Ricoh 3045 Scanner Reference

Ricoh 3045 - Aficio B/W Laser Manual

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Ricoh 3045 manual content summary:

  • Ricoh 3045 | Scanner Reference - Page 1
    Printer/Scanner Unit Type 3045 Operating Instructions Scanner Reference 1 Getting Started 2 Sending Scan Files by E-mail 3 Sending Scan Files by Scan to Folder 4 Storing Files 5 Delivering Scan Files 6 Using the Network TWAIN Scanner Function 7 Configuring/Registering Scan Settings 8 Troubleshooting
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    which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume
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    CD-ROM 1 "Operating Instructions" • CD-ROM 2 "Scanner Driver and Document Management Utility" ❖ General Settings Guide Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions and troubleshooting. Refer to this manual for Address Book
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    operations, functions, and troubleshooting for the machine's scanner function. ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner Driver and Document Management Utility". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the
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    Panel...3 Network Scanner...5 E-mail ...5 Scan to Folder...6 Store...7 Network Delivery Scanner 8 Network TWAIN Scanner 9 Installing Software 10 Quick Install...10 TWAIN Driver ...10 DeskTopBinder ...11 User Authentication 12 User Code Authentication (Using the Control Panel 12 Login (Using the
  • Ricoh 3045 | Scanner Reference - Page 6
    57 5. Delivering Scan Files Preparation for Delivering 62 Network Delivery Scanner Screen 63 Delivering Scan Files 64 Delivery the Original and Scanned Sides...79 For E-mail, Scan to Folder, and a Network Delivery Scanner 79 For a Network TWAIN Scanner 81 Scanning Originals in Several
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    117 Scanning Documents of Different Sizes 119 Software Supplied on CD-ROM 120 Table of files...120 TWAIN Driver ...120 DeskTopBinder ...121 Specifications for Transmission/Store/Delivery Functions 122 Transmission ...122 Store...124 The network delivery scanner function 125 Specifications...126
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    vi
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    How to Read This Manual Symbols In this manual, the following symbols are used: Important If this instruction is not followed, paper might of this machine are referred to as follows in this manual: • Printer/Scanner Unit Type 3045 → printer/scanner option • File Format Converter Type B* → File
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    2
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    Control Panel", General Settings Guide. d: Add Staple indicator D: Add Toner indicator B: Add Paper Service Call indicator Note M: Open Cover indicator x: Misfeed indicator ❒ This key is inactive while scanning or setting scanner defaults. 2. {User Tools/Counter} key Use to change default
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    is inactive while scanning or setting scanner defaults. 11. Function status indicators • When lit green, the corresponding function is active. • When lit red, the corresponding function is interrupted. Press the respective key, and then follow the instructions that appear on the screen. 12. Function
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    Scanner Network Scanner By installing the printer/scanner option, the machine can be used as a network scanner. As a network scanner, the machine can send e-mail, send files to shared network 1 folders, FTP server folders, or NetWare folders, store scan a directory service for search operations
  • Ricoh 3045 | Scanner Reference - Page 14
    can be stored on the server for download by computers on the network. To download images, a computer must be running the NetWare client and be logged onto the server. 4. Client computer A scan file that is sent from the machine is received in shared folders. Check the content of the file using
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    or download 1 scan files over the network using Web Image Monitor from the client. A file can be searched for using the user name or the file name. Also, others can be kept from viewing a file by setting a password for the file. Also, stored files can be sent by e-mail or Scan to Folder, or
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    by the machine is stored in the delivery 1 server and delivered to the folders of client computers on the same network. Reference p.61 "Delivering Scan Files" Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter delivery software is required. ❒ When the
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    scanned using the TWAIN Driver from an application. Note ❒ When using the machine as a network TWAIN scanner, it is not necessary to press the {Scanner} key on the control panel. When the TWAIN Driver becomes active on a client computer, the display automatically switches to the following screen
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    and keep it pressed until the computer finishes reading from the CD-ROM. Limitation ❒ For installation under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, log on as an Administrators group member. TWAIN Driver To use the machine as a network TWAIN scanner, it is essential to install the
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    before use. A Start Windows, and then insert the CD-ROM labeled "Scanner Driver and Document Management Utility" into the CD-ROM drive of the client computer. The CD-ROM Launcher screen appears. B Click [DeskTopBinder Lite]. The DeskTopBinder Lite Setup screen appears. Reference For information
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    number registered in the address book as [User Code]. User Code Authentication (Using the Control Panel) When user code authentication is set, the following screen appears. B Enter a login user name, and then press [OK]. C Press [Enter] for [Login Password]. D Enter a login password, and then press
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    the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentication , Integration Server Authentication is set. A Press {User Tools / Counter}. B Press [Logout]. C Press [Yes]. D Press{User Tools / Counter}. User Authentication 1 13
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    the programmed e-mail addresses and folders in a Group. Note ❒ You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and Configuring the Printer", Network Guide. For details
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    IEEE 802.11b interface unit is required. See Network Guide. To send scan files by e-mail, Guide. You also need to register destinations and other information in the address book. For details, see General Settings Guide. Make settings for sending e-mail such as file type priority and sender's default
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    Scan to Folder destinations at the same time. 3. E-mail icon ( ) Indicates that the e-mail screen is displayed. 4. [Registration No.] Press to specify a destination using a five digit registration number. 5. [Manual screen, [U] or [T] can be used to scroll through the list. ❒ Group destinations are denoted by
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    a Program". F If the network delivery scanner screen appears, switch to the e- mail screen. A Press [ ]. B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit]. The e-mail screen or Scan to Folder screen appears. E If the Scan to Folder screen appears, press [ ]. The e-mail
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    Scan Files by E-mail G Specify the destination. You can specify the destination in the following ways: • Select it from the destination list. • Specify its registration number. • Enter the e-mail address Addresses and Users for Facsimile/Scanner Functions", General Settings Guide the screen. Note
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    122 "E-mail". C Press [OK]. Note ❒ If you press [ProgDest], a screen for registering and changing address book entries appears. Using this screen, you can register email addresses directly into the address book. ❒ To change an e-mail address entered, press [Change] located on the left side of the
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    Scan e-mail ad- dresses, press [E-mail Address]. C Enter part of the destination name. Note ❒ Address]. D Press [OK]. B Press [Search LDAP]. C Press [Select Server]. D Select the LDAP server. Note ❒ The LDAP server can be reg- istered in advance in [System Settings]. For details, see Network Guide
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    Email Address], [Fax Number], [Company Name], or [Department Name]. Sending Scan Files by E-mail ❒ If you select [SSearch Options] in [Program / Change / Delete LDAP Server] in [Administrator Tools] in [System Settings], you can add a field for LDAP search. For details, see Network Guide
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    maximum number of characters that can be entered, see p.122 "E-mail". ❒ If a user name and password for the LDAP server authentication are not set, a log-on screen appears. Enter a user name and password. ❒ Multiple e-mail addresses can be registered for one person, but a search will only find one
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    Search for the sender. Note ❒ Register the sender in advance under [System Settings]. For details, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. ❒ If you specify the sender, information about the sender is included in the file being sent. The name of
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    folder using the number keys. If the entered number is less than five digits, press the {#} key after the last number. Example: To enter 00006 Press the {6} key, and then press the {#} key. B Press [ ]. C Press [User (Dest.) Name]. Note ❒ When a protection code has been set, a screen for
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    screen ] you must: • Log on as a user • Specify the sender in Step J ❒ the destination party does not support MDN (Message Disposition Notification), combine selecting and entering it. Sending Scan Files by E-mail ❒ For in advance. See Network Guide. The procedure to [Manual Input]. The soft
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    this information is added to the scan file. ❒ The messages that can be selected be registered in [System Settings] in advance. See Network Guide. ❒ A message can be selected from the list . Manual entry of a message A Press [Subject / Message]. B Press [E-mail Message]. C Press [Manual Input
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    the maximum size of the scan file and maximum number of pages that can be sent, see p.122 "E-mail". ❒ To interrupt scanning, press the {Clear/Stop} screen. To resend the file, select the file in the [Select Stored File] screen and send it. See p.54 "Sending Stored Files by E-mail or Scan to Folder,
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    addresses You can store scan files and simultaneously send the URL addresses of their locations by e-mail. In this case, scan files will not be attached to the email. Transmitted URL addresses allow a stored file to be viewed, deleted, or downloaded addresses of scan file locations, Under [Scanner
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    & 2 Delete Scanner Journal". ❖ Items that can be checked • Date / Time The date and time the e-mail was sent or the date and time "Done","Error" or "Cancelled" was confirmed is displayed. • Destination The sending function (e-mail, Scan to Folder, or delivery function) used is displayed with
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    Sending Scan Files by E-mail 2 30
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    LAN, the IEEE 802.11b interface unit is required. See Network Guide. To send scan files by Scan to Folder, the following [System Settings] settings see Network Guide. You also need to register destinations and other information in the address book. For details, see General Settings Guide. Make
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    } key. 2. [ ] E-mail/Scan to Folder Press to switch between the Scan to Folder function and the e-mail function. You can send a file to Scan to Folder destinations and e-mail destinations at the same time. 3. Scan to Folder icon ( ) Shows that the Scan to Folder screen is displayed. 4. [Registration
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    network delivery scanner screen appears, switch to the Scan to Folder screen. A Press [ ]. B Press [Switch Destination List]. C Press [E-mail]. D Press [Exit]. The e-mail screen or the scan to folder screen appears. E If the e-mail screen appears, press [ ]. The Scan to Folder screen appears. 33
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    , see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. ❒ Depending on the security settings, certain destinations may not be displayed. Selecting a destination folder from the list A Select the destination folder. The selected folder is highlighted and
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    has been set for the shared folder, a screen for entering the protection code appears. C To select more destination folders, repeat step A∼B. Note Scan to Folder". ❒ The following is an example of a path where the folder name is "user" and the computer name is "desk01": \\desk01\user ❒ An IP address
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    the setting at the destination. Press [Manual Input] to the right of the user name field to display 3 the soft keyboard. Reference For details about the maximum number of characters that can be entered, see p.123 "Scan to Folder". G Enter the password according to the setting at the destination
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    to the setting at the destination. Press [Manual Input] to the right of the user name field to display the soft keyboard. Reference For details about the maxi- mum number of characters that can be entered, see p.123 "Scan to Folder". 3 J Enter the password according to the setting at the
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    volume", and the folder name is "folder", the path will be "\\server\volume\folder". ❒ For details about the maximum number of characters that can be entered, see p.123 "Scan to Folder". F Press [OK]. G Enter the user name for logging on to the NDS tree or NetWare server. Press [Manual Input] to the
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    Context is "context", the user name will be "user.context". Reference For details about the maximum number of characters that can be entered, see p.123 "Scan to Folder". H If a password is required for logging on, enter it. Press [Manual Input] to the right of the password field. The soft keyboard
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    - ent computers and shared folders that can be displayed is 100. D Select the client computer that has the destination folder. Note ❒ If authentication is required for the selected computer, a log-on screen appears. Enter the user name and password. The list of folders on the selected computer
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    in the list. E Search for the destination folder in the NDS tree or NetWare server. Sending Scan Files by Scan to Folder Note ❒ If the selected NDS tree or NetWare server requires au- thentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or
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    path, press [Search by Folder Name]. C Enter part of the destination folder name. Note ❒ Enter the first character or characters of the destination folder name or path. ❒ To search by path, if the destination folder path is "\\volume\user\folder", then enter "\\volume\user\f". ❒ It is also possible
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    simultaneously storing a file and sending it by Scan to Folder cannot be resent from the Scan to Folder screen. To resend the file, select the file in the [Select Stored File] screen and send it. See p.54 "Sending Stored Files by E-mail or Scan to Folder, or Delivering". E Press [OK]. J Press the
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    Sending Scan Files by Scan to Folder F Press [Store File]. 3 G Make sure that [Send & Store] is se- lected. H Specify file information if neces- sary. Reference For details about specifying file information, see p.49 "Specifying file information". I Press [OK]. J Press the {Start} key. 44
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    sending can be canceled by selecting that file, and then pressing [Cancel]. ❒ Press [Print] to print the whole journal. C Press [Exit]. The file name is displayed only when a file is stored at the same The Scan to Folder screen appears. time and when a stored file is sent. • Status One of the
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    Sending Scan Files by Scan to Folder 3 46
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    recommend you consider security measures such as setting passwords to protect against unauthorized access. ❒ Scan file stored in the machine may be lost see General Settings Guide. ❒ Files cannot be printed from the control panel after being stored using the scanner function. Print scan files after
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    Storing Files Storage Procedure You can scan and store files. A Press the {Scanner} key. 4 Note ZZZ607S ❒ The illustration store and deliver scan files, press [Send & Store]. See p.27 "Simultaneous Storage and Sending by E-mail", p.43 "Simultaneous Storage and Sending by Scan to Folder", or p.69
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    information, see p.49 "Specifying file information". H Press the {Start} key. You can specify a user name, file name, and password for a stored scan file. According to the settings made, you can search for files by user name or file name and you can prevent unauthorized persons from accessing the
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    ], and then enter the user name. C Press [OK]. Specifying a password When a password is specified, only a person who knows the password can view the file. A Press [Password]. B Enter a four to eight digit number using the number keys. 4 Specifying a file name Scan files are automatically named
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    files from a client computer using DeskTopBinder and Web Image Monitor. For details, see p.55 "Checking Stored Files from a Client Computer". 4 A Press the {Scanner} key. ZZZ607S Note ❒ The illustration is an example. The actual appearance may be different. B Press [Select Stored File]. 51
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    file 1. Keys for searching for files Press to switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files. 2. Keys to switch to the information informa- tion Use for deleting the selected file or changing the user name, file name, or password.
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    p.54 "Sending Stored Files by E-mail or Scan to Folder, or Delivering". 8. Information for a selected stored file Press [Detail] to display the information for a file after selecting the file from the file list. Searching by file name A On the screen with the list of stored files, press [Search
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    Note ❒ When you select a password protected file, the Password entry screen appears. After you have entered the correct password and pressed [OK], the file of delivery. D Press [OK]. The e-mail, Scan to Folder, or network delivery scanner screen appears. E Switch the destination list if nec- essary
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    be made in advance in [Scanner Features]. See p.112 "Stored File E-mail Method". ❒ For details about transmission procedure, see p.54 "Sending Stored Files by E-mail or Scan to Folder, or Delivering". ❒ You can send URL addresses by email and files by Scan to Folder simultaneously. If you click the
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    IP address)/ in the address bar of the Web browser on a client computer, Top Page of Web Image Monitor is displayed. 4 ❒ You can also download the Guide. For details about functions for managing stored files using Web Image Monitor, click [Help] on the upper-right corner of the displayed screen
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    See General Settings Guide. A Display password entry screen appears each time a password protected file is selected. D Press [Delete File]. 4 A confirmation message about deleting the file appears. E Press [Delete]. F Press [Exit]. Changing File Information The information for stored files (user
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    name. C Press [OK]. 4 Note ❒ When you select a password protected file, the password en- try screen appears. Enter the correct password, and then press [OK]. D Change the file information. Changing the user name A Press [Change User Name]. Changing the file name A Press [Change File Name
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    the file informa- tion was changed as necessary, and press [Exit]. B Enter a new four to eight digit number as the password using the number keys. 4 C Press the {#} key. Note ❒ To change the password, press [Change], and then enter a new one. D Enter the same number as you entered in step B for
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    Storing Files 4 60
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    5. Delivering Scan Files Scan files can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used.
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    details about making settings and other settings, see "Connecting and Setting Up" "Network Guide". Make settings for the network delivery scanner function, such as Scan Settings.. See p.101 "Initial Scanner Setup". Install the ScanRouter delivery software required for using the network delivery
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    5 1. Network delivery scanner icon ( ) Indicates that the network delivery scanner screen is displayed. 2. via the delivery server, see the ScanRouter delivery software manuals. 5. [Attach Sender's Name] [Return Re- screen, press [U] or [T] to scroll through the list. ❒ Group destinations are denoted by this
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    placing originals for copying. For details about placing originals, see "Placing Originals", Copy Reference. D Make settings for original orien- tation, the sides scanned, and other settings if necessary. C Press [Delivery Server]. D Press [Exit]. The network delivery scanner screen appears. 64
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    it. • Enter the e-mail address directly. Note ❒ The destination list A Select the destination. Delivering Scan Files ❒ To deselect a destination has been assigned to a destination folder using the number keys. 5 If destination field at the top of the screen. Note ❒ If the target destination does
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    Delivering Scan Files Searching for a destination A Press [ ]. Manual entry of a destination A Press [Manual Input]. B Press [Search Address Book]. The soft keyboard appears. B Enter the destination. Note 5 ❒ Enter the e-mail address of the destination when send- ing via the delivery server.
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    destinations A Use the destination field at the top of the screen to check which destinations are selected. Note ❒ Press [UPrev.] Name] may be selected as the user name when logging in. Selecting a sender from the list A Press [Attach Sender's Name]. Delivering Scan Files B Select the sender. The
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    Step H. Regis- ter the sender's e-mail address in advance using ScanRouter. ❒ To enable [ not support MDN (Message Dispo- sition Notification), the e-mail may not be sent. C Press [User ( delivery scanner function". ❒ When a subject has been specified, this information is added to the scan file
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    Press [Manual Input]. The soft keyboard appears. D Enter the subject "New product appearance". E Press [OK] twice. K Press the {Start} key. Note ❒ To interrupt scanning, press You can use the network delivery scanner function and the storage function together. The scan file is delivered and at the
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    Delivering Scan Files D Select the destination. E Specify the sender and a subject if necessary. F Press [Store File]. G Make sure that [Send & Store] is se- 5 lected. H Make settings for
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    . Note ❒ For details about the maximum number of sending operations that can be checked, see p.111 "Print & Delete Scanner Journal". A Press [Scanned Files Status] on the network delivery scanner screen. ❖ Items that can be checked • Date / Time The date and time the delivery was requested or
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    Delivering Scan Files 5 72
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    unit is required. See Network Guide. Check the network settings in [System Settings], and change if required. See Network Guide. On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN Driver and DeskTopBinder. See p.10 "TWAIN Driver
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    function. B Place originals. Reference Note ❒ When using the TWAIN scanner, you can scan the original without entering a user code even if [Weekly Timer Code] has been selected in [System Settings]. See "System Settings", General Settings Guide. The procedure for placing originals is the same as
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    requesting your user name and password may appear when you press [Scan]. E Save the scan file in DeskTop- Binder. A On the [File] menu, click [Exit]. B Enter the file name, and then click [OK]. The image is stored in DeskTopBinder, and DeskTopBinder Viewer closes. -Editing and printing scan files
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    Using the Network TWAIN Scanner Function 6 76
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    photographs • Photo For originals containing photographs and other pictures (two-value). Creates scanned images suitable for printing. • Gray Scale For originals containing photographs and other pictures (multi-value). Creates scanned images suitable for displaying on a computer screen. ❖ Resolution
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    , 81/2 × 11R, 81/2×11S, 51/2× 81/2R, 51/2 × 81/2S, B4 JISS (Japanese Industrial Standard), B5 JISR, B5 JISS, Custom Size Note ❒ If you set [Scan Size] to [Auto Detect] and specify [Mixed Sizes], one of the sides cannot be deleted. C Press [OK]. Note ❒ When [Custom Size] is select- ed, the
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    settings for SADF/Batch, Mixed Sizes, Divide and Stamp. For E-mail, Scan to Folder, and a Network Delivery Scanner A Make settings for page flow by pressing [1 Sided Orig.] or [2 Sided Orig.]. Note ❒ The defaults can be changed us- ing [Original Setting], [Original Orientation Priority], [Switch
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    multiple pages, press [Divide / Stamp], and then [Divide]. B Press [Change], and then enter the number of divisions using the number keys. C Press the {#} key. D Press [Division Check] if neces- sary. Note ❒ If you select [Division Check], a screen for stopping or continuing scanning appears
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    ❒ Stamping may continue if [ / ], scanning is interrupted, de- [ pending on the cause of interruption. [ / ], / ], or 7 ❒ Replace the stamp cartridge [ / ]. when the stamp begins to fade. For details, see "Troubleshooting", General Settings Guide. E When the originals are placed in
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    ) Note ❒ Originals are scanned in order. Place them from the first page. B Make settings for scanning area and original orientation. When .: Exposure Glass] of [Scanner Features]. C Make settings for sending by e- mail, Scan to Folder, storing, or delivering. • Scanning using the ADF Select [Set
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    . D When all originals are scanned and the countdown is finished, the machine starts storing or Note sending automatically. ❒ If [SADF] does not appear, select [SADF] in [Switch to Batch] of [Scanner Features]. See. p.106 "Switch to Batch". Note ❒ You can also press the {#} key to start storing
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    , see "Placing Originals", Copy Reference. Note ❒ Originals are scanned in order. Place them from the first page. B Make settings such as original orientation and scanning area. D Make settings for sending by e- mail, or Scan to Folder, storing, or delivering. Reference p.17 "Procedure for Sending
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    10 programs for the scanner mode. ❒ You can use the settings registered in program No.10 as the initial mode by selecting [Program No.10] in [Change Initial Mode] of [Scanner the display panel. scan settings, 1 sided/2 sided orig- 7 inal, Top to Top/Top to Bottom, Last Page, Divide, Original
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    Configuring/Registering Scan Settings Recalling a Program A Make sure the {Scanner} key is se- lected, and then number that is already registered, the old program is overwritten. Deleting a Program A Make sure the {Scanner} key is se- lected, and then press the {Program} key. B Press [Delete]. C
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    D Press [Yes]. The program is deleted, and the display returns to the initial display after a moment. Changing the Program Name A Make sure the {Scanner} key is se- lected, and then press the {Program} key. B Press [Change Name]. C Press the number of the program for which you want to change
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    Configuring/Registering Scan Settings 7 88
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    8. Troubleshooting This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e- dirty. Clean these parts. See General Settings Guide. • The original was moved during scanning. Do not move the original during scanning. • The original
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    When Sending a Scan File Problems The network cannot be browsed when specifying the destination folder. Causes and solutions The following machine settings may not be correct: • IP address • subnet mask Check the settings. See "Connecting and Setting Up", Network Guide. The TWAIN Driver Cannot Be
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    As You Want Operations are not possible when messages appear Problems Causes and solutions "Updating the des- The destination list tination list... SmartDeviceMonitor for Admin. Depending on the number of Please wait. Spec- destinations to be updated, there may be some delay before you ified
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    your service representative. For information about how to turn off the main power switch, see General Settings Guide. Message Authentication has failed. Causes and solutions The entered login user name or login password is incorrect. Check the login user name and login password. The machine
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    User Tools (System Settings)", General Settings Guide. Connection with the destination has failed. Check the status and connection. To check the current status, press [Scanned Max. Size]. E-mail Size] in Scanner Features. • Set [Divide & Send E-mail] to [Yes (per page)] or [Yes (per max. size)].
  • Ricoh 3045 | Scanner Reference - Page 102
    Troubleshooting p.122 "Specifications for Transmission/ path again. See p.123 "Scan to Folder". Exceeded max. number of files Guide. Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file? Specify whether to use the data or not. Scan the pages that were not scanned
  • Ricoh 3045 | Scanner Reference - Page 103
    User Tools (System Settings)", General Settings Guide. LDAP server authentication has failed. Make settings correctly for the user Check the settings. name and the password Cannot scan. The scanned data will be deleted. Because of insufficient hard disk space, the first page could not be scanned.
  • Ricoh 3045 | Scanner Reference - Page 104
    . Consult the network administrator. If multiple files were sent, use the Scanned Files Status screen to check for which file the problem occurred. See p.29 "Checking the E-mail Results", p.45 "Checking the Scan to Folder Results", or p.71 "Checking the Status of Delivery". The destination list
  • Ricoh 3045 | Scanner Reference - Page 105
    (s)? The specified group contains some destinations for sending by e-mail and some destinations for sending by Scan to Folder. To select e-mail screen. To select destination for sending by Scan to Folder, press [Select] for the message displayed on the Scan to Folder screen. Transmission has
  • Ricoh 3045 | Scanner Reference - Page 106
    displayed), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide. 8 98 Message [Cannot add any more scanning mode.] [Cannot connect to the scanner. Check the network Access Mask settings in User Tools.] [Cannot detect the
  • Ricoh 3045 | Scanner Reference - Page 107
    the TCP/IP protocol. [Error has occurred in the scanner.] Check whether the scanning settings made with the application exceed the setting range of the machine. [Error has occurred in the scanner driver.] [Fatal error has occurred in the scanner.] • Check whether the network cable is connected
  • Ricoh 3045 | Scanner Reference - Page 108
    is not ready. Check the scanner and the options.] Check whether the ADF cover is closed. [The name is already in use. Check the registered names.] You tried to register a name that is already in use. Use another name. [Any of Login User Name, Login Password or Driver Encryption Key is incorrect
  • Ricoh 3045 | Scanner Reference - Page 109
    scanner functions of the machine are listed below. Make the necessary settings. Note ❒ Make settings for the items marked with ❍ if necessary. ❖ Scan Settings For explanations of settings, see p.105 "Scan Settings". Settings Default E-mail Scan to Folder Default Scan Scan Type Text (Print
  • Ricoh 3045 | Scanner Reference - Page 110
    Default E-mail Scan to Store Delivery TWAIN Folder TWAIN Standby Time On (10 sec.) ❍ ❍ ❍ ❍ ❍ File Type Priority Multi-page: ❍ ❍ TIFF Compression (Black & White) On ❍ ❍ ❍ ❍ Compression (Gray Scale) On(Com- ❍ ❍ ❍ ❍ 9 pression Level 3) Print & Delete Scanner Journal Print
  • Ricoh 3045 | Scanner Reference - Page 111
    Scanner Features ❖ Administrator Tools For explanations of settings, see p.112 "Administrator Tools". Settings Menu Protect Default Level 2 E-mail Scan to Folder - - Store - Delivery TWAIN - - 9 103
  • Ricoh 3045 | Scanner Reference - Page 112
    Scanner Setup Adjusting Scanner Features In Scanner Features, you can make settings for basic operations when using this machine as a scanner. Normally, you can use the machine with its default settings. However, you can change the settings to suit your needs. This section describes the Scanner
  • Ricoh 3045 | Scanner Reference - Page 113
    defaults for scan settings. The scan settings consist of the following. For the table about settings and defaults, see p.101 "Scanner Features". ❖ Default Scan Settings Various basic settings (scan type, resolution, image density, and scan Feed Type] on the Scan to Folder screen, the [Wait Time for
  • Ricoh 3045 | Scanner Reference - Page 114
    Initial Scanner Setup ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with relationship between those sides. When the originals are always the same, set this for the default to make operation easier. You can select [1 Sided Original], [2 Sided Orig.: T to
  • Ricoh 3045 | Scanner Reference - Page 115
    scan size. Procedure for Specifying a custom-size original A Press [Custom Size] on the Scan Size Setting screen. ❖ Original Orientation Priority Select the default Program No.10] to use the settings stored in Program No.10 as the initial mode. Scanning a custom-size original When scanning a custom
  • Ricoh 3045 | Scanner Reference - Page 116
    Initial Scanner Setup B Set [VStart Position] (X2 and Y2) to 0 inch, and then press the {#} key. Set X2 and Y2 to 0 inch. Scanning part of an original The following diagrams explain the relationship between the [VOriginal Size] (X1 and Y1), [VStart Position] (X2 and Y2), and [VScan Area] (X3
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    ] select the original's loading orientation accordingly from [ ] or [ ]. [Original Orientation] appears if you press [Original Feed Type] on the scanner screen. See p.80 "Orientation selection". ❖ Loading the original To load an original in the auto document feeder (ADF), place it topfirst, face up
  • Ricoh 3045 | Scanner Reference - Page 118
    List Display Priority 2 In the machine's address book, select which address book appears by default. You can select either [E-mail Address] or [Folder]. ❖ Select Title Select the titles for destinations and group destinations of e-mail and Scan to Folder. Selected titles appear in the e-mail and
  • Ricoh 3045 | Scanner Reference - Page 119
    the scan file. ❖ Compression (Gray Scale) Specify whether or not to compress multi-level (grayscale) scan files. size and network load. ❖ Print & Delete Scanner Journal Up to 250 transmission more than one e-mail. Select either [No], [Yes (per Page)], or [Yes (per Max. Size)]. When [Yes (per Max.
  • Ricoh 3045 | Scanner Reference - Page 120
    Scanner Setup Note Note ❒ When [Multi-page: TIFF] or [Multi- ❒ If you select [Send & Store], page: PDF] is selected for [File "Send & Store" appears in [Scan- Type Priority], the image will not ner Features], and files are stored be divided even if [Yes (per and sent simultaneously. Page
  • Ricoh 3045 | Scanner Reference - Page 121
    Scan to Folder, or Store, or as a Network Delivery Scanner ❖ When Text, Text / Photo, or Photo is selected as the Scan Legal (81/2 × 14) ❍ ❍ ❍ 81/2 × 13 ❍ ❍ ❍ Letter (81/2 × 11) ❍ ❍ ❍ 51/2 × 81/2 ❍ ❍ ❍ *1 The scanning size must be manually entered. 400 dpi 600 dpi ❍ 113
  • Ricoh 3045 | Scanner Reference - Page 122
    machine as a network TWAIN scanner, see TWAIN Driver Help. ❖ When [Binary(Text)] or [Binary(Photo)] is selected for [Col./Grad.:] The originals can be scanned using combinations marked with ❍ 81/2×13 Letter (81/2×11) 51/2×81/2 10 *1 The scanning size must be manually entered. 114
  • Ricoh 3045 | Scanner Reference - Page 123
    and File Size ❖ When [Gray Scale] is selected for [Col./Grad.:] The originals can be scanned using combinations marked with ❍ in the table (Original orientation: S). A3 B4 JIS A4 B5 JIS dpi dpi dpi dpi dpi dpi dpi dpi dpi ❍❍❍❍ ❍❍❍❍ *1 The scanning size must be manually entered. 10 115
  • Ricoh 3045 | Scanner Reference - Page 124
    mail or storing files is shown below by scan type. File type specified Scan type Text (Print) Text (OCR) Text / Photo Photo Gray Scale Single page TIFF/JPEG PDF TIFF PDF TIFF (Non-compression) / JPEG (Compression) *1 Multi page TIFF PDF TIFF PDF TIFF (Non-compression) *1 When Gray Scale is
  • Ricoh 3045 | Scanner Reference - Page 125
    the ADF. Specify the orientation. When scanning using the e-mail function, the Scan to Folder function, the Store function, or the delivery scanner function (Specified on the control panel screen) When scanning using the TWAIN scanner function (Specified in the Scanner Control dialog box) 10 117
  • Ricoh 3045 | Scanner Reference - Page 126
    Appendix The original displayed on a computer *1 When using the machine as a network TWAIN scanner, this is the standard orienta- tion for the TWAIN Driver. Normally, set the original this way. 10 118
  • Ricoh 3045 | Scanner Reference - Page 127
    mail/Scan to Folder/Store/Net- TWAIN Scanner work Delivery Scanner [Mixed Sizes] is not • Auto detection is used to de- specified. ([Scan Size Driver. *2 [Auto detect(Mixed-size)] is selected under the TWAIN Driver. Reference For details about the TWAIN Driver settings, see TWAIN Driver Help. 10
  • Ricoh 3045 | Scanner Reference - Page 128
    Utility DeskV2 DeskTopBinder Lite TWAIN Driver This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed. ❖ File storage folder The files are stored in the following folder on the CD-ROM provided with this machine
  • Ricoh 3045 | Scanner Reference - Page 129
    manuals for DeskTopBinder. ❖ File storage folder The files are stored in the following folder on the CD-ROM provided with this machine: \UTILITY\DESKV2 ❖ System requirements • Hardware PC/AT-compatible machines that support the operating system properly • Operating system Microsoft Windows 98SE
  • Ricoh 3045 | Scanner Reference - Page 130
    Specifications Sizes Files 725.3 MB per file Pages 1000 per file *1 This is 10 • numbers (0-9) • letters (a-z, A-Z) • symbols • Period (.). They can be used anywhere except the beginning and end of an ad- dress or before @. Periods cannot be used next to each other. *3 An e-mail address
  • Ricoh 3045 | Scanner Reference - Page 131
    Specifications for Transmission/Store/Delivery Functions Scan to Folder Maximum Number of Characters That Can Be SMB Entered for Scan to Folder Destination folder path: 128 characters User name: 64 characters Password: 64 characters FTP Server name: 64 characters Destination folder . 10 123
  • Ricoh 3045 | Scanner Reference - Page 132
    Each Function Selectable Number of Destinations for Email and Scan to Folder Selected from the 500 500 550 destination list Manual input 100 (including LDAP search) *1 Selected from the 50 50 destination list Manual input 50 *1 An e-mail address found using a LDAP server search cannot be
  • Ricoh 3045 | Scanner Reference - Page 133
    delivery scanner function Maximum number of characters that can be entered for delivery Title 128 *1 Delivery Destination 128 *2 (E-Mail Address) Maximum Number of Destinations That Can Be 500 *3 Specified at Once Maximum Number of Destinations That Can Be See the manual provided with the Scan
  • Ricoh 3045 | Scanner Reference - Page 134
    Appendix Specifications Scan method Flatbed scanning Scan speed *1 E-mail/Scan to Folder/Network Delivery Scanner: 52 pages/minute (Scan size: A4K, Scan type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On (MH), ITU-T No.1 chart, When scanning on one side) Image sensor type
  • Ricoh 3045 | Scanner Reference - Page 135
    111 Compression (Gray Scale), 111 D Default Scan Settings, 105 Delete Scanner Journal, 111 Delivering Scan File, 61 DeskTopBinder, 73, 121 Print & Delete Scanner Journal, 111 Print Scanner Journal, 111 {Program} key, 3 Programming E-mail Addresses and Folders, 14 Programs, 85 Q Quick Install, 10
  • Ricoh 3045 | Scanner Reference - Page 136
    storing files and sending their URL addresses, 28 Simultaneous Storage and Delivery, 69 Simultaneous Storage and Sending by E-mail, 27 Simultaneous Storage and Sending by Scan to Folder, 43 SMB, 35 SMTP server, 5 Software supplied on CD-ROM, 120 Specifying the original's loading orientation
  • Ricoh 3045 | Scanner Reference - Page 137
    turning the equipment off and on, the user is encouraged to try to correct the Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 3045 Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with Part
  • Ricoh 3045 | Scanner Reference - Page 138
    Printer/Scanner Unit Type 3045 Operating Instructions Scanner Reference EN USA B783-8700
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Printer/Scanner Unit
Type 3045
Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in the "General Settings Guide" before using the machine.
Getting Started
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix
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