HP Network Scanjet 5 HP Network ScanJet 5 Scanner - User's Guide
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- HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 1
- HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 2
- HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 3
receive a variety of support services from Hewlett-Packard and our support partners designed to give you the results you need, quickly and professionally. Online Services: for 24-hour World Wide Web URL-Printer drivers, updated HP printer software, plus product and support access to information - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 4
begin only when you connect with a support technician. *Prices subject to change. European Customer Support Center Language and In-Country Options Available Open Monday through Friday 8:30 to 18:00 CET HP provides a free telephone support service during the warranty period. By calling a telephone - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 5
HP Network ScanJet 5 Scanner User's Guide - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 6
October 1997 Warranty The information contained in this document is subject to change without notice. Hewlett-Packard makes no warranty of any kind with Trademark Credits PaperPort™ is a registered trademark of Visioneer, Inc. in the United States and other countries. Microsoft® and Windows® are - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 7
Scanner Glass 23 Selecting Your Settings at the Control Panel 24 During Scanning 28 Scanning Double-Sided Documents 29 Faxing to a Number Not Listed in Destination Lists 30 Scanning to a Printer 31 3 Working at Your Computer Using the HP Network ScanJet 5 Utility 33 Starting the HP Network - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 8
4 Working in the PaperPort Software General Features 47 Page View and Desktop View 47 The Command Bar 49 Setting Preferences 50 Automatic Saving 51 Giving Titles to Items 51 Displaying - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 9
is Poor 100 Scanner Overheats 100 Clearing Paper Jams 101 Control Panel Error Messages 105 Internal Errors 105 Network Errors 105 Transaction Log Error Messages 106 HP Network ScanJet 5 Utility Error Messages 108 PaperPort Software Troubleshooting 111 Installation Problems 111 Printing - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 10
PaperPort Software Error Messages 116 A Installing the PaperPort Viewer Overview 121 Obtaining Extra Copies of PaperPort Viewer 121 Installing PaperPort Viewer for Windows 122 Installing PaperPort Viewer for Macintosh 123 Starting the PaperPort Viewers 124 B Warranty and Support Information - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 11
, if you want to create your own destination list or receive scanned documents at your computer, you'll need to use the HP Network ScanJet 5 Utility. In addition, PaperPort™ software for HP has been provided with the HP Network ScanJet 5 scanner and can be used as your inbox to receive scanned - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 12
Requirements To use the HP Network ScanJet 5 Utility, the PaperPort software, OCR software, and online documentation, you need the following: • A personal computer, 386 or above (486 recommended) • Microsoft Windows 3.1, Windows 3.11, Windows for Workgroups 3.11, Windows 95, or Windows NT 3.51 (and - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 13
choose Run. 4 Type the path your network administrator gave you. 5 Press [Enter] or click OK. The HP Network ScanJet 5 Installation program starts and takes a few moments to initialize. 6 Follow the instructions on the screen. To install on Windows 95 or Windows NT 4.0 1 Turn on your computer. 2 Log - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 14
files will be installed on the network and will be shared with others in your workgroup. After the installation is complete, restart Windows to use the PaperPort software. That's it. You have finished installing the user software. Watch the on-screen One-Minute Guide for a quick introduction to the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 15
1 Getting Started Figure 1 Using the Scanner Control Panel Use the scanner control panel to identify yourself to the scanner if you have a private destination list you want to use and to select destinations for a scanned document. A Display-Displays user and destination lists, and status and - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 16
Figure 2 Scanner Users Two groups of users can scan and distribute documents with the HP Network ScanJet 5 scanner: • Registered users, who have been added to the public destination list by the network administrator and who have the HP Network ScanJet 5 Utility installed on their local computers. - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 17
• General users, who have not been added to the public destination list and who do not have the HP Network ScanJet 5 Utility installed on their local computers. From the scanner control panel, they can access the public destination list to build a temporary destination list for the document they are - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 18
mail address. If you have the PaperPort software installed on your computer or on your network, you can send a scanned document directly to the application you have designated in your automatic workflow in the HP Network ScanJet 5 Utility. In addition, at the scanner control panel you can select the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 19
to view the document which will arrive as either a .PDF or .TIF file. Alternatively, you can export the scanned document into another file format, such as .TIF or .BMP, that the recipient can view, as described in Chapter 7, Importing and Exporting with the PaperPort Software. EN Getting Started - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 20
20 Getting Started EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 21
the possibility of paper jams: • Straighten any curls or wrinkles from documents before putting them on the document tray. If this is not possible, scan these documents using the scanner glass, or make photocopies of the documents and scan the photocopies. • Remove staples, paper clips, paper sticky - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 22
sure there isn't any paper on the scanner glass. 2 Place the document (up to 50 pages) face up on the document tray with the top of the document near the feeder cover and the side of the document against the paper guide with the arrows. 3 Adjust the document guide to touch the left side of the paper - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 23
, be sure to specify the exact size in the HP Network ScanJet 5 Utility, as described in Chapter 3, Working at Your Computer. To load a document on the scanner glass 1 Place the document face down on the scanner glass. 2 Place small, custom-sized documents into the upper-left corner of the glass as - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 24
at the Control Panel Before scanning a document, at the control panel select the destination scanner control panel, type your user name on the keypad (this is the name the network administrator used to register you for the scanner). Figure 5 is the screen that appears when the printer is configured - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 25
Scanner Figure 8 2 Use the up-and-down arrow keys to scroll through the list (you can hold an arrow key down to move more quickly). When your name is highlighted, press [Select] (check mark key). 3 If you have entered a password in the HP Network ScanJet 5 Utility can scan to users, fax numbers, - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 26
setting for the current document, press [Mode] to display the Select Mode screen. 6 Select a mode appropriate for the content of the document to be scanned, and press [Enter]. • If you want to change the paper size for the current document, on the Select - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 27
Figure 11 Select the paper size of the document to be scanned, and press [Enter]. (You can specify a custom paper size in the HP Network ScanJet 5 Utility, as described in Chapter 3, Working at Your Computer.) 7 Press [Go] to scan the document. Using the 2 Scanner EN Using the Scanner 27 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 28
control panel displays error messages if problems occur during scanning. See the troubleshooting information in Chapter 9, Troubleshooting and Error Messages, to resolve any problems that might occur. When your scanning job is successfully completed, the scanner control panel displays Done and the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 29
automatically scan the other side; you must turn it over manually, placing the top of the document into the feeder first, as shown in the illustration.) Turn the document over and press [Continue]. As the document is being scanned, the message Scanner is scanning the back page appears. The scanned - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 30
list 1 Place the pages (up to 50) face up in the automatic document feeder, or place a single sheet face down on the scanner glass, as described previously under "Loading a Document." 2 Press [Enter]. 3 Press [Fax]. The scanner control panel displays the Enter Fax Number screen. 4 Using the keypad - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 31
a logical print queue. To scan to a printer 1 On the main screen display of the scanner control panel, press [Copy]. 2 On the Select Printer screen, select the name of the printer to which you want to scan the document and press [Go]. 3 On the Enter Number Of Copies screen, use the keypad to - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 32
32 Using the Scanner EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 33
the HP Network ScanJet 5 Utility The HP Network ScanJet 5 Utility is available to all registered users of the HP Network ScanJet 5 scanner and has been installed on your computer or on your network. Use the HP Network ScanJet 5 Utility to define your inbox, where you'll receive all scanned documents - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 34
in the HP Network ScanJet 5 Utility. Once you define your private destination list, the scanner will display this list on the scanner control panel after to scanning a document. Viewing Your Private Destination List At any time, on the Profile tab of the HP Network ScanJet 5 Utility dialog box, you - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 35
a destination from the scanner control panel, the incoming electronic document bypasses your inbox and PaperPort software Preferences dialog box may appear. Make any changes you want and click OK to continue. To create an automatic workflow 1 On the Profile tab of the HP Network ScanJet 5 Utility - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 36
To create a setting 1 On the Profile tab of the scanner utility, click New. 2 Select Automatic Workflow and click OK. control. • Page Format-Select the paper size for the scanned document. To use the size selected at the scanner control panel, select Control Panel Selected. To create a custom size - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 37
Profile tab of the HP Network ScanJet 5 Utility dialog box, click New. 2 Select Distribution List. 3 Click OK. 4 In the Name box, enter a name for the distribution list. This is the name that will be displayed on the scanner control panel. 5 In the Available box, select a user, e-mail address, or - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 38
To add an e-mail destination 1 On the Profile tab of the HP Network ScanJet 5 Utility dialog box, select New. 2 Select Internet E-mail. Internet E-mail Click OK. The first time you create a destination, the E-mail Return Address window appears. Select the default .PDF or .TIF file type in the E-mail - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 39
your return address, select Who Am I on the Options menu. To export e-mail destinations for others to use 1 On the Profile tab of the HP Network ScanJet 5 Utility dialog box, select the Options menu. 2 Point to Internet E-mail and select Export. 3 In the File name list box, assign a name to the file - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 40
If a fax server is installed on your network and has been configured for the scanner, you can include fax numbers as part of your private destination list. To create your fax destination list 1 On the Profile tab of the HP Network ScanJet 5 Utility dialog box, click New. 2 Select Fax. 3 Click - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 41
. The Inbox tab lists supported inbox applications and devices that it finds on your computer, including the following: • PaperPort software • E-mail packages (Lotus cc:Mail, MS Mail, and MS Exchange) Changing Your Current Inbox The available inboxes the HP Network ScanJet 5 Utility detects on your - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 42
applications, such as the Win95 Explorer shell extension, or a launch-application, which directs the HP Network ScanJet 5 Utility to start the specified application and place the scanned document in its directory. You can create three types of inboxes: directory, launch-application, and printer - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 43
hold incoming documents. Also specify the desired file format for these files. • Launch-application inboxes-Specify the path to the application and a file format. • Printers used as inboxes-Specify the printer name. To configure an inbox 1 On the Inbox tab of the HP Network ScanJet 5 Utility dialog - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 44
Working in PaperPort Software. To configure the PaperPort software to open automatically 1 On the Inbox tab of the HP Network ScanJet 5 Utility dialog box, click Inbox Properties. 2 Click the PaperPort tab. 3 Select Yes to set the PaperPort software to open when receiving a scanned document. 4 Click - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 45
of the HP Network ScanJet 5 Utility dialog box, click Inbox Properties. 2 Click the General tab. 3 Select the method by which you want to be notified: • Display A Message Box-The scanner utility displays a message box. • Beep-The scanner utility causes your computer to beep. • Flash the Window/Icon - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 46
or Changing Your Password If you are a registered scanner user, you can use a password to access your private destination list on the scanner control panel. To create or change your password 1 On the Inbox tab of the HP Network ScanJet 5 Utility dialog box, click Inbox Properties. 2 Type a new - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 47
you to read and annotate the page. • Desktop View provides an overall view of the PaperPort items, shown as thumbnails (an icon representing a scanned item). In the PaperPort software, single-page scanned documents are referred to as items. Multi-page scanned items are referred to as stacks. EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 48
menu, chose Page View or Desktop View. • In Desktop View, double-click an item to display that item in Page View. 48 Working in the PaperPort Software EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 49
selected item. Available only in Desktop View. OLE Rtn- Switches to the application you are using with OLE. Available only when using an OLE feature. PaperPort 4 Software EN Working in the PaperPort Software 49 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 50
has a color monitor; otherwise clear this option. Maximize Window at Startup Select this option if you want the PaperPort window to be maximized (fill the computer screen) when the PaperPort software starts. Use Gray Dialog Will show PaperPort boxes with a gray instead of a white Background - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 51
"Smithers Contract" or "Letter to Jones, Ltd." The title of an item appears in the following three places in the PaperPort software: • At the top of the item in Desktop View • On the Document Navigator (under the Command Bar) in Page View • On the Status Bar To retitle an item in Desktop View - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 52
the Edit menu choose Cut. Then rotate the page. If you choose Paste, the annotations will be restored but not rotated. 52 Working in the PaperPort Software EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 53
selected multiple items, click Yes to All to delete all items at once. Undoing an Action To undo the last action you made in the PaperPort software, from the Edit menu, choose Undo. For example, if you move a thumbnail on the Desktop, choose Undo Move, and the thumbnail will move back to - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 54
Working in Desktop View Desktop View provides an overall view of PaperPort items and stacks. Each item in Desktop View is shown as a thumbnail (an icon representing a scanned items, choose Deselect All from the Edit menu. - Or Click elsewhere on the screen. 54 Working in the PaperPort Software EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 55
Arranging Items If you would like to organize the items in Desktop View, you can either move each thumbnail with the mouse or use the PaperPort software's Arrange feature. To move an item, drag it to a new location in the Desktop View. To arrange all of the items in Desktop View, from - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 56
. Click between the arrows to activate the Go To Page feature. C Document Navigator-Click the arrows to scroll among the items in the PaperPort software. Click between the arrows to see a list of the items in the PaperPort software. D Annotation Tool Bar-Use these tools to add notes, highlight areas - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 57
size (100%). • From the View menu, choose Fit to Window to enlarge or reduce an item to fit the entire item into the Page View window. Panning an Item Panning an item is a quick way to change the image back to its original appearance. PaperPort 4 Software EN Working in the PaperPort Software 57 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 58
58 Working in the PaperPort Software EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 59
5 Managing Scanned Items Note Working with Stacks In the PaperPort software, a stack is an item with multiple pages. Use the stack feature to organize multipage documents. When you use the automatic document feeder to scan a document, the document will appear as a multipage stack in Desktop View. - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 60
stack. 2 Use the Page Navigator to display the page you want to unstack. 3 From the Desktop menu, choose Unstack Current Page. - Or Click Unstack 1. The PaperPort software unstacks the selected page and displays it as a new, untitled item. 60 Managing Scanned Items EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 61
To unstack a whole stack 1 In Desktop View, select the stack. 2 From the Desktop menu, choose Unstack. - Or Click Unstack on the Command Bar. The PaperPort software unstacks the pages, and shows all of the pages as selected, untitled items in Desktop View. Any Summary Information for a stack is lost - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 62
page will be inserted on top of the current page. 3 Select the page you want to insert and drag it onto the target stack. The PaperPort software places the page at the new location. Alternatively, you can drag a page onto the stack and reorder the pages using Reorder. For more information on - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 63
. Filing Items in Folders The PaperPort software provides you with an initial set of folders that appears in a column down the left side of Desktop View. The default names for these folders are as follows: • Main Folder • Articles & Clippings • Bank Accounts • Investments • Medical • Phone Numbers - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 64
has been copied and filed. - Or Select the item. From the Desktop menu, select Copy to Folder, select the target folder, and click OK. The PaperPort software copies the item into the new folder. Displaying Items in Folders Display either thumbnails of the contents of a single folder or a list of the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 65
of the column, cannot be deleted. It is the default folder into which all scanned items are placed if the PaperPort software is not running when you scan the item. If the PaperPort software is running and a folder is open, the item is filed automatically in the open folder. You can create only one - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 66
66 Managing Scanned Items EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 67
6 Annotating Scanned Items Using the Annotation Tools In Page View, the Annotation Tool Bar is displayed on the left side of your monitor. Annotation tools are described in the following table. Icon Description Edit Annotations (Pointer) -Selects, moves, and resizes annotations on a page. Icon - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 68
and between it and other applications. The Copy As Text command on the Edit menu uses the OCR feature to copy text from the PaperPort software to another application. For details, see "Word Processor OCR Link" in Chapter 8. To copy and paste items 1 In Page View on the Annotation Tool Bar, - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 69
Annotating 6 Scanned Items Note To copy and paste an item from another application If the copied image is a graphic, pasting it into Desktop View will create a new item with the image on it. Pasting it into Page View places the image on the page being displayed. If the copied image is text, it can - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 70
to a collapsed form. Avoid putting collapsed sticky notes close together on the page if others will be viewing the item using the PaperPort Viewer. In the PaperPort Viewer, all notes are collapsed or expanded. If placed too close together, some notes may overlap when expanded. To expand a collapsed - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 71
Annotating 6 Scanned Items Adding Markup Text Use Add Text for preprinted forms. The added text looks and prints just as if you had typed it on the original form. To add Markup text 1 In Page View on the Annotation Tool Bar, click Add Text. The cursor changes to an insertion point. 2 Select the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 72
Adding Freehand Annotations Use Freehand to draw, underline, circle, scribble, or mark an item. To add a freehand annotation 1 In Page View on the Annotation Tool Bar, click Add Freehand Annotation. The cursor changes to a pencil. 2 Drag the pencil to make annotations on the item. To change the line - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 73
. If you think the graphic won't fit on the page, try reducing its size within the application before copying it to the PaperPort software. 3 Switch to the PaperPort software. 4 Display the target item in Page View. If you paste the selected graphic in Desktop View, a new item is created containing - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 74
Fine-Tuning Annotations You can fine-tune an annotation by specifying the font and color of the text or background or by moving and resizing the annotation. Selecting the Font or Color You can select the font, style, point size, or color of the text of a text markup or Sticky Note before or after - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 75
Annotations. 2 Double-click the annotation containing the text. The cursor becomes a text-insertion pointer in the text. 3 Edit the text. Use the standard Windows editing features to edit the annotation text. You can also use Cut, Copy, Paste, and Delete from the Edit menu. 4 When you are finished - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 76
Note Moving and Resizing Annotations After adding an annotation, you can move it to another location on the page or change its size To resize annotations 1 In Page View on the Annotation Tool Bar, click Edit Annotations. 2 Select the annotation you want to resize. Handles appear on the frame - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 77
Cut, Copy, and Paste from the Edit menu. You cannot copy annotations to documents in other applications. To copy, cut, and paste annotations 1 In Page View Hiding Annotations You can display or hide annotations in the PaperPort software. Activate these options using Show Annotations on the Annotation - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 78
Undoing Annotations The undo options only apply to the page on which you're working. To undo the newest annotation, from the Edit menu, choose Undo New Annotation. The last annotation added to the page is removed. This command is only available immediately after you add a new annotation. If you do - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 79
works well between different platforms, such as Microsoft Windows and Macintosh. The PaperPort software supports single and multipage TIFFs. PC Paintbrush (.PCX) Format (.GIF) A format for images on online services and the World Wide Web. EN Importing and Exporting with the PaperPort Software 79 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 80
. Exporting Items Exporting an item saves a copy of it as a file. The original item remains in the PaperPort software. If you export a PaperPort software item in any format other than a PaperPort (.MAX) file, annotations in that file cannot be edited, deleted, or moved. If the annotations are hidden - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 81
that are exported in the .JPG file format. Compression speeds up the export process, but at the same time decreases the image quality. The PaperPort software lets you adjust the image quality setting to meet your particular needs. To set compression and image quality 1 From the Edit menu, choose - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 82
to its user's manual. 3 In the list of printers, select PaperPort on Desktop and click PaperPort to set it as the current printer. 4 Choose Print to PaperPort. The file will appear as a new, untitled item in Desktop View. After you finish printing to the PaperPort software, reset the application - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 83
here also changes it in Desktop View. Type your name. Words the PaperPort software uses to find items. Separate keywords with a comma. During a search, tell the PaperPort software which keywords to find, and the PaperPort software finds items with keywords that match any that you specify. Add any - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 84
, see the following section, "Finding Items." 5 In the Search for Text boxes, enter the text on which the search should be based. 6 Click Find. The PaperPort software will search using the criteria you've specified and will list all matching files. Finding Items You can find items by the text in the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 85
criteria text. Search All: Searches all of your personal folders. Search Current: Searches only the folder that is currently open. Tells the PaperPort software which direction to search first when you choose Find. (If you choose Find All, the direction doesn't matter.) To search backward through - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 86
Desktop View, from the Edit menu, choose Find Item. 2 Enter the text you want to find and select the search options. 3 Click Find and the PaperPort software begins searching. 4 To find the next occurrence of the annotation, from the Edit menu choose Find Next. If the annotation you're looking for is - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 87
PaperPort software item into another Windows application, such as Microsoft Word, using object linking and embedding (OLE). The item will appear as a thumbnail in the Word document check the application's documentation to see if it supports OLE. To insert a PaperPort software item into another - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 88
item is pasted. • Open both applications, select the item in the PaperPort software and, while holding down [Ctrl], drag the item into the container , will appear on the thumbnail. 3 From the File menu, choose Update PaperPort Document in . The file name is the name of the container file - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 89
menu. • Fax -Fax items using your fax software. If you are using one of the fax applications that the PaperPort software supports, the icon for that application appears. If you with your OCR software, or send as e-mail or fax, see Chapter 2, Using the Scanner. EN Linking to Other Applications 89 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 90
the type of link. To use links 1 Scan the item into the PaperPort software. 2 Drag the item onto the appropriate link icon on the Link Bar. described in its documentation. Some applications limit the number of pages that can be received from the PaperPort link. If you have trouble with large stacks - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 91
on the Link Bar. - Or Click the Printer icon. - Or From the File menu, choose Print. If you have cleared Display Print Dialog in the PaperPort Preferences dialog box, printing starts immediately. Skip steps 3 and 4. 3 In the Print dialog box, select the print options as described in the following - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 92
To send a fax from Page View, from the File menu, choose Links. 4 To complete the fax, refer to the documentation that came with your fax software. To read a fax in the PaperPort software 1 From the File menu, choose Import Fax. The Import Fax dialog box appears and lists the faxed items available - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 93
options for using OCR software with the PaperPort software, as described in the following procedures. To use the provided OCR software 1 In Desktop View, and the converted text is displayed as an untitled document. To process text using another OCR software link 1 In Desktop View, select an item. - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 94
using the Copy As Text command 1 In Desktop View, select an item. 2 From the Edit menu, choose Copy As Text. The PaperPort software processes the text with the OCR software and places the editable text on the Clipboard. You can then paste the text into another application, such as a word processor - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 95
, for example PAGE0002.MAX. If you want to send a PaperPort item to someone who doesn't currently have the PaperPort software, you can attach the PaperPort Viewer. For more information on PaperPort Viewers, see Appendix A. Receiving PaperPort Files in E-Mail When you receive an e-mail message with - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 96
apply to the icon you clicked. 3 Select the options for the link and click OK. Use the generic fax and word processor links to specify software that is not automatically supported by the PaperPort software. To use one of these links, click it and then assign the desired application's .EXE file to it - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 97
a fax driver to your fax software (one that the PaperPort software does not configure automatically). The PaperPort software will add the fax icon to the Link Bar. Graphics and additional OCR File Format to Use Select the file format in which to save the graphic item. The options will be Windows - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 98
98 Linking to Other Applications EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 99
in connection with this software. Solutions to the HP Network ScanJet 5 Utility and PaperPort software problems and error messages can be found both in this document and in the HP Network ScanJet 5 Scanner Administrator's Guide. • In the administrative software. Error messages are displayed - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 100
turned on. • The scanner is connected to the network. • The scanner is unlocked. If you try to scan a document when the scanner is locked, it will emit a harsh, grinding sound. If these conditions are met, turn the scanner off, wait 30 seconds, and turn the scanner back on to reset it. Control Panel - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 101
Clearing Paper Jams When you have a paper jam, the scanner control panel displays an error message directing you to where it occurred: the start your data by pressing [Stop]. • Stop scanning without saving your data by pressing [Abort]. 9 Troubleshooting EN Troubleshooting and Error Messages 101 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 102
document tray and the ADF cover securely. 4 The control panel prompts you to do one of the following: • Reinsert the paper and press [Go] to continue scanning. • Stop scanning and save your data by pressing [Stop]. • Stop scanning without saving your data by pressing [Abort]. 102 Troubleshooting - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 103
To clear jams inside the ADF 1 Open the ADF cover. 2 Lift up the ADF unit. 3 Open the delivery guide by grasping the small plastic handles on either side of the delivery guide and pulling down. 4 Remove the jammed paper. 9 Troubleshooting EN Troubleshooting and Error Messages 103 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 104
sheet by aligning its holes with the small plastic spindles on the delivery guide and pressing down. 6 Close the document tray and the ADF cover securely. 7 The control panel prompts you to do one of the following: • Reinsert the paper and press [Go] to continue - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 105
panel are identified by a number, which HP Support Service uses to resolve the problem, if necessary. In some cases a second number, further identifying the problem, will also be included. If you do not find the message here, contact your network administrator. Internal Errors Error Message 73 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 106
persists, contact your network administrator. Deselect some destinations. The scanner cannot get the user's Install and run the HP Network password from the server. ScanJet 5 Utility on your computer and configure your password. There is a problem reading the private user files from the server - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 107
validated by the server. The scanner detected an error Try scanning the document again. while trying to send a document or get data from a server. 174 Net Channel Full (err) 175 No Data On Channel (err) 9 Troubleshooting EN Troubleshooting and Error Messages 107 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 108
File Manager or Windows Explorer). Cannot report errors. The service you are trying to access does not start. Make sure the software is installed correctly. Make sure there are enough system resources available to run the software. Could not create this The HP Network ScanJet 5 Utility Check to - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 109
the file. A document was The HP Network ScanJet 5 Utility received for an was unable to complete the automatic workflow automatic workflow link. which does not exist. Make sure the link has not been deleted in the PaperPort software. E-mail address already present. The user is creating an - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 110
network error. There is a problem accessing the network. Make sure the network connections are present and the server is accessible. An inbox with this name already exists. Please choose a different name. The user your PC under the SYSTEM32 directory. 110 Troubleshooting and Error Messages EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 111
again. If the problem occurs again, quit Windows. Then, at the DOS prompt, change to the Windows System directory by typing CD C:\WINDOWS, and press [Enter]. Then type PPUPDATE, and press [Enter]. This completes the installation. Not enough disk space. PaperPort software requires at least 8 MB - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 112
Problems Highlighted annotations are opaque when printed on HP LaserJet 4 printers. The LaserJet 4 printer driver has two graphics modes: HP- your computer, see the documentation that came with Windows. Images are reduced in size. If necessary, PaperPort software automatically reduces the size of - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 113
on the quality, size, and structure of the original document and on the quality of the scan itself. To obtain the Straighten Page command. Import and Export File Problems Exported files expand in size when opened in a PaperPort software. 9 Troubleshooting EN Troubleshooting and Error Messages 113 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 114
the file LOTUS.INI exists in your Windows directory. (If not, skip steps 2 cases, Lotus Notes may be configured so that PaperPort software cannot find the files SM1 downloaded from the cc:Mail forum on CompuServe and from the Lotus cc:Mail bulletin board service Troubleshooting and Error Messages EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 115
not appear. To correct this problem, perform the following steps: 1 Make sure that the file WPC.INI in your Windows directory contains the entry WPOF= - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 116
Software Error Messages When a problem occurs, the PaperPort software displays a message that indicates the type of problem. This chapter explains what to do if you see one of these messages. Message An unsuccessful application exit has left Windows in an unstable state. You should restart Windows - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 117
see PaperPort Help or the Troubleshooting section of your User's Guide. PaperPort cannot receive printed pages. System memory may be low. Try exiting from other applications. Recommended Action An item or a page in a stack can be damaged if your computer is shut down while PaperPort software is - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 118
down while PaperPort software is running or if PaperPort software is shut down in any way other than by a normal exit. Attempt to repair this file by running MAXFIX.EXE. Then follow the instructions on the screen. Try reinstalling the linked application. If the problem persists, contact HP to see - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 119
may be a disk error. You can run a disk diagnostic utility to investigate this or run MAXFIX.EXE. Then follow the instructions on the screen. Your computer was busy doing something else, so the scanner could not talk with the PaperPort software. In most cases, scanning again will succeed. If not - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 120
. Check the document format. Check your system resources. Retry. The target application is not ready to receive documents. Wait and retry. Close the target application and retry. The selection link is not valid. Check if the target link is still available. 120 Troubleshooting and Error Messages - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 121
of PaperPort Viewer PaperPort Viewer for Windows comes with the software on separate disks. You can distribute PaperPort Viewers to others free of charge. PaperPort Viewers are also available free on CompuServe. Others can log on to CompuServe and retrieve the PaperPort Viewer file. To download the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 122
for Windows To run PaperPort Viewer for Windows, you need the following software and hardware: • IBM or 100%-compatible personal computer with a 386 or higher microprocessor • Windows 3.1 or later • 4 MB of memory • 1 MB of hard disk space • VGA monitor or better To install the PaperPort Viewer - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 123
, you need the following hardware and software: • Macintosh Plus or later model • System 6.0.4 or above • 2 MB of memory • 400 kilobytes (K) of hard disk space • A color or grayscale monitor is recommended To install PaperPort Viewer for Macintosh The PaperPort Viewer for Macintosh comes as a self - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 124
on your computer platform. • For Windows, open the PaperPort program group and double-click the PaperPort Viewer icon. • For Macintosh, double-click the PaperPort Viewer application icon on the Macintosh desktop. If you need help or step-by-step instructions when using PaperPort Viewer, use the Help - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 125
B Warranty and Support Information Warranty and Service Statement HP Network ScanJet 5 Scanner One-Year Limited Warranty 1 HP warrants HP hardware, accessories and supplies against defects in materials and workmanship for the period specified above. If HP receives notice of such defects during the - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 126
directly caused by a defective HP product. 8 THE REMEDIES IN Hewlett-Packard Repair Centers. Please contact your Hewlett-Packard Dealer Repair Center for instructions before returning your scanner for service. If you return your scanner to a designated Hewlett-Packard Field Repair Center for service - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 127
parts for your HP Network ScanJet 5 scanner by contacting your sales representative or your Hewlett-Packard dealer. Within the United States, you can order the parts below by calling StarPak (970) 339-7009. Item Part Number* English Administrator's and User's Guides C1306-99000 French - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 128
128 Warranty and Support Information EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 129
scanner document feeder 21, 22, 59, 101 automatic saving 51 automatic workflow 25, 35 creating 35 setting 36 B back-up copies 51 background color 50, 74, 75 background control automatic workflow 36 backspace key 15 bitmap files, Windows closing PaperPort error message 118 codes formatting problems 112 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 130
configuring inbox 43 confirming passwords 46 contents list in folders 64 contrast automatic workflow 36 control panel, scanner PaperPort DaVinci e-mail problems 115 DCX scanner control panel 15 scanning 29 DPI (dots per inch) image 56 drag-and-drop stacking 59 drawing freehand annotation 72 drivers - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 131
, 53, 80 F fax accounting 40 destination lists 40 driver 97 error messages 118 links 89, 92, 96 numbers 30, 34 page orientation 97 page size 97 problems 112 redial 40 scanning to 30 setup options 97 features HP Network ScanJet 5 scanner 11 PaperPort 47 fields, matching search criteria 85 file error - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 132
67 hard drive requirements 12 hardware service 126 height, paper automatic workflow 36 Hewlett-Packard service information 125 warranty 125 hiding annotations 77 elements 52 Highlighter tool 67 highlighting 53, 56, 71 HP Network ScanJet 5 scanner automatic document feeder 22 control panel 15, 24 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 133
, 59 N names folders 63, 65 items 51 user 25 navigating within stacks 60 Navigators 56 network installation 33 new items, creating 73 notes, adding error message 119 link 89, 93 problems 112 software installation 12 OLE 87 OLE Rtn icon 49 One-Minute Guide PaperPort 14 onionskin paper 21 options e- - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 134
Markup text 71 OCR link 93 OLE 87 One-Minute Guide 14 Page View 56 pasting items 68 preferences 50 printing 91 printing to 82 problems 111 saving items 51 searching 84 spreadsheet link 93 stacks 59 Sticky Notes 70 Summary Information 83 troubleshooting 111 undoing actions 53 Viewer 95, 121 views 48 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 135
34 distribution lists 34 privileges, users 16 problems 99 control panel 100 disk space 111 e-mail 114 error messages 28 exporting 113 fax 112 files 113 format 112 importin g 113 OCR 112 PaperPort 111 printing 112 scanner 100 SEE ALSO support SEE ALSO troubleshooting Windows 111 properties, inbox 43 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 136
113 image 36, 56 image error message 116 image, problems printing 112 page, fax 97 paper 21, 23, 26, 36 soft keys scanner control panel 15 software error messages 99 SEE HP Network ScanJet 5 Utility PaperPort 12 space disk problems 111 speed, export 81 spreadsheet application option 97 format 97 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 137
125 weight, paper 21 white-on-black images 57 width, paper automatic workflow 36 window flash 45 PaperPort 50 Windows bitmap files 79 error message 116 images files 79 installation 12, 13, 33 PaperPort Viewer 122 problems 111 word processing application option 97 format 97 OCR link 97 orientation 97 - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 138
Index Index-138 EN - HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 139
- HP Network Scanjet 5 | HP Network ScanJet 5 Scanner - User's Guide - Page 140