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Konica Minolta bizhub 808 bizhub 958/808 Security Operations User Manual - Page 20

Fax functions, USB keyboard, Different types of boxes, User Box

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1.4 Miscellaneous 1 Items of Data Cleared SSL encryption strength SSL-compliant protocol Network Setting Daylight Saving Time Time Adjustment Setting (NTP) Time/date data Description Deletes the SSL certificate to thereby clear the SSL encryption strength Makes the protocol not complying with SSL Clears the currently set network settings (DNS Server setting, IP Address setting, SMTP Server setting, and AppleTalk Printer Name setting), resetting it to the factory setting Set to [No] Set to [OFF] Varies corrected data, if the time-of-day data is corrected due to, for example, the daylight saving time Fax functions An optional Fax Kit is required for using fax functions. Contact your Service Representative. USB keyboard The USB keyboard is not used for the ISO15408 evaluation for this machine. Do not use a USB keyboard. Different types of boxes A box may be a user box or a system box. The user can store documents in the User Box. Also, the user can print a file from the User Box or send a file to another user. The System Box is used by the system to temporarily store files when the user uses the facsimile or print function together with the file storage function of the box. The User Box (*) cannot be used under the operation and control of this machine. Type Public User Box * Personal User Box * Group User Box * Secure Print Box Memory RX Box ID & Print Box Annotation User Box Password Encrypted PDF Box Description This is the public box in which all users can store documents and use them. Note that a password is set for the box and the set password needs to be entered before access can be gained to the box. This is a personal box. Only users who have logged in to the system can store and use documents in the Personal User Box. This is a group box. Only users belonging to the same department (or group) can store and use documents in the Group User Box. When you print a document from the PC or when you select the Secure Print function using the printer driver, this data file is stored in the Secure Print User Box. When a facsimile is received by the Memory RX function, it is stored in the Memory RX User Box. When you print a document from the PC, the files transferred with the ID & Print function are stored in the ID & Print User Box. When a stored file is printed out or sent to another user, its date, time and any annotations are added to this box automatically. When a password protected PDF file is printed out or stored in the User Box, the file is stored in the Password Encrypted PDF User Box. bizhub 958/808/758/bizhub PRO 958 1-16

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	16
1.4 Miscellaneous	17
Password Rules	17
Precautions for Use of Various Types of Applications	18
Encrypting communications	18
IPsec setting	18
Print functions	18
IPP printing	19
Items of Data Cleared by Overwrite All Data Function	19
Fax functions	20
USB keyboard	20
Different types of boxes	20
Hardware and software used in the machine	21
Firmware integrity verification function	21
CS Remote Care function	21
Terminating a Session and Logging out	21
Authentication error during external server authentication	22
2 Administrator Operations	24
2.1 Accessing the Administrator Mode	24
2.1.1 Accessing the Administrator Mode	24
2.1.2 Accessing the User Mode	30
2.2 Enhancing the Security Function	34
2.2.1 Items cleared by HDD Format	36
2.2.2 Setting the Password Rules	37
2.2.3 Setting the Enhanced Security Mode	39
2.3 Protecting Machine from Illegal Firmware Update	42
Setting the FW Update (USB) Password	42
2.4 Preventing Unauthorized Access	43
Setting Prohibited Functions When Authentication Error	43
2.5 Canceling the Operation Prohibited State	45
Performing Release Setting	45
2.6 Setting the Authentication Method	47
2.6.1 Setting the Authentication Method	47
2.6.2 Setting the External Server	50
2.7 ID & Print Setting Function	53
Setting ID & Print	53
2.8 System Auto Reset Function	55
Setting the System Auto Reset function	55
2.9 User Setting Function	57
Making user setting	58
2.10 Account Track Setting Function	63
Making account setting	63
2.11 User Box Function	68
2.11.1 Setting the User Box	68
2.11.2 Changing the user/account attributes and box password	73
2.11.3 Setting Memory RX	78
2.12 Changing the Administrator Password	81
Changing the Administrator Password	81
2.13 Protecting Data in the HDD	84
2.13.1 Setting the Encryption Key (encryption word)	84
2.13.2 Changing the Encryption Key	88
2.13.3 Setting the Overwrite HDD Data	90
2.14 Overwrite All Data Function	92
Setting the Overwrite All Data function	92
2.15 Obtaining Job Log	95
2.15.1 Obtaining and deleting a Job Log	95
2.15.2 Downloading the Job Log data	97
Job Log data	99
2.16 Setting time/date in machine	106
2.16.1 Setting time/date	106
2.16.2 Setting daylight saving time	109
2.17 SSL Setting Function	111
2.17.1 Device Certificate Setting	111
2.17.2 SSL Setting	113
2.17.3 Removing a Certificate	114
2.18 TCP/IP Setting Function	115
2.18.1 Setting the IP Address	115
2.18.2 Registering the DNS Server	116
2.19 AppleTalk Setting Function	117
Making the AppleTalk Setting	117
2.20 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	126
Performing Change Password	126
3.3 Secure Print Function	129
Accessing the Secure Print Document	129
3.4 User Box Function	132
3.4.1 Setting the User Box	132
3.4.2 Changing the user/account attributes and box password	137
3.4.3 Accessing the User Box and User Box file	143
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156
4.1.7 AppleTalk Setting Function	157

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bizhub 958/808/758/bizhub PRO 958

1-16

1.4

Miscellaneous

Fax functions

An optional Fax Kit is required for using fax functions. Contact your Service Representative.

USB keyboard

The USB keyboard is not used for the ISO15408 evaluation for this machine.

Do not use a USB keyboard.

Different types of boxes

A box may be a user box or a system box. The user can store documents in the User Box. Also, the user can

print a file from the User Box or send a file to another user. The System Box is used by the system to tem-

porarily store files when the user uses the facsimile or print function together with the file storage function of

the box.

The User Box (*) cannot be used under the operation and control of this machine.

SSL encryption strength

Deletes the SSL certificate to thereby clear the SSL encryption

strength

SSL-compliant protocol

Makes the protocol not complying with SSL

Network Setting

Clears the currently set network settings (DNS Server setting, IP Ad-

dress setting, SMTP Server setting, and AppleTalk Printer Name set-

ting), resetting it to the factory setting

Daylight Saving Time

Set to [No]

Time Adjustment Setting (NTP)

Set to [OFF]

Time/date data

Varies corrected data, if the time-of-day data is corrected due to, for

example, the daylight saving time

Items of Data Cleared

Description

Type

Description

Public User Box *

This is the public box in which all users can store documents and use

them. Note that a password is set for the box and the set password

needs to be entered before access can be gained to the box.

Personal User Box *

This is a personal box. Only users who have logged in to the system

can store and use documents in the Personal User Box.

Group User Box *

This is a group box. Only users belonging to the same department (or

group) can store and use documents in the Group User Box.

Secure Print Box

When you print a document from the PC or when you select the Se-

cure Print function using the printer driver, this data file is stored in the

Secure Print User Box.

Memory RX Box

When a facsimile is received by the Memory RX function, it is stored

in the Memory RX User Box.

ID & Print Box

When you print a document from the PC, the files transferred with the

ID & Print function are stored in the ID & Print User Box.

Annotation User Box

When a stored file is printed out or sent to another user, its date, time

and any annotations are added to this box automatically.

Password Encrypted PDF Box

When a password protected PDF file is printed out or stored in the

User Box, the file is stored in the Password Encrypted PDF User Box.