Konica Minolta bizhub 658e bizhub 658e/558e/458e Security Operations User Manu
Konica Minolta bizhub 658e Manual
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- Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 1
User's Guide Security Operations 2018. 6 Ver. 1.02 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 2
12 Precautions for using the printer driver 1-13 1.4 Miscellaneous...1-14 Password Rules ...1-14 Precautions for Use User Mode...2-8 Enhancing the Security Function 2-12 Items cleared by HDD Format ...2-14 Setting the Password & Print Operation Setting 2-34 bizhub 658e/558e/458e Contents-1 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 3
attributes and box password 3-18 Accessing the User Box and User Box file 3-24 4 Application Software 4.1 4.1.1 4.1.2 4.1.3 Data Administrator...4-2 Accessing from Data Administrator 4-2 Setting the user authentication method 4-5 Changing the authentication mode...4-6 bizhub 658e/558e/458e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 4
4.1.4 4.1.5 4.1.6 4.1.7 Making the user settings...4-8 Making the account settings...4-9 DNS Server Setting Function ...4-10 E-Mail Setting Function...4-11 bizhub 658e/558e/458e Contents-3 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 5
1 Security - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 6
the machine should keep this manual for ready reference. The manual should be of great help in finding solutions to operating problems and questions. This User's Guide (version 1.02) covers the following. Model name Version bizhub 658e/bizhub 558e/bizhub 458e G00-09 Administrators - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 7
during operation of the machine, perform steps as instructed by the message. For details of the error messages, refer to the User's Guide furnished with the machine. If the error cannot be remedied, contact your service representative. Page rotation in the preview during scanning of the document - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 8
user's PC environment. Confirm the digital signature as follows. Right click the provided exe file to display the property screen. Select [Digital Signatures] - [Details] - [General], and check that Konica Minolta the Service Manual to be referred that it is for bizhub 658e/bizhub 558e/bizhub 458e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 9
name and the Firmware version (card version) checked with the Service Manual agree with the value shown on the Firmware version display screen. For the setting procedure, see bizhub 658e/558e/458e/368e/308e User's Guide version 1.00 AA6V-9590BA-00. Setting by the Service Engineer is required for the - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 10
, are Japanese and English. The following lists the manuals compatible with bizhub 658e/bizhub 558e/bizhub 458e (Version: G00-09). • bizhub 658e/558e/458e/368e/308e User's Guide Ver. 1.00 AA6V-9590BA-00 • bizhub 658e/558e/458e User's Guide Security Operations 2018. 6 Ver. 1.02 Explain to the - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 11
or removal of data. The administrator is responsible for resetting the prohibition of the password entry operation. For details, see page 2-25. Specific functions to be used by each user/account may be limited. For details, see page 2-38. By setting the Encryption Key, the data stored in the HDD is - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 12
Functions When Authentication Error is executed. - Authentication of User Box is successful. - Authentication for execution of change of User Box Name and User Box Password is successful. - Release of Prohibited Functions When Authentication Error is executed. bizhub 658e/558e/458e 1-8 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 13
changed, the administrator should have the corresponding user change the password as soon as possible. - If the Administrator Password has been changed by the Service Engineer, the administrator of the machine should change the Administrator Password as soon as possible. bizhub 658e/558e/458e 1-9 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 14
users ensure that the passwords set for the User Authentication, Secure Print, and the box that can be used by the user are known only by the user concerned. - The administrator should have users change the passwords set for the User of using this machine by the user. bizhub 658e/558e/458e 1-10 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 15
guaranteed for the configuration authenticated by the User Box] using [Utility] - [OneTouch/User Box Registration] - [Create User Box]. • Do not create [Bulletin Board User Box] using [Administrator Settings] - [One-Touch/User Box Registration] - [Create User Box [OFF]. bizhub 658e/558e/458e 1-11 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 16
operational with the Enhanced Security Mode turned [ON], contact your Service Representative. - Install the machine at a safe site that can be monitored and operate and manage the machine while ensuring that the machine is protected from unauthorized physical access. bizhub 658e/558e/458e 1-12 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 17
advance. - With the external server authentication, a user is registered in this machine when he or she has been successful in identification authentication on the control panel. - Any document that has been transmitted by a user who is yet to be registered is discarded. bizhub 658e/558e/458e 1-13 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 18
of the settings of the Password Rules, see page 2-15. Types of passwords Number of characters Types of characters Conditions for setting/changes Administrator Password User Password Account Password Public User Box Password Annotation User Box Password 8 to 64 characters* • Numeric characters - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 19
described in this User's Guide are not covered default action] to [Deny]. Select an ESP Encryption Algorithm from AES-GCM, AES-CBC, and AES-CTR for IPsec SA Settings. Furthermore, when AES-CBC or AES-CTR is selected, select an ESP Authentication Algorithm from SHA-1, SHA-2, and AES-XCBC. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 20
Transfer Protocol) of the TCP/IP Protocol. IPPS (IPP over SSL/TLS) is the type of IPP that performs the SSL encryption communication. To perform IPPS printing, the printer driver must be installed. Start the printer addition wizard and type [DNS Host Name] and [Default - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 21
user boxes. Data to be deleted depends on the type of user box • Annotation User Box • Memory RX User Box • Password Encrypted PDF User Box • ID & Print User Box • Secure Print User Box Deletes Clears the current settings, resetting it to the factory setting (No) bizhub 658e/558e/458e 1-17 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 22
Print User Box. When a stored file is printed out or sent to another user, its date, time and any annotations are added to this box automatically. When a password protected PDF file is printed out or stored in the User Box, the file is stored in the Password Encrypted PDF User Box. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 23
the machine. Any configuration not including the HDD is not guaranteed by the ISO15408 evaluation. The user should appropriately manage the Default setting: [1] minute Setting procedure • [Utility] - [Administrator Settings] - [System Settings] - [Reset Set- tings] - [System Auto Reset] bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 24
the status of user registration with the external server such as the number of users to be controlled by the machine reaching its limit and the user password quality on the external server. The administrator should check these points and make the appropriate settings. bizhub 658e/558e/458e 1-20 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 25
2 Administrator Operations - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 26
general users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service Representative. The user who is machine, be sure first to log off from the Administrator Mode. bizhub 658e/558e/458e 2-2 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 27
for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then 5 Press the Reset key to log off from the Administrator Mode. bizhub 658e/558e/458e 2-3 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 28
the password, then touch [OK]. 3 Touch [Login] or press the Access key to log in to this machine. 4 Touch Menu - [Utility] - [Administrator Settings]. 5 The Administrator Mode is displayed. Perform a desired operation. 6 Press the Reset key to log off from the Administrator Mode. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 29
[Enter] key to start Web Connection. 4 Click the Administrator radio button and [Login]. 5 Select the "Administrator (Admin Mode)" in the Administrator, and enter the Administrator Password in the "Password" box. bizhub 658e/558e/458e 2-5 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 30
for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then 8 Click [OK]. This allows you to log off from the Admin Mode. bizhub 658e/558e/458e 2-6 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 31
of the User Password. The machine is then set into an access lock state. To cancel the access lock state, the administrator must perform the Release Setting. Contact the administrator. 7 Click [Logout]. 8 Click [OK]. This allows you to log off from the User Administrator Mode. bizhub 658e/558e/458e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 32
[User Name]. Enter the password set for this machine in [Password]. % Touch [C] to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. % Touch [Cancel] to go back to the previous screen. 3 Touch [OK]. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 33
any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and 6 Press the Access key or touch [Close] to log off from the User Mode. bizhub 658e/558e/458e 2-9 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 34
address of the machine in the address bar. 3 Press the [Enter] key to start Web Connection. 4 Click the Administrator radio button and [Login]. 5 Select "Administrator (User Mode)" in the Administrator and enter the Administrator Password in the "Password" box. bizhub 658e/558e/458e 2-10 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 35
any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, [Logout]. 10 Click [OK]. This allows you to log off from the User Mode. bizhub 658e/558e/458e 2-11 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 36
indicates that the specific setting cannot be changed with the Enhanced Security Mode set to [ON]. Function Name Password Rules Prohibited Functions When Authentication Error Release Time settings Confidential Document Access Method Secure Print User Box Preview Public User Access Factory Setting - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 37
User Box Administrator Setting Mode using SSL/TLS SSL Encryption Strength FTP Server Print Data Capture Network Setting Clear (Web Connection) Registering and Changing Address by the user (Address Book and Program) Initialize (Network Settings) Image Log Transfer Disable bizhub 658e/558e/458e 2-13 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 38
of user box • Annotation User Box • Memory RX User Box • Password Encrypted PDF User Box • ID & Print User Box • Secure Print User Box Deletes all device certificates (SSL/TLS certificates) but the default one the factory setting (OFF) Resets to the factory setting (No) bizhub 658e/558e/458e 2-14 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 39
currently set password so as to meet the Password Rules. For details of the Password Rules, see page 1-14. 1 Call the Administrator Mode on the display from the control panel. 2 Touch [Forward]. 3 Touch [Security Settings]. 4 Touch [Security Details]. 5 Touch [Password Rules]. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 40
the Security Function 2 6 Select [Enable] and set [Set Minimum Password Length] (8 to 64 characters). % The following screen appears if the previously required settings are yet to be made by the Service Engineer. Contact your Service Representative. 7 Touch [OK]. bizhub 658e/558e/458e 2-16 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 41
For the procedure to call the Security Settings screen on the display, see steps 1 through 3 of page 2-15. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the Make the necessary settings according to the corresponding set procedure. bizhub 658e/558e/458e 2-17 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 42
screen appears if the previously required settings are yet to be made by the Service Engineer. Contact your Service Representative. 4 Any external applications registered using OpenAPI will be deleted when the off, then on again, the machine may not function properly. bizhub 658e/558e/458e 2-18 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 43
2.2 Enhancing the Security Function 2 % If the Enhanced Security Mode is properly set to [ON], a key icon appears at the portion on the screen enclosed by a red frame, indicating that the machine is in the Enhanced Security Mode. bizhub 658e/558e/458e 2-19 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 44
of setting or changing the password required to update the firmware, which is performed by a service engineer using a USB memory. By setting the FW Update (USB) Password, the firmware of the machine display from the control panel. 2 Touch [FW Update (USB) Perm. Sett.]. bizhub 658e/558e/458e 2-20 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 45
] to go back to the Security Settings screen. 5 Touch [OK]. % If the entered password does not meet the Password Rules, a message that tells that the entered password cannot be used appears. Enter the correct password. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e 2-21 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 46
the new password once again. 5 Click [OK]. % If the entered password in the [Password] box does not meet the Password Rules, a message that tells that the entered password cannot be used appears. Enter the correct password. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 47
of the password) is prohibited for 5 sec. If authentication fails, the authentication operation (entry of the password) is boxes subject to the User Box authentication, see page 1-18. If the access lock state of the Administrator Authentication is canceled by the Service bizhub 658e/558e/458e 2-23 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 48
Time. % Set 5 min. or more when the Enhanced Security Mode is set to [ON]. Setting 1 to 4 min. will cancel the Enhanced Security Mode. 7 Touch [OK]. bizhub 658e/558e/458e 2-24 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 49
boxes subject to the User Box authentication, see page 1-18. Never allow any general user to know the Administrator Password. Forgetting the Administrator Password requires that a setting be made by the service engineer. Call your Service control panel. 2 Touch [Release]. bizhub 658e/558e/458e 2-25 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 50
Panel function cannot be used when the Enhanced Security Mode is set to [ON]. 4 Touch [OK]. This clears the unauthorized access check count of the specific function selected in step 4 and cancels the operation prohibited state. bizhub 658e/558e/458e 2-26 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 51
User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page the display from the control panel. 2 Touch [User Authentication/Account Track]. bizhub 658e/558e/458e 2-27 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 52
Settings]. 4 Touch [User Authentication]. 5 Select [Authenticate] and then select the authentication method. % To use the External Server, the External Server must be registered in advance. For how to make the External Server Settings, see page 2-30. 6 Touch [OK]. bizhub 658e/558e/458e 2-28 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 53
% If the Account Track is not to be used, go to step 10. 8 Touch [ ]. 9 Select [Synchronize User Authentication & Account Track] and touch [Synchronize]. 10 Touch [OK]. 11 A message appears that prompts you to clear the use control data. Now, select [Yes] and touch [OK]. bizhub 658e/558e/458e 2-29 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 54
[External Sever Settings]. 3 Touch the specific Sever Registration key, in which no sever has been registered. 4 Touch [New]. % To change or delete a previously registered server, touch [Edit] or [Delete]. 5 Touch [1st Server Registration]. 6 Touch [Active Directory]. bizhub 658e/558e/458e 2-30 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 55
2.6 Setting the Authentication Method 2 7 Touch [Default Domain Name]. 8 From the keyboard, enter the Domain Name and touch [OK]. % Touch [C] or touch [Undo] % If two or more External Servers have been registered, select any desired server and touch [Set as Default]. bizhub 658e/558e/458e 2-31 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 56
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. 1 Call the User Authentication/Account Track screen on the display from the control panel. 2 Touch [User Authentication Settings]. 3 Touch [Administrative Settings]. bizhub 658e/558e/458e 2-32 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 57
[ON]. 6 Touch [OK]. % If [ON] is set, the document is stored as ID & Print document even if [Print] is selected on the printer driver side. % Even if [OFF] is set, the document is stored as ID & Print document if [ID & Print] is selected on the printer driver side. bizhub 658e/558e/458e 2-33 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 58
the procedure to call the Administrative Settings screen on the display, see steps 1 through 3 of page 2-32. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on & Print Operation Settings]. 3 Make the necessary settings. 4 Touch [OK]. bizhub 658e/558e/458e 2-34 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 59
Documents are Stored Function is a function to set the default value for the operation when authentication is performed on the login page with ID & Print jobs stored. Setting Auth. Operation print Documents are Stored]. 3 Make the necessary settings. 4 Touch [OK]. bizhub 658e/558e/458e 2-35 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 60
user logs off from the mode after the lapse of a predetermined period of time after the processing of the specific job is completed. Setting the System Auto Reset function 0 For the procedure to call the Administrator Mode on the display, see page Touch [Reset Settings]. bizhub 658e/558e/458e 2-36 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 61
Auto Reset Time. % If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is activated to cause the user to log off from the mode automatically. % Touch [C] to clear all characters. 6 Touch [OK]. bizhub 658e/558e/458e 2-37 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 62
in ID & Print and Password Encrypted PDF boxes for the user. If the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 63
change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e 2-39 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 64
6 Touch [OK]. % If the entered User Password does not meet the Password Rules, a message that tells that the entered User Password cannot be used appears. Enter the correct User Password. For details of the Password Rules, see page 1-14. % If the entered User Password does not match, a message that - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 65
. % If [Print] is restricted by the Function Permission setting, a document in the Password Encrypted PDF box cannot be printed or a document cannot be saved in the Password Encrypted PDF box. % If [User Box] is restricted by the Function Permission setting, a document cannot be registered in the - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 66
change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e 2-42 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 67
User Password. For details of the Password Rules, see page 1-14. % If the entered User Password does not match, a message that tells that the User Password does not match appears. Enter the correct User Password. 6 Check the message that tells that the setting has been completed. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 68
operation of, the machine. Up to 1,000 different users or accounts can be registered. The Account Password is controlled based on passwords that meets the Password Rules and the password entered is displayed as "*" or "-." Tips - A specific registered account may be temporarily suspended from using - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 69
change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e 2-45 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 70
Password does not meet the Password Rules, a message that tells that the entered Account Password cannot be used appears. Enter the correct Account Password. For details of the Password Rules, see page 1-14. % If the entered Account Password selected, a user who belongs to bizhub 658e/558e/458e 2-46 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 71
change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e 2-47 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 72
selected, a user who belongs to Password Rules, see page 1-14. % If the entered Account Password does not match, a message that tells that the Account Password does not match appears. Enter the correct Account Password. 6 Check the message that tells that the setting has been completed. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 73
procedure to change the user attributes, account attributes, and User Box Password, see page 2-54. 1 Call the Administrator Mode on the display from the control panel. 2 Touch [One-Touch/User Box Registration]. 3 Touch [Create User Box], and select the desired box type. bizhub 658e/558e/458e 2-49 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 74
of a wrong password, enter the password again in [Password Confirmation]. % Touch [C] to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. % Touch [Cancel] to go back to the previous screen. bizhub 658e/558e/458e 2-50 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 75
appears. Enter the correct User Box Password. 9 Make the necessary settings. % A User Box No. that already exists cannot be redundantly registered. % If no User Box Name has been registered, [OK] cannot be touched. Be sure to register the User Box Name. 10 Touch [OK]. bizhub 658e/558e/458e 2-51 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 76
the Admin Mode. 2 Click [Box]. 3 Click [New Registration]. 4 Make the necessary settings. % Be sure to enter the User Box Number, User Box Name, User Box Password, and Retype User Box Password. % A User Box Number that already exists cannot be redundantly registered. bizhub 658e/558e/458e 2-52 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 77
Click [OK]. % Set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the entered User Box Password does not match, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password. % If no Owner Name is - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 78
the Box Type is changed to [Personal]. Select the desired owner name. % [Change Account Name] appears if the Box Type is changed to [Group]. Select the desired account name. % Set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 79
User Box Function 2 4 Touch [Change Owner] if the Box Type is [Personal] and touch [Change Account Name] if the Box Type is [Group]. 5 For [Change Owner], select the desired owner name. % For [Change Account Name], select the desired account name. 6 Touch [OK]. 7 Touch [Password]. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 80
% Set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the entered User Box Password does not match, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password. 10 Touch [OK]. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 81
." check box and change Type and Owner Name (or Account Name). % If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user from the registered user list. Or, directly enter in the "Owner Name" box the previously registered User Name. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 82
"User Box Password is changed." check box and enter the User Box Password. 6 Click [OK]. % Set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the entered User Box Password does not match, a message that tells that the User Box Password does - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 83
2.13 User Box Function 2 2.13.3 Setting Memory RX 0 For the procedure to call the Administrator Mode on the display, see page 2-2. 0 Do not leave the machine with [Fax Settings]. 3 Touch [Function Settings]. 4 Touch [Memory RX Setting]. bizhub 658e/558e/458e 2-59 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 84
RX User Box Password consisting of eight characters from the ten-key pad. % Touch [Display Keypad] to display the keypad. % Make sure that the Memory RX User Box Password consists of eight characters. % To change a password for the Memory RX, overwrite the new password. 6 Touch [OK]. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 85
3 Select [Memory RX Setting] and click [OK]. 4 Select the check box under [Password is changed] and set the Memory RX User Box Password that should consist of eight characters. % Make sure that the Memory RX User Box Password consists of eight characters. 5 Click [OK]. bizhub 658e/558e/458e 2-61 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 86
must be made by the Service Engineer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch is turned off and on, the access lock state is canceled after the lapse of time set for [Release Time Settings]. When bizhub 658e/558e/458e 2-62 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 87
. Enter the correct Administrator Password. For details of the Password Rules, see page 1-14. % If the entered Administrator Password does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. bizhub 658e/558e/458e 2-63 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 88
page 1-14. % If the entered Administrator Password in the "New Administrator Password" box and "Re-type New Administrator Password" box does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. 5 Click [OK]. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 89
is displayed as "*." NOTICE If the HDD develops a fault, call your Service Representative. The following shows setting conditions for the default values. Set the Enhanced Security Mode to [ON] again. For the functions whose settings are reset to the default values, see page 2-14. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 90
the new 20 characters Encryption Key from the keyboard. To prevent entry of a wrong Encryption Key, enter the Encryption Key again in [Encryption Passphrase Confirmation]. bizhub 658e/558e/458e 2-66 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 91
been restarted. 9 Call the Administrator Mode on the display from the control panel. % For the procedure to call the Administrator Mode on the display, see page 2-2. bizhub 658e/558e/458e 2-67 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 92
turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly. bizhub 658e/558e/458e 2-68 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 93
For the procedure to call the Encryption Key entry screen on the display, see steps 1 through 4 of page 2-65. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the display Key does not match appears. Enter the correct Encryption Key. bizhub 658e/558e/458e 2-69 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 94
turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly. bizhub 658e/558e/458e 2-70 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 95
be saved in a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default values. Set the Enhanced Security Mode to [ON] again. For the functions whose settings are reset to the default values, see page 2-14. bizhub 658e/558e/458e 2-71 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 96
select [Mode 1] or [Mode 2]. Item [Mode 1] [Mode 2] Description Overwritten with "0x00" Overwritten with "0x00" - Overwritten with "0xff" - Overwritten with letter "a" (0x61) - Verified % [No] is the default setting. 4 Touch [OK]. bizhub 658e/558e/458e 2-72 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 97
all spaces of the HDD. The function also resets all passwords saved in the flash memory and eMMC to factory settings, preventing Storage Management Settings screen on the display, see steps 1 and 2 of page 2-65. 0 Do not leave the machine with the setting screen of ]. bizhub 658e/558e/458e 2-73 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 98
properly. % After the main power switch has been turned on, quickly turn it off and give the machine to the Service Engineer. If the Overwrite All Data function is executed by mistake, contact the Service Engineer. For details, contact your Service Representative. bizhub 658e/558e/458e 2-74 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 99
date setting, see page 2-83. - The Job Log data can be checked on Job Log Viewer. For details, contact your Service Representative. Log Type made by the administrator • Settings made by the user (Box creation, password change) • Starting and stopping of Job Log storage bizhub 658e/558e/458e 2-75 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 100
2.17 Obtaining Job Log 2 3 Touch [Job Log Settings]. 4 Touch [Job Log Usage Set.]. 5 Select [Yes] and touch [On] of the specific type of log to be obtained. 6 Touch [Forward]. 7 Select [Manual (External Transmission Method)] of [Transmission Method]. bizhub 658e/558e/458e 2-76 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 101
intervals or select [Restrict] for [Overwrite]. For details of downloading of the Job Log data, see page 2-78. % If [Restrict] is set for [Overwrite], the administrator should Specify Time or Set has been automatically distributed is handled only by the administrator. bizhub 658e/558e/458e 2-77 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 102
2 2.17.2 Downloading the Job Log data 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave the machine with the Admin Mode setting screen left shown on the display. is created. 4 Click [OK]. 5 Click [Job Log] - [Download Job Log]. 6 Click [OK]. bizhub 658e/558e/458e 2-78 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 103
data that has been downloaded. % The administrator should download the Job Log data at regular intervals to thereby ensure that the machine is properly used. bizhub 658e/558e/458e 2-79 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 104
information on user operations, job specific box in the Administrator Mode [837]: Registering a box in the Administrator Mode [838]: Deleting a box in the Administrator Mode [839]: Changing a box password in the Administrator Mode [841]: Changing a box attribute in the Administrator Mode bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 105
main power switch ON [2577]: Turning main power switch OFF [3073]: Changing time/date in the Administrator Mode (manual setting) [3074]: Changing time/date in the Administrator Mode (auto correction) [3075]: Changing the system auto reset time in the Administrator Mode bizhub 658e/558e/458e 2-81 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 106
Fail and others Denotes the specific detail of operation. [1]: Enable [2]: Disable and others Denotes information on box operation. Denotes the box number relative to box operations or document operations in a box. [0]: Memory RX Box [1000020130]: Password Encrypted PDF Box [1000020150]: ID & Print - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 107
> 0 For the procedure to call the System Settings screen on the display, see steps 1 and 2 of page 2-36. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the display For more details, make settings of step 5 and onward. 4 Touch [OK]. bizhub 658e/558e/458e 2-83 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 108
time-of-day and date. In this case, use [Polling Interval] to set the interval at which the time/date adjustment is to be made (unit: hours). 7 Touch [OK]. bizhub 658e/558e/458e 2-84 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 109
the Admin Mode, see page 2-2. 0 Do not leave . 2 Click [Maintenance] - [Date/Time Setting] - [Manual Setting]. 3 Enter the time-of-day and date and click unit: hours). 7 Click [Adjust]. 8 Check that a message indicating that the adjustment is completed appears. Then, click [OK]. bizhub 658e/558e/458e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 110
> 0 For the procedure to call the System Settings screen on the display, see steps 1 and 2 of page 2-36. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the display time to which the daylight saving time is applicable. 7 Touch [OK]. bizhub 658e/558e/458e 2-86 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 111
in machine 2 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave the machine with the Admin Mode setting screen left shown on the 5 Check that a message indicating that the adjustment is completed appears. Then, click [OK]. bizhub 658e/558e/458e 2-87 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 112
leaked. 2.19.1 Device Certificate Setting 0 For the procedure to access the Admin Mode, see page 2-2. 0 Do not leave the machine with the Admin Mode setting screen left shown on the ]. 4 Select [Create and install a self-signed Certificate] and click [OK]. bizhub 658e/558e/458e 2-88 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 113
2.19 SSL Setting Function 2 5 Make the necessary settings. % If data entered for each item does not meet the requirements, a message appears that tells that the data entered is wrong. 6 Click [OK]. The certificate can now be registered. bizhub 658e/558e/458e 2-89 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 114
. Mode and User Mode" for "Mode using SSL/TLS." % The Enhanced Security Mode is canceled, if setting containing strength lower than AES/3DES is se- lected when the Enhanced Security Mode is [ON]. % Cancel the selection of "SSLv3" of SSL/TLS Version Setting. 4 Click [OK]. bizhub 658e/558e/458e 2-90 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 115
a Certificate 0 For call the PKI Settings screen on the display, see steps 1 and 2 of page 2-88. 0 Do not leave the machine with the Admin Mode setting screen left shown on the [Remove a Certificate] and click [OK]. 4 Click [OK]. 5 Click [OK] and restart the machine. bizhub 658e/558e/458e 2-91 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 116
see page Touch [Manual Input box. % If [Auto Setting] is selected from the IP Address Setting Method pull-down menu in step 4, select the means with which to acquire the IP Address automatically, including DHCP, BootP, ARP/PING, and Auto IP setting, and click the check box. 5 Click [OK]. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 117
display, see steps 1 through 3 of page 2-92. 0 Do not leave the box. % If [Enable] is selected from the DNS Server Auto Obtain and DNS Domain Auto Obtain pull-down menus, the DNS Server Address and DNS Domain Name are automatically acquired. 3 Make the necessary settings. 4 Click [OK]. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 118
For the procedure to call the Network Settings screen on the display, see steps 1 and 2 of page 2-92. 0 Do not leave the machine with the setting screen of Administrator Mode left shown on the ] - [E-mail TX Setting (SMTP)]. 3 Make the necessary settings. 4 Click [OK]. bizhub 658e/558e/458e 2-94 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 119
3 User Operations - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 120
operating the machine, the user him/herself should change the User Password from that registered by the administrator. For details of changing the User Password, see page 3-7. For details of User Name and User Password, ask the administrator. 0 If the User Password is changed by the administrator - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 121
used only through User Authentication. It should be noted that this function is valid only through operation from the control panel of the machine. In operation from Web Connection or application software, if Account Name is not registered, you cannot log onto the mode. bizhub 658e/558e/458e 3-3 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 122
3.1 User Authentication Function 3 5 Touch the keyboard icon in the [Account Name] field. 6 Enter the Account Name and the Password from the keyboard. % Touch [C] to clear the value entered. % Touch [Delete will show the confirmation screen. To log off, select [Yes]. bizhub 658e/558e/458e 3-4 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 123
[Enter] key to start Web Connection. 4 Click the Registered User radio button and enter the User Name and User Password. % When [External Server Authentication] (Active Directory) is set for show the following screen. Click [OK] to log off from the user operation mode. bizhub 658e/558e/458e 3-5 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 124
[ID & Print]. 4 Select the desired ID & Print document and touch [Print]. % To delete ID & Print document, select the specific document and touch [Delete]. 5 To delete the document from the Box after the printing, select [Yes]. To leave the document as is, select [No]. bizhub 658e/558e/458e 3-6 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 125
to log off from the user operation mode. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Touch [Utility]. 3 Touch [User Settings]. 4 Touch [Change Password]. 5 Enter the currently registered User Password from the keyboard. bizhub 658e/558e/458e 3-7 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 126
the entered User Password cannot be used appears. Enter the correct User Password. For details of the Password Rules, see page 1-14. % If the entered User Password does not match, a message that tells that the User Password does not match appears. Enter the correct User Password. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 127
User Password. For details of the Password Rules, see page 1-14. % If the entered User Password in the "New Password" box and "Retype New Password" box does not match, a message that tells that the User Password does not match appears. Enter the correct User Password. 5 Click [OK]. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 128
by specifying a user name that contains ["] (a double quotation mark), a login error results and the machine cancels the print job. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Touch [User Box] - [System]. 3 Touch [Secure Print]. bizhub 658e/558e/458e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 129
been set on the printer driver side. % Touch [C] to Password]. % Two or more Secure Print Documents can be selected at the same time. % Touching [Select All] will select all Secure Print Documents having the same ID shown in the list. 7 Enter the Secure Print Password from the keyboard. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 130
Secure Print Password that does not meet the Password Rules is not accepted. % For the Secure Print Password, enter the one that has been set on the printer driver side. % and Secure Print Password, have been saved, multiple Secure Print documents can be printed at once. bizhub 658e/558e/458e 3-12 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 131
For the procedure to change the User Box setting, see page 3-18. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Touch [Utility]. 3 Touch [One-Touch/User Box Registration]. 4 Touch [Create User Box] - [Public/Personal User Box]. bizhub 658e/558e/458e 3-13 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 132
is the user who has currently logged on to the function. % When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account name. The default value of [Account Name] is the account to which the user who has currently logged on to the function belongs. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 133
User Box Password does not match appears. Enter the correct User Box Passwords. 10 Make the necessary settings. % A User Box No. that already exists cannot be redundantly registered. % If no Name has been registered, [OK] cannot be touched. Be sure to register the Name. 11 Touch [OK]. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 134
A User Box Number that already exists cannot be redundantly registered. % If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user from the registered user list. Or, directly enter in the "Owner Name" box the previously registered User Name. bizhub 658e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 135
User Box Type is set to [Public], set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the entered User Box Password does not match, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 136
lock state, the administrator must perform the Release Setting. Contact the administrator. % To change the User Box Type, perform steps 5 through 8. % To change the owner user or owner account, perform steps 6 through 8. % To change the User Box Password, go to step 9. bizhub 658e/558e/458e 3-18 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 137
], set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. 6 Touch [Change Owner] if the box type is [Personal] and touch [Change Account Name] if the box type is [Group]. 7 For [Change Owner], select the desired owner name. bizhub 658e/558e/458e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 138
If a wrong User Box Password is entered, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password. % If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as unauthorized access. If a wrong User Box Password is - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 139
], set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the entered User Box Password does not match, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password. 14 Touch [OK]. bizhub 658e/558e - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 140
to step 7 to change the User Box Password. % To delete a User Box, click [Delete User Box]. A confirmation message appears. Click [OK] to delete the specified User Box. 5 Click the "User Box Owner is changed." check box and change Type and Owner Name (or Account Name). bizhub 658e/558e/458e 3-22 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 141
that tells that the User Box Password does not match appears. Enter the correct User Box Password. % If the User Box Type is changed to [Public], set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the entered User Box Password does not match - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 142
Enter the correct User Box Password. % If the Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as unauthorized access. If a wrong User Box Password is entered administrator must perform the Release Setting. Contact the administrator. bizhub 658e/558e/458e 3-24 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 143
, always check that the destination is correct to make sure that the data is sent to the correct destination. % To delete the file, select the specific document and touch [Delete]. 8 Press the Start key. bizhub 658e/558e/458e 3-25 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 144
the User Box Number and User Box Password of the desired User Box or select the target box from [Select User Box] and input the box password. 4 Click [OK]. % If a wrong User Box Password is entered, a message that tells that the authentication has failed appears. Enter the User Box Password. % If - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 145
3.4 User Box Function 3 % Different functions can be performed on different types of operation menu. See the table given below for Combine, Download, Move, Copy, Delete % If [Delete] is selected, a confirmation message appears. Click [OK] to delete the specified file. bizhub 658e/558e/458e 3-27 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 146
. 2 Click [Direct Print]. 3 Click [Display] of the Application Setting. 4 Click [Save in User Box]. 5 Enter the User Box Number of the desired User Box or select the target box from [Search from List]. 6 Select the document and perform the desired function. 7 Click [OK]. bizhub 658e/558e/458e 3-28 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 147
4 Application Software - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 148
Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service Representative. Tips - The time-of-day and date on which this machine was registered in the Data Administrator may be changed. For details, see the Data Administrator User's Guide - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 149
, a message appears that tells that there is a mismatch in the passwords. Enter the correct Administrator Password. % If the "Save" check box is selected, enter the Administrator Password once again to make sure that the Administrator Password has been entered correctly. bizhub 658e/558e/458e 4-3 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 150
for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and data displayed on the SSL certificate check screen and click [Yes]. bizhub 658e/558e/458e 4-4 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 151
4.1 Data Administrator 4 4.1.2 Setting the user authentication method 0 For the procedure to access the machine, see steps 1 through 5 of page 4-2. 0 Do not leave the site while you are gaining some while before attempting to execute [Export to the device] again. bizhub 658e/558e/458e 4-5 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 152
change does not meet the Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. bizhub 658e/558e/458e 4-6 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 153
Administrator 4 % If [Device Authentication/Account Track] is selected, set [The number of Users] and [The number of Accounts]. 6 Verify the new authentication mode and click [Write]. while before attempting to execute [Export to the device] again. 7 Click [Finished]. bizhub 658e/558e/458e 4-7 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 154
User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the User Password does not meet the Password Export to the device] again. bizhub 658e/558e/458e 4-8 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 155
User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-14. % If the Account Password does not meet the Password to the device] again. bizhub 658e/558e/458e 4-9 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 156
procedure to access the machine, see steps 1 through 5 of page 4-2. 0 Do not leave the site while you are gaining . % If the DNS Server Auto Obtain and DNS Domain Auto Obtain check boxes are selected, the DNS Server Address and DNS Domain Name are automatically obtained bizhub 658e/558e/458e 4-10 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 157
Server (E-Mail Server)> 0 For the procedure to access the machine, see steps 1 through 5 of page 4-2. 0 Do not leave the site while you are gaining access to the machine through Data Administrator. for some while before attempting to execute [Export to the device] again. bizhub 658e/558e/458e 4-11 - Konica Minolta bizhub 658e | bizhub 658e/558e/458e Security Operations User Manu - Page 158
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Security Operations
2018. 6
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User’s Guide