Kyocera TASKalfa 3501i Data Security Kit (E) Operation Guide Rev-4 2013.1 - Page 6

Instructions for Administrators (for Those in Charge of Installation and Operations of the Security Kit) Installing the Security Kit The Security Kit Contents The security kit package includes: • License Certificate • Installation Guide (for service personnel) Before Installation • Make sure that the service representative must be a person who belongs to the supplying company. • Select a location to install the machine to keep it constantly in sight of the administrator and users, as a means of prevention of a possible malicious alteration to the machine. • The hard disk will be initialized during installation of the security kit. This means that the data stored in the hard disk will be all overwritten. Special attention should be given if you install the security kit on the MFP currently used. • The network to which the machine is hooked up must be protected by a firewall to prevent extraneous attacks. • The Repeat Copy function will be unavailable after the installation. • [Adjustment/Maintenance] -> [System Initialization] will not be displayed in the System Menu after the installation. Installation Installation of the security kit should be performed by the service personnel. The administrator should log in the system menu to enter the encyption code under the supervision of the service representative. Encryption Code An encryption code of 8 alphanumeric characters (0 to 9, A to Z, a to z) to encrypt data needs to be entered. By default, the code is set 00000000. As an encryption key is then created from this code, it is safe enough to continue using the default code. CAUTION: Be sure to remember the encryption code you entered. If you need to enter the encryption code again for some reason and you do not enter the same encryption code, all the data stored on the hard disk will be overwritten as a security precaution. 5