When LAN fax is enabled (analog fax is turned off). 24 Chapter 7 Solve fax problems ENWW
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 31
    The following are some common fax problems. NOTE: The steps vary according to the type of control panel. FutureSmart 3 FutureSmart 4 The fax failed to send JBIG is or prints as a gray box You are using the wrong page-content setting or the wrong resolution setting. ENWW General fax problems 25
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 32
    cannot cancel the job. This is normal operation. No fax address book button displays The fax address book feature has not been enabled. Use the HP MFP Digital Sending Software Configuration utility to enable the fax address book feature. Not able to locate the Fax settings in
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 33
    Environmental specifications Operating environment Storage environment Fax specifications Fax compatibility Phone connector Compression methods Transmission speeds and standards supported Modem speed Speed dialing Fax resolution, (send and receive) ENWW ● Temperature: 10 to 32.5° C (50 to 91
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 34
    Replacement parts and accessories Order genuine HP parts or accessories Order through service or support providers www.hp.com/buy/parts Contact an HP-authorized service or support provider. 28 Chapter 8 Specifications ENWW
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 35
    I image quality 19 installation 3 M modem speed 27 N not configured 7 notes 1 P parts 2 phone line connection 4 phone line, connecting fax accessory 4 problems checklist 22 general 25 solving 21 Q quality 19 R receive settings 13 replacement parts 28 required settings country/region 7 resolution 27
  • HP Color LaserJet Enterprise MFP M681 | Fax Guide - Page 36
    30 Index ENWW
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HP MFP Analog Fax Accessory 700
Fax Guide