Konica Minolta bizhub 4020 bizhub 4020 Quick Reference Guide
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- Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 1
Quick Reference Quick Reference 2013. 8 A6WD-9561-00A - 1 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 2
IP address of the computer 12 Finding the IP address of the printer 12 Setting up Card Copy ...13 Using MyShortcut ...14 Setting up Scan to Network ...14 Setting up Remote Operator Panel ...15 Exporting and importing a configuration 15 3-Loading paper and specialty media...17 Setting the paper - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 3
toner darkness ...31 Printing from a flash drive ...32 Printing from a flash drive...32 Supported 37 Canceling a copy job while copying pages using the scanner glass 37 Canceling a copy job while pages are to e-mail...38 Setting up the e-mail function...38 Creating an e-mail shortcut...38 Creating - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 4
fax destination shortcut using the printer control panel 43 8-Scanning...44 Using Scan to Network ...44 Scanning to an FTP address ...44 Scanning to an FTP address...44 Scanning to a computer or flash drive ...45 Scanning manual feeder. [25y.xx 57 [x]-page jam, open automatic feeder top cover. [28y - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 5
Set up and operate the printer. Go to the home screen. Open a context-sensitive Help dialog. Reset the default settings of a function, such as copying, faxing, or scanning. Enter numbers, letters, or symbols. Enable Sleep mode or Hibernate mode. Do one of the following to wake the printer from Sleep - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 6
home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or respond to messages. Note: • Show printer supply conditions such as Imaging unit low or Cartridge Low. • Show intervention messages and the instructions on how to clear them. • Show - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 7
Access print jobs saved by user. Profiles and Solutions Access profiles and solutions. Features Feature Attendance message alert Description If an attendance message affects a function, then this icon appears and the red indicator light blinks. Warning If an error condition occurs, then this - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 8
Quick Reference Touch the To 1 Radio button Select or clear an item. 2 Up arrow Scroll up. 3 Down arrow Scroll down. 4 Accept button Save a setting. 5 Cancel button • Cancel an action or a selection. • Return to the previous screen. Other touch-screen buttons Touch To Return to the home - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 9
Touch Quick Reference To Scroll to the right. - 9 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 10
. Some applications are supported only on select printer Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly. Customizing the home : - Show or hide the icons of basic printer functions. a. Click Settings >General Settings >Home screen customization. - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 11
Quick Reference c. Click Submit. - Customize the icon for an application. For more information, see Finding information about the home screen applications or see the documentation that came with the application. Activating the home screen applications Finding information about the home screen - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 12
(Ethernet or wireless). The computer IP address is required when setting up home screen applications, such as: • Forms and Favorites • Scan to Network For Windows users 1. Open the command window. In Windows 8 From the Search charm, type run, and then navigate to: Apps list >Run > type cmd >OK In - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 13
as 123.123.123.123. 2. Click Settings >Apps >Apps Management >Card Copy. 3. Change the default scanning options, if necessary. - Default tray-Select the default tray to be used for printing scan images. - Default number of copies-Specify the number of copies that should automatically print when the - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 14
printer home screen, with settings for up to 25 frequently used copy, fax, or e-mail jobs. To use the application, touch MyShortcut, and then follow the instructions on the printer display. Setting up Scan to Network Use To Scan a document and send it to a shared network folder. You can define - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 15
use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display. • To export a configuration to a file, click Export, and then follow the instructions on the computer screen to save the configuration file. Notes: - When saving the - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 16
/Export. b. Do either of the following: • To export a configuration file, click Export Embedded Solutions Settings File, and then follow the instructions on the computer screen to save the configuration file. • To import a configuration file, do the following: a. Click Import Embedded Solutions - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 17
Universal paper settings The Universal paper size is a user-defined setting that lets you print on paper sizes that are not preset supported Universal size is 215.9 x 355.6 mm (8.5 x 14 inches). 1. From the home screen, navigate to: >Paper Menu >Universal Setup >Units of Measure > select the unit - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 18
Quick Reference 2. Squeeze, and then slide the width guide tab to the correct position for the size of the paper you are loading. 3. Unlock the length guide. Squeeze, and then slide the length guide tab to the correct position for the size of the paper you are loading. - 18 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 19
the paper from dust, you can purchase a dust cover separately. For more information, contact technical support. - If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide tab toward the center of the tray to the A6-size position. - Make sure the width - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 20
sheet toward the front of the tray. - Make sure the paper is below the maximum paper fill indicator located on the side of the width guide. - 20 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 21
menu to match the paper loaded in the tray. Note: Set the correct paper size and type to avoid paper jams and print quality problems. Loading the multipurpose feeder Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock, transparencies - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 22
1. Open the multipurpose feeder. Quick Reference a. Pull the multipurpose feeder extender. - 22 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 23
Quick Reference b. Pull the extender gently so that the multipurpose feeder is fully extended and open. 2. Squeeze the tab on the left width guide, and then move the guides for the paper you are loading. 3. Prepare the paper or specialty media for loading. - Flex sheets of paper back and forth to - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 24
or specialty media into the multipurpose feeder. - Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper guides. Overfilling may cause paper jams. - 24 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 25
Quick Reference - Load paper, transparencies, and card stock with the recommended printable side faceup and the top edge entering the printer first. For more information on loading transparencies, see the packaging that the transparencies came in. Note: When loading A6-size paper, make sure the - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 26
printer first. - Load envelopes with the flap on the left side facedown. Warning-Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These envelopes may severely damage the printer. 5. From the printer control panel, set the paper size - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 27
IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. - If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2. Click Settings >Paper Menu. 3. Change the paper size and type settings for the trays you are linking. - To - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 28
123.123.123.123. - If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2. Click Settings >Paper Menu >Custom then select a paper type Note: Paper is the factory default paper type for all user-defined custom names. 4. Click Submit. Using the printer control - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 29
Quick Reference 3. Select a custom name you want to configure, then select a paper or specialty media type, and then click Submit. Using the printer control panel 1. From the home screen, navigate to: >Paper Menu >Custom Types 2. Select a custom name you want to configure, and then touch . - 29 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 30
the Paper menu on the printer control panel, set the paper type and size to match the paper loaded. 2. Send the print job: For Windows users a. With a document open, click File >Print. b. Click Properties, Preferences, Options, or Setup. c. Adjust the settings, if necessary. d. Click OK >Print. - 30 - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 31
the printing preferences settings, refer to the Help for the Driver. For Macintosh users a. Customize the settings in the Page Setup dialog: 1. proxy server, then temporarily disable it to load the Web page correctly. 2. Click Settings >Print Settings >Quality Menu >Toner Darkness. 3. Adjust the - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 32
Quick Reference Printing from a flash drive Printing from a flash drive Notes: • Before printing an encrypted PDF file, you will be prompted to type the file password from the printer control panel. • You cannot print files for which you do not have printing permissions. 1. Insert a flash drive into - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 33
flash drives and file types Notes: • High-speed USB flash drives must support the full-speed standard. Low-speed USB devices are not supported. • USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology File System (NTFS) or any other file - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 34
, contact the place where you purchased the printer. File type Documents: • .pdf • .xps Images: • .dcx • .gif • .jpeg or .jpg • .bmp • home screen. Canceling a print job from the computer For Windows users 1. Open the printers folder. In Windows 8 From the Search charm, type run, and then - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 35
(For Mac OS X v10.3/v10.4/v10.5/v10.6) System Preferences >Print & Fax > select a printer >Open Print Queue - (For Mac OS X v10.7/10.8) System Preferences >Print & Scan > select a printer >Open Print Queue 2. From the printer window, select the print job you want to cancel, and then delete it. - 35 - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 36
) into the ADF tray. Place these items on the scanner glass. - The ADF indicator light comes on when the paper is loaded properly. 2. If you are loading a document into the ADF tray, then adjust the paper guides. Note: To avoid a cropped image, make sure the size of the original document and the - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 37
best matches the original photo. 4. Touch >Copy It Note: If you have more photos to copy, then place the next photo on the scanner glass, and then touch Scan the next page. 5. Touch Finish the Job. Canceling a copy job Canceling a copy job while the original document is in the ADF When the - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 38
mailing Setting up the printer to e-mail Setting up the e-mail function 1. Open a Web browser, and then type the printer IP such as 123.123.123.123. - If you are using a proxy server, then temporarily disable it to load the Web page correctly. 2. Click Settings >E-mail/FTP Settings >E-mail Settings. - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 39
Quick Reference 3. Touch Message > type your message > . 4. Adjust the e-mail settings. Note: If you change the settings after the e-mail shortcut has been created, then the settings are not saved. 5. Touch Save As Shortcut. 6. Type a unique name for the shortcut, and then touch . 7. Verify that the - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 40
the printer driver instead of the printer control panel. 1. With a document open, click File >Print. 2. Select the printer, and then navigate to: Properties >Fax tab >Enable fax 3. Enter the recipient fax number or numbers in the "Fax number(s)" field. Note: Fax numbers can be entered manually or by - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 41
into the ADF tray. Place these items on the scanner glass. - The ADF indicator light comes on when the paper is loaded properly. 2. If you are loading a document into the ADF tray, then adjust the paper guides. 3. From the home screen, navigate to: Fax > > type the name of the recipient > Note: You - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 42
on the scanner glass. - The ADF indicator light comes on when the paper is loaded properly. 2. If you are loading a document into the ADF tray, then adjust the paper guides. 3. From the home screen, navigate to: Fax > enter the fax number >Delayed Send Note: If Fax Mode is set to Fax Server, then - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 43
destination shortcut using the printer control panel 1. From the home screen, touch Fax, and then enter the fax number. To create a group of fax numbers, touch 2. Touch . , and then enter the other fax number. 3. Type a unique name for the shortcut, and then touch . 4. Verify that the shortcut - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 44
Scanning Using Scan to Network Scan to Network lets you scan your documents to network destinations specified by your system support . Place these items on the scanner glass. - The ADF indicator guides. 3. From the home screen, navigate to: FTP >FTP Address > type the FTP address > >Scan It Scanning - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 45
can use this shortcut number when you are ready to scan your documents. 7. Review the instructions on the Scan Profile screen. a. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass. Notes: • Do not load postcards, photos, small items, transparencies - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 46
Quick Reference Scanning to a flash drive 1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass. If you are loading a document into the ADF tray, then adjust the paper guides. 3. Insert the flash drive into the USB port on the front of the printer - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 47
Quick Reference 9-Clearing jams By carefully selecting paper and specialty media and loading it properly, you should be able to avoid most jams. If jams occur, then follow the steps outlined in this chapter. Warning-Potential Damage: Never use any tool to remove a jam. Doing so could permanently - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 48
Quick Reference • Do not slide the paper into the tray. Load paper as shown in the illustration. • Make sure the guides in the tray or the multipurpose feeder are properly positioned and are not pressing tightly against the paper or envelopes. • Push the tray firmly into - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 49
3 Front door [x]-page jam, open front door. [20y.xx] Open the front door, then remove the toner cartridge and imaging unit, and then the jammed paper. 4 Multipurpose [x]-page jam, clear manual feeder feeder. [25y.xx] Remove all paper from the multipurpose feeder, and then remove the jammed - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 50
the surface to cool before touching it. 1. Press the button on the right side of the printer, and then open the front door. 2. Pull the toner cartridge out using the handle. - 50 - - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 51
drum under the imaging unit. Doing so may affect the quality of future print jobs. 4. Place the imaging unit aside on a flat, smooth surface. Warning-Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes. Extended exposure to light may cause print quality problems - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 52
sure all paper fragments are removed. 7. Insert the imaging unit by aligning the arrows on the side rails of the unit with the arrows on the side rails inside the printer, and then insert the imaging unit into the printer. 8. Insert the toner cartridge by aligning the side rails of the cartridge - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 53
Quick Reference 9. Close the front door. [x]-page jam, open rear door. [20y.xx] 1. Open the front door to loosen the jammed paper in the rear door. 2. Gently pull down the rear door. CAUTION-HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 54
Quick Reference 3. Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 4. Close the rear door, and then the front door. [x]-page jam, clear standard bin. [20y.xx] 1. Firmly grasp the jammed paper on each side, and then gently pull - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 55
Quick Reference [x]-page jam, remove tray 1 to clear duplex. [23y.xx] CAUTION-HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it. 1. Pull the tray completely out of the printer. 2. Locate the green - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 56
Quick Reference 3. Firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 4. Insert the tray. [x]-page jam, open tray [x]. [24y.xx] 1. Pull the tray completely out of the printer. Note: The message on the printer display indicates - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 57
jammed paper on each side, and then gently pull it out. Note: Make sure all paper fragments are removed. 3. Insert the tray. [x]-page jam, clear manual feeder. [25y.xx] 1. From the multipurpose feeder, firmly grasp the jammed paper on each side, and then gently pull it out. Note: Make sure all - Konica Minolta bizhub 4020 | bizhub 4020 Quick Reference Guide - Page 58
Quick Reference 3. Reload paper into the multipurpose feeder. Note: Make sure the paper guide lightly rests against the edge of the paper. [x]-page jam, open automatic feeder top cover. [ the original documents, then load the original documents into the ADF, and then adjust the paper guide. - 58 -
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2013. 8
A6WD-9561-00A