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Secure Print User Box System User Box

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Use Document 6 6.10 6.10.1 6.10.2 Secure Print User Box (System User Box) What is Secure Print User Box? Documents being sent for print jobs by protecting with an ID and password are saved in this box. The ID and password must be entered in order to print a document. The authentication procedure may vary depending on how [Prohibited Functions When Authentication Error] (displayed by touching [Security Settings], and then [Security Details] in Administrator Settings) is set. For details, consult the administrator of this machine. 2 Note For procedure of saving secure prints, refer to the User's Guide [Print Operations (IC-208)]. Authentication procedure 1 Take an appropriate operation acccording to the following procedure when [Prohibited Functions When Authentication Error] (displayed by touching [Security Settings], and then [Security Details] in Administrator Settings) is set to "Mode 1". Touch [User Box]. Touch [Use Document]. Touch [System User Box]. Touch [Secure Print User Box]. Type in the secure print ID. Type in the password for secure print. A list of documents appears. 6.10.3 Select the document to be printed and make print settings. Authentication procedure 2 Take an appropriate operation acccording to the following procedure when [Prohibited Functions When Authentication Error] (displayed by touching [Security Settings], and then [Security Details] in Administrator Settings) is set to "Mode 2". Touch [User Box]. Touch [Use Document]. Touch [System User Box]. 751/601 6-55

Section	Page
Introduction	2
To check on the function you want to use	3
Understanding \	3
Using \	4
Contents	5
About this manual	15
Contents	15
Product notation	15
Explanation of manual conventions	16
User’s Guides	18
Printed manual	18
User’s Guide CD manuals	18
1 Overview of the User Box functions	20
1.1 User Box functions	20
1.1.1 Available User Box functions	20
Save Document	20
Use Document	21
File Document	22
1.1.2 Set-up for User Box functions	23
User box registration	23
To use the machine for relay device	23
To use Memory RX user box	23
1.2 Information before saving documents	24
1.2.1 User authentication	24
Machine authentication	24
External server authentication	24
Account track	24
1.2.2 Limitation on user box registration	25
Public/personal/group user boxes	25
Bulletin board user box	25
Polling TX user box	25
1.2.3 Limitation on document name	25
1.3 Authentication and accessible user boxes	26
1.3.1 When user authentication and account track settings are not specified	26
1.3.2 When only user authentication settings are specified	26
1.3.3 When only account track settings are specified	27
1.3.4 When user authentication and account track settings are specified and synchronized	28
1.3.5 When user authentication and account track settings are specified but not synchronized	29
1.4 Type of boxes	30
1.4.1 Type of boxes (with hard disk installed)	30
1.4.2 Type of boxes (with no hard disk installed)	32
2 Control panel/touch panel	34
2.1 Control panel	34
2.2 Touch panel	36
2.2.1 Screen layout	36
Icons on the touch panel	36
2.2.2 Display and operation of the left panel	37
Job List	37
Job List - Delete	38
Job List - Job Details	38
Settings when saving documents	43
Detail - Check Scan Settings	44
Detail - Check Original Settings	44
Settings when using documents	44
Document Detail	45
Check Job Settings	45
Check Job Settings - Destination Settings	45
Check Job Settings - Communication Settings	46
Check Job Settings - E-Mail Settings	46
Preview	46
Preview - Detail	47
Preview - Detail (Print/Combine)	47
Preview - Detail (Send/Bind TX)	48
3 Operation flow of user boxes	50
3.1 Saving documents in user boxes	50
3.2 Printing documents in user boxes	52
3.3 Sending documents in user boxes	55
3.4 Saving documents in external memory	58
3.5 Printing documents in external memory	60
3.6 Organizing user box documents	62
3.7 Menu trees in User Box mode	64
3.7.1 Save Document	64
Public/Personal/Group User Boxes	64
System User Box	65
3.7.2 Use Document	66
Public/Personal/Group User Boxes	66
System User Box	70
3.7.3 File Document	72
4 Entering User Box mode	74
4.1 Entering User Box mode	74
4.2 User box operation menus	75
4.2.1 Save Document	75
4.2.2 Use Document	75
4.2.3 File Document	76
5 Save Document	78
5.1 Overview of Save Document	78
5.1.1 Available operations in the Save Document screen	78
Public/personal/group user boxes	78
Annotation User Box	78
External memory	78
5.1.2 Initial screen of Save Document	78
Public/Personal/Group user box	78
System User Box	79
5.1.3 Description of the Save Document screen	79
5.2 Scan Settings	80
5.2.1 Basic - Original Type	80
5.2.2 Basic - Simplex/Duplex	80
5.2.3 Basic - Resolution	81
5.2.4 Basic - File Type	81
File Type	81
Scan Setting	81
Encryption	82
Encryption - Detail Settings	82
5.2.5 Basic - Density	83
5.2.6 Basic - Separate Scan	84
5.2.7 Background Removal	84
5.2.8 Erase	84
Frame Erase	84
5.2.9 Book Scan - Book Copy	85
Book Copy	85
Book Erase - Frame Erase	85
Binding Position	86
5.2.10 Application - Scan Size	87
Standard	87
Custom Size	87
Neg./Pos. Reverse	87
Full Bleed Scan	88
5.3 Original Settings	89
Special Original	89
Direction Settings - Original Direction	89
Direction Settings - Binding Position	90
6 Use Document	92
6.1 Overview of Use Document screen	92
6.1.1 Available operations in the Use Document screen	92
Printing	92
Transmitting	92
Document Details	92
6.1.2 Initial screen of Use Document	92
Public/Personal/Group user box	92
System User Box	92
6.1.3 Description of Use Document screen	93
6.1.4 When a password is specified for the user box	93
6.2 Print	94
6.2.1 Overview of Print	94
6.2.2 Description of the Print screen	94
6.3 Print - Basic (Public/Personal/Group user box)	95
6.3.1 Copies	95
6.3.2 1-Sided/2-Sided	95
6.3.3 Finishing	95
Sort/Group	95
Offset	96
Staple	96
Staple - Position Setting	96
Punch	96
Punch - Position Setting	96
Face Up	96
Fold/Bind	96
6.3.4 Continuous Print	98
6.4 Print - Application (Public/Personal/Group user box)	99
6.4.1 Page Margin	99
Margin Position	99
Adjust Value	99
Image Shift	99
Image Shift - Change Back Shift	100
6.4.2 Sheet/Cover/Chapter Insert	100
6.4.3 Sheet/Cover/Chapter Insert - Cover Sheet	100
What is a cover sheet?	100
Cover setting	101
Front Cover - Paper	101
Back Cover - Paper	102
Outer Cover Sheet	102
6.4.4 Sheet/Cover/Chapter Insert - Insert Sheet	102
What is Insert Sheet?	102
Specified page/Sort	103
Insert Paper	103
Insert Type	103
Post Inserter	104
6.4.5 Sheet/Cover/Chapter Insert - Chapters	104
What is Chapters?	104
Specified page/Sort	105
Chapter Paper	105
6.4.6 Stamp/Composition	105
6.4.7 Stamp/Composition - Date/Time	106
Date Format	106
Time Format	106
Pages	106
Text Size	106
Print Position - Print Position	106
Print Position - Fine-Tune	107
6.4.8 Stamp/Composition - Page Number	107
Starting Page Number	107
Starting Chapter Number	107
Page Number Type	107
Insert Sheet Setting	107
Text Size	108
Print Position - Print Position	108
Print Position - Fine-Tune	109
6.4.9 Stamp/Composition - Stamp	109
Stamp Type/Preset Stamps	109
Pages	109
Text Size	109
Print Position - Print Position	110
Print Position - Fine-Tune	110
6.4.10 Stamp/Composition - Copy Protect	110
Copy Protect Type	111
Detail Settings	111
Change Pos./Delete	112
6.4.11 Stamp/Composition - Stamp Repeat	112
What is Stamp Repeat?	112
Stamp Repeat Type - Registered Stamp	112
Stamp Repeat Type - Preset Stamp	113
Stamp Repeat Type - Date/Time	113
Stamp Repeat Type - Other	113
Detail Settings	114
Detailed Settings - Density	114
Detailed Settings - Text Size	114
Change Pos./Delete	114
6.4.12 Stamp/Composition - Overlay	115
6.4.13 Stamp/Composition - Registered Overlay	115
6.4.14 Stamp/Composition - Header/Footer	116
Recall Header/Footer	116
Check/Change Temporarily	116
Check/Change Temporarily - Header Settings/Footer Settings	116
Check/Change Temporarily - Header Settings/Footer Settings - Text	116
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time	117
Check/Change Temporarily - Header Settings/Footer Settings - Print Position	117
Check/Change Temporarily - Header Settings/Footer Settings - Other	117
Check/Change Temporarily - Pages	117
Check/Change Temporarily - Text Size	118
6.4.15 Stamp/Composition - Distribution Control Number	118
6.4.16 Stamp/Composition - Watermark	118
6.5 Send (Public/Personal/Group user box)	119
6.5.1 Overview of Send	119
6.5.2 Description of the Send screen	119
6.5.3 Address Book - Search	120
Address Type	120
Index	120
Detail Search	120
6.5.4 Direct Input	121
6.5.5 Direct Input - Fax	121
When the Confirm Address (TX) function is specified:	121
6.5.6 Direct Input - E-Mail	122
6.5.7 Direct Input - Internet Fax	122
RX Ability (Destination)	122
6.5.8 Direct Input - IP Address Fax	123
6.5.9 Direct Input - PC (SMB)	123
Host Name	123
File Path	123
User Name	123
Password	123
Reference	124
Next Destination	124
6.5.10 Direct Input - FTP	124
Host Name	124
File Path	124
User Name	124
Password	124
Detailed Settings	124
Next Destination	124
6.5.11 Direct Input - WebDAV	125
Host Name	125
File Path	125
User Name	125
Password	125
Detailed Settings	125
Next Destination	125
6.5.12 Job History	126
6.5.13 Address Search	126
6.5.14 Address Search - Search	127
6.5.15 Address Search - Advanced Search	127
Name	127
E-Mail Addr.	127
Fax Number	127
Last Name	127
First Name	127
City	127
Company Name	128
Department	128
OR/AND/STARTS WITH/ENDS WITH	128
6.5.16 File Type	128
File Type	128
Scan Setting	129
Encryption	129
Encryption - Detail Settings	129
Stamp Composition	131
6.5.17 Overview of Communication Settings	131
6.5.18 Communication Settings - Line Settings	131
About Line Settings	131
Overseas TX	132
ECM OFF	132
V.34 OFF	132
Check Dest. & Send	132
Select Line	133
6.5.19 Communication Settings - E-Mail Settings	133
About E-Mail Settings	133
Document Name	133
Subject	133
From	134
Body	134
6.5.20 Communication Settings - URL Notification Setting	134
What is URL notification?	134
Detail Search	135
Direct Input	135
6.5.21 Communication Settings - Communication Method Settings	135
Timer TX	135
Password TX	136
F-Code TX	136
6.5.22 Communication Settings - E-Mail Encryption	136
6.5.23 Communication Settings - Digital Signature	137
6.5.24 Communication Settings - Fax Header Settings	137
6.5.25 Overview of Application	137
6.5.26 Application - Stamp/Composition - Date/Time	137
6.5.27 Application - Stamp/Composition - Page Number	137
6.5.28 Application - Stamp/Composition - Stamp	138
6.5.29 Application - Stamp/Composition - Header/Footer	138
6.5.30 Application - Send & Print	138
6.6 Combine (Public/Personal/Group user box)	139
6.6.1 What is Combine?	139
6.6.2 Combining Order	139
6.6.3 Description of the Print screen	139
6.6.4 Basic	140
6.6.5 Finishing	140
6.6.6 Continuous Print	140
6.6.7 Page Margin	140
6.6.8 Stamp/Composition - Date/Time	140
6.6.9 Stamp/Composition - Page Number	140
6.6.10 Stamp/Composition - Stamp	140
6.6.11 Stamp/Composition - Copy Protect	140
6.6.12 Stamp/Composition - Stamp Repeat	140
6.6.13 Stamp/Composition - Registered Overlay	140
6.6.14 Stamp/Composition - Header/Footer	140
6.6.15 Stamp/Composition - Distribution Control Number	140
6.6.16 Stamp/Composition - Watermark	140
6.7 Bind TX (Public/Personal/Group user box)	141
6.7.1 What is Bind TX?	141
6.7.2 Combining Order screen	141
6.7.3 Address Book - Search	141
6.7.4 Direct Input - E-Mail	141
6.7.5 Direct Input - PC (SMB)	141
6.7.6 Direct Input - FTP	141
6.7.7 Direct Input - WebDAV	141
6.7.8 Address Search - Search	141
6.7.9 Address Search - Advanced Search	141
6.7.10 File Type	141
6.7.11 Communication Settings - E-Mail Settings	142
6.7.12 Communication Settings - URL Notification Setting	142
6.7.13 Communication Settings - E-Mail Encryption	142
6.7.14 Communication Settings - Digital Signature	142
6.7.15 Application - Stamp/Composition - Date/Time	142
6.7.16 Application - Stamp/Composition - Page Number	142
6.7.17 Application - Stamp/Composition - Stamp	142
6.7.18 Application - Stamp/Composition - Header/Footer	142
6.8 Bulletin Board User Box (System User Box)	143
6.8.1 What is Bulletin Board User Box?	143
6.8.2 Bulletin Board User Box screen	143
6.8.3 Printing document in the bulletin board user box	143
6.8.4 Deleting document from the bulletin board user box	143
6.9 Polling TX User Box (System User Box)	144
6.10 Secure Print User Box (System User Box)	145
6.10.1 What is Secure Print User Box?	145
6.10.2 Authentication procedure 1	145
6.10.3 Authentication procedure 2	145
6.10.4 Printing	146
Copies	146
1-Sided/2-Sided	146
Finishing	146
Page Margin	146
Sheet/Cover/Chapter Insert	146
Stamp/Composition	146
6.10.5 Deleting	146
6.11 Memory RX User Box (System User Box)	147
6.11.1 What is Memory RX User Box?	147
6.11.2 Memory RX User Box screen	147
6.11.3 Printing	147
6.11.4 Proof Print	147
6.11.5 Deleting	147
6.12 Annotation User Box (System User Box)	148
6.12.1 What is Annotation User Box?	148
6.12.2 Annotation User Box screen	148
6.12.3 Description of the Print screen	148
6.12.4 Basic	148
6.12.5 Finishing	148
6.12.6 Page Margin	148
6.12.7 Sheet/Cover/Chapter Insert - Cover Sheet	148
6.12.8 Sheet/Cover/Chapter Insert - Insert Sheet	149
6.12.9 Sheet/Cover/Chapter Insert - Chapters	149
6.12.10 Stamp/Composition - Date/Time	149
6.12.11 Stamp/Composition - Page Number	149
6.12.12 Stamp/Composition - Stamp	149
6.12.13 Stamp/Composition - Copy Protect	149
6.12.14 Stamp/Composition - Stamp Repeat	149
6.12.15 Stamp/Composition - Registered Overlay	149
6.12.16 Stamp/Composition - Distribution Control Number	149
6.12.17 Stamp/Composition - Watermark	149
6.12.18 Description of the Send screen	149
6.12.19 Address Book - Search	149
6.12.20 Direct Input - E-Mail	149
6.12.21 Direct Input - PC (SMB)	149
6.12.22 Direct Input - FTP	149
6.12.23 Direct Input - WebDAV	149
6.12.24 Address Search - Search	149
6.12.25 Address Search - Advanced Search	149
6.12.26 File Type	149
6.12.27 Communication Settings - E-Mail Settings	150
6.12.28 Communication Settings - URL Notification Setting	150
6.12.29 Communication Settings - E-Mail Encryption	150
6.12.30 Communication Settings - Digital Signature	150
6.12.31 Application - Stamp/Composition - Date/Time	150
6.12.32 Application - Stamp/Composition - Page Number	150
6.12.33 Application - Stamp/Composition - Stamp	150
6.12.34 Application - Send & Print	150
6.12.35 Application - Stamp Element	150
Secondary Field	150
Date/Time	150
Density	151
Number Type	151
Print Position	151
6.13 Fax Retransmit User Box (System User Box)	152
6.13.1 What is Fax Retransmit User Box?	152
6.13.2 Fax Retransmit User Box screen	152
6.13.3 Retransmitting a fax	152
6.13.4 Printing	152
6.14 Encrypted PDF User Box (System User Box)	153
6.14.1 What is Encrypted PDF User Box?	153
6.14.2 Encrypted PDF User Box screen	153
6.14.3 Printing	153
6.14.4 Deleting	153
6.15 ID & Print User Box (System User Box)	154
6.15.1 ID & Print User Box	154
6.15.2 ID & Print User Box screen	155
6.15.3 Printing	155
6.15.4 Deleting	155
6.16 External Memory (System User Box)	156
6.16.1 About External Memory	156
Available External Memory	156
Connecting an external memory	156
6.16.2 External Memory screen	157
File Path	157
File selection	157
To print encrypted PDF data	158
Move to the upper folder	158
Open a folder	158
Print	158
Document Details	158
6.16.3 External Memory - Print	158
6.16.4 Basic	159
Copies	159
Print	159
Finishing	159
Paper	159
7 File Document	161
7.1 Available operations in the File Document screen	161
7.1.1 Public/Personal/Group	161
System	161
7.1.2 Description of the File Document screen	161
Public/Personal/Group	161
System User Box	162
7.2 Public/Personal/Group user box	163
7.2.1 Deleting a document	163
7.2.2 Edit Name	163
7.2.3 Move	163
7.2.4 Copy	164
7.2.5 Document Details	164
Display of detailed information	164
Preview	165
7.3 System User Box	166
7.3.1 Bulletin Board User Box	166
7.3.2 Polling TX User Box	166
7.3.3 Secure Print User Box	166
7.3.4 Memory RX User Box	167
7.3.5 Annotation User Box	167
7.3.6 Fax Retransmit User Box	168
8 User box setting	170
8.1 Menu tree for user box setting	170
8.1.1 Utility	170
8.1.2 Administrator Settings	171
8.2 User box registration	173
8.2.1 User box registration	173
Public/Personal/Group user boxes	173
Delete Empty User Box(es)	174
Bulletin Board User Box	174
Confidential RX User Box	176
Relay User Box	177
8.3 Administrator Settings	178
8.3.1 User box permissions	178
Types of users	178
Public user boxes and personal/group user boxes	178
8.3.2 User box registration	178
8.3.3 Registering public, personal and group user boxes	179
8.3.4 Registering bulletin board user box	179
8.3.5 Registering relay user box	179
8.3.6 Registering annotation user boxes	179
8.3.7 Maximum Number of User Boxes	181
Public/Personal/Group	181
Max No. of Use Boxes - ON/OFF	181
Maximum Number of User Boxes	181
8.3.8 User Box Settings	182
Delete Unused User Box	182
Delete Secure Print Documents	182
Auto Delete Secure Document	182
Encrypted PDF Delete Time	183
ID & Print Delete Time	183
Document Hold Setting	184
External Memory Functions Settings	184
ID & Print Delete after Print Setting	185
Document Delete Time Setting	185
8.3.9 ID & Print Settings	186
8.3.10 User Box Administrator Setting	186
Specifying the box administrator	186
When logging on as the box administrator:	187

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Use Document

6.10

Secure Print User Box (System User Box)

6.10.1

What is Secure Print User Box?

Documents being sent for print jobs by protecting with an ID and password are saved in this box. The ID and

password must be entered in order to print a document.

The authentication procedure may vary depending on how [Prohibited Functions When Authentication Error]

(displayed by touching [Security Settings], and then [Security Details] in Administrator Settings) is set. For

details, consult the administrator of this machine.

Note

For procedure of saving secure prints, refer to the User’s Guide [Print Operations (IC-208)].

6.10.2

Authentication procedure 1

Take an appropriate operation acccording to the following procedure when [Prohibited Functions When

Authentication Error] (displayed by touching [Security Settings], and then [Security Details] in Administrator

Settings) is set to "Mode 1".

6.10.3

Authentication procedure 2

Take an appropriate operation acccording to the following procedure when [Prohibited Functions When

Authentication Error] (displayed by touching [Security Settings], and then [Security Details] in Administrator

Settings) is set to "Mode 2".

Touch [User Box].

Touch [Use Document].

Touch [System User Box].

Touch [Secure Print User Box].

Type in the secure print ID.

Type in the password for secure print.

A list of documents appears.

Select the document to be printed and make print settings.

Touch [User Box].

Touch [Use Document].

Touch [System User Box].