Konica Minolta bizhub C3850FS bizhub C3850FS/C3850/C3350 Fax Functions User Gu
Konica Minolta bizhub C3850FS Manual
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- Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 1
User's Guide: Fax Functions - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 2
Checking the recipient status before sending (manual transmission 3-4 Manual transmission ...3-4 Faxing manually ...3-4 Recalling a program for sending 12 Scanning a number of originals in several batches ([Separate Scan 3-13 Adjusting quality/density...3-13 Selecting the appropriate image quality - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 3
to use this function (for administrators 5-2 5.2 Receiving a fax manually...5-3 Manual RX...5-3 Operations required to use this function (for administrators 5-3 Operation flow...5-3 5.3 Using the DRPD service ...5-4 DRPD ...5-4 Operations required to use this function (for administrators - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 4
Downloading a received fax...6-7 6.6 Receiving a confidential fax (Confidential RX 6-8 Confidential communication ...6-8 Operations required to use this function 6-8 Printing a received fax ...6-8 6.7 Restricting communication peers with password administrators 6-17 Default print settings - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 5
1 Fax Function - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 6
scan settings according to the original and to save incoming faxes in memory. The following describes precautions that should be observed when using fax functions. - To use fax functions, optional units must be installed except in certain regions. - For bizhub C3850FS/bizhub C3850 factory default - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 7
2 Preparation for Fax Function (For Administrators) - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 8
, register an outside line number. Setting up an environment to send and receive faxes Selecting a receiving method % Select Auto RX or Manual RX according to your environment. Registering sender information % Register the machine name, your company name (sender name), and the fax number - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 9
function dReference For details on how to set up the fax environment, refer to Chapter 4 "Initial Settings of This Machine" in [Quick Start Guide]. Checking the modular cable connection Check that a modular cable is connected between the LINE port and the relevant telephone line. Use the TEL port - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 10
if you always prefer to receive faxes manually, it will be convenient to have the Manual RX settings configured beforehand. If necessary, you can instruct the machine to receive faxes through a , refer to Chapter 1 "Using Web Connection" in [User's Guide: Applied Functions]. [Fax Functions] 2-4 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 11
register the server on this machine. For details on the registration procedure, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions]. dReference For details on how to search using the LDAP server, refer to page 3-11. [Fax Functions] 2-5 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 12
3 How to Send - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 13
3.1 Sending (basic operation flow) 3 3 How to Send 3.1 Sending (basic operation flow) 1 Load the original. 2 Tap [Fax]. 3 Enter a fax number. % For details on how to specify a destination, refer to page 3-9. % Fax broadcasting can be performed by specifying multiple destinations. [Fax Functions] - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 14
To specify the method to scan the original To adjust the image quality or density depending on defaults of fax sending options to suit your environment. To configure settings: [Utility] - [User Settings] - [Scan/Fax Settings] - [Default Fax Settings] - If necessary, you can change the default - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 15
function is enabled. Faxing manually 1 Load the original. 2 Tap [Fax]. 3 Tap [Application], then configure fax option settings. % Before scanning the original on this machine, specify the size of the original to be scanned. If you fail to set the original size correctly, the image may be cut off - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 16
3.2 Checking the recipient status before sending (manual transmission) 3 5 Check that [Send] is selected and specify a fax handset. % If you press the Stop key while scanning the original, scanning stops. To cancel scanning the orig- inal, delete inactive jobs from the Job screen. [Fax Functions] - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 17
3.3 Recalling a program for sending 3 3.3 Recalling a program for sending Program Program is a function used to register a combination of frequently used option settings and destination information as a recall key. When you register a program, you can recall a combination of option settings and - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 18
2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions]. Related setting (for the administrator) The shortcut key [Utility] - [Administrator Settings] - [System Settings] - [Main Menu Default Settings] Recalling a program for sending 1 Load the original. 2 Tap - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 19
3.3 Recalling a program for sending 3 4 Select the program you want to recall, and tap [Recall]. The registered content of the program is applied. % When you tap [Check Setting], you can view the registered content of the selected program. % Tap [Delete] to delete the selected program. 5 Press - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 20
3.4 Specifying a destination 3 3.4 Specifying a destination Selecting a destination from Favorites Select a destination registered on this machine. Tapping [Favorites] displays the destinations registered in Favorites. You can send data by broadcast transmission if you select multiple - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 21
2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions]. Directly entering data Select [Direct Input], tap [ [Function Settings] - [Function ON/OFF Setting] - [Confirm Addr (TX)] (default: [OFF]) - You can specify whether or not to allow the user to directly - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 22
procedure is explained using Web Connec- tion. For details, refer to Chapter 2 "Configuring the Operating Environment of This Machine" in [User's Guide: Applied Functions]. 1 Select [Addr. Book] - [LDAP], then tap [Address Search (LDAP)] or [Adv. Search (LDAP)]. 2 Enter the keyword, then tap [Search - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 23
(1000 mm) in length. Specifying a binding position ([Binding Position]) To display: [Application] - [Original] - [Original Settings] - [Binding Position] When scanning a 2-sided original, select the original binding position to prevent the binding positions from being reversed between the front and - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 24
quality level. This function sharpens the edges of each character, creating easy-to read images. Tap this button to scan an original, which consists of text and photos, at the optimum image quality level. This function sharpens the edges of the text, and reproduces smoother photos. Tap this button - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 25
between texts ([Sharpness]) To display: [Application] - [App] - [Sharpness] Sharpen the edges of images to improve legibility. Smoothen the rough contours of images or sharpen blurred images. 3.5.4 Viewing the current settings Tapping [Check Settings] displays a list of specified destinations. You - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 26
4 Sending Options - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 27
a fax 4 4 Sending Options 4.1 Resending a fax Auto resending (auto redial) If a fax transmission fails due to a line or recipient machine problem, the machine automatically resends (redials) the fax after a certain length of time has elapsed. Related setting (for the administrator) - You can - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 28
is printed inside the body text, it may overlap with part of the fax image, which may mean it is not visible on the transmitted fax. Related setting [Fax Settings] - [Header/Footer Position] - [Header Position] (default: [Outside Body Text]) Tips This function is not available because sender - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 29
the Keypad, enter the transmission start time, then tap [OK]. % To display the Keypad, tap the input area for the numeral. 6 Press the Start key. Scanning of the original starts. The fax is automatically sent at the specified time. Tips If the machine power is not activated at the start time - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 30
numbers. Operation flow 1 Load the original. 2 Tap [Fax]. 3 Specify the destination. 4 Tap [Application] - [Fax Setting] - [Line Setting]. 5 Tap [Check Dest. & Send] to select the check box, then tap [OK]. 6 Press the Start key. Sending starts. [Fax Functions] 4-5 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 31
with specific people using a Confidential RX User Box that requires a registered number and a password. default: [ON]) Operation flow 1 Load the original. 2 Tap [Fax]. 3 Specify the destination. 4 Tap [Application] - [Fax Setting] - [F-Code TX], then tap [ON]. 5 Enter the [Sub Address] and [Password - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 32
to a relay station. This ma- chine does not support the function (relay distribution) to use this machine as a relay station. - You need to check the registration number of the Relay RX User Box assigned to the relay station and the password for relay distribution in advance. - This function cannot - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 33
support the ECM communicate, while confirming that there is no error in the sent data. This prevents image blurring caused by noise on the phone line. By default Setting] - [Line Setting]. 5 Tap [ECM] to clear the check box, then tap [OK]. 6 Press the Start key. Sending starts. [Fax Functions] 4-8 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 34
approximately three seconds. This machine uses the V.34 protocol communication by default. You can send faxes with V34 canceled if it is not possible [Fax Setting] - [Line Setting]. 5 Tap [V.34] to clear the check box, then tap [OK]. 6 Press the Start key. Sending starts. [Fax Functions] 4-9 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 35
. The total number of pages transmitted can be entered in the sender record. Normally, this machine begins transmission after all pages have been scanned and saved in memory (Memory TX). With Quick Memory TX , the overall processing time can be reduced. With this method, many pages can be faxed - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 36
enabled). Tips - You can only use this function to communicate with our models supporting the closed network recep- tion (password) function. - You need to check the recipient's closed network reception password beforehand. - This function cannot be used together with the following functions: F-Code - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 37
the following functions: Timer TX, F-Code TX, ECM OFF, V34 OFF, Quick Memory TX, Password TX, Polling RX Registering a polling file Carry out Polling TX, then register a file in the Polling TX User Box. 1 Load the original. 2 Tap [Fax]. 3 Tap [Application] - [Fax Setting] - [Polling TX], then set to - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 38
4.11 Registering a polling file ([Polling TX]) 4 Printing or deleting a file in the User Box You can access the Poling TX User Box to print or delete a file registered in the User Box. 0 The following describes the operation procedure in Fax mode. The same procedure can also be per- formed by - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 39
5 How to Receive a Fax - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 40
RX Auto RX is a mode in which faxes are automatically received after a specific number of rings sound. It is helpful to set this machine to Auto RX Fax Settings] - [Line Parameter Setting] - [RX Mode] to [Auto RX] (default: [Auto RX]). - Select [Utility] - [Administrator Settings] - [Fax Settings] - - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 41
RX, the following settings are required. - Set [Utility] - [Administrator Settings] - [Fax Settings] - [Line Parameter Setting] - [RX Mode] to [Manual RX] (default: [Auto RX]). Operation flow 1 Tap [Fax]. 2 Tap [Off-Hook]. % If you are using a phone, pick up the handset. 3 Check that [Receive - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 42
NOTICE If DRPD is set by mistake in a region where the DRPD service is not available, it will result in a fax receiving failure. Operations [Fax Settings] - [Line Parameter Setting] - [RX Mode] to [Auto RX] (default: [Auto RX]). - Select [Utility] - [Administrator Settings] - [Fax Settings] - - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 43
6 Receiving Options - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 44
information, the following settings are required. - Select [Utility] - [Administrator Settings] - [Fax Settings] - [Header/Footer Position] - [Footer Position], then specify the position to print reception information (default: [OFF]). [Fax Functions] 6-2 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 45
ready to print it. If it is not possible to promptly deal with the problem, the saved fax can be forwarded to another destination (fax or E-mail proxy reception is disabled when the memory is full. - When the troubleshooting is complete for paper jam etc., the machine starts printing a saved - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 46
], then specify whether or not to print the received fax on this machine (default: [No]). - Select [Utility] - [Administrator Settings] - [Fax Settings] - [Function Settings] - [TSI User Box Setting] [Action when TSI User Box is not set.], then specify the operation when the fax in which forwarding - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 47
destination (Forward TX) Forward TX Forward TX is a function that transfers a received fax to a pre-specified destination (fax, E-mail, Method], then specify whether or not to print the forwarded fax on this machine (default: [Forward & Print (If TX Fails)]). - Select [Utility] - [Administrator - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 48
the password to access the received fax (default: [ Box. 0 The following describes the operation procedure in Fax mode. The same procedure can also be per- formed by selecting [Document Print/Delete] - [Memory RX] on the main menu. 1 Tap [Fax]. 2 Tap [Others] - [Memory RX]. 3 Enter the password - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 49
4 Enter the password to access the received fax, then click [OK]. % If no password is specified, proceed to Step 5. This displays a list of faxes saved in memory. 5 Click [Copy] in the column of the fax to be downloaded selected file. Downloading starts. dReference For details on - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 50
(Confidential RX) Confidential communication The confidential communication function is designed to communicate with specific people using a Confidential RX User Box that requires a registered number and a password. This ensures that fax communications are sent with enhanced security. dReference In - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 51
6.6 Receiving a confidential fax (Confidential RX) 6 4 Select a fax to print, then tap [Print]. % Tap [Delete] to delete the selected fax. Printing starts. [Fax Functions] 6-9 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 52
wasteful paper use. Tips You can use this function only when the remote machine is one of our models that has Password TX function. dReference Optionally, you can use the Password TX function to send a fax with password the password to restrict communications (default: [OFF]). [Fax Functions] 6- - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 53
Code TX, ECM OFF, V34 OFF, Quick Memory TX, Password TX, Polling TX dReference Optionally, you can use the Polling TX function to register a file in the Polling TX User Box of this machine. For details on the Polling TX function, refer to page 4-12. - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 54
a function that receives a file for polling saved in a bulletin user box in a sending machine by sending a request from this machine. The functions: Timer TX, F-Code TX, ECM OFF, V34 OFF, Quick Memory TX, Password TX, Polling TX Operation flow 1 Tap [Fax]. 2 Specify the destination. 3 Tap - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 55
memory. The saved fax can be printed or downloaded if necessary. Tips PC-Fax RX cannot be [Enable], then enable the PC-Fax RX function (default: [Restrict]). - Select [Utility] - [Administrator Settings or deleted by accessing the Memory RX User Box. 0 The following describes the operation procedure - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 56
RX) 6 Downloading a received fax Using Web Connection, you can download a received 4 Click [Copy] in the column of the fax to be downloaded. % Clicking a thumbnail or file name displays detailed information of the to delete the selected file. Downloading starts. dReference For details on how to use - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 57
Settings] - [Fax Settings] - [Function Settings] - [Nighttime RX Settings] - [Night Fax RX Print], then enable the Night RX function (default: [OFF]). - Select [Utility] - [Administrator Settings] - [Fax Settings] - [Function Settings] - [Nighttime RX Settings] - [Night RX Start Time], then specify - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 58
), the following settings are required. - Select [Utility] - [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Duplex Print (RX)], then en- able the Duplex Print (RX) function (default: [OFF]). [Fax Functions] 6-16 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 59
fax. A standard-size fax, such as A4, is printed on the same standard size paper as the received fax while being slightly reduced in size (default: 96%). For faxes that are longer in the longitudinal direction than the standard size, the optimal paper size is determined based on the width and - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 60
7 Printing a Fax Report - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 61
printed automatically if certain conditions are satisfied, or printed manually. Report name Activity Report TX Result Report Polling TX reserved. This report contains records of reserved broadcast transmissions. By default, the report is automatically printed when a broadcast transmission is - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 62
8 Registering Frequently Used Destinations (Address Book) - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 63
Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination Restrict Access to Job Settings] - [Registering and Changing Addr.] (default: [Allow]). dReference Address books can also be registered using Web Connection - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 64
fax numbers. 1 Tap [Utility] - [One-Touch/User Box Registration] - [Fax] - [New]. 2 Enter destination information by setting ECM to OFF for transmission. However, an image error or communication errors may occur depending on the specified [Confirm Addr (Register)] (default: [ON]) [Fax Functions] 8-3 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 65
8.2 Registering a fax destination 8 8.2.2 Registering a destination from the main screen in Fax mode 1 Tap [Fax]. 2 Tap [Address Reg.] 3 Tap [Input New Address], then tap [Fax]. 4 Enter destination information, then tap [Register]. % The registered information is the same as that to be - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 66
8.3 Registering Directly Entered Destinations in Address Book 8 8.3 Registering Directly Entered Destinations in Address Book 1 Tap [Fax]. 2 Tap [Direct Input], select the destination type, then enter the destination. 3 After entering the destination, tap [Address Reg.] 4 Tap the destination you - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 67
9 Index - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 68
L Long Original 3-12 M Manual RX 5-3 Manual transmission 3-4 Memory RX 6-6 N Night RX 6-15 O Original Size 3-12 Original Type 3-13 P Password TX 4-11 PC-Fax RX 4-7 Report 7-2 Resolution 3-12 S Scan Size 3-12 Sender information 4-3 Separate Scan 3-13 Settings 3-12 Sharpness 3-14 - Konica Minolta bizhub C3850FS | bizhub C3850FS/C3850/C3350 Fax Functions User Gu - Page 69
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User’s Guide: Fax Functions