Lexmark Pro4000 Quick Reference

Lexmark Pro4000 Manual

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  • Lexmark Pro4000 | Quick Reference - Page 1
    Pro4000 Series Quick Reference Guide January 2012 www.lexmark.com
  • Lexmark Pro4000 | Quick Reference - Page 2
    color tanks, we recommend that you send at least two at a time to maximize the environmental benefits. Mail the bag to Lexmark's recycling partner. The bag is preaddressed. printer . Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before
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    automatically or manually 37 Step 5: Set the number of rings 38 Step 6: Create a contact list 38 Faxing 39 Sending faxes...39 Receiving faxes...39 Wireless networking 41 Information you will need to set up the printer on a wireless network 41 Installing the printer on a wireless network 41
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    Contents 4 Configuring Wi‑Fi Protected Setup manually 42 Using shortcuts 43 What are shortcuts?...43 Getting started...43 Troubleshooting 45 Notices 54 Edition notice...54 Index 55
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    about the printer The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up a fax connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It also includes information on troubleshooting printer setup issues
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    printer works for the following printer models: • Pro4000 • Pro4000c Printer features Depending on the model, your printer comes with features that will help you manage and accomplish printing and imaging tasks: • Wireless one‑touch, computer‑free black or color copying. Enjoy 25% to 400% reduction
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    until it clicks into place. With a CD or DVD drive (Windows/Macintosh) Without a CD or DVD drive or for Linux 1 2 Download the printer driver from www.lexmark.com. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC Note: If the installation screen does not appear after a minute, then see
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    About your printer 6 Move the paper guides to the sides. 3 1 2 4 7 For legal‑size paper, extend the paper tray. 1 2 8 8 Load paper with the printable side facedown. 9 Adjust the paper guides to rest against the left, right, and bottom edges of the paper. 1 2 3 Note: Make sure the paper is
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    Connect the power cord only. Note: Do not attach the USB cable yet. 2 1 9 12 Make sure the printer is on. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC 13 Using the printer control panel, press the up or down arrow button until the language you want is highlighted on the
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    Please choose a country or region and press OK 16 Using the keypad on the printer control panel, set the date. Press the left or right arrow button to scroll to set up fax now? Now Later 20 Enter your fax number for the printer, and then press OK . Your fax number identifies you as the sender in
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    other advanced fax settings later in the software installation. Lexmark Pro4000 Series Installation Configure Advanced Features You can now print, but there are additional steps required to access all the features of your device. Get my printer ready to scan directly to my computer Configure
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    12 Understanding the parts of the printer 1 2 Address Boko Dial Toen the alignment page are normal and not an indication of a problem. • The alignment page that prints may differ from the -enabled digital camera or a flash drive to the printer. port 4 Card reader light Check the card reader
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    Dial Toen Pause Redial SD/MS/xD/MMC 15 13 12 11 14 Use the To 11 Customer support label Identify the model number of the printer, the customer support hot line, and the ink cartridge information. 12 Scanner glass Scan, copy, or fax photos and documents. 13 Power supply with port Connect
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    Display View: Note: The display is turned off in Sleep mode. • Printer status • Messages • Menus 3 Arrow buttons Navigate through menu items that already begun entering the number. Dial the telephone number manually using the keypad before sending the fax. 11 Address Book Access fax numbers from
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    Ethernet indicator Check the Ethernet connection of your printer. 17 Wi‑Fi indicator Check the wireless connection of your printer. Note: This feature may be available only in select printer models. Using memory cards and flash drives Supported memory cards and file types Memory card • Secure
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    About your printer 16 Follow the instructions on the printer display or select from available options. Notes: • If the printer does not recognize the memory device, then remove and reinsert it. • The printer reads only one memory device at a time.
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    For best results, use only genuine Lexmark ink cartridges. Replacing ink cartridges Make sure you have a new ink cartridge or cartridges before you begin ink remaining in the printhead nozzles may dry out. 1 Turn on your printer. 4 Install each ink cartridge. SD/MS/xD/MMC Note: Install the new ink
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    only when necessary. • Deep cleaning uses more ink, so try the Clean Printhead option first to save ink. • If the ink levels are too low, then you must replace the ink cartridges before you can clean the printhead nozzles. 1 From the printer control panel, navigate to: > Setup > OK > Maintenance
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    installation dialog screen does not appear after a minute, then launch the CD manually: a Click , or click Start and then click Run. b In instructions on the computer screen. Using the Internet 1 Go to the Lexmark Web site at www.lexmark.com. 2 Navigate to: SUPPORT & DOWNLOADS > select your printer
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    • Maintain ink cartridges. • Register the printer. • Contact technical support. • Access the User's Guide. Manage your fax contacts. Scan a document and produce text that you can edit with a word‑processing program. • Set up the wireless printer on a wireless network. • Change the wireless settings
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    you want to visit. Use Customer Support Lexmark Software Updates Lexmark Online Order Supplies Online Printer Registration Visit Lexmark SmartSolutions To Contact technical support. Download and install the latest printer software. Visit the Lexmark Web site. Order ink or supplies. Register your
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    , choose your printer. 6 From the print options menu, choose the print quality, the number of copies to print, the type of paper to use, and how the pages should print. 7 Click Print. Printing on both sides of the paper (duplexing) automatically The automatic duplex unit supports A4‑, A5‑, letter
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    device contains document files that are supported by the printer. 1 Insert a memory card or flash drive. When the printer detects the memory device, Memory OK , if necessary. Note: You may select the number of copies, color mode, print quality, paper settings, and paper‑saving options. You can also
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    , iPhone, or iPod touch using any Lexmark printer connected to the same wireless network. It lets you print Web pages lexmark.com/lexprint. Supported printers LexPrint enables your mobile device to communicate with Lexmark printers found on the same network. • For select printer models that support
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    of printer inactivity. Making a duplex (two‑sided) copy automatically The automatic duplex unit supports A4-, A5-, letter-, legal-, statement-, and executive-size paper. If you need to make two‑sided copies using other paper sizes, then see the instructions for making a two‑sided copy manually. Note
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    are bound along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). 5 Press , and then follow the instructions on the display. Canceling copy jobs To cancel a copy job, press . Scanning stops and the
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    original document size. • Use the scanner glass when scanning two‑sided pages if your printer does not support duplex scanning or the ADF does not support the original document size. • When using the ADF, adjust the paper guides on the ADF to the width of the original document. • To easily retrieve
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    From the Applications folder in the Finder, launch the application you want to use. Note: Use any application that supports your printer. 3 From the list of devices, select your printer. Note: For information on finding the list of devices, check the documentation that came with the application or
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    select your printer folder > Printer Settings > Email 2 Follow the instructions on the printer to communicate with the SMTP server. If the printer cannot connect to the Internet, then contact your system support person. The printer supports only one active network connection (Ethernet or wireless
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    telephone service. Scenario 1: Standard telephone line Setup 1: Printer is connected to a dedicated fax line 30 To connect: Connect the cable from the wall jack to the port of the printer. Tips for this setup: • You can set the printer to receive faxes automatically (Auto Answer On) or manually
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    ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive faxes automatically. • If you have only one telephone number on your line, then you need to set the printer to receive faxes manually
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    the telephone and you hear fax tones, press *9* or the manual answer code on the telephone to receive the fax. • You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice mail service when you are expecting a fax. This setting works best if
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    the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone. 33 Scenario 4: Digital telephone service through a cable provider Setup 1: Printer is connected directly to a cable modem Follow this setup if you normally connect your telephone to a cable modem. To
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    that you do not have to plug your devices into the cable modem. Your cable telephone service comes from the wall jacks. 34 2 Remove the protective plug from the port. port of the printer, and then connect the telephone to the Scenario 5: Country‑ or region‑specific setup Different countries or
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    machine) to the same wall jack, and if the device has a non‑RJ 11 connector, then connect it directly to the wall jack. Connecting the printer in countries or regions that use serial connection In some countries or regions, you need to plug all devices into the wall jack. You cannot
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    region is on the list, then do not remove the wrap plug from the port of the printer. It is necessary for the proper functioning of the devices on the telephone line. 36 Connecting the printer to a wall jack in Germany The German wall jack has two kinds of ports. The N ports
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    plug an analog telephone into the port of the printer. 2 Listen for a dial tone. If you hear a dial tone, then the printer is properly connected to the telephone line. If you do not hear a dial tone, then review Step 1 or see the "Fax troubleshooting checklist" on page 48. Step 3: Set your fax name
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    . Enter the entry number before entering the contact name and fax number of the contact. 38 Using the fax software If you are connecting the printer to a computer, then you can also create a contact list using the fax software. For Windows users 1 Click or Start. 2 Click All Programs or Programs
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    • When using the ADF, adjust the paper guide on the ADF to the width of the more numbers. 4 Press the Color/Black button to select a color or black‑and‑white fax printer to receive faxes manually (Auto Answer Off), then make sure that the ringer volume is not set to Off. • If you have set the printer
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    service provided by your telephone company, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer you have set it to receive faxes automatically. Receiving faxes manually 1 Turn off Auto Answer: From the printer control panel, navigate to: > Setup > OK > Fax
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    see the documentation that came with the access point, or contact your system support person. Installing the printer on a wireless network Before you install the printer on a wireless network, make sure that: • Your wireless network is set up and working properly. • The computer you are using is
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    with the access point or contact your system support person. Configuring Wi‑Fi Protected Setup manually Note: Make sure your access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified. For more information, see the User's Guide. If your printer or device has not yet been configured for
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    it through fax. Scan to E‑mail Scan a document or photo and send it through e‑mail. Note: Make sure the printer is connected to the network and the Internet through an Ethernet or wireless connection. Scan to Computer Scan a document or photo and send it to your computer. Notes: • Make sure the
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    page, and then select a shortcut. 2 Do either of the following: • Make the necessary changes, and then click Save Changes. • Click Delete. Using shortcuts on the printer Make sure you have created a shortcut. From the printer control panel, navigate to: > Shortcuts > OK > select a shortcut > OK
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    wait about 10 seconds, and then turn the printer back on. Note: Make sure the printer is not in Sleep mode. Press and hold for three seconds to turn off the printer. If Troubleshooting does not solve your problem Visit our Web site at http://support.lexmark.com to find the following: • Knowledgebase
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    not print or is missing pages If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLY 1 Turn the printer on, and then open the ink cartridge access door. 2 Make sure the cartridges are inserted
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    be communicating. RESTART THE COMPUTER AND TRY AGAIN REMOVE AND RECONNECT THE USB CABLE CONNECTED TO YOUR PRINTER Cannot print through USB If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHECK THE USB CONNECTION 1 Check the USB cable
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    troubleshooting checklist" does not solve the problem, then try one or more of the following: MAKE SURE THAT YOU HAVE REGISTERED YOUR USER INFORMATION IN THE PRINTER receiving fax machine does not support color fax, then this option automatically converts the outgoing color fax to black and white.
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    you can open the fax software and configure the fax settings. Wireless network troubleshooting If you are having trouble setting up your printer on a network, print a network setup page, and then see the comprehensive User's Guide available on the installation software CD. Also, make sure to check
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    Services list. Locating the printer IP address • You can locate the printer IP address by viewing the printer network setup page. See the User's Guide on the software installation CD for more information on printing a network setup page. Cannot print over wireless network If you encountered problems
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    point, or contact your system support person. CHECK IF YOUR ACCESS POINT HAS AN ASSOCIATION/REGISTRATION BUTTON Wireless broadband boxes in Europe, the If you are having trouble printing, then try placing the computer and printer no more than 100 feet apart. CHECK THE WIRELESS SIGNAL QUALITY Print
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    MAKE SURE YOUR OS IS COMPATIBLE WITH WIRELESS PRINTING THROUGH AIRPORT The printer supports wireless printing only through AirPort base stations for the printer and the laptop to attach to the network, then there may be a problem with your wireless network. Make sure that the laptop and printer have
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    are not sure how to do this, then refer to the manual that came with your wireless router. If the printer and computer have valid IP addresses and the network is operating correctly, then continue troubleshooting. MAKE SURE THE WIRELESS PORT IS SELECTED Note: This solution applies to Windows users
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    in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. For Lexmark technical support, visit support.lexmark.com. For information on supplies and downloads, visit www.lexmark.com. If you don't have access to
  • Lexmark Pro4000 | Quick Reference - Page 55
    printer control panel Address Book 14 arrow buttons 14 Back 14 Black 14 Cancel 15 Color service 33 DSL connection 32 standard telephone line connection 30 VoIP 32 fax troubleshooting printer 6 file types supported printer on wireless network 41 ink conserving 5 ink cartridge access door location 12 ink
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    Auto Answer setting 37, 40 automatically 40 manually 40 tips 40 recycling 5 replacing ink cartridges 17 RJ‑11 adapter 34 S safety troubleshooting checking an unresponsive printer 45 contacting technical support 45 fax checklist 48 solving basic printer problems 45 wireless network 49 troubleshooting
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    needed for setting up wireless printing 41 installing printer on (Macintosh) 41 installing printer on (Windows) 41 troubleshooting 49 wireless setup information needed for 41 wireless troubleshooting cannot print over wireless network 50 Wi‑Fi Protected Setup configuring manually 42 using 41 Wi
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Pro4000 Series Quick Reference Guide
January 2012
www.lexmark.com