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Using the guidance function, 3.7.1 Guidance screen

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Basic Settings and Operations Chapter 3 3.7 Using the guidance function 3 3.7 Using the guidance function 3.7.1 Guidance screen This machine provides the guidance function to display the description of a function on the screen and view an operation procedure with moving images. If you have any questions during operation, try to use this guidance function. Getting help on the currently displayed screen: Select [Function] on the Help Menu to display the guidance screen. 1 Press the Guidance key (default: Register key 2). 2 Select a menu. bizhub 958/808/758 3-83

Section	Page
Table of contents	2
1 Introduction	11
1.1 Environmental information	11
Environmental initiatives	11
ENERGY STAR®	11
What is an ENERGY STAR® product?	11
Environmental benefits of power management	12
Recycled paper	12
Duplex printing	12
1.2 Safety information	13
Warning and precaution symbols	13
These are some of major exemplary graphical symbols.	13
<Power source connection>	13
<Installation>	15
<Using the product>	16
<Consumables>	17
1.3 Regulation notices	19
CE Marking (Declaration of Conformity) for users of the European Union (EU)	19
USER INSTRUCTIONS FCC PART 15 - RADIO FREQUENCY DEVICES (for U.S.A. users)	19
INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 5) (for Canada users)	19
For users in countries not subject to class B regulations	19
GS Certification	19
Laser safety	20
Internal laser radiation	20
CDRH regulations	20
For European users	21
Laser safety label	21
Ozone release	21
Acoustic noise (for European users only)	21
Notification for California customers	21
Recycling batteries (for Taiwan users only)	22
For EU member states only	22
For EU member states only	22
Telephone cable (for users in countries subject to class B regulations)	22
USB Host	22
Graphic symbols used on this machine	23
1.4 Caution notations and labels	24
1.5 Special notice to user	25
For Canada	25
For U.S.A.	25
For New Zealand	26
For Europe	27
1.6 Space requirements	28
1.7 Operation precautions	30
Power source	30
Operating environment	30
Storage of copies	30
Data stored in this machine	30
1.8 Legal restrictions on reproduction	31
1.9 Trademark acknowledgements	32
Copyright	33
Note	33
1.10 SOFTWARE LICENSE AGREEMENT	34
1.11 i-Option LK-105 v4 (searchable PDFs) End User License Agreement	35
2 About This Machine	37
2.1 Intended use of office MFP devices	37
Intended use	37
Impermissible operating conditions	37
Exclusion of liability	37
2.2 Introduction to user's guide	38
2.2.1 User's Guide CD	38
Layout of top page	39
Operating environment	39
Viewing the top page	40
2.2.2 Target groups	40
2.2.3 Symbols and notations used in this manual	40
Procedural instruction	40
Symbols and notations	41
Names and notations of applications	41
2.3 About this machine	42
2.3.1 Optional components	42
List of optional components	42
List of other optional components	43
2.3.2 Name of parts (MFP)	45
Front	45
Side/rear	46
2.3.3 Name of parts (Optional units)	47
Finisher FS-537, Saddle Stitcher SD-512, Punch Kit PK-523, Z Folding Unit ZU-609	47
Job Separator JS-602	49
Post Inserter PI-507	50
Finisher FS-536, Saddle Stitcher SD-511, Punch Kit PK-520	51
Large Capacity Unit LU-303/LU-205	53
2.4 Power supply	54
2.4.1 Turning the power on and off	54
2.4.2 Operating the Power key	55
2.4.3 Power save function	55
Reducing power consumption	56
2.5 Control Panel	57
2.5.1 Name of parts	57
2.6 Touch Panel	59
2.6.1 Main menu	59
Layout of main menu	59
Customizing the main menu	60
2.6.2 Slide menu	60
Customizing the slide menu	61
2.6.3 Operating the Touch Panel	61
Tap	61
Double-tap	61
Flick	61
Drag	62
Pan	62
Long-tap	62
Drag & Drop	62
Pinch in/Pinch out	63
Rotation	63
Precautions on using the Touch Panel	63
2.6.4 How to display the Keypad	64
How to move the Keypad	64
How to close the Keypad	64
To display the Keypad all the time	65
2.6.5 Entering characters	65
When typing in \	65
2.7 Jobs	66
2.7.1 Job screen	66
2.7.2 Multi-job function	67
2.8 Loading paper	68
2.8.1 Loading paper in Tray 1 or Tray 2	68
Applicable paper types	68
How to load paper	68
2.8.2 Loading paper into Tray 3 or Tray 4	69
Applicable paper types	69
How to load paper	69
2.8.3 Loading paper into the Large Capacity Unit	70
Applicable paper types	70
How to load paper	70
2.8.4 Bypass Tray	71
Applicable paper types	71
Applicable paper sizes	71
Paper not available	71
How to load paper	71
Loading postcards	73
Loading transparencies	74
Loading envelopes	75
Loading label sheets	76
Loading index papers	77
3 Basic Settings and Operations	79
3.1 Print function	79
3.1.1 Required settings and basic operations (for Windows OS)	79
Preparation flow	79
Operation flow	79
Checking the cable connection	80
Checking network settings of this machine	80
Installing the printer driver	81
Printing data	84
Types of printer drivers	85
3.1.2 Required settings and basic operations (for Mac OS)	85
Preparation flow	86
Operation flow	86
Checking the cable connection	86
Checking network settings of this machine	87
Installing the printer driver	88
Adding and configuring a printer driver	91
Printing data	93
3.2 Scan-to-Send function	94
3.2.1 Various transmission methods	94
Sending data to your computer (SMB Send)	94
Transmitting data as E-mail attachment (E-mail TX)	94
Saving data to the USB memory device (External memory)	94
Various methods for transmitting and saving data	95
3.2.2 Sending data to your Windows computer (SMB Send)	95
Preparation flow	95
Operation flow	96
Checking the cable connection	96
Checking network settings of this machine	96
Checklist	97
Checking computer information	98
Configuring your computer	99
Registering destinations	101
Sending the original	103
3.2.3 Sending data to your Mac computer (SMB Send)	105
Preparation flow	105
Operation flow	105
Checking the cable connection	106
Checking network settings of this machine	106
Configuring this machine	107
Checklist	108
Checking computer information	108
Configuring your computer	109
Registering destinations	111
Sending the original	113
3.2.4 Transmit the scanned data via E-mail (E-mail TX)	115
Preparation flow	115
Operation flow	115
Checking the cable connection	116
Checking network settings of this machine	116
Configuring the E-mail transmission environment	117
Configuring administrator information	118
Sending the original	119
3.3 Fax function	122
3.3.1 Required settings and basic operations	122
Preparation flow	122
Operation flow	122
Checking the cable connection	123
Registering transmission information	123
Selecting the dialing method	124
Sending the original	125
3.3.2 Sending a fax directly from a PC (PC-FAX TX)	128
Preparation flow	128
Operation flow	128
Checking the cable connection	129
Checking network settings of this machine	130
Installing the fax driver	131
Sending data	134
3.4 Copy function	136
Basic operations	136
User authentication	138
3.5 Registering a destination	139
3.5.1 Registering an address book	139
Using the Control Panel to register an address book - Registration from Utility	139
Using the Control Panel to register an address book - Registration from Address book	141
Using the Control Panel to register an address book - Registration in scan/fax mode	143
Using a computer to register a one-touch destination	146
3.5.2 Information required to register a destination	148
3.5.3 Registering a group	149
Registering a new group	149
3.5.4 Retrieving a registered destination	151
Retrieving a destination	151
Specifying a destination	153
3.6 Using a USB memory device	154
3.6.1 Printing data in a USB memory device	154
Printing data	154
3.6.2 Saving the scanned data in the USB memory device (External memory)	156
Specifying functions to be permitted for external memory	156
Saving data in the USB memory device	157
3.7 Using the guidance function	160
3.7.1 Guidance screen	160
Getting help on the currently displayed screen:	160
Getting help on the desired function or procedure:	162
Help Menu list	164
3.8 Using the [Quick Security] function	165
3.8.1 [Quick Security]	165
Required settings	165
4 Advanced Functions	169
4.1 Using advanced functions	169
4.1.1 What are advanced functions?	169
4.1.2 Association with application	170
4.1.3 Registering the i-Option license	170
Preparation flow	170
Enabling the i-Option function	171
Registering the i-Option license	172
Enabling the i-Option function using the license	175
Configuring each function	176
4.2 Using the Web browser function	177
4.2.1 Required settings and procedures	177
Preparation flow	177
Operation flow	178
Enabling the Web browser function	178
Registering the license	179
Enabling the Web browser using the license	181
Starting the Web browser	185
Displaying Web pages	186
Printing the currently displayed page or the linked file	187
4.3 Using the voice guidance	190
4.3.1 Required settings and procedures	190
Preparation flow	190
Operation flow	190
Enabling the voice guidance function	191
Assigning the voice guidance function to a Register key or to the slide menu	191
Specifying the volume and speed	192
Operating the voice guidance	194
Keypad operations for voice guidance	195
Voice guidance on the scan/fax screen	196
5 Frequently Asked Questions	199
5.1 Print	199
5.1.1 Q1. Can I print data on an envelope or postcard?	199
Operation procedure	199
5.1.2 Q2. Can I print on custom size paper?	204
Operation procedure	204
5.1.3 Q3. Can I directly print a file in a USB memory device?	206
Operation procedure	206
5.1.4 Q4. Can printing be restricted by user?	208
How to set	208
5.1.5 Q5. What types are available for printing finish?	211
Staple	211
Punch	211
Center Staple	211
Fold	212
Operation procedure	212
5.1.6 Q6. Can I print on very long sheets of paper such as a banner?	213
How to set	213
5.2 Scan	216
5.2.1 Q1. Can frequently used destinations be registered?	216
5.3 Fax	217
5.3.1 Q1. Can I check fax transmission and reception logs?	217
Operation procedure	217
5.3.2 Q2. Can I send a fax to a number of destinations at one time?	217
Operation procedure: Selecting multiple addresses from the address book	218
Operation procedure: Directly entering multiple destinations	218
5.3.3 Q3. Can I register more than one sender name to appear on faxes so that different ones can be used in different use cases?	219
How to set: Registering sender names	219
How to set: Selecting a sender name upon fax transmission	220
5.3.4 Q4. Is it possible to cut down on the communications expenses by using a network?	221
Operation procedure: Sending an Internet fax	221
Operation procedure: Sending an IP address fax	222
5.3.5 Q5. How can I avoid printing out unwanted faxes?	223
Operation procedure: Configuring to save received faxes in a User Box	223
How to set: Printing faxes saved in a User Box	224
5.3.6 Q6. Can I forward an incoming fax?	225
How to set	225
5.3.7 Q7. Can I directly fax a file on my computer without leaving my desk?	226
Operation procedure	226
5.4 Copy	227
5.4.1 Q1. Can I copy on an envelope or postcard?	227
Operation procedure: Copying on envelopes	227
Operation procedure: Copying on postcards	230
5.4.2 Q2. Can I print on paper of a custom size?	232
Operation procedure: Copying on paper of a custom size	232
Operation procedure: Registering a custom size of paper in memory	233
Operation procedure: Recalling the custom size registered in memory	234
5.4.3 Q3. Can I check the finish before starting copying?	236
How to set: Checking the finish with a preview image	236
How to set: Checking the finish by outputting one copy	237
5.4.4 Q4. Can I easily copy various cards such as an insurance card or driver license card?	238
Operation procedure	238
5.5 User Box	240
5.5.1 Q1. Can I create a User Box, or print or download a file in a User Box?	240
Operation procedure: Using Web Connection	240
Operation procedure: Using the Windows file sharing function	241
5.6 Other	242
5.6.1 Q1. Can more than one computer use the same settings for the printer driver?	242
Operation procedure: Preparing for an install package	242
Operation procedure: Creating an install package	242
Operation procedure: Executing the install package	243
5.6.2 Q2. Can I restrict available functions by user?	243
How to set	243
5.6.3 Q3. Can I change the keying and operation sounds of this machine?	245
How to set	245
5.6.4 Q4. User authentication seems to be enabled on this machine. How can I be authenticated and allowed to operate this machine?	249
How to set: Getting authenticated as a user on this machine	249
How to set: Getting authenticated as a user on the printer driver	249
5.6.5 Q5. The power is input all day. Is there any way to alleviate concerns about electricity charges?	251
How to set	251
5.6.6 Q6. What action should be taken if the administrator password is lost?	253
6 Troubleshooting	255
6.1 Main messages and remedies	255
6.1.1 When a message appears to replace consumables or carry out cleaning	255
6.1.2 When a paper jam message persists	256
6.1.3 When an error message appears	256
6.1.4 When [Stabilizing image.] appears	257
6.2 When printing quality has deteriorated	258
6.2.1 Cleaning the Print Head Glass	258
6.3 When the machine cannot be powered on	260
6.4 When the Touch Panel is not visible	261
6.5 When a message appears to replace consumables or carry out cleaning	262
When staples in the finisher have run out	262
When the punch scrap box is full	262
When toner is running out in the Toner Cartridge	263
When it is time to replace a Toner Cartridge	263
When it is time to replace a Drum Unit	264
When it is time to replace a Developing Unit	264
When a Waste Toner Box is full	265
6.5.1 Replacing a Toner Cartridge	266
6.5.2 Replacing a Waste Toner Box	267