Kyocera TASKalfa 3551ci Printing System (11),(12),(13),(14) Workflow Examples - Page 20

What is FreeForm and how is it used with variable data print jobs?

Get Kyocera TASKalfa 3551ci PDF manuals and user guides View all Kyocera TASKalfa 3551ci manuals
Add to My Manuals
Save this manual to your list of manuals

Page 20 highlights

VARIABLE DATA PRINTING WITH FREEFORM 20 What is FreeForm and how is it used with variable data print jobs? FreeForm allows you to use print options to define and store master-element documents, called FreeForm masters, on the Print Server. You can send a variable-element job to the Print Server with instructions to combine the job with a particular FreeForm master. For more information, see Variable Data Printing. Example: Variable data workflow using FreeForm Ocean Crest University wants to promote their three schools through a mailing to prospective students. The students will be able to request information about the different campuses and programs. Students can reply via a postage-paid business reply card integrated into the mailer. The document is personalized with the prospective student's name, address, and a personal web link. The design is graphic-intensive to attract the attention of the reader. It is printed on 11x17 paper and folded three times, in order to qualify for the standard "letter" mail rate at the post office. To create this mail piece, the in-house production department decides to use the caching capabilities of FreeForm. FreeForm allows them to store a rasterized version of the graphic intensive layout in memory, since these elements are common to all pages (send and process once). The variable text (address, name, and web link) is printed separately and merged with the layout at the Print Server. The production department creates the master document with all the common elements and saves the file in PDF format (College_Master.pdf ). Next, they create the variable document in Microsoft Word (College_Variable.doc) and link the variable information to their database file (College_data.xls). NOTE: No specialized variable printing software is used to build this job. You can use any page layout application to create the FreeForm master and any mail merge function, such as Microsoft Word Mail Merge, to build and print the variable data. For more information about how to use the Mail Merge feature in Microsoft Word, see the documentation that accompanies Microsoft Word.

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32
  • 33
  • 34
  • 35
  • 36
  • 37
  • 38
  • 39
V
ARIABLE
D
ATA
P
RINTING
WITH
F
REE
F
ORM
20
What is FreeForm and how is it used with variable data print jobs?
FreeForm allows you to use print options to define and store master-element documents,
called FreeForm masters, on the Print Server. You can send a variable-element job to the Print
Server with instructions to combine the job with a particular FreeForm master.
For more information, see
Variable Data Printing
.
Example: Variable data workflow using FreeForm
Ocean Crest University wants to promote their three schools through a mailing to prospective
students. The students will be able to request information about the different campuses and
programs. Students can reply via a postage-paid business reply card integrated into the mailer.
The document is personalized with the prospective student’s name, address, and a personal
web link. The design is graphic-intensive to attract the attention of the reader. It is printed on
11
x
17 paper and folded three times, in order to qualify for the standard “letter” mail rate at
the post office.
To create this mail piece, the in-house production department decides to use the caching
capabilities of FreeForm. FreeForm allows them to store a rasterized version of the graphic
intensive layout in memory, since these elements are common to all pages (send and process
once). The variable text (address, name, and web link) is printed separately and merged with
the layout at the Print Server.
The production department creates the master document with all the common elements and
saves the file in PDF format (College_Master.pdf). Next, they create the variable document in
Microsoft Word (College_Variable.doc) and link the variable information to their database
file (College_data.xls).
N
OTE
:
No specialized variable printing software is used to build this job. You can use any
page layout application to create the FreeForm master and any mail merge function, such
as Microsoft Word Mail Merge, to build and print the variable data.
For more information about how to use the Mail Merge feature in Microsoft Word, see the
documentation that accompanies Microsoft Word.