Ricoh Aficio MP 6000 S/P Scanner Reference

Ricoh Aficio MP 6000 S/P Manual

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  • Ricoh Aficio MP 6000 S/P | Scanner Reference - Page 1
    /Scanner Unit Type 8000 Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files to Folders 3 Storing Files Using the Scanner Function 4 Delivering Scan Files 5 Scanning Originals with the Network TWAIN Scanner 6 Various Scan Settings 7 Appendix Read this manual
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    Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change
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    the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided. ❖ Troubleshooting Provides a guide to solving common problems, and explains
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    Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ "PostScript 3 Supplement" and "UNIX Supplement" include descriptions of functions and settings that might not be available on this machine. ❒ The following software products are referred to using general names: Product
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    How to Read This Manual 1 Symbols ...1 About the Scanner Functions 2 Display Panel...3 Simplified Display...3 Confirmation Displays 4 Scanner Features 8 1. the E-mail Sender 27 Selecting a Sender from the List 27 Using a Registration Number to Specify a Sender Name 28 Selecting the Sender
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    in the Address Book 60 Simultaneous Storage and Sending by Scan to Folder 61 3. Storing Files Using the Scanner Function Before Storing Files 63 Outline of File Storage under the Scanner Function 63 Basic Operation for Storing Scan Files 65 Specifying File Information for a Stored File 67
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    Storage and Delivery 102 5. Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner 103 Outline of the Network TWAIN Scanner 104 Preparing to Use the Network TWAIN Scanner 105 Installing the TWAIN Driver from the Supplied CD-ROM 106 Basic Network TWAIN
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    151 Software Supplied on CD-ROM 153 Quick Install...153 TWAIN Driver ...153 DeskTopBinder Lite 154 Values of Various Set Items for Transmission/Storage/Delivery Function..... 156 Transmission Function 156 Storage Function...158 Network Delivery Function 159 Specifications...160 INDEX...161 vi
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    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end of sections. It
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    chapter 4 "Delivering Scan Files". ❖ Scanning originals using the TWAIN driver Use the TWAIN driver to specify the machine where originals will be scanned from a client computer. For details, see chapter 5 "Scanning Originals with the Network TWAIN Scanner". ❖ Storing files You can store scan files
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    , Preview, and Transmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery
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    explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings. Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen. ❖ Check Modes 1. Original Displays Scan Settings
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    position of an image when enlarged. Note ❒ Preview is not available if a file is stored using [Store Only]. ❒ Preview is not available when sending a stored file. ❒ You can view a stored file using the Preview screen displayed from the list of stored files. For details about viewing a stored file
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    and date when Completed, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmission function used. AMW004S 3. Destination Displays the transmission destination. If you have selected multiple destinations, the first selected destination is displayed. Other
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    a file whose status is [Waiting...], and then press [Stop TX]. 8. [Print List] Press to print transmission results. Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then
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    Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use when the list of destinations
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    . Select the language in which document information such as the title, date, and administrator's name is sent. Set the number of digits in serial numbers used for single-page file names. Sets the default for whether to attach a file or send URL Link when sending stored files by e-mail. ❖ Initial
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    10
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    2. SMTP server You need to have an access to an e-mail server that supports SMTP (Simple Mail Transfer Protocol), to send scan files by email. However, it through a LAN or the Internet. ZZZ508S 3. Client computer Use e-mail client software to receive email messages and scan file attachments
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    . For more information about network settings, see General Settings Guide. ❒ For more information about [Scanner Features], see General Settings Guide. Registering E-mail Addresses in the Address Book You can register frequently used e-mail addresses in the address book. Register e-mail addresses
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    and Scan to Folder. 3. E-mail icon Indicates that the E-mail screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this key, and then enter the e-mail addresses using the soft keyboard that appears. ALQ006S 5. [Reg. No.] Press this key to specify
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    by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For details, see "Switching to the E-mail Screen". C Place originals. D If
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    see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender Name]. ❒ To use Message Disposition recipient does not support Message Disposition Notification. ❒ By pressing the {Check Modes} key, you can switch from the initial scanner screen to the
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    Sending Scan Files by E-mail Reference p.17 "Switching to the E-mail Screen" p.109 "Various Scan Settings" 1 p.120 "Adjusting Image Density" p.121 "Setting of Original Feed Type" p.131 "Setting File Type and File Name" p.18 "Specifying E-mail Destinations" p.32 "Specifying the E-mail
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    the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- 1 mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen appears
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    this function, you must register the destinations in [System Settings] in advance. For details, see General Settings Guide. You can use the following methods to select destinations registered in the machine's address book: • Select a destination from the list • Select a destination by entering the
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    destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Reg. No.]. B Using the number keys, enter the five-digit registration number assigned to the required destination folder. If
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    . D Press [OK]. E If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria
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    ], such as [Name], [E-mail Ad- 1 dress], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By
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    mail address. C Press [OK]. Note ❒ Depending on the security settings, [Manual Entry] may not be displayed. ❒ To change a registered destination e-mail Edit] to the left of the destination field to display the soft keyboard, use the soft keyboard to enter the new address, and then click [OK].
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    you can search for destinations and select them. Important 1 ❒ To use this function, an LDAP server must be connected to the network. In and [LDAP Search] must be set to [On]. For details, see General Settings Guide. A Press [Search Dest.]. B Select the LDAP server that appears next to [Address
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    the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- 1 mail Address], [Company Name], can be registered in [System Settings]. For details, see General Settings Guide. ❒ By pressing [Details], you can view details about the selected
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    or characters are targeted. For example, to search for "ABC", enter "D". • [Fuzzy Search]: a vague search (The function of this vague search depends on the system supported by the LDAP server.) Reference p.156 "Sending E-mail" 25
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    and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear. In such case, you cannot complete the registration. ❒ To
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    's e-mail address as the default sender name. This lets you send e-mail without entering anything for [Sender Name]. For detail, see General Settings Guide. ❒ Depending on the security setting, the logged-on user may be specified as [Sender Name]. ❒ When a protection code has been set, a screen for
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    a Sender Name Select the sender from the destination list according to the registration number. 1 A Press [Sender Name]. B Press [Registration No.]. C Using the number keys, enter the five-digit registration number assigned to the required destination folder. If the entered number is less than
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    address. E Press [OK]. F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria
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    Search], such as [Name], [E-mail Address], and [Folder Name], are registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected sender. ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning
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    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. A Press [Subject]. 1 The soft keyboard appears. B Enter the subject. C Press [OK]. 31
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    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. 1 The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a
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    Manual Entry of a Message You can enter the message manually. A Press [Text]. Specifying the E-mail Message 1 B Press [Manual Entry]. The soft keyboard appears so you can enter the message. C Enter the message. D Press [OK] twice. 33
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    Sending Scan Files by E-mail Simultaneous Storage and Sending by Email 1 This section explains how to store a file and simultaneously send it by e-mail. A Press [Store File]. B Make sure [Send & Store] is selected. C If necessary, specify file data, such as [User Name], [File Name], and [
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    setting in [Scanner Features]. For details, see General Settings Guide. You can download, or delete the file indicated by the URL over the network using Web Image Monitor. Even if you cannot send a file by e-mail because of network limitations, you can still send the URL of the file. A In [Scanner
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    that you use Web Image Monitor on the same network environment. For details about settings for using Web Image Monitor, see Network Guide. 1 ❒ or manually enter the URL in the browser's address bar. ❒ For details about the functions for displaying and downloading stored files using Web
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    folders 1. This machine You can send scan files to shared network folders. To send scan files to shared network folders, use the SMB protocol. 2. Computer with a shared folder To use this function, it is necessary to create a shared folder in advance. You can specify a shared folder to save scan
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    machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provides file transfer services among computers on the same network. Transferred files are stored on this server. It is essential to
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    the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending image data to the server, files can be stored on the server. ZZZ511S 3. Client computer To download files, a computer must be running the NetWare client and be logged onto the server
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    [System Settings] vary depending on the network environment. For more information about network settings, see General Settings Guide. ❒ For details about [Scanner Features], see General Settings Guide. ❒ Sending files using SMB is available only under a NetBIOS over TCP/IP environment. Sending files
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    For details about registering the address of a destination folder in the address book, see General Settings Guide. ❒ You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin. For details about installing SmartDeviceMonitor for Admin, see "Monitoring and
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    Folder icon Shows that the Scan to Folder screen is displayed. 4. [Manual Entry] To specify destinations not registered in the address book, press this sender, and whether or not to use Message Disposition Notification. The entries will be used for e-mail transmission when sending files
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    Scan to Folder This section describes the basic operations involved in using Scan to Folder. A Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. B If the network delivery scanner screen or E-mail screen appears, switch to 2 the Scan to
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    destination selected from the address book by pressing the selected destination again. ❒ By pressing the {Check Modes} key, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings. For details, see "Check Modes". ❒ If you press [Preview], and then scan
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    to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: 2 A Press [Delivery Dest.]. The E-mail screen or Scan to Folder screen
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    the Destination from the Machine's Address Book This section explains how to select the destination from the machine's address book. Important ❒ To use this function, you must register the destinations in [System Settings] in advance. You can select a destination registered in the machine's address
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    setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine's address book using its registration number. A Press [Reg. No.]. 47
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    Sending Scan Files to Folders B Enter the five-digit registration number that has been assigned to a desti- nation folder using the number keys. If the entered number is less than five digits, press the {q} key after the last number. Example: To enter 00004 Press the {4}
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    the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [Email Address], and [Folder Name]. You registered in the machine's address book. For details, see General Setting Guide. ❒ By pressing [Details], you can view details about the selected
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    does not support DFS ( Manual Entry] on the right side of the path field. The soft keyboard appears. D Enter the path for the folder. The following is an example of a path where the folder name is "user" and the computer name is "desk01": \\desk01\user. Instead of specifying the destination using
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    , enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft name, or password, a confirmation message appears. ❒ IPv4 address entry is supported by Windows 2000/XP/Vista and Windows Server 2003/2003 R2. ❒ Computer
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    by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. A Press [Manual Entry]. 2 B Press [SMB]. C Press [Browse Network] under the path name field. Domains or workgroups on the network appear. D Select the domain or
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    Specifying Scan to Folder Destinations Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒ Computer and shared
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    the right side of the server name field. The soft keyboard appears. D Enter a server name. Instead of specifying the destination using its path, you can also use its IPv4 address. E Press [Manual Entry] on the right side of the path field. F Enter the path for the folder. The following is an example
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    the port number which is set in [System Settings], press [Change] on the right side of the port number field. Enter a port number using the number keys, and then press the {q} key. K Press [Connection Test]. A connection test is performed to check whether the specified folder exists. L Check
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    the Destination from the Machine's Address Book" Entering the path to an NDS tree or NetWare server manually You can enter the path to an NDS tree or NetWare server manually. A Press [Manual Entry]. B Press [NCP]. C Select the connection type. Press [NDS] to specify the folder in the NDS tree
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    "folder", the path will be "\\server\volume\folder". F Press [OK]. 2 G Enter the user name for logging on to the NDS tree or NetWare server. Press [Manual Entry] to the right of the user name field. The soft keyboard appears. If you press [NDS] for [Connection Type], enter the user name, and
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    to a destination folder in an NDS tree or on a NetWare server. A Press [Manual Entry]. 2 B Press [NCP]. C Select the connection type. Press [NDS] for are displayed. ❒ If the language used for the NDS tree or by the NetWare server differs from that used by the machine, file names in the
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    Specifying Scan to Folder Destinations ❒ If the selected NDS tree or NetWare server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the
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    Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. A information to be registered, see General Settings Guide. D Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not
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    the file by Scan to Folder, and then send the file. For details about sending a file by Scan to Folder, see "Basic Operations When Using Scan to Folder". Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges
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    Sending Scan Files to Folders 2 62
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    3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides related cautions. Outline of
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    sent by e-mail, Scan to Folder, or the network delivery scanner. 2. Client Computer Using DeskTopBinder, you can, over the network, view, copy, or delete files stored in the machine. Using Web Image Monitor, you can, over the network, view, download, send, or delete files stored in the machine. For
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    settings remain. If a previous setting remains, press the {Clear Modes} key. B Place originals. C If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. 3 For details, see "Various Scan Settings". D If necessary, specify the scanning density. For
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    Storing Files Using the Scanner Function H If necessary, specify file information, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File". I Press [OK]. J
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    names shown here are names that were registered on the [Administrator Tools] tab in [System Settings]. To specify a name not shown here, press [Manual Entry], and then enter the user name. D Press [OK] twice. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User
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    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-
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    , you can ensure that only the people who know the password can view the file. A Press [Store File]. 3 The Store File screen appears. B Press [Password]. C Using the number keys, enter a four to eight-digit number. D Press [OK]. E Enter the same number again
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    Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list
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    name for the file. Note ❒ Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on this screen. 3 Reference p.74 "Checking a Stored File Selected from the List" 71
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    Storing Files Using the Scanner Function Searching the List of Stored Files You can search for files from the stored files using the user name or tab in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. D Press [OK]. The search begins, and
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    Searching by file name You can search for a stored file by its file name. A Press [Select Stored File]. Displaying the List of Stored Files 3 B Press [File Name]. The soft keyboard appears. C Enter the file name. For information about how to enter characters, see About This Machine. D Press [OK].
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    Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File
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    Stored File Preview Screen Checking Stored Files 1. [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge the file image. 2 You can scroll the preview screen. 3. [Switch] You can switch to a preview of another page. 4. [Switch] You can switch to a preview of another file. 5. Display
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    only within your local area network. ❒ For details about displaying or downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ For details about making settings for using Web Image Monitor, see Network Guide. ❒ For details about functions for managing stored files
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    This section mainly explains how to select the files you want to send by e-mail or Scan to Folder, or deliver using the network delivery scanner. For details about operating procedures for individual functions, see the appropriate chapters. Sending Stored Files 3 This section explains how to send
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    file location can be sent. This setting must be made in advance in [Scanner Features]. For details, see General Settings Guide. Reference p.14 "Basic Operation for Sending Scan Files by E-mail" p.43 "Basic Operations When Using Scan to Folder" 3 p.89 "Basic Operation for Delivering Files" 78
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    ]. Note ❒ Files waiting for delivery cannot be deleted. ❒ You can also delete files stored in the machine by accessing the machine from a client computer using Web Image Monitor or DeskTopBinder. For detail about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the
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    Storing Files Using the Scanner Function Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Password]. Note ❒ Information for files
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    in [System Settings]. To change a user name not shown here, press [Manual Entry], and then enter the user name. F Press [OK]. G Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the user name of a file
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    Storing Files Using the Scanner Function Changing a file name You can change the file name of a stored file. press [Exit]. Note ❒ For information about how to enter characters, see About This Machine. ❒ Using Web Image Monitor or DeskTopBinder, you can also change the name of a file stored in the
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    H Press [OK]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder. 83
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    Storing Files Using the Scanner Function 3 84
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    and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner function, you need a in a selected folder For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software. 3. Client Computer How to check
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    For details, see General Settings Guide. • Specify the machine's IPv4 address and subnet mask • In [Effective Protocol], enable [IPv4] • Set [Delivery Option] to [On] C If necessary, change settings in [Send Settings] under [Scanner Features]. D Using the ScanRouter delivery software, register
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    supplied "Scanner/PostScript® Drivers and Utilities Guide displayed from the [DeskTopBinder Lite Setup] dialog box. Note ❒ Before you start the installation, check the system requirements for Desk- TopBinder Lite. For details, see "Software Supplied on CD-ROM". ❒ You can install the software using
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    [U] or [T] to scroll through the destinations. 2. Network delivery scanner icon Indicates that the network delivery scanner screen is displayed. 3. [Reg. No.] Press this key to specify the destination using a 3-digit registration number. 4. [Manual Entry] To send a file by e-mail via the delivery
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    Operation for Delivering Files This section describes the basic operation for delivering scan files using the network delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. A Make sure that no
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    batches, place the next originals. Note ❒ By pressing [Manual Entry] on the network delivery scanner screen, you can send a file by e-mail via ScanRouter delivery software manual. Note, however, that if the e-mail software used at the destination does not support Message Disposition Notification,
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    sender's e-mail address using the ScanRouter delivery software in advance. ❒ By pressing the {Check Modes} key, you can switch from the initial scanner screen to the Check Sender" p.22 "Entering an E-mail Address Manually" p.5 "Preview" p.4 "Check Modes" p.102 "Simultaneous Storage and Delivery"
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    screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the network delivery scanner screen. A Press [Delivery Dest.]. 4 The network delivery scanner screen appears. Note ❒ You cannot switch from the E-mail screen or Scan to Folder screen while destinations or senders
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    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server's Address Book This section explains how to select destinations registered in the delivery server's address book
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    the ScanRouter delivery software). For details about how to set Short IDs, see the manuals supplied with the ScanRouter delivery software. A Press [Reg. No.]. 4 B Using the number keys, enter the three-digit registration number, and then press the {q} key. You can also enter a registration number
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    Specifying Delivery Destinations Selecting destinations by searching the delivery server's Destination List In the delivery server's Destination List, you can search for destinations and select them. A Press [Search Dest.]. 4 B To search by destination name, press [Name]. To search by comment, press
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    Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment information, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be
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    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by email via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery server's Destination List •
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    registration number. A Press [Sender Name]. 4 B Press [Registration No.]. C Using the number keys, enter the three-digit registration number assigned to the required destination . Note ❒ For details about specifying [Short ID], see the manuals supplied with the ScanRouter delivery software. 98
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    Specifying the Sender Selecting a Sender by Searching the Delivery Server's Destination List This section explains how to select a sender by searching the delivery server's Destination List. A Press [Sender Name]. 4 B Press [Search]. C To search by destination name, press [Name]. To search by
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    Delivering Scan Files F If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria. 4 G Press [
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    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by email via the delivery server. A Press [Subject]. 4 The soft
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    a file, see "Basic Operation for Delivering Files". Note ❒ A file which is simultaneously stored and delivered cannot be resent from the network delivery scanner screen. To resend the file, select it on the Select Stored File screen, and then send it. For details, see "Sending a Stored File
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    originals into a client computer over the network. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For
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    a scan instruction from a client computer, and then sends the scan file over the network to the client computer. 2. Client Computer Specifies the scanner settings and controls the scanner using an application, such as DeskTopBinder Lite, that supports the network TWAIN scanner. Receives the
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    the Network TWAIN Scanner Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scanner, such as DeskTopBinder Lite, must
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    drive of the client computer. The installer is automatically started and the [Scanner/PostScript® Drivers and Utilities] dialog box appears. B Click [TWAIN Driver]. C The installer of the TWAIN Driver starts. Follow the instructions. Note 5 ❒ Before you start the installation, check the system
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    to [Program], point to [DeskTopBinder], and then click [DeskTopBinder]. B On the [Tools] menu, click [Scanner Settings...]. 5 C Click [Select Scanner Driver...]. D Select the name of the machine you want to use in the list, and then click [Select...]. E Click [OK]. F Place originals. G On the
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    the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scanner appears in the title bar of the Scanner Control dialog box. If there is more than one
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    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. A Press [Scan Settings]. B Specify resolution, scan size, and other settings, as required. C Press [OK]. 109
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    items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text] Appropriate to increase OCR readability using an OCR-compliant application. ❖ [Text / Line Art] Standard black and white originals containing mainly characters. Creates scanned images suitable for
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    Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ [Mixed Sizes] Scans a batch of originals of the same width by different length by detecting the length of each
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    explains differences you need to be aware of when scanning originals of the same width but different length (such as A3 & A4 or B4 & B5) using the original position setting and size. • If you select [Mixed Sizes], the machine detects the length of same width originals and scans them. You can
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    for Specifying Scan Settings D Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X2 and Y2 to 0 mm, and press the {q} key. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 to 300 mm and Y3 to
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    Various Scan Settings Note ❒ You can specify original sizes (X1 and Y1) of 140 mm or larger. ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an original that is larger than 140 mm. For example, to scan a CD label on the exposure glass,
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    Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area
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    Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF. ARE004S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. 6 A Press [Scan Settings]. B Press [Scan Size]. C Press [Custom Size]. 116
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    to 300 mm and Y1 to 200 mm. E Specify Start Position (X2 and Y2) using the number keys, and then press the {q} key. For example, set X2 to 30 mm and Y2 to 20 mm. F Specify Scan Area (X3 and Y3) using the number keys, and then press the {q} key. For example, set X3 and Y3 to 80
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    setting Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the initial scanner screen, press [Original Feed Type]. For details, see "Setting of Original Feed Type". ❖ Placing an original Place originals face up in the
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    Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in mm, a uniform width for deletion all around the original (top, bottom, left, and right sides).
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    density to improve resolution of paper types such as non-white paper like newspaper or transparent originals. For details, see General Settings Guide. 6 Note ❒ If you select [Text], [Text / Line Art], or [Text / Photo] for [Scan Type] under [Scan Settings], [Auto Density] is automatically
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    Setting of Original Feed Type Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer
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    horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ When you specify Gray
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    Setting of Original Feed Type Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. A Press [Original Feed Type]. B In [Original Settings], select [1 Sided Original
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    Various Scan Settings Two-sided original This section explains the settings for scanning both sides of originals. A Press [Original Feed Type]. B In [Original Settings], select [2 Sided Original]. C In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding
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    performs while waiting for additional originals in [Wait Time for Next Original(s): SADF] under [Scanner Features]. For details about [Wait Time for Next Original(s): SADF], see General Settings Guide "Scan Settings". A Press [Original Feed Type]. 6 B Select [Batch] or [SADF]. C Press [OK]. 125
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    . However, in the following cases you must press the {Start} key to start scanning additional originals. • After scanning additional originals using the exposure glass • After changing settings while waiting for additional originals • After opening/closing the ADF Reference p.129 "Scanning Multiple
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    for dividing multiple originals by a specified number of pages and then sending them. A Press [Original Feed Type]. B Press [Divide]. 6 C Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of. D Press the {q} key. E If necessary, press
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    Various Scan Settings F Press [OK] twice. The current settings are displayed. Note ❒ If the last page of a batch of divided originals is blank, you can skip that page. To skip scanning, in [Last Page] under [2 Sided Original], select [1 Side]. To scan the last page as a blank page, select [2 Sides].
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    , see "Setting File Type and File Name". A Press [Original Feed Type]. 6 B Select [Batch] or [SADF]. To scan originals using the exposure glass, select [Batch]. To scan originals using the ADF, select [SADF]. For detail about [Batch] and [SADF], see "Batch, SADF". C Press [OK]. D Place originals
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    using the ADF. ❒ When scanning originals using the exposure glass, depending on the settings for [Wait Time for Next Orig.: Exposure Glass] under [Scanner [Wait Time for Next Orig.: Exposure Glass], see General Settings Guide. ❒ If, under [Scanner Features], [Set Wait Time] is set for [Wait Time
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    to Folder, and sending stored files by e-mail or Scan to Folder Important ❒ To deliver files, set the file type using the delivery server computer. For de- tails, see the manuals supplied with the ScanRouter delivery software. ❒ Files are stored in TIFF or JPEG format. If [Store Only] is selected
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    Various Scan Settings B Select a file type. C Press [OK]. 6 132
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    Setting File Type and File Name Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc. • Single-page and divided multi-page files are assigned file names that contain
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    Name / Type]. B Press [Change] to the right of the entry box. 6 C Using the number keys, enter the starting digit of the serial number. D Press the {q} key. digits in the serial number. Change the number under [Scanner Features], [No. of Digits for Single Page Files]. You can select 4
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    Setting File Type and File Name Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF files only. Encrypting PDF files Set a password to
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    Master password. ❒ You can enter up to 32 alphanumeric characters for a document password. ❒ PDF files created under the [128 bit] Encryption Level cannot be viewed using Adobe Acrobat Reader 3.0 and 4.0. 136
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    Setting File Type and File Name Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is
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    Various Scan Settings F In [Password], press [Enter]. G Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. H Enter then password again, and then press [OK]. I Select the security permission setting. You can specify
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    settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing the {Clear Modes} key unless the content is deleted or newly registered. ❒
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    Recalling a Registered Content To recall settings registered in a program and use them for scanning: A Press the {Program} key. B Press to recall. Settings registered in the program are recalled and the initial scanner screen reappears. Settings are not registered in numbers that appear without m.
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    Programs Changing a Registered Program To change the settings registered to a program: A Press the {Program} key. B Press [Recall]. C Press the number of the program you want to recall. D Change settings of the program. E Press the number of the program you want to recall. F Press the {
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    Various Scan Settings Deleting a Program To delete a registered program: A Press the {Program} key. B Press [Delete]. C Press the number of the program you want to delete. 6 D Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program
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    Programs Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided/2 Sided Original,
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    section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of
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    horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ For details about the
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    Various Scan Settings When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size originals using the TWAIN scanner and normal scanning. • If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine de- tects the
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    7. Appendix The appendix details specifications of the scanner function and explains supplementary settings. Relationship between Resolution and File Size This section explains the relationship between resolution and original size. Resolution and original size
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    Sending, Storing or Network Delivery Function This section explains the relationship between resolution and scan size when using the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Text], [Text / Line Art], [Text / Photo], or [Photo] is selected for Scan Type All
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    as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)] or [Binary(Photo)] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi
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    Appendix ❖ If [Gray Scale] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. in the table 100 200 300 400 500 600 700 800 900 1000 1100 1200 dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi dpi A3 B4 A4 B5
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    a single-page TIFF/JPEG 7 file, if gray scale is selected in [Scan Type] under [Scan Settings], depending on the [Compression (Gray Scale)] setting under [Scanner Features], the file type changes as follows: • [On]...JPEG • [Off]...TIFF ❒ When you set [Compression (Gray Scale)] to [On] under
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    Appendix Placing an Original on the Exposure Glass Placing an Original in the ADF 7 152
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    the machine as a network TWAIN scanner. ❖ File path The TWAIN driver is stored in the following folder on the CD-ROM: \DRIVERS\TWAIN ❖ System requirements • Computer hardware PC/AT-compatible machines that support the operating system properly This driver cannot be used in RISC-based processor (MIPS
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    delivery software, you can view the files stored in in-trays of the delivery server or use other functions for stored files. For details about DeskTopBinder Lite, see DeskTopBinder Lite manuals or DeskTopBinder Lite Help. ❖ File path DeskTopBinder Lite is stored in the following folder on the
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    functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder. To use these functions from Function Palette, you must first configure them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals. • SmartDeviceMonitor for Client
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    ters E-mail addresses found via LDAP server search cannot be selected if they contain more than 128 characters. Number of addresses you can 500 addresses specify at the same time You can specify 100 destinations by direct entry, including LDAP search. Select the remaining 400 destinations from
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    The following table tells you the maximum values of settings for using the Email and Scan to Folder functions simultaneously. Item Maximum addresses select for E-mail and Scan to Folder Number of destinations you can 500 addresses select for sending by e-mail Number of destinations you can 50
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    displayed. When viewing the stored files from a client computer using DeskTopBinder, all the entered characters can be viewed. Number of 3,000 files This is the total number of files stored under the scanner, copier, document server, and printer functions. Storable number of pages 10,000 pages
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    setting items for the network delivery scanner function. Item Maximum value Comments Number alphanumeric charac- - acters ters Number of addresses you can 500 addresses specify at the same time Sendable file size 2,000 manuals supplied with the ScanRouter delivery software. - 7 159
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    The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Network Delivery Scanner function: Black and white: 75 page/min (Original size: A4K, Scan Type: Text , Resolution: 200 dpi, Compression (Black
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    INDEX A Address Book, 12, 41, 48 ADF, 118, 121, 144 Adjusting image density, 120 Advanced search, 20, 23, 29, 48 Auto density, 120 Auto Detect, 111
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    stored files, 77 M Managing stored files, 79, 80, 82, 83 Manual entry, 22, 33, 50 Manuals for This Machine, i Mixed sizes, 111, 112, 146 Multi-pages, 151 143 Result of sending, 6 Return receipt, 89 S SADF, 125 Scanner Features, 8 Scanning multiple pages, 129 ScanRouter delivery software, 85 Scan
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    SmartDeviceMonitor for Admin, 12, 41 SMB, 37, 52 SMTP, 11 Specifications, 160 Specifying destinations, 46 Specifying the message, 32 Specifying the transmission, 157 sending e-mail, 156 simultaneous transmission, 157 TWAIN Driver, 106, 107, 153 TWAIN scanner, 103, 104, 107, 144, 146, 149 setting
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    164 EN USA D406-7553
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    generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may of Conformity Product Name: Printer/Scanner Controller Model Number: Printer/Scanner Unit Type 8000 Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place
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    Printer/Scanner Unit Type 8000 Operating Instructions Scanner Reference EN USA D406-7553
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Printer/Scanner Unit Type 8000
Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files to Folders
Storing Files Using the Scanner Function
Delivering Scan Files
Scanning Originals with the Network TWAIN Scanner
Various Scan Settings
Appendix
1
2
3
4
5
6
7