Konica Minolta bizhub 361 bizhub 361/421/501 Security Function User Manual
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- Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 1
User's Guide [Security Operations] 2009.03 Ver. 1.03 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 2
Roles and Requirements of the Administrator 1-7 Password Usage Requirements ...1-7 Network Connection Requirements for the Machine 1-8 User information control server control requirements 1-8 Security function operation setting operating requirements 1-8 Operation and control of the machine - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 3
>...2-94 SNMP Setting Function ...2-96 Changing the auth-password and priv-password 2-96 ...2-96 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 4
the Control Panel> ...2-116 3 User Operations 3.1 3.1.1 3.1.2 3.2 3.2.1 3.3 3.3.1 3.4 3.4.1 User Authentication Function...3-2 Performing user authentication ...3-2 ...3-4 ...3-9 Accessing the ID & Print Document ...3-11 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 5
access from PageScope Data Administrator 4-2 ...4-2 Setting the user authentication method 4-5 ...4-5 Changing the authentication mode ...4-7 ...4-7 Making the user settings ...4-10 ...4-10 Making the account settings ...4-11 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 6
Contents 4.5.2 Restore ...4-36 ...4-36 501/421/361 x-5 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 7
1 Security - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 8
the security functions. The Administrator of the machine should keep this manual for ready reference. The manual should be of great help in finding solutions to operating problems and questions. This User's Guide (Ver. 1.03) describes bizhub 501/421/361/ineo 501/421/361/VarioLink 3622/4222/5022 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 9
the Firmware upgrade. Set CE Authentication to [ON] and set the CE Password. Check that CS Remote Care is set to RAM Clear Set, Management Function Choice to Unset, HDD to Installed, and operation Ban release time to 5 min. or more. 3. After this machine is installed, refer to this User's Guide - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 10
then provided through password authentication for any access to the Administrator Settings, User Authentication mode, Account Track mode, User Box, a User Box data file, a Secure Print Document file and WebDAV Server. Access is thereby granted only to the authenticated user. A password that can be - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 11
authentication> - Authentication of WebDAV is successful. - Release of Prohibited Functions When Authentication Error is executed. - Authentication of SNMP is successful. - Release of Prohibited Functions When Authentication Error is executed. 501/421 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 12
when the HDD is stolen. - Image files stored as ID & Print Document when print data is to be registered using the ID & Print Setting function - Image files stored by Secure Print - Image files stored in Personal User Box, Public User Box and Group User Box - Image files of a job in the queue - Image - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 13
and User Box at regular intervals. - The Administrator should make sure that any user does not set any number that can easily be guessed from birthdays, employee identification numbers, and the like for the passwords set for the User Authentication, Secure Print Document, and User Box. 501/421/361 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 14
user logs off from the User Authentication mode after the operation in the User Authentication mode is completed, including operation of the Secure Print Document file, User Box, and User Box file. - The Administrator of the machine should set the HDD Lock Password and Flash Memory Lock Password - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 15
single character or change of a password to one consisting of a string of a single character is rejected for the User Password, Administrator Password, Account Password, User Box Password, Secure Print Password, HDD Lock Password, Flash Memory Lock Password, and Image Data Encryption Passphrase. For - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 16
of the following applications. - PageScope Box Operator - HDD TWAIN - PageScope Direct Print - HDD Backup Utility ! Detail SSL . Windows Vista, which offers enhanced security functions, gives a certificate error message if the SSL certificate is one that is not - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 17
setting (MAC address) Clears the currently set password, resetting it to the factory setting (sysadm) Deletes all account track-related data that has been registered Deletes the currently set S/MIME certificate Deletes the currently set SSL certificate Clears the currently set network settings - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 18
2 Administrator Operations - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 19
Administrator Operations 2 2 2.1 2.1.1 Administrator Operations Accessing the Administrator Settings This machine implements authentication of the user of the Administrator Settings function through the 8-digit Administrator Password that verifies the identity as the Administrator of the person - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 20
until the execution of the job is completed before attempting to access the Administrator Settings again. 3 Enter the 8-digit Administrator Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 21
that the machine accepts no more Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 22
the User Authentication, see "Setting the Authentication Method" on page 2-19. Make sure that none of the general users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service Representative - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 23
or touch [Login]. ? What happens if a wrong Administrator Password is entered? % If a wrong Administrator Password has been entered, the machine gives a message that tells that authentication has not been successful. Enter the correct Administrator Password. % If the Enhanced Security Mode is set to - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 24
and [Login]. 5 Select "Administrator (Admin Mode)" or "Administrator (User Mode)" and enter the 8-digit Administrator Password in the "Password" box. - Administrator (Admin Mode) is a mode, in which settings of the machine can be registered or changed. In this mode, system and network settings can - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 25
that the machine accepts no more Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 26
your Service Representative. Setting the Enhanced Security Mode to [ON] changes the setting values of the following functions. Function Name Password Rules Prohibited Functions When Authentication Error Security Print Access Public User Access User List Print Without Authentication User Box Admin - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 27
/priv-password Factory Setting auth/priv-password Print Data Capture Network Setting Clear Administrator Password Change Via Network Release Time settings Allow Enabled Enabled 5 min. Change by the user of destination data previously registered (Address Book and Program) System auto reset Allow - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 28
Administrator Operations 2 2.2.2 Setting the Enhanced Security Mode 2 Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 29
are yet to be made by the Administrator of the machine. Make the necessary settings according to the corresponding set procedure. - The following screen appears if the previously required settings are yet to be made by the Service Engineer. Consult the Service Representative. ? What is the factory - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 30
set to [ON], the following icon appears at the center of the User Authentication screen, indicating that the machine is in the Enhanced Security Mode.Icon doesn't appear when debug function with serial port is ON at Service mode. If Icon is not displayed, contact to a service counter. 501/421 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 31
Authentication Error. The machine then takes a count of the number of unsuccessful accesses to the Administrator Settings, User Authentication, Account Track, SNMP authentication, WebDAV authentication, Secure Print authentication, and User Box authentication to prohibit the authentication operation - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 32
Administrator Operations 2 0 For the procedure to call the Security Settings menu to the display, see steps 1 and 2 of "Setting the Enhanced Security Mode" on page 2-11. 1 Call the Security Settings to the screen from the control panel. 2 Touch [ - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 33
Administrator Operations 2 6 Press the [C] key and, from the keypad, enter the time, after the lapse of which the access lock state of the Administrator Settings is canceled. 7 Touch [OK]. 501/421/361 2-16 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 34
authentication, WebDAV authentication, all Secure Print authentication, and all User Box authentication, resetting it to zero. Perform the following procedure to cancel the password entry prohibited state. - Administrator Settings: The operation prohibited state is canceled by the Service Engineer - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 35
Administrator Operations 2 3 Touch [Release]. 4 Select the function, for which Prohibit Function as a result of unauthorized access is to be released. 5 Touch [OK]. This clears the unauthorized access check count of the specific function selected in step 4. 501/421/361 2-18 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 36
Administrator Operations 2 2.5 2.5.1 Setting the Authentication Method When access to the Administrator of the machine by the Administrator Settings via the control panel is authenticated, the machine enables setting of the authentication method for User Authentication and for Account Track. The - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 37
Administrator Operations 2 3 Touch [General Settings]. 4 Select [User Authentication] and touch [ON (MFP)] or [ON Server Settings, see "Setting the External Server" on page 2-22. 5 Select [Account Track] and touch [ON]. - If the Account Track is not to be used, go to step 7. 501/421/361 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 38
Administrator Operations 2 6 Select [Synchronize User Authentication & Account Track] and touch [Synchronize]. - To separate the User Authentication from Account Track authentication screens, select [Do not Synchronize]. 7 Touch [OK]. 8 A message appears that prompts you to clear the use control - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 39
to log off from the Administrator Settings. If [ON (External Server)] is selected for the authentication method, the External Server must User Authentication/Account Track screen to the display, see steps 1 and 2 of "Setting the Authentication Method" on page 2-19. 1 Call the User Authentication - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 40
Administrator Operations 2 6 Touch [Active Directory]. 7 From the keyboard and keypad, enter the Domain Name and touch [OK]. 8 Touch [OK]. 9 Make the necessary settings. ? What happens if the Sever Name is yet to be entered? % If the Sever Name is yet to be entered, the [OK] cannot be touched. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 41
the Administrator Settings via the control panel is authenticated, the machine enables setting of the operation of the ID & Print Setting function. ID & Print is a function to authenticate a user using a user name and password, then automatically print the print jobs saved in the ID & Print User Box - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 42
Administrator Operations 2 4 Touch [Administrative Settings]. 5 Touch [ID & Print Settings]. 6 Select [ON]. 7 Touch [OK]. ! Detail If [ON] is set, the document is stored as ID & Print Document even if [Print] is selected on the printer driver side. Even if [OFF] is set, the document is stored - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 43
via the control panel is authenticated, the machine enables setting of the operation of the System Auto Reset function. If no operations are performed for a predetermined period of time during access to the Administrator Settings or user mode (during setting of User Authentication) from the control - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 44
. is set. Enter the correct System Auto Reset Time again. - If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is activated to cause the user to log off from the mode automatically. - Press the [C] key to clear all characters. 6 Touch [OK]. 501/421/361 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 45
Administrator Operations 2 2.8 User Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables registration of the users who can use the machine. It also enables operations for deleting a user and changing a User Password. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 46
the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [User Authentication/Account Track]. 3 Touch [User Authentication Settings]. 501/421/361 2-29 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 47
Administrator Operations 2 4 Touch [User Registration]. 5 Select a specific User Registration key, in which no user has been registered, and touch [Edit]. ? What steps should be taken to delete a previously registered user or change a User Password? % To delete a previously registered user or - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 48
Administrator Operations 2 7 From the keyboard and keypad, enter a new User Password that may consist of 8 or more digits. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 49
Administrator Operations 2 11 Touch [Account Name]. ? What happens if Account Track has not been set or synchronization with Account Track has not been set for the authentication method? % If Account Name is not registered, Account Track becomes necessary even with "Synchronize" set for " - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 50
, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see "Password Rules" on page 1-9. 501/421/361 2-33 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 51
Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Security] tab and the [User Registration] menu. 3 Click the [New Registration]. - To change a User Password, click the [Edit] and select the "User Password - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 52
Administrator Operations 2 - Click the [Cancel] to go back to the previous screen. ? Are there any precautions to be used when making settings? % Any number that has previously been registered cannot be registered. % The User Password to be registered must the requirements of the Password Rules. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 53
, or operation of, the machine. Up to 1,000 different users or accounts can be registered. A Account Password may consist of 8 digits. The password entered is displayed as "*" or "●". Making account setting 2 Note Do not leave the machine with the setting screen of Administrator Settings left shown - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 54
Administrator Operations 2 4 Touch [Account Track Registration]. 5 Select a specific Account Registration key, in which no account has been registered, and touch [Edit]. ? What steps should be taken to delete a previously registered account or change a Account Password? % To delete a previously - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 55
Administrator Operations 2 7 From the keyboard and keypad, enter a new Account Password that may consist of 8 digits. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 56
Administrator Operations 2 2 Reminder To delete a User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see "Password Rules" on page 1-9. 501/421 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 57
Administrator Operations 2 0 For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Security] tab and the [Account Track Registration] menu. 3 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 58
, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see "Password Rules" on page 1-9. 501/421/361 2-41 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 59
Administrator Operations 2 2.10 2.10.1 User Box Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables the User Box. It also allows the User Box Password and user and account attributes to be changed. User Box prepares a User - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 60
Administrator Operations 2 3 Touch [Create User Box]. 4 Touch [Public/Personal User Box]. 5 Touch [New]. 501/421/361 2-43 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 61
Administrator Operations 2 - To change the setting of a User Box, touch the corresponding User Box key. ? What steps should be taken to delete a previously registered User Box or change a User Box Password, user attributes and account attributes? % To change the User Box Password, user attributes - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 62
Administrator Operations 2 8 Touch [OK]. ? What happens if the User Box Password entered does not meet the requirements of the Password Rules? % If the User Box Password entered does not comply with the requirements of the Password Rules, a message appears that tells that the User Box Password - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 63
Administrator Operations 2 0 For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Box] tab and the [Create User Box] menu. 3 Make the necessary - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 64
Administrator Operations 2 of step 3. Perform steps 3 through 4 once again. For details of the Password Rules, see "Password Rules" on page 1-9. ? What happens if there is a mismatch in the User Box Passwords? % If there is a mismatch in the User Box Passwords, a message appears that tells that - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 65
Administrator Operations 2 2.10.2 Changing the user attributes and account attributes The Administrator of the machine can change the box type of the box previously registered. For the Personal User Box, the owner user can be changed, and for the Group User Box, the owner account can be changed. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 66
account name of the owner. ? What happens when the User Box Type is changed? % Changing the User Box Type clears the User Box Password. Perform steps 7 through 11 to set the User Box Password. % If the User Box Type has been changed to [Public], set a User Box Password that meets the requirements - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 67
Administrator Operations 2 5 For [Change Owner], select the desired user. - For [Change Account Name], select the desired user. 6 Touch [OK]. 7 Touch [Password]. 8 Enter the new 8-digit User Box Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 68
Administrator Operations 2 9 Touch [OK]. ? What happens if the User Box Password entered does not meet the requirements of the Password Rules when [Public] is set for the box type? % If the User Box Password entered does not comply with the Password Rules with [Public] set for the box type, a - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 69
Administrator Operations 2 0 For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Box] tab and the [Open User Box] menu. 3 Enter any given User - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 70
in the Account Name box. ? What happens if User Box Owner is changed. is clicked? % If the "User Box Owner is changed." check box is clicked, it clears the User Box Password. Be sure to set the User Box Password again. % If the "User Box Owner is changed." check box is not clicked, the changes - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 71
Administrator Operations 2 6 Click the "User Box Password is changed." check box and enter the User Box Password. ? What precautions should be used when entering the User Box Password? % If the User Box Type has been set to [Public], enter a User Box Password that meets the requirements of the - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 72
currently set 8-digit Administrator Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the Security Settings screen. 501/421 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 73
and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the Security Settings screen. 6 Touch [OK]. ? What happens if the Administrator Password entered - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 74
, enter the new 8-digit Administrator Password once again. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the Security Settings screen. 8 Touch [OK]. ? What - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 75
Data in the HDD When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables the operation for setting and changing the HDD Lock Password. It also enables the operation for setting and changing the Image Data Encryption Passphrase when - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 76
Password]. 4 Enter the 20-digit HDD Lock Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the HDD Settings screen. 501/421 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 77
Administrator Operations 2 5 Touch [OK]. ? What happens if the HDD Lock Password entered does not meet the requirements of the Password Rules? % If the HDD Lock Password entered does not comply with the Password Rules, a message appears that tells that the HDD Lock Password entered cannot be used. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 78
steps 1 through 3 of "Setting the HDD Lock Password" on page 2-58. 1 Call the HDD Lock Password entry screen to the display from the control panel. 2 Enter the currently registered 20-digit HDD Lock Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 79
Administrator Operations 2 4 Enter the 20-digit HDD Lock Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the HDD Settings - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 80
Administrator Operations 2 8 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. 2 Note NEVER forget the HDD Lock Password set through the above procedure. The HDD Lock Password must be entered when - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 81
Administrator Operations 2 2.12.3 Setting the Image Data Encryption Passphrase 2 Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 82
Administrator Operations 2 4 A message appears that confirms whether or not the setting of the Image Data Encryption Passphrase is to be continued. Select [Yes] and touch [OK]. 5 Enter the new 20-digit Image Data Encryption Passphrase from the keyboard and keypad. - Press the [C] key to clear all - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 83
are overwritten according to the set mode. Data migration condition: Abbreviated address, Group address, Program address, Box information, User registration, Group registration, Program memory are migrated, however, Audit log, Job history, Fax journal and encrypted PDF file are deleted. Image data - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 84
Administrator Operations 2 10 A message will appear that confirms whether the HDD may be formatted or not. Select the [Yes] and touch [OK you want to overwrite image data. Select [YES] and touch [OK]. 14 "All data is being overwritten and cleared. Please wait." message appears. 501/421/361 2-67 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 85
Administrator Operations maximum. For the overwrite methods of [Mode 1] to [Mode 8], see "Setting the Overwrite All Data function" on page 2-80. 17 A message appears asking and touch [OK]. 18 "All data is being overwritten and cleared. Please wait." message appears. 19 Make sure that a message - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 86
keypad. Pressing the release key releases the function of the Image Data Encryption Passphrase. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the HDD Settings - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 87
Administrator Operations 2 4 Enter the new 20-digit Image Data Encryption Passphrase from the keyboard and keypad. - Press the [C] key to clear Settings screen. 5 Touch [OK]. ? What happens if the Image Data Encryption Passphrase entered does not meet the requirements of the Password 421/361 2-70 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 88
are overwritten according to the set mode. Data migration condition: Abbreviated address, Group address, Program address, Box information, User registration, Group registration, Program memory are migrated, however, Audit log, Job history, Fax journal and encrypted PDF file are deleted. Image data - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 89
Administrator Operations 2 11 Make data. Select [YES] and touch [OK]. 13 "All data is being overwritten and cleared. Please wait." message appears. 14 Make sure that a message appears prompting you to turn of [Mode 1] to [Mode 8], see "Setting the Overwrite All Data function" on page 2-80. 501 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 90
Administrator Operations 2 16 A message appears asking whether you want to overwrite all data. Select [YES] and touch [OK]. 17 "All data is being overwritten and cleared. Please wait." message appears. 18 Make sure that a message appears prompting you to turn OFF and then ON the main power switch - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 91
Administrator Operations 2 2.13 2.13.1 Protecting Data Stored in the Flash Memory The administrator settings in this machine allow setting or changing the Flash Memory Lock Password that is used to authenticate the Administrator of the machine. Should the flash memory be removed unawares, the - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 92
Administrator Operations 2 2 Touch [Forward]. 3 Touch [Flash Memory Lock Password]. 4 Enter the 20-digit Flash Memory Lock Password from the keyboard and key pad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 93
Administrator Operations 2 5 Touch [OK]. ? What happens if the Flash Memory Lock Password entered does not meet the requirements of Password Rules? % If the Flash Memory Password entered does not comply with the Password Rules, a message appears saying that the Flash Memory Password entered cannot - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 94
Administrator Operations 2 2.13.2 Changing the Flash Memory Lock Password 2 Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 2 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 95
Administrator Operations 2 4 Enter the 20-digit new Flash Memory Lock Password from the keyboard and key pad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 96
Administrator Operations 2 8 Make sure that a message appears promoting you to turn OFF and ON the main power switch. Turn OFF and ON the main power switch. 2 Note NEVER forget the Flash Memory Lock Password set through the above procedure. The Flash Memory Lock Password must be entered when - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 97
and erases all data stored in all spaces of the HDD. The function also resets all passwords saved in the NVRAM and all user settings saved in the flash memory to factory settings, preventing leak of data. For details of items that are cleared by the Overwrite All Data function, see "Types of Data - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 98
Administrator Operations 2 0 For the procedure to call the HDD Settings menu to the display, see steps 1 and 2 of "Setting the HDD Lock Password" on page 2-58. 1 Call the HDD Settings to the screen from the control panel. 2 Touch [Overwrite All - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 99
Administrator Operations 2 5 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. 2 Note After the main power switch has been turned on, quickly turn it off and give the machine to the Service Engineer. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 100
Administrator Operations 2 2.15 2.15.1 SSL Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables the setting of encryption of image data transmitted and received between the PC and the machine. Setting the SSL 2 Note - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 101
Administrator Operations 2 4 Select [Create a self-signed Certificate] and click [OK]. 5 Select the Encryption Strength. 6 Select "Admin. Mode and User Mode" for "Mode using SSL/TLS." 501/421/361 2-84 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 102
Administrator Operations 2 7 Make the necessary settings. ? What if data entered for each item does not meet the requirements? % If data entered is wrong. 8 Click the [OK]. The certificate can now be registered. - The key length set for the public key of the server generated in SSL certificate - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 103
Administrator Operations 2 2.15.2 Changing the Encryption Strength Setting 2 Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. For encryption strength, - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 104
Administrator Operations 2 2.15.3 Changing the Mode Using SSL 2 Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. Select "Admin. Mode and User Mode" for " - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 105
Administrator Operations 2 2.15.4 Removing a Certificate 2 Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 106
0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [Network Settings]. 3 Touch [E-Mail Settings]. 501/421/361 2-89 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 107
Administrator Operations 4 Touch [S/MIME Communication Settings]. 5 Select [ON] and [E-Mail Text Encryption Method]. 6 Select encryption strength and touch [OK]. 7 Touch [OK]. 501/421/361 2 2-90 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 108
Administrator Operations 2 8 Select [Automatically Obtain Certificates]. 9 Select [NO] and touch [OK]. 2 Note To ensure that correct certificate is registered [Automatically Obtain Certificates]. For registration of certificates, see "Registering the certificate" on page 2-94. 501/421/361 2-91 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 109
Administrator Operations 2 0 For the procedure to call the Admin Mode to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Network] tab. 3 Click the [S/MIME] of the [E-mail - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 110
Administrator Operations 2 4 Make a necessary settings. 5 Click the [OK]. 6 Click the [OK]. 501/421/361 2-93 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 111
the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Address Book] menu of the [Store Address] tab. 3 Click the [New Registration]. - To change the details of a previously registered destination, click [Edit]. 501/421/361 2-94 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 112
Administrator Operations 2 4 Select the [E-mail] and click the [OK]. 5 Click to select [Registration of Certification Information] and, through [Browse], set the certificate information. If certificate information is to be deleted, select [Deletion of Certification Information]. 6 Make a - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 113
Operations 2 2.17 2.17.1 SNMP Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables changing of the SNMP v3 Write User Password (auth-password, priv-password) required for accessing the MIB object over the network - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 114
Administrator Operations 2 4 Touch [Forward¡] to show the [2/3] and touch [SNMP v3 Settings]. 5 Touch [Forward¡] to show the [4/5] SNMPv3/Write Settings screen. 6 Select [auth-password] or [auth-password/priv-password] of Security Level and touch [Password Setting]. 501/421/361 2-97 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 115
Administrator Operations 2 7 Touch [Write auth]. 8 Enter the new 8-digit-or-more auth-password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 116
Administrator Operations 2 10 Touch [Write priv]. 11 Enter the new 8-digit-or-more priv-password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 117
the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Network] tab. 3 Click the [SNMP Setting] menu. 4 Enter the auth-password and priv-password in the boxes marked by the rectangle, that is, the Write side SNMP v3 Setting. 501/421/361 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 118
Administrator Operations 2 5 Click the [OK]. ? What happens if the auth-password and priv-password entered does not meet the requirements of the Password Rules? % If the auth-password and priv-password entered does not comply with the Password Rules, a message appears that tells that the auth- - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 119
using SNMP from the PC, the user attempting to gain access is authenticated to be the Administrator of the machine by using the Write User Name and SNMP Password (auth-password, priv-password) of the SNMP v3 Write settings made in this machine. Operation of the network setting function and the SNMP - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 120
The Administrator who has been authenticated through SNMP access authentication from the PC is allowed to operate the network setting function. To change the setting, specify the corresponding object ID. See the table below for the setting items. Setting Item IP address setting IP Address BOOT - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 121
Administrator Operations 2 2.18 2.18.1 WebDAV Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables setting of the WebDAV Server Password. The Administrator of the machine can gain access to the WebDAV Server over the network - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 122
Administrator Operations 2 3 Touch [WebDAV Server Settings]. 4 Select [ON] and touch [Password Setting]. ? What steps should be performed to initialize a previously set password? % To initialize a previously set password, select [Initial Password]. The default value is [sysadm]. 5 Enter the new - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 123
Administrator Operations 2 7 To prevent entry of a wrong password, enter the WebDAV Server Password again. - Press the [C] key to clear all is a mismatch in the WebDAV Server Password? % If there is a mismatch in the WebDAV Server Password, a message appears that tells that there is - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 124
settings. ? What steps should be performed to initialize a previously set password? % To initialize a previously set password, select [Initial Password]. The default value is [sysadm]. 5 Click the [OK]. 6 Check the message that tells that the setting has been completed. Then, click [OK]. 501/421 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 125
steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-96. 1 Call the Network Settings to the screen from the control panel. 2 Touch [TCP/IP Settings]. 3 Touch [IP Settings]. 4 Touch [Manual Input]. 5 Select [IP Address] and set the IP Address. - If [Auto Input] has been selected - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 126
machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the TCP/IP settings screen to the display, see steps 1 through 3 of "Setting the IP Address" on page 2-108. 1 Call the TCP/IP settings screen to the display from the control panel - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 127
Administrator Operations 2 2.20 2.20.1 NetWare Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables registration as the Print Server. Making the NetWare Setting 2 Note Do not leave the machine with the setting screen - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 128
and priv-password" on page 2-96. 1 Start the PageScope Web Connection and call the Network menu to the display. 2 Click the [SMB Setting] menu. 3 Click the [Print Setting] menu. 4 Enter the NetBIOS Name in the "NetBIOS Name" box. 5 Click the [OK]. 6 Click the [OK]. 7 Click the [Logout]. 501/421/361 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 129
be sure first to log off from the Administrator Settings. 0 For the procedure to call the Network Settings menu to the display, see steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-96. 1 Call the Network Settings to the screen from the control panel - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 130
be sure first to log off from the Administrator Settings. 0 For the procedure to call the Network Settings menu to the display, see steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-96. 1 Call the Network Settings to the screen from the control panel - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 131
or input to forced memory inbox or specified box. [Specified User Box] is selected, the data is stored at the box whose number is assigned with F code Sub address. It is set whether or not to print after receiving data. It can set password check/communication password (within 8 digits). ! Detail - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 132
optional hard disk is mounted, you can set whether or not to use TSI distribution system. 2.25.2 Item Action when TSI User Box is not set Print TSI User Box Registration Explanation Setting when applicable boxes do not exist [Automatically Print]: Received data will be printed out [Memory RX User - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 133
machine. Fax ID of sender is entered at [Sender (TSI)] and the place the data to be distributed to is set at [Forwarding Destination]. To distribute to other machine, specify the place at [Select from Address Book]. To distribute to the box of this machine, specify it at [Search by User Box Number - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 134
3 User Operations - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 135
Setting. Contact the Administrator of the machine. If the User Password is changed by the Administrator of the machine during operation of this machine, the user him/herself should immediately change the User Password. Performing user authentication If a document is stored in the ID & Print User - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 136
Operations 3 2 Reminder If any User Name not registered with this machine is authenticated through User Authentication when [ON (External Server)] (Active Directory) is set for Authentication Method, the User Name is automatically registered with this machine. If there are two ore more ID & Print - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 137
appears if the ID & Print Setting function is set in the machine, because documents are stored in the ID & Print User Box even if [Print] is selected on the printer driver side. 2 Enter the User Name from the keyboard and keypad. - Press [C] or touch [Undo] to clear the value entered. - Touch - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 138
stored in the ID & Print User Box, select any desired login method. - Go to step 15 if User Authentication only has been set, or "Synchronize" has been set for Synchronize User Authentication & Account Track. ? What if a wrong User Name or User Password is entered? % If a wrong User Name is entered - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 139
User Operations 3 8 Touch [Account Name]. 9 Enter the Account Name from the keyboard and keypad. - Press [C] or touch [Undo] to clear the value entered. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. 10 Touch [OK]. 11 Touch [Password]. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 140
Account Password for the corresponding Account Name entered is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 141
User Operations 3 - The following screen appears if Account Track has been set. 501/421/361 3-8 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 142
Password. - If Account Track has been set, enter the User Name, User Password, Account Name, and Account Password. - If "Synchronize" has been set for Synchronize User Authentication & Account Track, successful authentication results from simply entering the User Name and User Password. 501/421 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 143
If a wrong User/Account Password for the corresponding User/Account Name entered is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 144
authenticated by [Access] or [Login], he or she can gain access to the document in the ID & Print User Box. 2 Note Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave the machine, be sure first to log off from the user operation mode. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 145
User Operations 3 5 Select [ID & Print User Box] and touch [OK]. 6 Select the desired ID & Print Document and touch [Print]. - To Delete ID & Print Document, select [Delete]. 501/421/361 3-12 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 146
. 0 For the logon procedure, see "Performing user authentication" on page 3-2. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Press the [Utility/Counter] key. 3 Touch [User Settings]. 4 Touch [Change Password]. 501/421/361 3-13 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 147
password is mistakenly entered a predetermined number of times (once to three times) set by the Administrator of the machine, the user authentication screen will reappear. A message then appears that tells that authentication has not been successful for any subsequent operation for authentication - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 148
to go back to the screen shown in step 4. 10 Touch [OK]. ? What happens if there is a mismatch in the User Passwords? % If there is a mismatch in the User Passwords, a message appears that tells that there is a mismatch in the User Passwords. Perform steps 7 through 10 once again. 501/421/361 3-15 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 149
on page 3-2. 1 Log on to the user operation mode through User Authentication from the PageScope Web Connection. 2 Click the [Change User Password] menu of the [Information] tab or [Change Password]. 3 Enter the currently registered User Password and a new User Password. Then, to make sure that you - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 150
the user operation mode. For the Secure Print ID, enter the one that has been set on the printer driver side. If a wrong Secure Print ID is entered, the target Secure Print Document will not be displayed. Enter the correct Secure Print ID. For the Secure Print Password, enter the 8-digit one set on - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 151
procedure, see "Performing user authentication" on page 3-2. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Press the [Box] key. 3 Touch [Use Document]. 4 Touch [System User Box] tab. 5 Select [Secure Print User Box] and touch [OK]. 501/421/361 3-18 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 152
User Operations 3 6 Enter the Secure Print ID that consists of up to 16 digits from the keyboard and keypad. - Press the [C] key to clear all Touch [OK]. 8 Select the desired Secure Print Document and touch [Enter Password]. - Two or more Secure Print Documents can be selected at the same time. - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 153
access. If a wrong Secure Print Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The machine is then - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 154
8-digit User Box Password. The password entered for the authentication purpose appears as "*" or "●" on the display. When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is counted. 2 Reminder If a job is executed in the copy, fax, scan, or printer mode - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 155
User Operations 3 4 Touch [Create User Box]. 5 Touch [Public/Personal User Box]. 6 Touch [New]. ? What steps should be performed to change the User Box setting? % For the procedure to change the User Box setting, see "Changing the User Box Password and user attributes and account attributes" on - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 156
] is displayed. Then, select the owner user. % When [Group] is selected, [Change Account Name] is displayed. Then, select the account. 8 Touch [Password]. 9 Enter the new 8-digit User Box Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 157
User Operations 3 10 Touch [OK]. ? What happens if the User Password entered does not meet the requirements of the Password Rules? % If the User Box Password entered does not meet the requirements of the Password Rules with [Public] selected for User Box Type, a message appears that tells that the - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 158
operation mode through User Authentication from the PageScope Web Connection. 2 Click the [Box] tab and the [Create User Box] menu. 3 Make the necessary settings. ? Are there any precautions to be used when making settings? % Be sure to enter the User Box Number, User Box Name, User Box Password - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 159
entered in the "User Box Password" box and that entered in the "Retype User Box Password" box, a message appears that tells that there is a mismatch in the User Box Password. Enter the correct User Box Password. ? What if no Owner Name, or a wrong one, has been entered? % If no Owner Name is entered - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 160
Box screen to the display from the control panel. 2 Select the target User Box and touch [Edit]. 3 Enter the currently set 8-digit User Box Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 161
4 once again. % If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as unauthorized access. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine, the screen of step 2 reappears - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 162
User Operations 3 ? What happens when the User Box Type is changed? % Changing the User Box Type clears the User Box Password. Perform steps 9 through 15 to set the User Box Password. ? What happens if the User Box Password entered does not meet the requirements of the Password Rules when [Public] - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 163
User Operations 3 9 Touch [Password]. 10 Enter the currently set 8-digit User Box Password from the keyboard or keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 164
User Operations 3 12 Enter the new 8-digit User Box Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 165
. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The machine is then set into an access - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 166
User Operations 3 4 Click the [User Box Setting]. - Go to step 5 if the selected User Box Type is [Personal] or [Group], and go to step 6 if the selected User Box Type is [Public]. ? What steps should be performed to delete a User Box? % To delete a User Box, click [Delete User Box]. A message - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 167
User Operations 3 ? What happens if User Box Owner is changed. is clicked? % If the "User Box Owner is changed." check box is clicked, it clears the User Box Password. Be sure to set the User Box Password again. % If the "User Box Owner is changed." check box is not clicked, the changes made will - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 168
User Operations 3 ? What if no Owner Name, or a wrong one, has been entered? % If no Owner Name is entered, a message appears that tells that no Owner Names have been entered. Enter the correct Owner Name. % If a user name not registered with the machine is entered in the "Owner 501/421/361 3-35 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 169
files Fax job files Functions that can be Performed Print, Move/Copy, Delete Print, Move/Copy, Delete Print, Move/Copy, Delete, Send to other device, Download to PC Print, Move/Copy, Delete, Send to other device, Download to PC 2 Note Do not leave the machine while you are in the user operation - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 170
. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The machine is then set into an - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 171
User Operations 3 7 Select any arbitrary file. 8 Select the desired function from Print setting, Bind setting, TX setting and binding TX. - Selecting [Delete] will delete the specified file. 9 Press the [Start] key or touch [Start]. 501/421/361 3-38 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 172
. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The machine is then set into an - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 173
User Operations 3 4 Select the desired operation from the pull-down menu and click [Changes the display]. - Selecting the [Delete] in step 4 will cause a message to deleted or not. Click [OK] to delete the specified file. 5 Select the document and perform the intended function. 501/421/361 3-40 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 174
to leave the machine, be sure first to log off from the user operation mode. To select [E-Mail Encryption], the Administrator of the machine must make the S/MIME settings in advance. To select the destination, the Administrator of the machine must register the certificate with the destination in - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 175
User Operations 3 4 Select [E-Mail Encryption] and touch [Close]. ? What happens if [E-Mail Encryption] is selected after the destination has been set? % If [E-Mail Encryption] is selected after the destination has been set, the set destination is canceled, making it necessary to set the - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 176
It can save the document whose printing is instructed through a computer under the network. - Personal User Box or Group User Box are available to limit the people who can use the box according to the status of user authentication or group administration. - When you want to add - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 177
Operations 3 - When [System User Box] tab is selected, list of boxes the data can be stored will appear. Select the desired box. When you select [Annotation User Box], more specific box can be selected. Document save screen Item User Box Document Name Scan Settings Original Settings - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 178
Item PDF TIFF XPS Explanation Save as PDF Save as TIFF Save as XPS 2 Reminder Even if the file style has already been selected at box save, you need to specify the file style when downloading data. When the data is stored at XPS, the optional hard disk is necessary - Data - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 179
4 Application Software - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 180
Settings/Address Settings] to edit or register the authentication or destination function of the machine, and select [Administrator settings] to edit or register the network function of the machine. 2 Note Make sure that none of the general users of the machine will know the Administrator Password - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 181
Software 4 - The following screen appears if [Authentication Settings/Address Settings] has been selected in step 2. - The following screen appears if [Administrator settings] has been selected in step 2. 4 Type the 8-digit Administrator Password registered in the machine and click [OK - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 182
that the machine accepts no more Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 183
machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. 1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Administrator. 2 Click the [Authentication settings]. 3 Click the [User authentication]. 501/421/361 4-5 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 184
menu of User authentication, select the user authentication method. 5 Click the [Export to the device]. 2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 185
the Password Rules, see "Password Rules" on page 1-9. If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 186
[Authentication mode] to be changed and click [Next]. - If [User Authentication and Account Track] has been selected, set [The ratio of the number of Users] and [The ratio of the number of Accounts]. 6 Verify the new authentication mode and click [Write]. 7 Click the [Finished]. 501/421/361 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 187
Account Track] has been selected in step 5, [Synchronize] is set for "Synchronize user authentication and account track." If you want user authentication not synchronized with account track, click to deselect [Synchronize user authentication and account track] and execute [Export to the device] once - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 188
, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see "Password Rules" on page 1-9. 501/421/361 4-10 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 189
, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of the Password Rules, see "Password Rules" on page 1-9. 501/421/361 4-11 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 190
1 Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Administrator. 2 Click the Address settings expand button. 3 Click the [Address book]. 4 Select the number to be registered and click [Edit]. 5 Select the [E-Mail] and Click the [OK]. 501/421/361 4-12 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 191
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 192
PageScope Data Administrator" on page 4-2. 1 Access the machine through [Administrator settings] mode of PageScope Data Administrator. 2 Click the Administrator settings expand button. 3 Click the Network expand button. 4 Click the [SNMP]. 5 Click [V3 Write User] of Setting list. 501/421/361 4-14 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 193
Rules, see "Password Rules" on page 1-9. 2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 194
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 195
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 196
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 197
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 198
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 199
stored, clear the "Save box password until disconnected" check box. 1 Start the PageScope Box Operator. 2 Double-click this machine. 3 Type the User Name and the 8-to-64-digit User Password. ? What steps must be performed if ON (External Server) is set for the authentication method - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 200
If a wrong User Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The machine is then set into an access - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 201
Box" on page 4-21. 1 Access the User Box through PageScope Box Operator. 2 From the [Box Operator] menu, select [Create User Box]. Or, click . 3 Make the necessary settings. - Do not fail to enter data in the "User Box name," "Password," and "Confirm password" boxes. - A Use unused box number that - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 202
Application Software 4 2 Reminder For the procedure to change the User Box Password and properties (user attributes, account attributes), see "Changing User Box properties (user attributes, account attributes)" on page 4-25. 501/421/361 4-24 - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 203
Box Operator. 2 Select the icon of the desired User Box. 3 From the [File] menu, select [Property], or right-click to select [Property]. 4 Make the necessary settings. - To set the User Box Password, perform steps 7 through 9. ? What steps should be performed to change the owner of the User Box - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 204
. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The machine is then set into an - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 205
between the file format and operable functions. File format PDF TIFF Operable functions Icon display, thumbnail display, detail display, opening in a specific application, file acquisition, file name change, file deletion, copy to another User Box, move to another User Box, copy to another Folder - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 206
for downloading document data stored in the User Box in the scan or fax mode in the image processing application of the PC. When an attempt is made to gain access to the machine through the HDD TWAIN driver, the user is authenticated to be an authorized user by using an 8-to-64-digit User Password - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 207
If a wrong User Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has not been successful for any subsequent operation for authentication. The machine is then set into an access - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 208
allows two or more different print job setups to be registered. When data is to be printed through PageScope Direct Print, the user is authenticated to be an authorized user by using an 8-to-64-digit User Password or Account Password. When the Enhanced Security Mode is set to [ON], the number of - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 209
specified file is erased as an error from the machine without being printed. If the Enhanced Security Mode is set to [ON], the entry of a wrong User Password or Account Password is counted as unauthorized access. If a wrong User Password or Account Password is entered a predetermined number of times - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 210
the number of times in which authentication fails is counted. 2 Note Make sure that none of the general users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Technical Representative. Backup - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 211
that the machine accepts no more Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 212
the "Backup folder name" text box and click [Next]. 8 To set a password for the backup file, select the corresponding check box and type a password that consists of one to 64 digits in the "Password for the backup files" and "Confirm the password" boxes and then click [Next]. 9 Check the data that - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 213
Software 4 10 Make sure that the backup procedure has been completed. Then, click [Finish]. 2 Reminder In Backup, none of the following settings are backed up: Administrator Password, CE Password, HDD Lock Password, Flash Memory Lock Password, and CE Lock Release Time. Security settings other - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 214
Password stored, clear the "Save the administrator password" check box. 1 Start the HDD Backup Utility. 2 Select this machine and click [Restore]. 3 Click the [OK]. 4 Click [Browse] and specify the destination, in which the backup file is to be saved. - If a password has been set - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 215
that the machine accepts no more Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 216
the [OK]. Make sure that Restore procedure has been completed and then click [Finish]. 2 Reminder Restore doesn't backup Administrator Password, CE Password, HDD Lock Password, Flash Memory Lock Password, and CE Lock Release Time. But please note that all other security data is backed up at restore - Konica Minolta bizhub 361 | bizhub 361/421/501 Security Function User Manual - Page 217
http://konicaminolta.com A0R599501B 2008 Copyright
User’s Guide
[Security Operations]
2009.03
Ver. 1.03