HP LaserJet 9065mfp HP MFP Digital Sending Software v. 4 - Support Guide - Page 23

Method Description Effect at the control panel Using a replicated LDAP address book HP DSS v. 4 takes a snapshot of As you type the initial characters in a name, the LDAP server's database and the MFP attempts to complete the name populates the MFP address book with from the names in the address book. You the addresses that it finds. type more characters until a match is found. When you select a name, the associated The HP MFP DSS Configuration Utility e-mail address is automatically selected. can be used to either manually initiate the task or schedule it to run automatically at a certain time. Using an LDAP address book directly Firmware in the MFP initiates and You type a partial name. The MFP displays resolves name queries directly with the the list of resulting names from the LDAP LDAP server. You do not have to server. When you select a name, the synchronize the address book with the associated e-mail address is automatically LDAP server, either manually or selected. according to a schedule. Note If the MFP is configured to use an LDAP address book directly, the MFP cannot access the replicated address book. Authentication and address book availability Note ENWW Addresses entered directly by the user are saved differently depending on whether the user has been authenticated at the control panel. ● Authenticated: Saved to a "Personal" address book. ● Not Authenticated: Saved to a "Guest" address book. All non-authenticated users will see the contents of the "Guest" address book. ● E-mail addresses stored in Outlook contacts are available to the authenticated user. ● E-mail addresses typed directly at the control panel are cached in a private address book. Personal address books HP DSS v. 4 accesses an authenticated user's personal e-mail addresses stored in their Outlook contacts folder. The MFP displays a list of personal e-mail addresses combined with addresses from other available public address books. Personal address book availability has the following requirements: Authentication to a Windows OS. Novell is not supported. The HP DSS server must have an MAPI-compliant e-mail client installed. Local MFP address book preservation E-mail addresses typed directly at the control panel of MFPs not connected to HP DSS v. 4 are stored in a local address book. When the MFP is added to HP DSS v. 4 the local address book is imported into a "Guest" address book stored on the HP DSS server. This address book combines all the address books of the MFPs that have been added, making previously cached email addresses available from any MFP. The MFP control panel provides the user with a choice between two views of the address book, "All" and "Personal." The "Personal" view is provided when the MFP user has been authenticated. Each view presents to the user a single sorted list of e-mail addresses merged from all address books currently active in that view. The following table shows which of the address books are merged in each view. Authentication and address book availability 17