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Kyocera TASKalfa 181 KM-NET Viewer Operation Guide Rev-5.2-2010.10 - Page 72

Editing E-mail Options, Editing Authentication Options, Mail Settings

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Options type the trap community name in the Trap Community text box. The default is public. 5 If you want to start the trap server whenever the application is started, select Automatically run trap server when the program starts. The default is for the option to be cleared: to not allow the trap server to start automatically. 6 To save your settings and close the Options dialog box, click OK. Editing E-mail Options You can configure the application to send e-mail notifications to users about certain device or counter conditions, such as cover open, paper jam, or counter exceeding the limit. You can set the mail server, authentication, and sender for the notifications. 1 In the menu bar at the top left of the screen, click Edit > Options. The Options dialog box opens. 2 In the Options list, click Mail Settings. 3 In the Host text box, type the SMTP (e-mail) server name, and in Port, type the port number. 4 To use authentication, select Require Authentication. In the User Name text box, type the user name needed to log in to the SMTP server, and in Password, type the user password needed to log in to the SMTP server. 5 In the Sender Name text box, type the name to show who the e-mail is from, and in Sender Address, type the e-mail address to show what address the e-mail is from. 6 To test the connection to the SMTP server, click Test Connection. A message appears to indicate whether the application was able to successfully connect to the SMTP server. If necessary, correct the host name and port number and test the connection again. Note: Test Connection does not check the validity of the user name and password. 7 To save your settings and close the Options dialog box, click OK. Editing Authentication Options If a user does not have administrator rights on the computer with the application installed, the network administrator can set up a user login password. If no password has been set up for a user without administrator rights, the application does not start, and an access error message appears. 1 In the menu bar at the top left of the screen, click Edit > Options. In the Options dialog box, click Authentication. 9-3 User Guide

Section	Page
Table of Contents	3
1 Quick Start	7
Starting and Logging in	7
Editing Authentication Options	7
Device Discovery	8
Adding Devices	8
Custom Options for Adding Devices	8
Automatic Device Discovery	9
Scheduling Automatic Device Discovery	9
Excluded Devices	9
Excluding a Device from Discovery	9
Including a Device	9
User Interface	10
Main Menu	10
My Views Pane	10
Default Views Pane	10
Device List Pane	10
Identifying Status Icons	10
Customizing the Device List	11
Sorting Rows in the Device List	11
Expanding a Row in the Device List	11
Closing the Application Window	12
2 View Management	13
View As	13
Default Views	13
Map View	14
Importing a Map Background	14
Adjusting the Map Size	14
Clearing a Map Background	15
My Views	15
Adding a New Folder to My Views	15
Renaming a Folder or View	15
Removing a Device or Account from View	16
Searches	16
Quick Searching	16
Advanced Searching	16
Dynamic View	17
Adding a Dynamic View	17
Manual View	18
Adding a Manual View Using Selection	18
Folder Reports	18
Creating and Exporting a Folder Report	18
Updating a View	19
Duplicating a View	19
Renaming a View	19
Deleting a View	19
Resizing the View Areas	20
Refresh	20
3 Device	21
Device Properties	21
Displaying Device Properties	21
Displaying Device Home Page	22
Administrator Login	22
Address Book	22
Adding Contacts	23
Adding Groups	23
Adding a Contact to a Group	23
Deleting a Contact From a Group	23
Deleting Contacts and Groups	24
Editing Contacts and Groups	24
Copying Contacts and Groups	24
Searching the Address Book	25
One Touch Keys	25
Adding One Touch Keys	25
Searching One Touch Keys	26
Viewing and Editing One Touch Key Properties	26
Device Users	26
Adding Device Users	26
Setting a Simple Login Key	27
Searching the Device User List	27
Jobs	28
Showing Job Detail	28
Exporting the Job Log	28
Searching a Job List	28
Stored Jobs	29
Viewing Stored Jobs	29
Printing Stored Jobs	29
Printing a Stored Job List	29
Deleting Stored Jobs	29
Document Box	30
Viewing and Editing a Document Box	30
Adding a Document Box	31
Deleting a Document Box	31
Exporting a Document Box List	32
Document Properties	32
Document Views	32
Downloading a Document	32
Searching a Document Box	32
Moving Documents Between Document Boxes	33
Virtual Mailbox	33
Viewing Virtual Mailboxes	33
Deleting Virtual Mailboxes	33
Exporting a Virtual Mailbox List	34
Advanced Virtual Mailbox Options	34
Selecting Advanced Virtual Mailbox Options	34
Adding a New Virtual Mailbox	35
Editing a Virtual Mailbox	35
Device Notification Settings	35
Setting a Device Notification	35
Advanced Menu	36
Authentication Settings	37
Setting User Authentication	37
Setting Network User Property	37
Permitting Jobs with Unknown IDs	38
Enabling Simple Login	38
Setting ID Card Login	39
Network Groups	39
Network Groups List	39
Adding or Editing a Network Group	39
Deleting Network Groups	40
Setting Group Authorization	40
Searching the Group List	41
TCP Send Data	41
Sending TCP Data	41
4 Account	43
Administrator Login	43
Adding Account Devices	43
Creating a New Account	43
Account Properties	44
Device Accounts	45
Account Devices	45
Viewing Accounts and Devices	45
Counter Reports	45
Automatic Counter Reset	46
Creating a Counter Report	46
Viewing and Changing Counter Report Settings	46
Manage Device	46
Managing an Account Device	46
Hiding or Showing Unmanaged Devices	47
Reset Counters	47
Resetting Job Accounting Counters	47
Accounting Notification Settings	47
Setting an Accounting Notification	47
Device Accounting Settings	48
Accessing Device Accounting Settings	48
Enabling or Disabling Job Accounting	48
Selecting Media Type Counters	49
Handling Errors	49
Setting Permit Processing and Copy Counter	50
Accounting Multi-Set	50
Setting Multiple Accounting Devices	50
Selecting Accounting Settings in Multi-Set	50
Selecting Accounting Source Settings	51
Creating Settings From a Device	51
Creating Settings From a File	51
Creating New Settings	52
Export	52
Exporting Accounting Information	52
Exporting Counter Information	53
Exporting Account ID List	53
5 Communication Settings	54
Setting Device Communications	54
TCP/IP Port	54
Setting the Port Number in Command Center	54
Communication Timeout	55
SNMP Communication Retries	55
Secure Protocol Settings	55
Login Settings	55
Account Polling Settings	55
Device Polling Settings	56
6 Multi-Set	57
Setting Multiple Devices	57
Selecting Settings in Multi-Set	57
Creating Settings From a Device	58
Creating Settings From a File	58
Creating New Settings	59
Overwriting Settings	59
7 Firmware Upgrade	61
Firmware Upgrade Risks	61
Firmware Upgrade Risks and Recovery Options	61
Performing Firmware Upgrade	62
Acknowledgement of Risks	63
Selecting a Firmware Upgrade File	63
Confirming Selected Firmware	63
Verifying Upgrade Settings	63
Authorizing Firmware Upgrade	64
Beginning Firmware Upgrade	64
Canceling Firmware Upgrade	64
Saving the Firmware Upgrade Export File	64
8 Workspaces	66
Adding a New Workspace	66
Opening an Existing Workspace	66
Import and Export Workspaces	66
Importing a File to a New Workspace	67
Exporting a Workspace to a File	67
Exporting a View to a File	67
Exporting a List, Devices, or Account Information to a File	68
Viewing Recent Workspaces	68
9 Options	70
Editing Device Polling Options	70
Editing Account Polling Options	70
Editing SNMP Trap Options	71
Editing E-mail Options	72
Editing Authentication Options	72

Match case Limit results 1 per page

Options

type the trap community name in the

Trap Community

text box. The default is

public

If you want to start the trap server whenever the application is started, select

Automatically run trap server when the program starts

. The default is for

the option to be cleared: to not allow the trap server to start automatically.

To save your settings and close the

Options

dialog box, click

Editing E-mail Options

You can configure the application to send e-mail notifications to users about

certain device or counter conditions, such as cover open, paper jam, or counter

exceeding the limit. You can set the mail server, authentication, and sender for

the notifications.

In the menu bar at the top left of the screen, click

Edit

Options

. The

Options

dialog box opens.

In the

Options

list, click

Mail Settings

In the

Host

text box, type the SMTP (e-mail) server name, and in

Port

, type the

port number.

To use authentication, select

Require Authentication

. In the

User Name

text

box, type the user name needed to log in to the SMTP server, and in

Password

, type the user password needed to log in to the SMTP server.

In the

Sender Name

text box, type the name to show who the e-mail is from,

and in

Sender Address

, type the e-mail address to show what address the

e-mail is from.

To test the connection to the SMTP server, click

Test Connection

. A message

appears to indicate whether the application was able to successfully connect to

the SMTP server. If necessary, correct the host name and port number and test

the connection again.

Note:

Test Connection

does not check the validity of the user name and

password.

To save your settings and close the

Options

dialog box, click

Editing Authentication Options

If a user does not have administrator rights on the computer with the application

installed, the network administrator can set up a user login password. If no

password has been set up for a user without administrator rights, the application

does not start, and an access error message appears.

In the menu bar at the top left of the screen, click

Edit

Options

. In the

Options

dialog box, click

Authentication

User Guide

9-3