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Konica Minolta bizhub 4050 bizhub 4750/4050 Fax Functions User Guide - Page 61

Registering Frequently Used Destinations Ad, dress Book

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8 8 Registering Frequently Used Destinations (Address Book) Address Book Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination registered on this machine is called an Address Book. Up to 2,000 address books can be registered. Related setting (for the administrator) You can select whether or not to allow the user to register or change destinations. To configure settings: [Utility] - [Administrator Settings] - [System Settings] - [Restrict User Access] - [Restrict Access to Job Settings] - [Registering and Changing Addr.] (default: [Allow]). dReference Address books can also be registered using Web Connection. For details, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide Applied Functions]. Registering a fax destination Register the destination fax numbers. 1 Tap [Utility] - [One-Touch/User Box Registration] - [Fax] - [New]. 2 Enter destination information, then tap [OK]. Settings [No.] [Name] [Favorites] [Index] [Fax number] Description Destination registration number. The smallest available number that is not used is automatically assigned. Enter the destination name (using up to 72 characters). Select this option to register a frequently used destination. The registered destination is displayed in [Favorites], enabling you to easily specify a destination. Select a corresponding character so that the destination can be index searched by name. Enter a destination fax number. • When you use this machine in a PBX environment, tap [Outside] ([E] appears). A registered outside line number is automatically inserted. • When you use this machine in a PBX environment, tap [Pause] following the outside line number ([P] appears) to ensure dialing is successful. • If you want to send out a push signal over the dial line, tap [Tone] ([T] appears). • Enter [-] to separate a dial number. It does not affect the dialing of the number. [Fax Functions] 8-2

Section	Page
Table of contents	2
1 Fax Function	6
2 Preparation for Fax Function (For Administrators)	8
2.1 Preparation flow	8
2.2 Operations required to use this function	9
Checking the modular cable connection	9
Specifying the type of telephone line	9
Preparing to use the machine in a Private Branch Exchange (PBX) environment	10
Selecting a receiving method	10
Registering TTI	10
Setting the date and time for the machine	10
2.3 Option settings	11
Registering frequently used fax numbers	11
Using an LDAP server to specify addresses	11
3 How to Send	13
3.1 Sending (basic operation flow)	13
3.2 Checking the recipient status before sending (manual transmission)	15
Manual transmission	15
Faxing manually	15
3.3 Recalling a program for sending	17
Program	17
Registering a program	17
Recalling a program for sending	18
3.4 Specifying a destination	20
Selecting a destination from Favorites	20
Selecting a destination from Address Book	20
Directly entering data	21
Selecting a destination from the history	22
Searching for a fax number from the LDAP server	22
3.5 Option settings for fax TX	23
3.5.1 Basic option settings	23
Specifying the size of the original to be scanned ([Scan Size])	23
Specifying the resolution to scan the original ([Resolution])	23
Scanning both sides of an original ([Simplex/Duplex])	23
3.5.2 Specifying the method to scan the original	23
Scanning a long original ([Long Original])	23
Specifying a binding position ([Binding Position])	23
Scanning a number of originals in several batches ([Separate Scan])	24
3.5.3 Adjusting quality/density	24
Selecting the appropriate image quality level for the contents of the original ([Original Type])	24
Adjusting the density of the original to be scanned ([Density])	24
Adjusting the background density of the original to be scanned ([Background Removal])	24
Sharpening the border between texts ([Sharpness])	25
3.5.4 Viewing the current settings	25
4 Sending Options	27
4.1 Resending a fax	27
Auto resending (auto redial)	27
4.2 Sending a fax without sender information	28
Sender information	28
Operation flow	28
4.3 Specifying the sending time ([Timer TX])	29
Timer TX	29
Operation flow	29
4.4 Checking the destination fax number before sending a fax ([Check Dest .& Send])	30
Check Dest. & Send	30
Operation flow	30
4.5 Sending a confidential fax ([F-Code TX])	31
Confidential communication	31
Operation flow	31
4.6 Specifying a relay station for sending ([F-Code TX])	32
Relay distribution	32
Operation flow	32
4.7 Releasing the ECM mode for sending ([ECM OFF])	33
ECM	33
Operation flow	33
4.8 Releasing the Super G3 mode for sending ([V34 OFF])	34
V34	34
Operation flow	34
4.9 Sending the original page by page ([Quick Memory Tx])	35
Quick Memory TX	35
Operation flow	35
4.10 Sending a fax with a password ([Password TX])	36
Password TX	36
Operation flow	36
4.11 Registering a polling file ([Polling TX])	37
Polling TX	37
Registering a polling file	37
Printing or deleting a file in the folder	37
5 How to Receive a Fax	40
5.1 Receiving a fax automatically (using the machine in fax only mode)	40
Auto RX	40
Operations required to use this function (for administrators)	40
5.2 Receiving a fax manually	41
Manual RX	41
Operations required to use this function (for administrators)	41
Operation flow	41
5.3 Using the DRPD service	42
DRPD	42
Operations required to use this function (for administrators)	42
6 Receiving Options	44
6.1 Adding the received date and time for printing ([Footer Position])	44
Reception information	44
Operations required to use this function (for administrators)	44
6.2 Saving or forwarding an unprintable fax (in-memory proxy reception)	45
In-memory proxy reception	45
Forwarding fax received and stored in memory (in-memory proxy reception)	45
6.3 Automatically distributing a received fax (TSI Routing)	46
TSI Routing	46
Operations required to use this function (for administrators)	46
6.4 Forwarding a received fax to another destination (Forward TX)	47
Forward TX	47
Operations required to use this function (for administrators)	47
6.5 Saving a received fax to memory without printing (Memory RX)	48
Memory RX	48
Operations required to use this function (for administrators)	48
Printing or deleting a received fax	48
Downloading a received fax	49
6.6 Receiving a confidential fax (Confidential RX)	50
Confidential communication	50
Operations required to use this function	50
Printing a received fax	50
6.7 Restricting communication peers with password (Closed Network RX)	51
Closed Network RX	51
Operations required to use this function (for administrators)	51
6.8 Receiving a polling file (Polling RX)	52
Polling RX	52
Operation flow	52
6.9 Saving a received fax in memory (PC-Fax RX)	53
PC-Fax RX	53
Operations required to use this function (for administrators)	53
Printing a received fax	53
Downloading a received fax	54
6.10 Stopping fax printing at night (Night RX)	55
Night RX	55
Operations required to use this function (for administrators)	55
6.11 Printing a fax on both sides ([Duplex Print (RX)])	56
Duplex Print (RX)	56
Operations required to use this function (for administrators)	56
6.12 Configuring the fax print settings (for administrators)	57
Default print settings	57
Fixing the print paper size ([Print Paper Size])	57
Fixing the print paper tray ([Tray Selection for RX Print])	57
Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages])	57
7 Printing a Fax Report	59
8 Registering Frequently Used Destinations (Address Book)	61
Address Book	61
Registering a fax destination	61