Panasonic KXFL421 KXFL421 User Guide

Panasonic KXFL421 - LASER FAX Manual

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  • Panasonic KXFL421 | KXFL421 User Guide - Page 1
    Operating Instructions Compact Laser Fax Model No. KX-FL421 For hearing or speech impaired TTY users, TTY: 1-877-833-8855 For support: (for customers in the U.S.A. or Puerto Rico) - VISIT www.panasonic.com/help - E-MAIL www.panasonic.com/contactinfo Please register your product: http://www.
  • Panasonic KXFL421 | KXFL421 User Guide - Page 2
    transmission charges.) In order to program this information into your fax machine, you should complete the instructions on page 21 to page 24. L Do not rub a U.S. registered mark. Copyright: L This material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use
  • Panasonic KXFL421 | KXFL421 User Guide - Page 3
    instructions to be observed. This type of symbol is used to alert users to a specific operating procedure that must not be performed. This type of symbol is used to alert users to a specific operating that smoke has stopped and contact an authorized service center. Never touch the plug with wet
  • Panasonic KXFL421 | KXFL421 User Guide - Page 4
    covered by the operating instructions. Improper adjustment may require extensive work by an authorized service center. L If the unit has been dropped or physically damaged. L If the unit exhibits a distinct change in performance. 4 For assistance, please visit http://www.panasonic.com/help
  • Panasonic KXFL421 | KXFL421 User Guide - Page 5
    the jack is specifically designed for wet laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. 1 Fuser unit Note: L The area near the recording paper exit (1) also gets warm. This is normal. Toner cartridge
  • Panasonic KXFL421 | KXFL421 User Guide - Page 6
    problems that may be caused by a non-Panasonic toner cartridge or drum unit: - Damage to the unit - Poor print quality - Improper operation Toner cartridge L Do not leave the toner cartridge out of the protection bag for a long time. It will decrease the toner life. Drum unit L Read the instructions
  • Panasonic KXFL421 | KXFL421 User Guide - Page 7
    is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. Notice: L Install your machine near a supervised area to prevent illegal copies from being made. Important Information For assistance, please visit http://www
  • Panasonic KXFL421 | KXFL421 User Guide - Page 8
    50 Replacement 8.4 Replacing the toner cartridge and the drum unit 54 9. Paper Jams Jams 9.1 Recording paper jam 58 9.2 Document jams 60 10.Cleaning Cleaning 10.1 Cleaning the inside of the unit 62 4. Fax Sending Faxes 4.1 Sending a fax manually 30 4.2 Document requirements 31 4.3 Sending
  • Panasonic KXFL421 | KXFL421 User Guide - Page 9
    12.Index 12.1 Index 70 Table of Contents 9
  • Panasonic KXFL421 | KXFL421 User Guide - Page 10
    5 % coverage using KX-FAT88. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge and drum unit. To place an EST.) k Operating instructions l Quick installation guide (PNQX3022Z)*1 (PNQW1708Z)*1 10 For assistance, please visit http://www.panasonic.com/help
  • Panasonic KXFL421 | KXFL421 User Guide - Page 11
    To send a document to multiple parties manually (page 32, 33). N {Tone} L To change from pulse to tone temporarily during dialing when your line has rotary pulse service. O {Flash} L To access special telephone services or for transferring extension calls. P {Monitor} L To initiate dialing. When you
  • Panasonic KXFL421 | KXFL421 User Guide - Page 12
    Introduction and Installation 1.4 Overview 12 3 4 56 78 9 j kl 1 Handset 2 Speaker 3 Document guides 4 Paper tray 5 Recording paper entrance 6 Tension plate 7 Document stacker*1 8 Paper stacker*1 9 Recording in all illustrations. 12 For assistance, please visit http://www.panasonic.com/help
  • Panasonic KXFL421 | KXFL421 User Guide - Page 13
    Toner cartridge and drum unit The supplied toner cartridge is a starter toner cartridge. L To replace the toner cartridge and the drum unit, see page 54. Caution: L Read the following instructions before you begin installation. After you have read them, open the drum unit protection bag. The drum
  • Panasonic KXFL421 | KXFL421 User Guide - Page 14
    the drum and toner unit toner consumption, set the toner save setting to ON (feature #79 on page 45). The toner cartridge will last approximately 40 % longer. This feature may lower the print quality. L Do not touch the transfer roller (2). 14 For assistance, please visit http://www.panasonic
  • Panasonic KXFL421 | KXFL421 User Guide - Page 15
    hold up to approximately 30 sheets of printed paper. Remove the printed paper before the paper stacker becomes full. For assistance, please visit http://www.panasonic.com/help 15
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    connected to the handset. 1 Note: L Make sure the document stacker is inserted completely, or the document may jam. 1 2 16 For assistance, please visit http://www.panasonic.com/help
  • Panasonic KXFL421 | KXFL421 User Guide - Page 17
    24 lb) paper. Note for recording paper: L We recommend that you test paper (especially special sizes and types of paper) on the unit before use paper printed from this unit for doublesided printing with other copiers or printers. This may cause paper jams. L To avoid curling panasonic.com/help 17
  • Panasonic KXFL421 | KXFL421 User Guide - Page 18
    guide for the left side. "R" is shown on the A4 paper guide for the right side. Note: L When you use letter or legal paper, you do not need to install the A4 paper guides. L Change the recording paper size to "A4" (feature #16 on page 42). 18 For assistance, please visit http://www.panasonic
  • Panasonic KXFL421 | KXFL421 User Guide - Page 19
    panasonic.com/help 2.1 Connections Caution: L When you operate machine (page 35) or a telephone. Remove the stopper if attached. 4 Answering machine (not supplied) 2. Preparation DSL filter may be provided by your DSL service telephone line with a DSL service L Fax transmission/reception may be
  • Panasonic KXFL421 | KXFL421 User Guide - Page 20
    desired setting. {1} "PULSE": For rotary pulse dial service. {2} "TONE" (default): For tone dial service. 4 Press {Set}. 5 Press {Menu} to dial them. - "FAX SND/RCV": Help with problems to send/receive faxes. - "COPIER": How to use the copier function. - "Q and visit http://www.panasonic.com/help
  • Panasonic KXFL421 | KXFL421 User Guide - Page 21
    repeatedly to display "RINGER OFF= OK?". 2. Press {Set}. L When a call is received, the unit will not ring and will display "INCOMING CALL". L To turn the ringer back ON, press {A}. Ringer type L You ITEM [ ] 7 Press {Menu} to exit. For assistance, please visit http://www.panasonic.com/help 21
  • Panasonic KXFL421 | KXFL421 User Guide - Page 22
    The other party's fax machine will print the , and make the correction. If you have subscribed to a Caller ID service The date and time will be automatically set according to the received caller information f 3 G HI g h i 4 J KL j k l 5 22 For assistance, please visit http://www.panasonic.com/help
  • Panasonic KXFL421 | KXFL421 User Guide - Page 23
    will change to uppercase or lowercase alternately. 1. Press {2} 2 times. LOGO=|B 2. Press {4} 3 times. LOGO=B|I 3. Press {#}. LOGO=B|i 4. Press {5} 3 times. LOGO=Bi|l For assistance, please visit http://www.panasonic.com/help 23
  • Panasonic KXFL421 | KXFL421 User Guide - Page 24
    enter a hyphen, press {Flash}. 5 Press {Set}. SETUP ITEM [ ] 6 Press {Menu} to exit. Note: L Your fax number will be printed on the top of each page sent from your unit. To correct a mistake 1. Press {} to the correct number. 24 For assistance, please visit http://www.panasonic.com/help
  • Panasonic KXFL421 | KXFL421 User Guide - Page 25
    names and telephone numbers into the phonebook The phonebook allows you to make calls without having to dial manually. You can store 100 names and telephone numbers to the phonebook. L You can also send faxes using the phonebook (page 32). {Set} {} {Menu} {Stop} 1 Press {Menu} repeatedly to
  • Panasonic KXFL421 | KXFL421 User Guide - Page 26
    Erasing a specific item 1 Press keys (page 32). L You can also send faxes using the one-touch dial feature (page 32 Enter the name, up to 16 characters (see page 22 for instructions). 4 Press {Set}. 5 Enter the telephone number, up to /number. 3.5.2 Making phone calls using the onetouch dial Before
  • Panasonic KXFL421 | KXFL421 User Guide - Page 27
    unit's Caller ID features, you must subscribe to Caller ID service. Make sure the following ring setting is set to 2 or more rings beforehand. - FAX ring setting (feature #06 on page 42) 3.6.1 How Caller ID is displayed The calling party's name or telephone number will be displayed after the 1st
  • Panasonic KXFL421 | KXFL421 User Guide - Page 28
    dialing. L The unit will start dialing automatically. L To send a fax, insert the document FACE DOWN and press {Start}. To change the way CALL LIST ERASE" will be displayed. 3 Press {Set}. L To cancel erasing, press {Stop}, then {Menu}. 4 Press {Set}. 5 Press {Stop} to exit. 3.8.2 Erasing specific
  • Panasonic KXFL421 | KXFL421 User Guide - Page 29
    page 28. 7 Press {Set}. Note: L To edit a name, see page 26. L If caller information does not include the caller's name, enter the name manually. See the instructions on page 26. L If you assign an item to a station key which already contains an item, the previous item will be replaced. L Station
  • Panasonic KXFL421 | KXFL421 User Guide - Page 30
    Fax 4SeFnadxing Faxes 4.1 Sending a fax manually 1 {Monitor} {Set}{A}{B} {Stop} {Redial/Pause} {Start} {Quick Scan} 1 Adjust the width of the document guides fax number. 6 When a fax tone is heard: Press {Start}. When the other party answers your call has a compatible fax machines. - "PHOTO":
  • Panasonic KXFL421 | KXFL421 User Guide - Page 31
    faxes. To print manually, see page 64. To print automatically after every 30 new fax copy of the document using another copier and set the copy.) - ink, paste or correction fluid has dried completely. L To set a document with a width of less than 210 mm (8 1/4"), we recommend using a copy machine
  • Panasonic KXFL421 | KXFL421 User Guide - Page 32
    single beep is heard. L If the document guides are not adjusted to fit the document, re fax L Confirm that you have entered the number correctly, and that the number is a fax number. L Confirm that the other party's fax machine dial keypad (only for MANUAL BROAD): Enter the fax number and press {Set
  • Panasonic KXFL421 | KXFL421 User Guide - Page 33
    4. Fax 4.4.2 Adding a new item into the broadcast memory After initial programming, you and 6 (up to 20 items). 7 Press {Stop} to exit. Note: L When adding new items to the MANUAL BROADCAST memory, you can only select stored items. 4.4.3 Erasing a stored item from the broadcast memory 1 Press {>}. L
  • Panasonic KXFL421 | KXFL421 User Guide - Page 34
    changed (feature #06 on page 42). If you have subscribed to a Distinctive Ring service See page 38. How to receive phone calls and faxes 1. Lift the handset to answer the call. 2. When: - document reception is required, - a fax calling tone (slow beep) is heard, or - no sound is heard, press {Start
  • Panasonic KXFL421 | KXFL421 User Guide - Page 35
    is required, - a fax calling tone (slow beep) is heard, or - no sound is heard, press {*} {#} {9} (default fax activation code) firmly. L the answering machine to 4 rings or less. L This will allow the answering machine to answer the call first. 3 Record a greeting message on the answering machine. L
  • Panasonic KXFL421 | KXFL421 User Guide - Page 36
    to receive documents. See the operating instructions of the answering machine and erase unnecessary messages. 4.8 Junk fax prohibitor (preventing fax reception from undesired callers) If you subscribe to Caller ID service (page 27), this feature prevents fax reception from calls that do not show
  • Panasonic KXFL421 | KXFL421 User Guide - Page 37
    To erase an item from the junk fax prohibitor list 1. Press {Junk Fax Prohibitor}. 2. Press {>} repeatedly to display "JUNK LIST DISP.". 3. Press {Set}. 4. Press {A} or {B} repeatedly to The item is erased. L To erase other items, repeat steps 4 to 6. 7. Press {Stop} 2 times to exit. 4. Fax 37
  • Panasonic KXFL421 | KXFL421 User Guide - Page 38
    up this unit for Distinctive Ring, you can make the unit automatically start fax reception when a call comes to the fax number. To use this service, you must subscribe to the Distinctive Ring service offered by your local telephone company. Consult your local telephone company for availability
  • Panasonic KXFL421 | KXFL421 User Guide - Page 39
    the unit grasps the document and a single beep is heard. L If the document guides are not adjusted to fit the document, re-adjust them. 3 If necessary, unit will start copying. Note: L Any document which can be sent as a fax can also be copied. For details about the kinds of documents that can be
  • Panasonic KXFL421 | KXFL421 User Guide - Page 40
    6. Copy To collate multiple copies The unit can collate multiple copies in the same order as the original document pages. 1. Insert the document, then press {Copy}. 2. Enter the number of copies (up to 99). 3. Press {>} 2 times to display "COLLATE OFF". 4. Press {A} or {B} repeatedly to display "
  • Panasonic KXFL421 | KXFL421 User Guide - Page 41
    7FePartougrerasmSmumabmleaFryeatures 7.1 Programming {Set} {Menu} 7. Programmable Features 1 Press {Menu}. 2 Press {#} and the 2-digit code (page 42 to page 46). 3 Press the desired selection to display the desired setting. L This step may be slightly different depending on the feature. 4 Press {
  • Panasonic KXFL421 | KXFL421 User Guide - Page 42
    {2} "DIST. RING": With the Distinctive Ring service (page 38). {3} "EXT. TAM": With an external telephone answering machine (page 35). {4} "TEL ONLY": Mostly phone calls (page 34). 1. {Menu} i {#}{0}{0} 2. {Set} 3. Press {Set} again to print the quick fax setup guide. L If you do not wish to print
  • Panasonic KXFL421 | KXFL421 User Guide - Page 43
    Sending documents overseas {#}{2}{3} Sending a fax at a specific time {#}{2}{5} Setting the caller information not available for broadcast transmission. L Calling charges may be higher than usual. This feature allows you to take advantage of low-cost calling hours offered by your telephone company.
  • Panasonic KXFL421 | KXFL421 User Guide - Page 44
    setting will be automatically adjusted. {2} "MANUAL": Deactivates this features. To receive a fax document that is longer than your problem by a beeping sound. To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep). {0} "OFF": You have to press {Start} for fax
  • Panasonic KXFL421 | KXFL421 User Guide - Page 45
    ring back tone continues, the other party's machine may not be a fax machine or may have run out of paper. Check with the other party. L The connecting tone volume cannot be adjusted. {0} "OFF" (default): Deactivates this feature. {1} "ON": The toner cartridge will last longer. Note: L This feature
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    7. Programmable Features Feature/Code Resetting advanced features to their default settings {#}{8}{0} Selection {0} "NO" (default) {1} "YES" To reset the advanced features: 1. Press {Menu}. 2. Press {#}, then {8}{0}. 3. Press {1} to select "YES". 4. Press {Set}. 5. Press {Set} again. 6. Press {
  • Panasonic KXFL421 | KXFL421 User Guide - Page 47
    paper. Try again. L The other party's fax machine rings too many times. Send the fax manually (page 30). L The other party's machine is not a fax machine. Check with the other party. L The number you dialed is not in service. L {Stop} was pressed and fax communication was canceled. L The front cover
  • Panasonic KXFL421 | KXFL421 User Guide - Page 48
    ERROR" "NO FAX REPLY" "PAPER JAMMED" "PLEASE WAIT" "REDIAL TIME OUT" "REMOVE DOCUMENT" "REPLACE DRUM SOON" Cause & Solution L There is something wrong with the unit. Contact our service personnel. L There is something wrong with the drum unit. Replace the drum unit and the toner cartridge (page 54
  • Panasonic KXFL421 | KXFL421 User Guide - Page 49
    . Replace the toner cartridge immediately (page 54). L The toner life is near to an end. Replace the toner cartridge as soon as possible (page 54). L A transmission error occurred. Try again. L The inside of the unit is cold. Let the unit warm up. Wait for a while. L The fax message was printed
  • Panasonic KXFL421 | KXFL421 User Guide - Page 50
    } to stop the beeps, then see the displayed message instructions to solve the problem. L You are probably entering {*}{#}{9}. This is the default setting for the fax activation code. If you use a voice mail service, turn the fax activation feature OFF or reprogram the activation code (feature #41
  • Panasonic KXFL421 | KXFL421 User Guide - Page 51
    's fax machine failed to answer the fax automatically. Send the fax manually (page 30). L Use the overseas transmission mode (feature #23 on page 43). L Add two pauses at the end of the telephone number or dial manually. L If your line has special telephone services such as call waiting, the service
  • Panasonic KXFL421 | KXFL421 User Guide - Page 52
    check their fax machine. L Some paper has instructions recommending which side to print on. Try turning the paper over. L You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper. L The remaining toner is low. Replace the toner cartridge (page
  • Panasonic KXFL421 | KXFL421 User Guide - Page 53
    paper. L The remaining toner is low. Replace the toner cartridge (page 54). L To check the drum life and quality, please print the printer test list (page 64). If printing quality is still poor, replace the toner cartridge and drum unit. 8.3.6 Using an answering machine Problem I cannot receive
  • Panasonic KXFL421 | KXFL421 User Guide - Page 54
    still poor, replace the toner cartridge and drum unit. To ensure that the unit operates properly, we recommend the use of Panasonic toner cartridge (Model No. KX-FAT88) and drum unit (Model No. KX-FAD89). See page 10 for accessory information. To maintain print quality and machine life, we recommend
  • Panasonic KXFL421 | KXFL421 User Guide - Page 55
    the edge of each groove. 9 If you replace the drum unit at the same time, remove the new drum unit from the protection bag. Place the new toner cartridge (1) into the drum unit (2) vertically. 1 2 3 L The toner may stick to the cartridge and the drum unit. Be careful when handling. See page 5 for
  • Panasonic KXFL421 | KXFL421 User Guide - Page 56
    1 11 Make sure that the triangles (1) match, to install the toner cartridge correctly. 1 L Make sure that the triangles (2) match to install the drum and toner unit correctly. L If the lower glass (2) is dirty, clean document stacker. 56 For assistance, please visit http://www.panasonic.com/help
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    disposal method Waste material should be disposed of under conditions which meet all national and local environmental regulations. 8. Help For assistance, please visit http://www.panasonic.com/help 57
  • Panasonic KXFL421 | KXFL421 User Guide - Page 58
    . PAPER JAMMED 4 Close the front cover (1) by pushing down on both sides, until locked. 9.1.1 When the recording paper has jammed near the drum and toner unit 1 Remove the handset and document stacker. 2 Lift open the front cover (1), holding the dotted area (2) on the right side. 1 3 2 5 Place
  • Panasonic KXFL421 | KXFL421 User Guide - Page 59
    free from the rear cabinet. 5 Remove the jammed paper (1) from the fuser unit by pulling it upwards carefully, then install the drum and toner unit. 4 1 2 1 3 6 Push back the levers (1) to the original position. L Do not touch the transfer roller (4). 4 Lift both green levers (1) forward until
  • Panasonic KXFL421 | KXFL421 User Guide - Page 60
    9. Paper Jams 8 Place the handset on the cradle and attach the document stacker. 9 Pull the tension plate forward (1), then re-insert the recording paper. L Before re-inserting, make sure to fan and straighten the recording paper. 9.2 Document jams Note: L Do not pull out the jammed document
  • Panasonic KXFL421 | KXFL421 User Guide - Page 61
    3 Pull open the inner cover (1). 9. Paper Jams 6 Close the front cover (1) by pushing down on both sides, until locked. 1 Note: L Do not touch the transfer roller (2). 1 7 Place the handset on the cradle and attach the document stacker. 2 4 Remove the jammed document carefully (1). 1 5 Push
  • Panasonic KXFL421 | KXFL421 User Guide - Page 62
    line or a dirty pattern appears on your recording paper, on your original, or on the fax document received by the other party. Caution: L Be careful when handling the drum and toner unit. See the caution for the drum unit on page 54 for details. L Do not use paper products, such as paper towels
  • Panasonic KXFL421 | KXFL421 User Guide - Page 63
    isopropyl rubbing alcohol, and let all parts dry thoroughly. Clean the upper glass (2) with a soft and dry cloth. 10 Re-install the drum and toner unit (1) by holding the tabs. 1 3 1 2 L Do not damage the transparent sheet (3) when cleaning the document feeder roller. 7 Push back the inner cover
  • Panasonic KXFL421 | KXFL421 User Guide - Page 64
    unit. If the test print has a dirty pattern, or blurred points or lines, clean the inside of the unit (page 62). If printing quality is still poor, replace the toner cartridge and drum unit. - "CALLER ID LIST": Keeps records of the last 30 callers after subscribing to a Caller ID service. To print
  • Panasonic KXFL421 | KXFL421 User Guide - Page 65
    If the capability of the other party's machine is inferior to your unit, the transmission time may be longer. ITU-T No.1 Test Chart Note: L Design and specifications are subject to change without notice. L The pictures and illustrations in these instructions may vary slightly from the actual product
  • Panasonic KXFL421 | KXFL421 User Guide - Page 66
    the unit as a printer Scanning 4.5 Using the unit as a scannerRemote Control 4.6 Operating the unit from your computer. 4.7 Fax sending/receiving using Multi-Function Station Thank you for purchasing a Panasonic fax machine. Things you should keep a record of Attach your sales receipt here. For
  • Panasonic KXFL421 | KXFL421 User Guide - Page 67
    . CAUTION: Any changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate this device. NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC
  • Panasonic KXFL421 | KXFL421 User Guide - Page 68
    warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from accidents, misuse, abuse, neglect, bug infestation, mishandling, misapplication, alteration, faulty installation, set-up adjustments, signal reception problems, misadjustment of consumer controls
  • Panasonic KXFL421 | KXFL421 User Guide - Page 69
    requests by visiting our Web Site at: http://www.panasonic.com/help or E-mail us via: http://www.panasonic.com/contactinfo Contact: For in Limited Warranty programming and Troubleshooting Support: Office Advantage assistance and Service Location finder: 1-800-211-PANA (7262) If the Limited
  • Panasonic KXFL421 | KXFL421 User Guide - Page 70
    39): 44 Error messages: 48 Distinctive Ring service (Feature #31): 38 Document size: 31 Drum life: 66 Drum unit Installing: 13 Replacing: 54 E ECM call: 25 Sending faxes: 32 Power failure: 53 Programming: 41 Q Quick scan: 30 Quick setup (Feature #00): 42 R Receiving faxes Automatically: 34 Manually:
  • Panasonic KXFL421 | KXFL421 User Guide - Page 71
    42 S Sending faxes Broadcast: 33 From memory: 30 Manually: 30 One-touch dial: 32 Phonebook: 32 Set default (Feature #80): 46 Storing Broadcast: 32 One-touch dial: 26 Phonebook: 25 T TEL mode: 34 Time adjustment (Feature #33): 44 Toner cartridge Installing: 13 Replacing: 54 Toner life: 66 Toner save
  • Panasonic KXFL421 | KXFL421 User Guide - Page 72
    to troubleshoot your responsible for returning the replacement unit to Panasonic and problem Panasonic will provide a replacement unit Continued Services Technical Support Line at 1-800-435- which will be completely refurbished, quality-tested by Panasonic 7329, for fee based technical support
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Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID.
Subscription to the appropriate service
through your service provider/telephone
company is required.
Operating Instructions
Compact Laser Fax
Model No.
KX-FL421
For hearing or speech impaired TTY users, TTY: 1-877-833-8855
For support:
(for customers in the U.S.A. or
Puerto Rico)
— VISIT
www.panasonic.com/help
— E-MAIL
www.panasonic.com/contactinfo
Please register your product: