Ricoh Aficio SP 5200S Fax Guide
Ricoh Aficio SP 5200S Manual
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Ricoh Aficio SP 5200S manual content summary:
- Ricoh Aficio SP 5200S | Fax Guide - Page 1
Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Facsimile Features 8 Appendix Read this manual carefully before you use this machine and keep it handy for - Ricoh Aficio SP 5200S | Fax Guide - Page 2
- Ricoh Aficio SP 5200S | Fax Guide - Page 3
This Machine...10 Notice...13 Important...13 How to Read This Manual...14 Symbols...14 Machine Types...14 Names of Major Functions...15 Notes...15 List of Options...15 Laws and Regulations...16 Legal Prohibition...16 Model-Specific Information...17 Reading the Display...18 Reading the Display Panel - Ricoh Aficio SP 5200S | Fax Guide - Page 4
Sending over a Fax Line (Fax Destinations 78 Sending by IP-Fax (IP-Fax Destinations)...81 Sending by Internet Fax (Internet Fax Destinations 86 Sending an E-mail (E-mail Destinations)...92 Sending to Folder Destinations (Folder Destinations 98 Using the Address Book to Specify Destinations 101 - Ricoh Aficio SP 5200S | Fax Guide - Page 5
Internet Fax Destination...123 Search by E-mail Destination...125 Search by Folder Destination...127 Search Using Advanced Search...130 Search by Registration Number...133 On Hook Dial...136 Manual Dial...138 Sender Settings...140 Advanced Features...143 Setting SUB Codes for Transmission - Ricoh Aficio SP 5200S | Fax Guide - Page 6
Entering the Subject...174 Specifying Auto-Generated Subjects for E-mail 176 Entering the Text...177 Transmission Options...179 Standard Message Stamp...179 Label Insertion...180 Closed Network...182 SUB Code Transmission...183 SEP Code Reception...184 Fax Header Print (mainly Europe and - Ricoh Aficio SP 5200S | Fax Guide - Page 7
Subscriber Identification Print 217 If There Is No Paper of the Correct Size 217 Where Incoming Documents Are Delivered - Output Tray 221 Specifying Tray for Lines...221 Tray Shift...221 4. Changing/Confirming Communication Information Changing the Settings of Files in Memory 223 Deleting - Ricoh Aficio SP 5200S | Fax Guide - Page 8
Information 293 Deleting a Stored Document...297 6. Fax via Computer Sending Fax Documents from Computers...299 Before Use...300 Using the Software...300 Installing Individual Applications...302 Setting LAN-Fax Driver Properties...305 Basic Transmission...307 Specifying Options...311 6 - Ricoh Aficio SP 5200S | Fax Guide - Page 9
User Tools...333 Changing Default Settings...333 Quitting User Tools...334 General Settings...335 Scan Settings...338 Send Settings...339 Reception Settings...342 Initial Settings...347 Memory File Transfer...353 Selecting a Line Port or Protocol...354 Setting a SUB Code...354 Setting a Password - Ricoh Aficio SP 5200S | Fax Guide - Page 10
/Changing a Scan Size...368 Deleting a Scan Size...369 Registering Fax Information...371 Registering Fax Information...372 Changing Fax Information...373 Deleting Fax Information...374 Parameter Settings...375 User Parameter List...375 Changing the User Parameters...384 Special Senders to Treat - Ricoh Aficio SP 5200S | Fax Guide - Page 11
...414 Registering and Changing Keystroke Programs 414 Deleting a Program...417 Using a Program...418 Optional Equipment...420 Expansion Memory...420 Specifications...421 Specifications Required for the Internet Fax Destination Machines 425 Maximum Values...427 Trademarks...430 INDEX...433 9 - Ricoh Aficio SP 5200S | Fax Guide - Page 12
manual is provided in English only. Quick Installation Guide Contains procedures for unpacking and installing the machine. Initial Guide for Scanner and Fax Explains how to set up the Scanner other consumables. Troubleshooting Provides a guide for resolving common usage-related problems. Copy - Ricoh Aficio SP 5200S | Fax Guide - Page 13
System Settings and how to register information in the Address Book. Security Reference This manual is for administrators of the machine. It explains • Enable SSL (Secure Sockets Layer) Encryption. • Change the user name and password of the administrator using Web Image Monitor. For details, see " - Ricoh Aficio SP 5200S | Fax Guide - Page 14
• App2Me Start Guide • The following software products are referred to using general names: Product name DeskTopBinder Lite and DeskTopBinder Professional *1 ScanRouter EX Professional *1 and ScanRouter EX Enterprise *1 SmartDeviceMonitor - Ricoh Aficio SP 5200S | Fax Guide - Page 15
, or consequential damages as a result of handling or operating the machine. For good copy quality, the manufacturer recommends that you use genuine toner from the manufacturer. The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than - Ricoh Aficio SP 5200S | Fax Guide - Page 16
This Manual Symbols This manual uses supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at the end corresponds to the model you are using, see "Model-Specific Information". Machine Types This machine comes in three models with - Ricoh Aficio SP 5200S | Fax Guide - Page 17
Major Functions This section tells you the names of this machine's major functions. • Internet Fax (by specifying an e-mail address) Internet Fax • Internet Fax (by specifying an IP address) IP-Fax Notes Contents of this manual are subject to change without prior notice. Some illustrations in this - Ricoh Aficio SP 5200S | Fax Guide - Page 18
items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its completeness or accuracy. If you have any - Ricoh Aficio SP 5200S | Fax Guide - Page 19
Read the label. CFE052 The following information is region-specific. Read the information under the symbol that corresponds to the contains the following, your machine is a region B model: • CODE XXXX -57 • 120-127V • Dimensions in this manual are given in two units of measure: metric and inch. If - Ricoh Aficio SP 5200S | Fax Guide - Page 20
display guides you manually return to the standby display, do one of the following: • If you have placed the original in the Auto Document Feeder (ADF) and have not pressed the [Start] key, remove the original. • If you have not placed an original, press the [Clear Modes] key. • If you are in User - Ricoh Aficio SP 5200S | Fax Guide - Page 21
you to check the scanned original before sending it. 8. Allows you to search for a destination by destination name, fax number, e-mail address or registration number. For details about a destination search, see "Searching for a Destination in the Address Book". 9. Switches transmission mode to - Ricoh Aficio SP 5200S | Fax Guide - Page 22
Setting" is set to "On". • (Folder): When "Folder Setting" is set to "On". • Information about documents sent using the facsimile function cannot be checked in [Job List]. Use [Change TX / Info]. • p.102 "Switching the type of title in the Address Book" • p.118 "Searching for a Destination in - Ricoh Aficio SP 5200S | Fax Guide - Page 23
• p.347 "Initial Settings" • p.413 "Checking the Memory Status" Simplified Display This section explains how to switch to the simplified display. When you press the [Simplified Display] key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a - Ricoh Aficio SP 5200S | Fax Guide - Page 24
• To return to the initial display, press the [Simplified Display] key again. • Certain keys do not appear on the simplified display. 22 - Ricoh Aficio SP 5200S | Fax Guide - Page 25
is obscured by vertical stripes. For details, ask the administrator. • When a document that was printed using the Data Security for Copying function is scanned, the machine beeps and an entry is added to the unauthorized copying log. • Sending or storing a document that has been printed using the - Ricoh Aficio SP 5200S | Fax Guide - Page 26
24 - Ricoh Aficio SP 5200S | Fax Guide - Page 27
number, and while scanning the original, sends to it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address. 25 - Ricoh Aficio SP 5200S | Fax Guide - Page 28
Memory Transmission" • p.33 "Broadcasting sequence" • p.161 "Changing the Default Functions of the Fax's Initial Display" Selecting Type of Transmission You can select the transmission type: standard fax, IP-Fax, Internet Fax, e-mail transmission, or folder transmission. Press the tab in the standby - Ricoh Aficio SP 5200S | Fax Guide - Page 29
Modes 1 When sending to an Internet Fax destination Press [Internet Fax] to switch the type of transmission to Internet Fax. When sending to an e-mail destination Press [E-mail] to switch the type of transmission to e-mail. When sending to a folder destination Press [Folder] to switch the type of - Ricoh Aficio SP 5200S | Fax Guide - Page 30
Fax Functions", "Internet Fax Transmission", "Email Transmission", and "Folder Transmission". • p.38 "IP-Fax Functions" • p.43 "Internet Fax Transmission" • p.49 "E-mail Transmission" • p.53 "Folder Main Power / In the Event of Power Failure", Troubleshooting. • If memory is full (0% appears in " - Ricoh Aficio SP 5200S | Fax Guide - Page 31
2. Place the original into the ADF. 3. Make the scan settings you require. Transmission Modes 1 For details about the scan settings, see "Scan Settings". 4. Using the number keys or a Destination key, specify a destination. If you make a mistake, press the [Clear/Stop] key, and then enter the - Ricoh Aficio SP 5200S | Fax Guide - Page 32
the transmission type between fax/IP-Fax, Internet Fax, email, and folder. Multiple transmission types can be specified simultaneously. 7. Press the of destinations you can specify per file • Number of destinations you can specify for all files (including files in memory) • p.66 "Scan Settings" 30 - Ricoh Aficio SP 5200S | Fax Guide - Page 33
not highlighted. 2. Place the first page of the original face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. The machine starts scanning. 6. Place the next original on the exposure glass within 60 seconds when you send multiple - Ricoh Aficio SP 5200S | Fax Guide - Page 34
When two or more destinations are specified • When an original is placed function on or off with the User Parameter (switch 07, bit 2) fax document could not be sent because the line was busy or an error scanned. Dual Access The machine can scan other documents into memory even while sending a fax - Ricoh Aficio SP 5200S | Fax Guide - Page 35
group destinations if you disable broadcasting. You can specify only one address at a time. For details about how to disable broadcasting, contact your service representative. • The Facsimile Features menu includes a user parameter setting (switch 17, bit 2) that enables you to configure the machine - Ricoh Aficio SP 5200S | Fax Guide - Page 36
with standard fax transmission and IP-Fax transmission. 1 • Internet Fax, e-mail transmission and folder transmission are You cannot send the same document to multiple destinations (broadcasting). If you specify broadcast or transmission for a group, the machine changes automatically to Memory - Ricoh Aficio SP 5200S | Fax Guide - Page 37
by Immediate Transmission using the exposure glass. 1. Press [Immed. TX]. 2. Place the first page face down on the exposure glass. 3. Specify a destination. 4. Make the scan settings you require. 5. Press the [Start] key. The machine dials the destination. 6. Place the next original on the exposure - Ricoh Aficio SP 5200S | Fax Guide - Page 38
transmission. 1. Press [Check Modes], and then check the transmission settings. The following display appears. 2. After checking the settings on the display, press [Exit]. • To prevent users sending files to the wrong destination, you can configure the machine to display the destination again for - Ricoh Aficio SP 5200S | Fax Guide - Page 39
Transmission Modes this function, contact your sales or service representative. For details, see "Preventing Transmission to the Wrong Destination". • p.105 "Preventing Transmission to the Wrong Destination" 1 37 - Ricoh Aficio SP 5200S | Fax Guide - Page 40
higher speed than by standard fax IP-Fax uses SIP and H.323 as the network protocol. Specify an IP address or host name instead of a fax number for sending. When using a gatekeeper, specify an alias telephone number. When using a SIP server, you can send by specifying SIP user name. You can also - Ricoh Aficio SP 5200S | Fax Guide - Page 41
to a LAN and its IP-Fax settings correctly specified under Initial Settings in the Facsimile Connecting the Machine", Network and System Settings Reference. • IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant. • ". • This function supports both IPv4 and IPv6 addresses. 39 - Ricoh Aficio SP 5200S | Fax Guide - Page 42
to an IP network and converts alias telephone numbers to IP addresses and performs authentication functions. In addition, a gatekeeper governs etc.) to a LAN or other network. Notes on Using IP-Fax This section describes notes on using IP-Fax. • You may not be able to send to a firewall-protected - Ricoh Aficio SP 5200S | Fax Guide - Page 43
Power Failure", Troubleshooting. 1 • IP-fax communication might not be Fax Transmission This section tells you which functions are not available for IP-Fax transmission. You can use the following functions with standard fax transmission, but not IP-Fax transmission: • On Hook Dial • Manual - Ricoh Aficio SP 5200S | Fax Guide - Page 44
details about the E-Mail Transmission, see "Internet Fax Transmission" or "E-mail Transmission". Folder Transmission You can send faxes to network folders that are registered in the Address Book. To do this, select the path to the folder in the Address Book. Faxes are sent as graphics in TIFF or PDF - Ricoh Aficio SP 5200S | Fax Guide - Page 45
Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address (Internet Fax destination). If the machine at the other end supports T.37 full mode, bi-directional exchange of data such as available paper size and resolution is possible. You - Ricoh Aficio SP 5200S | Fax Guide - Page 46
you send Internet Fax documents specifying a user code, and the e-mail address is set as the routing destination of the specified user code, a Communication Transmission Result (Transmission File Status)". • This function supports both IPv4 and IPv6 addresses. • p.89 "Bypassing the SMTP server" • - Ricoh Aficio SP 5200S | Fax Guide - Page 47
Fax transmission, documents are sent at "Detail" resolution, even if you have specified "Super Fine". To send a document at "Super Fine", configure the Full Mode when 1 registering the destinations in the Address Book. • If a transmission is not successful, this machine usually receives error - Ricoh Aficio SP 5200S | Fax Guide - Page 48
, and resolution). When the receiver is programmed in the Address Book as the full mode destination, the sender side automatically registers the received information in the Address Book. This allows you to send a subsequent Internet Fax document to that receiver based on this information. Returning - Ricoh Aficio SP 5200S | Fax Guide - Page 49
. 1 If you know the receiver's reception capability, you can set it manually. Requesting a Reception Notice When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the - Ricoh Aficio SP 5200S | Fax Guide - Page 50
available for forwarding, routing, or transferring to Internet Fax destinations. 1 • The encryption method of this machine is S/MIME. For details about S/MIME, ask the administrator. • If you specify "Encrypt All" in Web Image Monitor's Address Book settings, all e-mail is forwarded and routed in - Ricoh Aficio SP 5200S | Fax Guide - Page 51
This machine uses its fax function to send scanned documents over the network to computers. Specify an e-mail address of a computer. 1 You can send the same document to an e-mail destination, folder destination, fax destination, IP-Fax destination, and Internet Fax destination simultaneously. If - Ricoh Aficio SP 5200S | Fax Guide - Page 52
, specify "Use Email Address for" for [E-mail / Internet Fax Destination]. Use the same procedure for e-mail addresses that are registered in group destinations in the Address Book. 1 • Black and white images are sent in the same way as standard fax transmissions. • This function supports both - Ricoh Aficio SP 5200S | Fax Guide - Page 53
/routing destinations' e-mail addresses in the Address Book, and then specify the encryption settings in both Address Book and Web Image Monitor to specify encryption and digital signature settings, see the following: • "Forwarding" • "SMTP Reception File Delivery Settings" • "Special Senders to - Ricoh Aficio SP 5200S | Fax Guide - Page 54
1. Transmission • p.355 "Forwarding" • p.365 "SMTP Reception File Delivery Settings" • p.385 "Special Senders to Treat Differently" 1 • p.398 "Box Settings" 52 - Ricoh Aficio SP 5200S | Fax Guide - Page 55
Transmission This machine uses its fax function to send scanned documents over the network to computers. Specify the path to the destination folder. 1 To send to a folder, you must first register the path to the folder in the Address Book. Then, for the transmission (communication) protocol - Ricoh Aficio SP 5200S | Fax Guide - Page 56
1. Transmission • ECM (Error Correction Mode) • Memory File Transfer • Selecting destinations from recent destinations 1 • Directly entering destinations 54 - Ricoh Aficio SP 5200S | Fax Guide - Page 57
as standard size are A4 , 81/2 × 11 , and 81/2 × 14 . If you are placing any other size, specify the scan area in "Area". For details about specifying the scan area, see "Scan Size". Original size B5 JIS, A4, 81/2 × 11, 81/2 × 14 *1 Placing on the exposure glass Placing into the ADF B5 JIS - Ricoh Aficio SP 5200S | Fax Guide - Page 58
exposure glass. • When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book. See "T.37 Full Mode". • Information - Ricoh Aficio SP 5200S | Fax Guide - Page 59
Scanned Area" • p.70 "Scan Size" • p.371 "Registering Fax Information" • p.375 "Parameter Settings" 1 Setting the Original Orientation To preview scanned original, and then select the scan settings you require. 2. Press [Original Feed Type]. 3. Specify the original orientation. Check the - Ricoh Aficio SP 5200S | Fax Guide - Page 60
front and back of the scanned original will be printed in order on separate sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the "Original position" and "Page - Ricoh Aficio SP 5200S | Fax Guide - Page 61
2. Press [Original Feed Type]. Placing Originals 1 3. Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the specified original orientation matches the orientation of originals loaded in the ADF. 4. Press [2 Sided Original]. - Ricoh Aficio SP 5200S | Fax Guide - Page 62
and paper thickness for two-sided scanning with the ADF, see "Acceptable Original Sizes". • You can set the original feed types that are selected right after the power is turned on or whenever the [Clear Modes] key is pressed. See "Changing the Default Functions of the Fax's Initial Display". • p.61 - Ricoh Aficio SP 5200S | Fax Guide - Page 63
lb. Bond) *1 Above specification depends on the paper type and condition • You can use documents longer than 356 mm (14 inches) with the User Parameter (switch 14, "Parameter Settings" Paper Size and Scanned Area This section explains the size of the area the machine can scan. • There may be a - Ricoh Aficio SP 5200S | Fax Guide - Page 64
an original into the Auto Document Feeder This section explains how to place an original into the ADF. • Maximum scan area The following shows the maximum scan area: Memory Transmission: 216 × 1,200 mm/81/2 × 47 inches (W × L) Immediate Transmission: 216 × 1,200 mm/81/2 × 47 inches (W × L) Vertical - Ricoh Aficio SP 5200S | Fax Guide - Page 65
Memory Transmission • On Hook Dial • Manual Dial • SEP Code Reception • When [Store Only] is set for [Store File] • Transmission of a stored file only • Memory File Transfer 1. Place the original, and then specify the scan settings you require. Specify the "Original Orientation" setting correctly - Ricoh Aficio SP 5200S | Fax Guide - Page 66
1. Transmission 3. Specify the destination, and then press the [Start] key. 1 CCV002 The machine starts to scan the original. When scanning ends, a preview is displayed. If you For details, see "Changing the Default Functions of the Fax's Initial Display". • p.57 "Setting the Original Orientation" • - Ricoh Aficio SP 5200S | Fax Guide - Page 67
the scanner. When this happens, a message appears for a few seconds. The message differs depending on number of pages to be scanned and can turn this function on or off with the User Parameter (switch 11, bit 2). See "Parameter Settings". • To cancel scanning if a blank sheet is detected, press the - Ricoh Aficio SP 5200S | Fax Guide - Page 68
according to the original you are scanning. 1 You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has four settings that you can adjust to help - Ricoh Aficio SP 5200S | Fax Guide - Page 69
Scan Settings 1 3. Select the original type you require, and then press [OK]. • If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will take longer than when [Text] is selected. • If you send a fax the density setting and resend the fax. For details about setting the - Ricoh Aficio SP 5200S | Fax Guide - Page 70
to Internet Fax destination, e-mail destination, and folder destination. • This function requires that the other party's fax machine has both the JBIG function and ECM function. Resolution Specify the resolution according to the size of the text on the original. Images and text are scanned into the - Ricoh Aficio SP 5200S | Fax Guide - Page 71
Scan Settings 1 3. Select the resolution you require, and then press [OK]. • If you install the optional expansion memory, "Super Fine" appears in the Resolution screen. • If the other party's machine does not support receive fax documents at Super Fine resolution. • The machine supports Standard, - Ricoh Aficio SP 5200S | Fax Guide - Page 72
in the Address Book. See "T.37 Full Mode". • p.46 "T.37 Full Mode" • p.161 "Changing the Default Functions of the Fax's Initial Display" • p.250 "Print Journal" Scan Size Specify a scan area within an original. You can specify the scan area manually. Specifying the scan area manually can be - Ricoh Aficio SP 5200S | Fax Guide - Page 73
originals to be sent. 81/2 × 11 indicates Letter. 81/2 × 14 indicates Legal. 4. Press [OK]. Scan Settings 1 The selected size appears above [Scan Settings]. Area Only the area in the specified size is scanned regardless of the actual size of a placed original. • You must first register the sizes - Ricoh Aficio SP 5200S | Fax Guide - Page 74
1. Transmission 1. Press [Scan Settings]. 1 2. Press [Scan Size]. 3. Press [Area 1] or [Area 2]. 72 - Ricoh Aficio SP 5200S | Fax Guide - Page 75
4. Press [OK]. Scan Settings 1 The specified size appears above [Scan Settings]. • p.368 "Program / Change / Delete Scan Size" Density (Contrast) You can adjust the density at which the originals are scanned. The text and diagrams on originals should stand out clearly from the paper they are on. - Ricoh Aficio SP 5200S | Fax Guide - Page 76
] to adjust the density. The indicator moves. 1 Combined Auto and Manual Density You can only adjust density for photographs, illustrations, or diagrams if . See "Changing the Default Functions of the Fax's Initial Display". • p.161 "Changing the Default Functions of the Fax's Initial Display" 74 - Ricoh Aficio SP 5200S | Fax Guide - Page 77
the previous page and place the next page that you checked on the exposure glass. 3. Make the scan settings. You have about 60 seconds (10 seconds for Immediate Transmission) to make the scan settings. The time remaining is shown on the display. Adjust the settings for each page before you press - Ricoh Aficio SP 5200S | Fax Guide - Page 78
file formats to select from: • TIFF • PDF 1. Press [E-mail] or [Folder] and press [File Type]. 2. Press [TIFF] or [PDF]. The default setting is TIFF format. • Even if you specify a format for files being sent to fax, IP-Fax, or Internet fax destinations, the files will not be converted to the format - Ricoh Aficio SP 5200S | Fax Guide - Page 79
• p.98 "Sending to Folder Destinations (Folder Destinations)" Scan Settings 1 77 - Ricoh Aficio SP 5200S | Fax Guide - Page 80
IP-Fax, Internet Fax, e-mail, and folder. 3. Press the [Start] key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. • To select a destination from the Address Book, see "Using the Address Book to Specify - Ricoh Aficio SP 5200S | Fax Guide - Page 81
Specifying a Destination • Press [Prg. Dest.] after entering the fax number to store the fax number in the destination list. For details about storing numbers you entered, see "Registering Entered Destinations to the Address Book". • For the maximum number of digits that can be included in a - Ricoh Aficio SP 5200S | Fax Guide - Page 82
with On Hook Dial as an example. 1. Press [On Hook]. 2. Enter the fax number using the number keys. 3. Press [Tone]. 4. Enter the number you want remove the originals. After transmission, the standby display appears. • Certain services may be unavailable even when using Tone function. • A tone is - Ricoh Aficio SP 5200S | Fax Guide - Page 83
a Destination Sending by IP-Fax (IP-Fax Destinations) This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IP address, host name, or alias 1 telephone number) in place of the fax number. • When sending an - Ricoh Aficio SP 5200S | Fax Guide - Page 84
[Manual Entry]. 1 5. Enter the IP-Fax destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the characters correctly. To change the IP-Fax destination after pressing [OK], press [Edit Dest.], re-enter an IP-Fax destination - Ricoh Aficio SP 5200S | Fax Guide - Page 85
the Default Functions of the Fax's Initial Display". • Depending on the security settings, [Manual Entry] might not appear and you might not be able to enter the IP-Fax destination. • To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". • IP-Fax will - Ricoh Aficio SP 5200S | Fax Guide - Page 86
"When using a gatekeeper server or SIP server" • p.101 "Using the Address Book to Specify Destinations" 1 • p.116 "Registering Entered Destinations to the Address Book" • p.161 "Changing the Default Functions of the Fax's Initial Display" • p.347 "Initial Settings" • p.375 "Parameter Settings - Ricoh Aficio SP 5200S | Fax Guide - Page 87
This machine does not support H.323 over IPv6. • Although the machine can have multiple IP addresses in an IPv6 environment, only one address can receive IP-Faxes. • To send via IPv6, you must specify, for the receiver's IPv6 address and host name, the manually configured address for the receiver - Ricoh Aficio SP 5200S | Fax Guide - Page 88
his/her e-mail address and specify "Use Name as" for [Sender] using "Address Book Management" in "System Settings". For details about these settings, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. • Internet Fax is performed using - Ricoh Aficio SP 5200S | Fax Guide - Page 89
3. Press [Manual Entry]. Specifying a Destination 1 4. Enter the Internet Fax destination, and then press [OK]. If you enter an incorrect character, press [ ], [ ], [Backspace], or [Delete All]. Then, re-enter the characters correctly. To change the e-mail address after pressing [OK], press [Edit - Ricoh Aficio SP 5200S | Fax Guide - Page 90
1. Transmission 6. Specify the next destination. 1 To add another destination, repeat steps 5 and 6. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, email, and folder. 7. Press the [Start] key. The machine starts to scan the original and stores it in - Ricoh Aficio SP 5200S | Fax Guide - Page 91
the Address Book to Specify Destinations" • p.116 "Registering Entered Destinations to the Address Book" • p.140 "Sender Settings" 1 • p.151 "Canceling a Transmission" • p.375 "Parameter Settings" • p.427 "Maximum Values" Bypassing the SMTP server You can send Internet Fax documents directly - Ricoh Aficio SP 5200S | Fax Guide - Page 92
this function, you cannot send Internet Fax to the administrator e-mail address that is registered on this machine. There are two ways of specifying a destination, as follows: 1 By specifying the other party's host name Specify a destination's e-mail address by adding the other party's host - Ricoh Aficio SP 5200S | Fax Guide - Page 93
the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled. For details about making the SMTP server settings in the Address Book, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. 91 - Ricoh Aficio SP 5200S | Fax Guide - Page 94
machine that supports Internet Fax. Note however that only TIFF-F files can be sent by Internet Fax. Depending on the model of the destination machine, PDF files might not be accepted. • To send an e-mail, you must specify the sender. • The sender must be registered in the Address Book in advance - Ricoh Aficio SP 5200S | Fax Guide - Page 95
2. To set the file type, press [File Type]. Select [TIFF] or [PDF], and then press [OK]. Specifying a Destination 1 3. Specify the sender. For details, see "Sender Settings". 4. Press [Manual Entry]. 93 - Ricoh Aficio SP 5200S | Fax Guide - Page 96
Dest.], re-enter the e-mail address, and then press [OK]. 6. To add a destination, press [Add]. 7. Specify the next destination. To add another destination, repeat steps 6 and 7. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, email, and folder. 94 - Ricoh Aficio SP 5200S | Fax Guide - Page 97
Manual Entry] might not appear and you might not be able to enter the e-mail address. • To select a destination from the Address Book, see "Using the Address Book to Specify the Address Book to Specify Destinations" • p.116 "Registering Entered Destinations to the Address Book" • p.140 "Sender - Ricoh Aficio SP 5200S | Fax Guide - Page 98
sent to the sender. • When e-mail is sent using this function, even if transmission fails, the server does not send error notification e-mail. • When using this function, you cannot send e-mail to the administrator e-mail address that is registered on this machine. There are two ways of specifying - Ricoh Aficio SP 5200S | Fax Guide - Page 99
HOST.defcompany.com By specifying the other party's IP address Specify a destination's e-mail address by changing the domain part of the e-mail address to the other party's IP address. 1 xxxx@[the other party's IP address] For example, if the other party's e-mail address is "[email protected] - Ricoh Aficio SP 5200S | Fax Guide - Page 100
use [Manual Entry] to specify the destinations directly, you can also specify whether or not to use SMTP server for each destination. • If you use the destination list to select the destinations, the SMTP server setting specified in the Address Book is enabled. Sending to Folder Destinations (Folder - Ricoh Aficio SP 5200S | Fax Guide - Page 101
1. Press [Folder] to switch the transmission type to folder. Specifying a Destination 1 2. To set the file type, press [File Type]. Select [TIFF] or [PDF], and then press [OK]. 99 - Ricoh Aficio SP 5200S | Fax Guide - Page 102
to specify a destination. 1 4. Specify the next destination. To add another folder destination, press the next Destination key. Press the transmission type tab to switch the transmission type between fax/IP-Fax, Internet Fax, email, and folder. 5. Press the [Start] key. The machine starts to scan - Ricoh Aficio SP 5200S | Fax Guide - Page 103
to switch the transmission type between fax/IP-Fax, Internet Fax, e-mail, and folder. • In the destination list, program destinations in advance. For details about programming destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference - Ricoh Aficio SP 5200S | Fax Guide - Page 104
Address Book There are three types of titles for destination lists; "Title 1", "Title 2", and "Title 3". 1. Press [Change Title]. 2. Select the type of the title, and then press [OK]. Specifying , see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings - Ricoh Aficio SP 5200S | Fax Guide - Page 105
Address Book: Destination List function under System Settings. For details about the printing method, see "Administrator Tools", Network and System Settings Reference. • A confirmation message appears if the destination group includes an address that is incompatible with the specified transmission - Ricoh Aficio SP 5200S | Fax Guide - Page 106
send a fax using International TX Mode, you must first set the International TX mode to [On] and register the destination in the Address Book. For details about how to register destinations for International TX Mode, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network - Ricoh Aficio SP 5200S | Fax Guide - Page 107
Internet Fax, IP-Fax, and e-mail destinations from Recent Destinations as well. • When you press [Program Dest.], you can register a selected destination in the destination list. For details about storing a destination you selected, see "Registering Entered Destinations to the Address Book". • For - Ricoh Aficio SP 5200S | Fax Guide - Page 108
standby display to enter the fax number. 1 1. Press [Manual Entry]. 2. Enter the fax number using the number keys, and then press [OK]. If you make a mistake, press [Clear], and then enter the number again. 3. Enter the fax number again, and then press [OK]. The destination is specified. 106 - Ricoh Aficio SP 5200S | Fax Guide - Page 109
destination is not correct." message appears, press [Exit] and check the fax number again, and then repeat the procedure from step 1. • Please contact your service representative if specifying the number of times (1 to 15) that the fax number must be re-entered. Step 3 must be repeated as many - Ricoh Aficio SP 5200S | Fax Guide - Page 110
then enter the number again. 2. Press the [Start] key. Displays the destination and the transmission settings. To change the destination, press [Exit], and then specify the destination again. 3. Press the [Start] key again. Transmission starts. After transmission, the standby display appears. 108 - Ricoh Aficio SP 5200S | Fax Guide - Page 111
, e-mail destinations, and 1 folder destinations in the Address Book. For details about how to register IP-Fax destinations, Internet Fax destinations, e-mail destinations, and folder destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings - Ricoh Aficio SP 5200S | Fax Guide - Page 112
1. Transmission 1. Press the [User Tools/Counter] key. 1 CCS003 2. Press [System Settings]. 3. Press [Administrator Tools]. 4. Press [Address Book Management]. 5. Check that [Program / Change] is selected. 6. Press [New Program]. 110 - Ricoh Aficio SP 5200S | Fax Guide - Page 113
Press [Change] under "Name". Registering Destinations in the Address Book 1 The name entry display appears. 8. Enter the 10. Press [Fax Dest.]. 11. Press [Change] under "Fax Destination". 12. Enter the fax number using the number keys, and then press [OK]. 13. Specify the following functions - Ricoh Aficio SP 5200S | Fax Guide - Page 114
in step 13, see "Registering Addresses and Users for Facsimile/ Scanner Functions", Network and System Settings Reference. Changing a Fax Destination This section explains how to change a name and fax number registered in the Address Book. 1. Press the [User Tools/Counter] key. CCS003 2. Press - Ricoh Aficio SP 5200S | Fax Guide - Page 115
Registering Destinations in the Address Book 5. Check that [Program / Change] is selected. 6. Select the name whose fax destination you want to change. Press the name key, or enter the registration number using the number keys. 7. To change the name or key display, - Ricoh Aficio SP 5200S | Fax Guide - Page 116
procedure in step 13, see "Registering Addresses and Users for Facsimile/ Scanner Functions", Network and System Settings Reference. Deleting a Fax Destination This section explains how to delete destination information from the Address Book. 1. Press the [User Tools/Counter] key. CCS003 2. Press - Ricoh Aficio SP 5200S | Fax Guide - Page 117
to register a directly entered fax number, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination to the Address Book from [Prg. Dest.]. • To use an e-mail address registered in the Address Book as an e-mail destination, specify "Use Email Address for" for [E-mail - Ricoh Aficio SP 5200S | Fax Guide - Page 118
to the Address Book This section explains how to register a directly entered fax number, IP-Fax destination, Internet Fax destination, or e-mail destination to the Address Book. • To use an e-mail address registered in the Address Book as an e-mail destination, specify "Use Email Address for" for - Ricoh Aficio SP 5200S | Fax Guide - Page 119
Registering Destinations in the Address Book 2. Press [Names] and enter any necessary information. 1 3. Press [OK]. • For details about registering destinations, see "Registering Addresses and Users for Facsimile/ Scanner Functions", Network and System Settings Reference. • Depending on the security - Ricoh Aficio SP 5200S | Fax Guide - Page 120
type between fax/IP-Fax, Internet Fax, e-mail, and folder. • The supported by the LDAP server. However, the address programmed first is normally retrieved. • p.427 "Maximum Values" Search by Destination Name This section explains how to search for a destination registered in the Address Book - Ricoh Aficio SP 5200S | Fax Guide - Page 121
a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 3. Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. If you selected an LDAP server in - Ricoh Aficio SP 5200S | Fax Guide - Page 122
1. Transmission 5. Enter the destination name you want to search for, and then press [OK]. 1 If you enter a wrong destination name, press [ ], [ ], [Backspace], or [Delete All], and then enter the destination name again. 6. Check the characters you have entered are correct, and then press [Start - Ricoh Aficio SP 5200S | Fax Guide - Page 123
section explains how to search for a destination registered in the Address Book by fax number or IP- Fax destination. 1 1. Press [Search Dest.]. 2. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP - Ricoh Aficio SP 5200S | Fax Guide - Page 124
Transmission 1 If you enter a wrong number, press [ ], [ ], [Backspace], or [Delete All], and then enter the number again. 5. Check the fax numbers you have entered are correct, and then press [Start Search]. When the search is finished, a result appears. 6. Select a destination. If the destination - Ricoh Aficio SP 5200S | Fax Guide - Page 125
This section explains how to search for a destination registered in the Address Book by Internet Fax destination. 1 1. Press [Search Dest.]. 2. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP - Ricoh Aficio SP 5200S | Fax Guide - Page 126
1. Transmission 4. Press [E-mail Address]. 1 5. Enter the e-mail address (Internet Fax destination) you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character - Ricoh Aficio SP 5200S | Fax Guide - Page 127
This section explains how to search for a destination registered in the Address Book by e-mail destination. 1. Press the [Search Dest.]. 2. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server - Ricoh Aficio SP 5200S | Fax Guide - Page 128
1. Transmission 1 3. Press [E-mail] to switch the transmission type to e-mail. 4. Press [E-mail Address]. 5. Enter the e-mail address (e-mail destination) you want to search for, and then press [OK]. 126 - Ricoh Aficio SP 5200S | Fax Guide - Page 129
the destination you require does not appear, use [ ] or [ ] to scroll through the list. Press [Details] to display the details of a selected destination. Search by Folder Destination This section explains how to search for a destination registered in the Address Book by folder destination. 127 - Ricoh Aficio SP 5200S | Fax Guide - Page 130
1. Transmission 1. Press the [Search Dest.]. 1 2. Make sure that [Address Book] is selected. 3. Press [Folder] to switch the transmission type to folder. 128 - Ricoh Aficio SP 5200S | Fax Guide - Page 131
Name]. Searching for a Destination in the Address Book 1 5. Enter the folder name you want to search for, and then press [OK]. If you enter a wrong character, press [ ], [ ], [Backspace], or [Delete All], and then enter the character - Ricoh Aficio SP 5200S | Fax Guide - Page 132
This section explains how to search for a destination registered in the Address Book by specifying search criteria. 1. Press [Search Dest.]. 2. Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server - Ricoh Aficio SP 5200S | Fax Guide - Page 133
Searching for a Destination in the Address Book 1 3. Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. If you selected an LDAP server in step 2, you cannot select [Folder]. 4. Press [Advanced Search]. 131 - Ricoh Aficio SP 5200S | Fax Guide - Page 134
partial string. 1 The following conditions can be specified for Address Book searches: Name, Fax Destination, Email Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name. 6. Select search - Ricoh Aficio SP 5200S | Fax Guide - Page 135
8. Press [Start Search]. Searching for a Destination in the Address Book 1 When the search is finished, the search result appears. 9. Select . • You can add one additional search condition for LDAP servers by specifying the Search Options under Program / Change / Delete LDAP Server under System - Ricoh Aficio SP 5200S | Fax Guide - Page 136
1. Transmission 1. Press the transmission type tab to switch the transmission type to fax/IP-Fax, Internet Fax, e-mail, or folder. 1 2. Press [Reg. No.]. The registration number entry display appears. 3. Enter a registration number using the number keys, and then press [ ]. While usually a - Ricoh Aficio SP 5200S | Fax Guide - Page 137
Searching for a Destination in the Address Book 1 • If the "Cannot find the specified Registration No." message appears, the specified registration number or selected type of transmission is wrong or does not exist. Press [Exit], check the registration number again, and then follow the procedure - Ricoh Aficio SP 5200S | Fax Guide - Page 138
to the tone from the internal speaker. 1 You can send a fax checking the connection. • This function is not available for Internet Fax, IP-Fax, and transmission to e-mail/folder destinations. 1. Place the original, and then select the scan settings you require. 2. Press [On Hook]. You will hear - Ricoh Aficio SP 5200S | Fax Guide - Page 139
to send a fax document (ask them to switch to facsimile mode). • The Facsimile Features menu contains the On Hook Mode Release Time setting, which allows you to specify the time after which On Hook mode is deactivated. See "General Settings". • p.101 "Using the Address Book to Specify Destinations - Ricoh Aficio SP 5200S | Fax Guide - Page 140
function is not available for Internet Fax, IP-Fax, and transmission to e-mail/folder destinations. 1. Place the original, and then select the scan settings you require. 2. Pick up appears. • To select a destination from the Address Book, see "Using the Address Book to Specify Destinations". 138 - Ricoh Aficio SP 5200S | Fax Guide - Page 141
Manual Dial • When the operation switch is off, even if the main power switch is on, you cannot operate this machine using only the handset of the external telephone. You must first press the operation switch to turn on the machine. 1 • p.101 "Using the Address Book to Specify Destinations" 139 - Ricoh Aficio SP 5200S | Fax Guide - Page 142
result is sent to the logged-in user's e-mail address. 1. Place the original, and then select the scan settings you require. 2. Press [Sender Name]. 3. Select a sender. To select a sender by specifying the registration number registered in the Address Book, press [Registration No.]. 140 - Ricoh Aficio SP 5200S | Fax Guide - Page 143
Settings To search for a sender from the Address Book, press [Search]. If a destination protection code is set, the entry screen appears. Enter the protection code for destination using the number keys, and then press [OK]. 4. Confirm the selected sender, and then press [OK]. 1 5. To print - Ricoh Aficio SP 5200S | Fax Guide - Page 144
Result Report, etc. to check usage status by specified users. If user authentication is set, you can check usage by logged-in users. If User Code is set to sender, you can count the number of uses by each user. • To cancel the Sender Name, cancel the transmission. See "Canceling a Transmission - Ricoh Aficio SP 5200S | Fax Guide - Page 145
have the Personal Box function. • A SUB Code cannot be used with Internet Fax, e-mail transmission, and folder transmission. • To use this function, set [SUB Code Transmission] to on. For details about [SUB Code Transmission], see "SUB Code Transmission". • Obtain the SUB Code of the other party in - Ricoh Aficio SP 5200S | Fax Guide - Page 146
1. Transmission 3. Press [Option Setting]. 1 4. Press [SUB Code Transmission]. 5. Press [OK] twice. The standby display appears. 6. Enter the fax number of a destination or an IP-Fax destination. 7. Press [Adv.Features]. 8. Make sure that [SUB Code] is selected. 9. Press [Transmission SUB Code]. 144 - Ricoh Aficio SP 5200S | Fax Guide - Page 147
, see "Maximum Values". • You can store SUB Codes as well as names and fax numbers in the destination list and Keystroke Programs. For registering into the destination list, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. For registering - Ricoh Aficio SP 5200S | Fax Guide - Page 148
numbers, , , and spaces. • You can store SID Codes as well as names and fax numbers in the destination list and Keystroke Programs. For registering into the destination list, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. For registering - Ricoh Aficio SP 5200S | Fax Guide - Page 149
1. Press [TX Mode]. 2. Press [Option Setting]. Advanced Features 1 3. Press [SEP Code Reception]. 4. Press [OK] twice. The standby display appears. 5. Enter the fax number of a destination or an IP-Fax destination. 147 - Ricoh Aficio SP 5200S | Fax Guide - Page 150
numbers, , , and spaces. • You can store SEP Codes as well as names and fax numbers in the destination list and Keystroke Programs. For registering into the destination list, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. For registering - Ricoh Aficio SP 5200S | Fax Guide - Page 151
numbers, , , and spaces. • You can store PWD Codes as well as names and fax numbers in the destination list and Keystroke Programs. For registering into the destination list, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings Reference. For registering - Ricoh Aficio SP 5200S | Fax Guide - Page 152
is set, you can select whether to display a sender name with the User Parameter (switch 04, bit 5) in the Facsimile Features menu. • For details about Parameter Setting, see "Parameter Settings". • You can also check the result of a SEP Code Reception with the Journal. • To view the report - Ricoh Aficio SP 5200S | Fax Guide - Page 153
transmission. 1 • Remember that the Communicating indicator turns off almost immediately when an Internet Fax, email transmission, or folder transmission is being executed. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the [Start] key. 1. Press the [Clear - Ricoh Aficio SP 5200S | Fax Guide - Page 154
1. Transmission 1. Press the [Clear/Stop] key. 1 CCV005 The machine stops scanning. • Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted This section explains how to cancel a transmission while the - Ricoh Aficio SP 5200S | Fax Guide - Page 155
2. Select the file you want to cancel. Canceling a Transmission 1 If the desired file is not shown, press [ ] or [ ] to find it. There are cases when a destination may not be selected as the destination appears as " ", depending on the security settings. 3. Press [Stop Transmission]. 4. Press [OK - Ricoh Aficio SP 5200S | Fax Guide - Page 156
procedure, it will not be canceled. • If multiple destinations were specified, only one destination number appears. Before the Transmission Is Started Use this procedure to cancel a transmission after the original is scanned. This function is useful to cancel a transmission when you notice - Ricoh Aficio SP 5200S | Fax Guide - Page 157
1. Press [Change TX / Info]. 2. Press [Check / Stop Transmission File]. Canceling a Transmission 1 The list of stored files being transmitted or waiting for transmission appears. To display only the files being sent, press [Files under TX]. 3. Select the file you want to cancel. If the desired - Ricoh Aficio SP 5200S | Fax Guide - Page 158
1. Transmission 4. Press [Stop Transmission]. 1 5. Press [OK]. To cancel another file, repeat steps 3 through 5. To cancel stopping transmission, press [Cancel]. 6. Press [Exit] twice. The standby display appears. • To delete some destinations from a broadcast, see "Deleting a Destination from a - Ricoh Aficio SP 5200S | Fax Guide - Page 159
a Transmission • If the transmission finishes while you are carrying out this procedure, transmission cannot be canceled. • If multiple destinations were specified, only the number of the destinations that have not received the document you sent is shown. 1 • If multiple destinations were - Ricoh Aficio SP 5200S | Fax Guide - Page 160
sent. 1 1. Press [Change TX / Info]. 2. Press [Check / Stop Transmission File]. 3. Select a file to check. If multiple destinations were specified, only the name of the destination you specify first and only the number of destinations that have not received the document you sent are shown. 158 - Ricoh Aficio SP 5200S | Fax Guide - Page 161
. The standby display appears. • You cannot view or edit a file that is in the process of being sent or a file that was sent by LAN-Fax and is stored in memory. 159 - Ricoh Aficio SP 5200S | Fax Guide - Page 162
printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. • If you User Parameter (switch 04, bit 4) in the Facsimile Features menu. • If user authentication is set, you can select whether to display a sender name with the User - Ricoh Aficio SP 5200S | Fax Guide - Page 163
Message, Label Insertion, Closed Network, SUB Code Transmission, SEP Code Reception, Fax Header Print, TX Status Report, Store File, File Type, Preview before transmission 1. On the initial display, configure a setting with the default value you want to specify. 2. Press the [Program] key. CCU003 - Ricoh Aficio SP 5200S | Fax Guide - Page 164
message appears, press [Yes]. The value currently specified for the setting becomes the default. 1 • To restore the factory default settings for the settings on the initial display, press [Restore Factory Defaults]. • You can set the default settings of the normal and simplified screens - Ricoh Aficio SP 5200S | Fax Guide - Page 165
Specific Time (Send Later) (mainly Europe and Asia) 2 Using this function, you can instruct the machine to delay transmission of your fax document until a specified Power / In the Event of Power Failure", Troubleshooting. • This function is unavailable with Immediate Transmission. Use Memory Transmission - Ricoh Aficio SP 5200S | Fax Guide - Page 166
make a mistake, press [Clear] before pressing [OK], and then try again. To cancel Send Later, press [Cancel]. The display returns to that of step 3. The specified time is shown above the highlighted [Send Later]. 5. Press [OK]. The standby display appears. To check the settings, press [TX Mode - Ricoh Aficio SP 5200S | Fax Guide - Page 167
Sending at a Specific Time (Send Later) (mainly Europe and Asia) • p.151 "Canceling a Transmission" • p.335 "General Settings" 2 165 - Ricoh Aficio SP 5200S | Fax Guide - Page 168
2. Other Transmission Features Sending at a Specific Time (Send Later) (mainly North America) Using this function, you can instruct the machine to delay transmission of your fax document until a specified later time. 2 This allows you to take advantage of off-peak telephone charges without - Ricoh Aficio SP 5200S | Fax Guide - Page 169
Sending at a Specific Time (Send Later) (mainly North America) 4. Enter the time using the try again. To cancel Send Later, press [Cancel]. The display returns to that of step 3. The specified time is shown above the highlighted [Send Later]. 5. Press [OK]. The standby display appears. To check - Ricoh Aficio SP 5200S | Fax Guide - Page 170
Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification). 1. Place the original, and then select the scan settings you require. 2. Specify the sender. For details, see "Sender Settings". 3. Press [TX Mode]. 4. Press [Reception Notice] to highlight - Ricoh Aficio SP 5200S | Fax Guide - Page 171
about Quick Operation Key, see "General Settings". • You cannot broadcast Internet Fax or e-mail using Reception Notice. The documents are sent to the destinations in the order in which they were specified. • p.140 "Sender Settings" • p.335 "General Settings" • p.375 "Parameter Settings" 169 - Ricoh Aficio SP 5200S | Fax Guide - Page 172
mail Destination as a BCC E-mail is sent to all specified Internet Fax or e-mail destinations as bcc. 2 1. Place the original, and then select the scan settings you require. 2. Specify the sender. For details, see "Sender Settings". 3. Press [TX Mode]. 4. Press [BCC Transmission] to highlight - Ricoh Aficio SP 5200S | Fax Guide - Page 173
• p.140 "Sender Settings" • p.335 "General Settings" Setting an Internet Fax/E-mail Destination as a BCC 2 171 - Ricoh Aficio SP 5200S | Fax Guide - Page 174
notification to the specified destination. 2 • Register the e-mail address of the destination for e-mail notification in the destination list in advance. 1. Place the original, and then select the scan settings you require. 2. Specify the sender. For details, see "Sender Settings". 3. Press [TX - Ricoh Aficio SP 5200S | Fax Guide - Page 175
6. Press [OK]. The standby display appears. To check the settings, press [TX Mode]. 7. Specify a destination, and then press the [Start] key. • You can program one of the Quick 6. For details about Quick Operation Key, see "General Settings". • p.140 "Sender Settings" • p.335 "General Settings" 173 - Ricoh Aficio SP 5200S | Fax Guide - Page 176
the Subject Allows you to enter a subject for the Internet Fax or e-mail document you want to send. 1. Place the original, and then select the scan settings you require. 2. Specify the sender. 2 For details, see "Sender Settings". 3. Press [TX Mode]. 4. Press [Subject]. 5. Enter the subject - Ricoh Aficio SP 5200S | Fax Guide - Page 177
Specify a destination, and then press the [Start] key. • For convenience, program frequently-used subjects in advance in "Program / Change / Delete User Text , see "Specifying Auto-Generated Subjects for E-mail" and "Received images". • You cannot send a subject only as Internet Fax or e-mail - Ricoh Aficio SP 5200S | Fax Guide - Page 178
This section explains how to specify the content of auto-generated subjects. Subjects differ depending on Stamp Sender Name settings. For details about using the Stamp Sender Name function, see "Sender Settings". When Stamp Sender Name is set to on: From Sender Name (Fax Message NO.xxxx) When Stamp - Ricoh Aficio SP 5200S | Fax Guide - Page 179
Entering the Text Allows you to enter the text for the Internet Fax or e-mail document you want to send. • Program text strings in . 1. Place the original, and then select the scan settings you require. 2. Specify the sender. For details, see "Sender Settings". 3. Press [TX Mode]. 4. Press [ - Ricoh Aficio SP 5200S | Fax Guide - Page 180
a text, and then press [OK]. 2 6. Press [OK]. The standby display appears. 7. Specify a destination, and then press the [Start] key. • You cannot send text only without an original For details about Quick Operation Key, see "General Settings". • p.140 "Sender Settings" • p.335 "General Settings" 178 - Ricoh Aficio SP 5200S | Fax Guide - Page 181
is an image around the area where the standard message is to be stamped, that image is deleted. 1. Place the originals, and then select the scan settings you require. 2. Press [TX Mode]. 3. Select [Option Setting]. 4. Press [Standard Message]. 179 - Ricoh Aficio SP 5200S | Fax Guide - Page 182
Message]. 6. Press [OK] twice. 7. Specify the destination, and then press the [Start] standard message that is not programmed as a default, program it in advance in "Program / when registering fax destinations in the Address Book, and also set "Label Insertion" to on when sending fax documents. • - Ricoh Aficio SP 5200S | Fax Guide - Page 183
it. To cancel Label Insertion, press [Label Insertion] again. 5. Press [OK] twice. 6. Specify the destination, and then press the [Start] key. • To print a standard message that is not programmed as a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile - Ricoh Aficio SP 5200S | Fax Guide - Page 184
the destination's Closed Network Code is the same as yours Code under Facsimile Features. For details about the programming method, see "Initial Settings". • This function is not available with Internet Fax, e-mail transmission, and folder transmission. 1. Place the original, and then select the scan - Ricoh Aficio SP 5200S | Fax Guide - Page 185
Internet Fax, e-mail transmission, and folder transmission. • To perform SUB Code Transmission, a SUB Code must be set in [Adv.Features], the Address Book, or Keystroke Programs in advance. Even though "SUB Code Transmission" is set to on, if the SUB Code is not appended to the specified destination - Ricoh Aficio SP 5200S | Fax Guide - Page 186
Start] key. • For details about specifying SUB Codes, see the following: • To specify SUB Codes in "Adv.Features", see "Setting SUB Codes for Transmission". • To register SUB Codes in the Address Book, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings - Ricoh Aficio SP 5200S | Fax Guide - Page 187
[Start] key. • For details about specifying SEP Codes, see the following: • To specify SEP Codes in "Adv.Features", see "Setting SEP Codes for Reception". • To register SEP Codes in the Address Book, see "Registering Addresses and Users for Facsimile/Scanner Functions", Network and System Settings - Ricoh Aficio SP 5200S | Fax Guide - Page 188
Codes for Reception" • p.335 "General Settings" • p.414 "Registering and Changing Keystroke Programs" 2 Fax Header Print (mainly Europe and Asia) When the Fax first when sending internal faxes and the second for external faxes. 1. Place the original, and then select the scan settings you require. - Ricoh Aficio SP 5200S | Fax Guide - Page 189
select whether or not dates, fax header names, file numbers, or page numbers are printed 2 by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu. See "Parameter Settings". • If you used the number keys to specify the receiver, the first header - Ricoh Aficio SP 5200S | Fax Guide - Page 190
can select whether or not dates, fax header names, file numbers, or page numbers are printed by changing their respective User Parameters (switch 18, bit 3, 2, 1, 0) in the Facsimile Features menu. See "Parameter Settings". • If you used the number keys to specify the receiver, the first header name - Ricoh Aficio SP 5200S | Fax Guide - Page 191
• p.335 "General Settings" • p.371 "Registering Fax Information" • p.375 "Parameter Settings" Transmission Options 2 189 - Ricoh Aficio SP 5200S | Fax Guide - Page 192
2. Other Transmission Features 2 190 - Ricoh Aficio SP 5200S | Fax Guide - Page 193
the contents of the received documents with the senders. • The machine may not be able to receive fax documents when free memory space is low. If the Substitute Reception is used, a fax document is not printed: it is stored in memory. • This machine supports Standard, Detail, Fine (with the optional - Ricoh Aficio SP 5200S | Fax Guide - Page 194
have been received into memory before printing it. Sender Receiver (This machine) 3 BZR041 • If there the Main Power / In the Event of Power Failure", Troubleshooting. • The machine might not be able to receive The machine may not be able to receive fax documents when free memory space is low. • - Ricoh Aficio SP 5200S | Fax Guide - Page 195
is rectified. Depending on why the machine cannot print, Substitute Reception might be used for all fax documents received, or for only those documents that match a condition specified in the User Parameters in the Facsimile Features menu. The Receive File indicator lights to let you know when - Ricoh Aficio SP 5200S | Fax Guide - Page 196
. If any of the conditions listed below applies, the machine receives only faxes that match the criteria specified in User Parameters. Problems is lit. Causes Paper is jammed. is lit. All trays are out of paper. is lit. Toner is empty. The message "This tray is out of order." appears. The - Ricoh Aficio SP 5200S | Fax Guide - Page 197
machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number. • Closed Network Code match 3 The machine switches to Substitute Reception only when the programmed Closed Network Code of the other end matches the Closed Network - Ricoh Aficio SP 5200S | Fax Guide - Page 198
3 • An external telephone is required to use this machine as a telephone. • p.342 "Reception Settings" Manual Reception When a telephone call comes in, the machine rings. If the call is a fax document, you must switch manually to facsimile mode. 1. When the machine rings, pick up the handset of the - Ricoh Aficio SP 5200S | Fax Guide - Page 199
Text JPEG JPEG Mail to Print Text TIFF JPEG JPEG Mail to Print Text JPEG TIFF JPEG Mail to Print TIFF TIFF .... TIFF TIFF .... Internet Fax JPEG(1) JPEG(2) .... JPEG(1) Mail to Print TIFF JPEG JPEG Mail to Print JPEG TIFF JPEG Mail to Print Text PDF PDF Mail to Print TIFF - Ricoh Aficio SP 5200S | Fax Guide - Page 200
functions cannot be used with Internet Fax: Immediate Reception, SEP Code Reception, Closed Network Code, Resolution setting, Memory Lock Reception, Authorized Reception • If [Require Secure Password Authentication (SPA) for all client connections] is selected in Windows Server 2003/2003 R2/2008 - Ricoh Aficio SP 5200S | Fax Guide - Page 201
For details about Quick Operation Key, see "General Settings". 3 1. Press [Manual E-mail RX]. The machine accesses the server to check for e-mail and receives Received images Here is an example of an Internet Fax document sent from this machine and received on a computer using the Outlook Express - Ricoh Aficio SP 5200S | Fax Guide - Page 202
according to the e-mail application. • When Internet Fax e-mail is sent to computer, the following information is always inserted in the email text: "This E-mail was sent from "Host Name" (product name) Queries to: "Administrator's email address"" To check the machine's host name and administrator - Ricoh Aficio SP 5200S | Fax Guide - Page 203
Print (Transmitting Subscriber Identification Print), Reception Time, Auto Fax Reception Power-Up, Memory Lock, Multi-Copy Reception, Program Special Sender, Resolution, Page Separation and Length Reduction, Centre Mark, Image Rotation, 2 Sided Print, Specify Tray for Lines, Tray Shift, Paper Tray - Ricoh Aficio SP 5200S | Fax Guide - Page 204
when the Mail to Print function is disabled, the file will be detected as an error and Error Mail Notification is sent back to the sender. You can turn this function on or off with the User Parameter (switch 21, bit 7) in the Parameter Settings. • For details about Parameter Setting, see "Parameter - Ricoh Aficio SP 5200S | Fax Guide - Page 205
how to route received documents using SUB Codes. 3 • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital signature. Use both "Box Setting" on the Facsimile Features menu and Web Image Monitor to specify whether or not to apply encryption and - Ricoh Aficio SP 5200S | Fax Guide - Page 206
about Fax RX File Transmission, see "File Transfer", Network and System Settings Reference. 3 • If the destination specified is an e-mail address, transfer data received from any fax machine, regardless of manufacturer. • The Facsimile Features menu provides a user parameter setting (switch 32, bit - Ricoh Aficio SP 5200S | Fax Guide - Page 207
address not registered for the specified transmission type, the document is routed to an alternative destination. See "Parameter Settings". • p.335 "General Settings" • p.375 "Parameter Settings" • p.398 "Box Settings" SUB Code report with the User Parameter (switch or Internet Fax document was - Ricoh Aficio SP 5200S | Fax Guide - Page 208
senders are forwarded to the default Forwarding destination specified for this function. For details about Program Special Sender, see "Special Senders to Treat Differently". • You can set whether or not the Folder Transfer Result Report is transmitted to the specified e-mail address if folders - Ricoh Aficio SP 5200S | Fax Guide - Page 209
that includes an address not registered for the specified transmission type, the document is routed to an alternative destination. • User Parameters (switch 37, bit 4) on the Facsimile Features menu allows you to include the sender's name in the names of files sent to folders. • Garbling of the - Ricoh Aficio SP 5200S | Fax Guide - Page 210
Network and System Settings Reference. • You can route received e-mail to other fax machines as well. • Even if SMTP reception is enabled on the DNS error if SMTP reception is not set under "System Settings". Also, the SMTP server sends error notification e-mail to the originator. • If an error - Ricoh Aficio SP 5200S | Fax Guide - Page 211
menu, this machine responds with an error message to the SMTP server. • You can make settings that limit transfer to specified originators. • Using this function, you can also send documents from your e-mail application to e-mail addresses and G3 fax machines' destinations through this machine - Ricoh Aficio SP 5200S | Fax Guide - Page 212
documents are printed as soon as they are received (Immediate Reception) with the User Parameter (switch 14, bit 0) in the Facsimile Features menu. See "Parameter Settings". • You can also have fax documents received by Memory Reception (Substitute Reception) printed after the machine is turned - Ricoh Aficio SP 5200S | Fax Guide - Page 213
" in the General Settings (set the volume to the minimum level). See "Adjusting the Volume", Troubleshooting. Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax documents to help you separate them. BZR017 • You can turn this function on or off using - Ricoh Aficio SP 5200S | Fax Guide - Page 214
on the last sheet. • The time when the document was printed can also be recorded on the document. If you need this function, contact your service representative. • p.342 "Reception Settings" Two-Sided Printing You can have a received document printed on both sides of a sheet. 212 - Ricoh Aficio SP 5200S | Fax Guide - Page 215
Print in the Facsimile Features menu. For details, see "Reception Settings". • Printouts may vary depending on how the sender sets the originals. • You can select to have documents only from selected senders printed in this way. • Stored documents of the same size are printed on the same paper. Some - Ricoh Aficio SP 5200S | Fax Guide - Page 216
copies of each incoming fax document is printed. You can also select to have multiple copies made of documents from particular senders. BZR020 • The maximum number of copies that can be made for each document is 10. • When using the Multi-copy function with specified senders, the maximum number of - Ricoh Aficio SP 5200S | Fax Guide - Page 217
in the orientation in the paper tray, incoming fax documents are automatically rotated to fit onto the paper. This machine 3 BZR042 • If you specified a tray for "Paper Tray" in the Facsimile Features menu, the paper loaded in the specified tray is selected. Combine Two Originals When two documents - Ricoh Aficio SP 5200S | Fax Guide - Page 218
side by side on a sheet of 81/2 × 11 . • You can turn this function on or off with the User Parameter (switch 10, bit 1) in the Facsimile Features menu. The default setting is "Off". See "Parameter Settings". • This function uses Memory Reception. • p.375 "Parameter Settings" Page Separation and - Ricoh Aficio SP 5200S | Fax Guide - Page 219
sender's Fax Header is printed on received documents. When you receive an Internet Fax document, the e-mail address of the sender is printed. If the sender has not programmed their Fax the following settings are made: • Reduction in Sub-scan Direction: Enabled • Page Separation Threshold: 20 mm (0. - Ricoh Aficio SP 5200S | Fax Guide - Page 220
bypass tray as the main paper tray using Reception with Specified Senders. • Widths that this machine can receive are A4 and A4 paper into tray 2 to use when printing received faxes. You can then easily identify for which purpose paper User Parameter (switch 05, bit 5) in the Facsimile - Ricoh Aficio SP 5200S | Fax Guide - Page 221
or reports were being printed manually, the printer does not resume printing. Perform the operation from the beginning again. • p.375 "Parameter Settings" Having incoming documents printed on paper from the bypass tray You can print documents sent from Specified Senders on paper from the bypass - Ricoh Aficio SP 5200S | Fax Guide - Page 222
expansion memory, resolution, and vertical length of originals. • If you use this function, Image Rotation and 180-degree rotating printing are not possible. • p.385 "Special Senders to Treat Differently" 3 220 - Ricoh Aficio SP 5200S | Fax Guide - Page 223
the output tray for each line port. 3 You can specify the document feeding tray for each port (telephone, Internet Fax, IP-Fax). You can also set the machine to output Internet Fax documents and ordinary faxes onto different trays. • This function is available on type 2 model only. • To use - Ricoh Aficio SP 5200S | Fax Guide - Page 224
3. Reception 3 222 - Ricoh Aficio SP 5200S | Fax Guide - Page 225
Files in Memory After you have pressed the [Start] key (after scanning originals), you can check and edit the destination or settings of view or edit files that are in the process of being sent, files sent by LAN-Fax, or files saved for printing as reports. • There are cases when a destination may - Ricoh Aficio SP 5200S | Fax Guide - Page 226
4. Changing/Confirming Communication Information 2. Press [Check / Stop Transmission File]. 3. Select the file from which you want to delete a destination. 4 4. Press [Check / Change Settings]. 224 - Ricoh Aficio SP 5200S | Fax Guide - Page 227
a folder destination, press [Delete], and then press [Yes] on a confirmation message screen. Proceed to step 7. 4 6. Press the [Clear/Stop] key to delete the destination, and then press [OK]. CCV005 Pressing the [Clear/Stop] key deletes by single digits the fax number or IP-Fax address. The - Ricoh Aficio SP 5200S | Fax Guide - Page 228
4. Changing/Confirming Communication Information 1. Press [Change TX / Info]. 2. Press [Check / Stop Transmission File]. 4 3. Select the file to which you want to add a destination. 226 - Ricoh Aficio SP 5200S | Fax Guide - Page 229
type between fax/IP-Fax, Internet Fax, email, or folder. If you specify a sender whose e-mail address is already registered, you can add Internet Fax destinations and e-mail destinations. You can add a folder destination only with Destination keys. You can also program a SUB Code or SEP Code by - Ricoh Aficio SP 5200S | Fax Guide - Page 230
cannot add a destination if you have disabled broadcasting. Changing the Transmission Time (mainly Europe and Asia) You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately - Ricoh Aficio SP 5200S | Fax Guide - Page 231
Changing the Settings of Files in Memory 3. Select the file for which you want to change or cancel the transmission time. 4. Press [Check / Change Settings]. 4 5. Press [Change TX Time]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on standby, that - Ricoh Aficio SP 5200S | Fax Guide - Page 232
time. 8. Press [Exit] twice. The standby display appears. Changing the Transmission Time (mainly North America) You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately - Ricoh Aficio SP 5200S | Fax Guide - Page 233
2. Press [Check / Stop Transmission File]. Changing the Settings of Files in Memory 3. Select the file for which you want to change or cancel the transmission time. 4 4. Press [Check / Change Settings]. 231 - Ricoh Aficio SP 5200S | Fax Guide - Page 234
4. Changing/Confirming Communication Information 5. Press [Change TX Time]. If you press [Transmit Now], the file is transmitted immediately. However, if there is a file on 4 standby, that file is sent first. 6. Press [Clear], re-enter the transmission time using the number keys, and select [AM] - Ricoh Aficio SP 5200S | Fax Guide - Page 235
1. Press [Change TX / Info]. Changing the Settings of Files in Memory 2. Press [Check / Stop Transmission File]. 4 3. Select a file whose SMTP server setting you want to change. 233 - Ricoh Aficio SP 5200S | Fax Guide - Page 236
4. Changing/Confirming Communication Information 4. Press [Check / Change Settings]. 5. Press [Change]. 4 6. Press [SMTP]. 234 - Ricoh Aficio SP 5200S | Fax Guide - Page 237
7. Select [Yes] or [No], and then press [OK]. Changing the Settings of Files in Memory 8. Press [OK]. 4 9. Press [Exit]. Repeat from step 3 to change the SMTP server settings of other recipients. 10. Press [Exit] twice. The standby display appears. 235 - Ricoh Aficio SP 5200S | Fax Guide - Page 238
procedure to print it out. 1. Press [Change TX / Info]. 4 2. Press [Check / Stop Transmission File]. 3. Select the file you want to print. If multiple destinations were specified, only the number of the destinations that have not received the document you sent is shown. 236 - Ricoh Aficio SP 5200S | Fax Guide - Page 239
4. Press [Print]. Printing a File from Memory A message appears on the display. 4 If you want two-sided printing, press [Print on 2 Sides]. To cancel printing, press [Cancel]. The display returns to the previous one. 5. Press the [Start] key. To cancel printing after pressing the [Start] key, - Ricoh Aficio SP 5200S | Fax Guide - Page 240
4. Changing/Confirming Communication Information Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). 1. Press [Change - Ricoh Aficio SP 5200S | Fax Guide - Page 241
standby display appears. • The contents of a file stored in memory can also be printed. • If user authentication is set, you can select whether to display a sender name with the User Parameter (switch 04, bit 5) in the Facsimile Features menu. See "Parameter Settings". • p.375 "Parameter Settings - Ricoh Aficio SP 5200S | Fax Guide - Page 242
Memory Transmission. Use this procedure to resend these documents. • Set "Store documents in memory that could not be transmitted" to "On" in User Parameter (switch 24, bit 0) in the Facsimile Features menu. 1. Press [Change TX / Info]. 4 2. Press [Check / Stop Transmission File]. 3. Select the file - Ricoh Aficio SP 5200S | Fax Guide - Page 243
Failed File]. 4 To add a destination, press [Add Destination], and then specify the destination. 5. Press [OK]. Transmission starts. Repeat from step 3 to or 72 hours, depending on the setting you make in User Parameter (switch 24, bit 1) in the Facsimile Features menu. See "Parameter Settings". - Ricoh Aficio SP 5200S | Fax Guide - Page 244
are displayed, from the latest result down, in groups of nine. When a fax is sent, "Destination" shows the Own Fax Number or Own Name information of the receiver. When an Internet Fax or e-mail is sent, the e-mail address or name programmed in the destination list appears. For a transmission from - Ricoh Aficio SP 5200S | Fax Guide - Page 245
are transmitted from the computer to the machine, "--LAN-Fax -->" appears. To check if the documents are sent to Memory Transmission is completed if turned on with User Parameter (switch 03, bit 0) in the Facsimile Quick Operation Key and pressing this when specifying a destination. If you turn the - Ricoh Aficio SP 5200S | Fax Guide - Page 246
results are sent to senders' e-mail addresses that have been registered. Select the sender from the Internet Fax destinations or e-mail destinations in the destination list. • If you send fax documents from a computer, use LAN-Fax Driver to specify whether or not the Email TX Results is sent - Ricoh Aficio SP 5200S | Fax Guide - Page 247
) • p.150 "SEP Code RX Result Report" • User Parameter (switch 03, bit 0) in the Facsimile Features menu. • If user authentication is set, you can select whether to display a sender name with the User • "--" indicates that the e-mail or Internet Fax document was sent to the mail server programmed in - Ricoh Aficio SP 5200S | Fax Guide - Page 248
set up not to print this report and the fax document could not be successfully transmitted, the Error Report is printed instead. • You can switch this report on or off in the User Parameter (switch 03, bit 5) in the Facsimile Features menu. • If user authentication is set, you can select whether to - Ricoh Aficio SP 5200S | Fax Guide - Page 249
User Parameter (switch 04, bit 4) in the Facsimile Features menu. • If user authentication is set, you can select whether to display a sender name with the User is not programmed. • "--" indicates that the e-mail or Internet Fax document was sent to the mail server programmed in this machine. ( - Ricoh Aficio SP 5200S | Fax Guide - Page 250
are displayed, from the latest result, in groups of nine. When a fax or IP-Fax is received, "Sender" shows the Own Fax Number or Own Name information. When an Internet Fax is received, the sender's e-mail address appears. 4. Press [Exit] twice. The standby display appears. • Only the reception - Ricoh Aficio SP 5200S | Fax Guide - Page 251
Checking the Reception Result (Reception File Status) • You can view received fax documents and their lists, using Web Image Monitor on a network computer. For details, see the Web Image Monitor's Help. • If a document is received while you - Ricoh Aficio SP 5200S | Fax Guide - Page 252
the Journal To print the Journal manually, select the printing method: "All", "Print per File No.", or "Print per User". 4 • You can set on security settings, the Destination/Sender name may not appear. You can select whether to display the Destination/Sender with the User Parameter (switch 04, bit - Ricoh Aficio SP 5200S | Fax Guide - Page 253
Printing]. The display returns to that of step 3. 5. Press [Exit] twice. The standby display appears. Print per File No. Prints only the results of communications specified by file number. 251 - Ricoh Aficio SP 5200S | Fax Guide - Page 254
4. Changing/Confirming Communication Information 1. Press [Change TX / Info]. 2. Press [Print Journal]. 4 3. Select [Print per File No.]. 4. Enter a 4-digit file number. If you make a mistake, press [Clear], and then try again. 5. Press the [Start] key. To cancel a file printing before pressing - Ricoh Aficio SP 5200S | Fax Guide - Page 255
] twice. The standby display appears. Print per User Prints the results of communications by individual senders. 1. Press [Change TX / Info]. 2. Press [Print Journal]. 3. Select [Print per User]. 4. Select a user. Print Journal 4 Press [Cancel] if the user is not registered. The display returns to - Ricoh Aficio SP 5200S | Fax Guide - Page 256
name shown on the display, press [OK]. Press [Cancel] if a wrong user name is selected. The display returns to that of step 3. 6. Press the [Start] key. To cancel a file printing before pressing the [Start] key, press [Cancel]. - Ricoh Aficio SP 5200S | Fax Guide - Page 257
Print Journal 1 6 7 8 5 2 4 3 11 10 9 4 CCV010 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception start time. - Ricoh Aficio SP 5200S | Fax Guide - Page 258
destination list is shown for transmissions. • For Internet Fax/e-mail destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the - Ricoh Aficio SP 5200S | Fax Guide - Page 259
or name registered in the machine's own address book, or the fax number or name registered by the other end, depending on which you prioritize. For details about prioritizing items of journal information, contact your service representative. Journal (mainly North America) This section explains - Ricoh Aficio SP 5200S | Fax Guide - Page 260
Communication Information 1 6 7 8 5 2 4 3 11 10 9 4 CCV037 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission or reception - Ricoh Aficio SP 5200S | Fax Guide - Page 261
destination list is shown for transmissions. • For Internet Fax/e-mail destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of reception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the - Ricoh Aficio SP 5200S | Fax Guide - Page 262
number or name registered in the machine's own address book, or the fax number or name registered by the other end, depending on which you prioritize. For details about prioritizing items of journal information, contact your service representative. Transmitting Journal by E-mail Use this function - Ricoh Aficio SP 5200S | Fax Guide - Page 263
to the e-mail address of an administrator. • To transmit the Journal, it is necessary to make settings with the User Parameter (switch 21, bit 4) in the Facsimile Features menu. • If user authentication is set, you can select whether to display a sender name with the User Parameter (switch 04 - Ricoh Aficio SP 5200S | Fax Guide - Page 264
received documents and specified an e-mail address for notification of receipt, fax reception notification can be sent to that e-mail address. • For the displayed only if the user who is logged on has been granted permission for these functions under "Stored Reception File User Setting" in the - Ricoh Aficio SP 5200S | Fax Guide - Page 265
Confirming/Printing/Deleting Received and Stored Documents • p.326 "Viewing Fax Information Using a Web Browser" • p.360 "Reception File Setting" • p.363 "Stored Reception File User Setting" • p.375 "Parameter Settings" • p.427 "Maximum Values" Confirming Received and Stored Documents This - Ricoh Aficio SP 5200S | Fax Guide - Page 266
4. Changing/Confirming Communication Information 5. Check the preview. • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press to scroll the preview image. 4 • Press [Switch] under "Display File" to display another selected file. • Press [Switch] under "Display Page" to - Ricoh Aficio SP 5200S | Fax Guide - Page 267
function. Using the Quick Operation Key allows you to omit step 1. For details about Quick Operation Key, see "General Settings". • You can specify and print multiple documents. For the maximum number of documents you can print at a time, see "Maximum Values". • p.335 "General Settings" • p.427 - Ricoh Aficio SP 5200S | Fax Guide - Page 268
documents using the Document Server function. • You cannot delete a document while another person is printing it using Web Image Monitor. • You can specify and delete multiple documents. For the maximum number of documents you can delete at a time, see "Maximum Values". • p.427 "Maximum Values" 266 - Ricoh Aficio SP 5200S | Fax Guide - Page 269
received with Memory Lock. This is a security function designed to prevent unauthorized users from reading your documents. If Memory Lock Reception is switched on, all / In the Event of Power Failure", Troubleshooting. 1. Confirm that the Confidential File indicator is blinking. CCV003 267 - Ricoh Aficio SP 5200S | Fax Guide - Page 270
cancel printing, press [Cancel]. If the Memory Lock ID does not match, the "Specified code does not correspond to programmed Memory Lock ID." message appears. Press [Exit] and that come only from certain senders. • Documents received by SEP Code Reception are automatically printed even if this function - Ricoh Aficio SP 5200S | Fax Guide - Page 271
Printing a File Received with Memory Lock • You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step 2 and 5. For details about Quick Operation Key, see "General Settings". • If you print a Memory Lock File, it is deleted. • p.335 " - Ricoh Aficio SP 5200S | Fax Guide - Page 272
to the destination you specify. You can specify a fax number, IP-Fax destination, Internet Fax destination, e- mail destination, or folder destination as the receiver. To be able to receive documents into a Personal Box, you must inform the sender of the SUB Code programmed for that Personal - Ricoh Aficio SP 5200S | Fax Guide - Page 273
"Printing Personal Box Documents". • If the receiver is an Internet Fax/e-mail destination, e-mail can be encrypted and forwarded with a digital "Box Setting" on the Facsimile Features menu and Web Image Monitor to specify whether or not to apply encryption and a digital signature. For details - Ricoh Aficio SP 5200S | Fax Guide - Page 274
Personal Box, repeat from step 4. 7. Press [Exit] twice. The standby display appears. • If you print a Personal Box document, it is deleted. • The passwords for Personal Boxes can be programmed under "Box Setting" in the Facsimile Features menu. For details about the programming method, see "Box - Ricoh Aficio SP 5200S | Fax Guide - Page 275
Personal Boxes Confidential File Report You can check whether a document was received to a Personal Box. • You can turn this function on or off with the User Parameter (switch 04, bit 0) in the Facsimile Features menu. See "Parameter Settings". • p.375 "Parameter Settings" 4 273 - Ricoh Aficio SP 5200S | Fax Guide - Page 276
made by another party, the SEP Code they specify is matched against the SEP Codes programmed in that Information Box. If a code matches the document stored in the Off the Main Power / In the Event of Power Failure", Troubleshooting. • For other parties to be able to retrieve a document programmed in an - Ricoh Aficio SP 5200S | Fax Guide - Page 277
Information Boxes • You can set a password for Information Boxes in advance. A password can be set in "Box Setting" in the Facsimile Features menu. For details about the programming method, see "Box Settings". • p.275 "Storing Documents in Information - Ricoh Aficio SP 5200S | Fax Guide - Page 278
, press [Clear] before pressing [OK], and then try again. 4 To cancel entering a password, press [Cancel]. The display returns to that of step 3. 5. Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation • Original - Ricoh Aficio SP 5200S | Fax Guide - Page 279
• p.278 "Deleting Information Box Documents" Printing Information Box Documents This section explains how to print a document stored in an Information Box. 1. Press [Change TX / Info]. Information Boxes 4 2. Press [Store / Delete / Print Information Box File]. 3. Press [Print]. 4. Select the box - Ricoh Aficio SP 5200S | Fax Guide - Page 280
, and then press [OK]. If you make a mistake, press [Clear] before pressing [OK], and then try again. 4 To cancel entering a password, press [Cancel]. The display returns to that of step 4. 6. Press the [Start] key. If you want two-sided printing, press [Print on 2 Sides] before pressing - Ricoh Aficio SP 5200S | Fax Guide - Page 281
, and then press [OK]. 4 If you make a mistake, press [Clear] before pressing [OK], and then try again. To cancel entering a password, press [Cancel]. The display returns to that of step 4. 6. Press [Yes]. To stop deleting, press [No]. The display returns to that of step 4. Repeat from - Ricoh Aficio SP 5200S | Fax Guide - Page 282
4. Changing/Confirming Communication Information 4 280 - Ricoh Aficio SP 5200S | Fax Guide - Page 283
memory. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or 5 printing stored documents. This machine Document Server (Original + stored file - Ricoh Aficio SP 5200S | Fax Guide - Page 284
downloaded and scanner function User Names You can set this function if necessary to know who and what departments stored documents in the machine. Password You can set this function so as not to send to unspecified people. 1. Place the original, and then specify the scan settings you require. Specify - Ricoh Aficio SP 5200S | Fax Guide - Page 285
] to send documents after they are stored. Select [Store Only] to store documents. 5 4. Set the user name, file name, and password as necessary. If you are not setting a user name, file name, or password, proceed to step 5. You cannot change multiple documents at once. 5. Press [OK]. The file name - Ricoh Aficio SP 5200S | Fax Guide - Page 286
names. • p.57 "Setting the Original Orientation" Programming a user name Specify a user name for the file. 1. Press [User Name]. 5 2. Press the user name to be programmed. Press the title key to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name - Ricoh Aficio SP 5200S | Fax Guide - Page 287
Setting a file name Specify a name for the file. 1. Press [File Name]. Sending a Stored File 2. Enter the file name. 5 3. Press [OK]. • For details about text entry, see "Entering Text", About This Machine. Setting a password Set a password for the file. 285 - Ricoh Aficio SP 5200S | Fax Guide - Page 288
having to set your originals again. • Store the documents to be sent in advance. You can program a password for this function. You can change the user names, file names, and passwords of stored documents. • You cannot use the following transmission methods: • Immediate Transmission • Parallel Memory - Ricoh Aficio SP 5200S | Fax Guide - Page 289
• Manual Dial 1. Press [Select Stored File]. Sending a Stored File 2. Select the • Press [File Name] to place the documents in alphabetical order. • Press [User Name] to place the documents in order by programmed user name. • Press [Date] to place the documents in order of programmed date. - Ricoh Aficio SP 5200S | Fax Guide - Page 290
If you select a document with a password, enter the password, and then press [OK]. If the document does not have a password, proceed to step 4. 4. When Server using the copy, printer, or scanner functions. • The specified documents are sent with the scan settings made when they were stored. • - Ricoh Aficio SP 5200S | Fax Guide - Page 291
• p.427 "Maximum Values" Specifying documents from [File List] Search for a file from the file list. 1. Press [ ] or [ ] to display the documents to be sent. 2. Select the file. Sending a Stored File 5 Specifying documents by [User Name] Search for a file by user name. 1. Select [User Name]. 289 - Ricoh Aficio SP 5200S | Fax Guide - Page 292
document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Forward matching is used when searching for a user name. 3. Select the file to be sent. 5 Specifying documents by [File Name] Search for a file by file name. 1. Select - Ricoh Aficio SP 5200S | Fax Guide - Page 293
[Switch] under "Display Page" to change the displayed page. 4. Press [Exit]. • If image files are corrupt, they are not displayed on the preview window. • If the image file is corrupt, store it again. Printing Stored Documents Use this function to print documents stored in the Document Server. You - Ricoh Aficio SP 5200S | Fax Guide - Page 294
[Select Stored File]. 5 2. Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. 3. If you select a document with a password, enter the password, and then press [OK]. If the document does not have - Ricoh Aficio SP 5200S | Fax Guide - Page 295
To print both sides, press [Print 2 Sides]. When multiple files are specified they are printed per file. To cancel printing, press [Stop Printing]. 5. Changing Stored Document Information You can change the file name, user name, and password of stored documents. To change a stored document, delete - Ricoh Aficio SP 5200S | Fax Guide - Page 296
File], and then press the document to be changed. 3. If you select a document for which a password is set, enter the password, and then press [OK]. 5 When a selected file does not have a password, proceed to step 4. 4. Change the desired information of the stored document. Press the keys for the - Ricoh Aficio SP 5200S | Fax Guide - Page 297
the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. • Depending on the security settings, [Change Access Priv.] might be displayed instead - Ricoh Aficio SP 5200S | Fax Guide - Page 298
], or [Delete All], and then re-enter the file name. 5 3. Press [OK]. • For details about text entry, see "Entering Text", About This Machine. Changing the password Change the password of a stored document. 1. Press [Change - Ricoh Aficio SP 5200S | Fax Guide - Page 299
Sending a Stored File 2. Enter a new password using the number keys, and then press [OK]. 3. Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. 1. Press [Select Stored File]. 297 - Ricoh Aficio SP 5200S | Fax Guide - Page 300
5. Storing a Document 2. Press [Manage / Delete File]. 3. Select the document you want to delete. 5 You can also delete multiple documents at once. 4. Enter a password using the number keys, and then press [OK]. 5. Press [Delete File]. 6. Press [Yes]. If you do not want to delete the document, press - Ricoh Aficio SP 5200S | Fax Guide - Page 301
, simply select [Print...] from the Windows application, then select LAN-Fax as the printer, and then specify a destination. LAN-Fax enables paperless faxing from your computer to the other destinations. • In addition to sending faxes, the LAN-Fax Driver allows this machine to be used for printing - Ricoh Aficio SP 5200S | Fax Guide - Page 302
, the Web browser may not open and an error may occur. • This function supports both IPv4 and IPv6 addresses. Before Use To use LAN-Fax features, a LAN-Fax Driver must be installed on your computer. The LAN-Fax Driver is on the printer/scanner CD-ROM. You must also make the required computer - Ricoh Aficio SP 5200S | Fax Guide - Page 303
6 Operating systems Microsoft Windows XP/Vista/7 Microsoft Windows Server 2003/2003 R2/2008/2008 R2 Auto Run program The installers for various drivers and utilities launch automatically as Auto Run programs when you insert the CD-ROM. LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor - Ricoh Aficio SP 5200S | Fax Guide - Page 304
Fax Driver. Address Book helps you edit LAN-Fax transmission destinations. LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets. Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax TCP/IP Port settings, and then see Windows Help if [Standard TCP/IP Port] does - Ricoh Aficio SP 5200S | Fax Guide - Page 305
Sending Fax Documents from Computers 11. Enter the machine name or IP address in the [Printer Name or IP Address :] box. The [Port Name :] text the LAN-Fax Driver using the SmartDeviceMonitor for Client port. For details about SmartDeviceMonitor for Client, see "Downloading Utility Software", - Ricoh Aficio SP 5200S | Fax Guide - Page 306
[Next >]. 7. Double-click [Printer Name : ]. 8. Click [Port :], and then click [Add from the one of any existing ports. If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name. drivers, click [Cancel] before installation is complete. 304 - Ricoh Aficio SP 5200S | Fax Guide - Page 307
] in the [AutoPlay] dialog box. Installing the LAN-Fax Driver for USB Connection Use this procedure to install the LAN-Fax Driver for USB connection. • Before installing the LAN-Fax driver for USB connection, install the PCL6 printer driver for USB connection using Quick Install. Then, check the - Ricoh Aficio SP 5200S | Fax Guide - Page 308
[Control Panel]. Then select [Printers and Other Hardware], and then [Printers and Faxes]. In Windows XP Professional or Windows Server 2003/2003 R2, select [Printers and Faxes] on the [Start] menu. In Windows Vista or Windows Server 2008, select [Control Panel] on the [Start] menu. Then select - Ricoh Aficio SP 5200S | Fax Guide - Page 309
perform the following procedure. For details, see LAN-Fax Driver's Help. • When entering a destination directly or using the destination list of the LAN-Fax to specify a destination, you cannot specify an e-mail destination and folder destination. 1. On the [File] menu, click [Print...]. 2. Select - Ricoh Aficio SP 5200S | Fax Guide - Page 310
section explains how to specify destinations in the machine's Address Book using LAN-Fax Driver. • To use a destination list to specify a destination, you must insert the machine's address book data into the destination table of the LAN-Fax Driver. See "Using the Machine's Address Book as the LAN - Ricoh Aficio SP 5200S | Fax Guide - Page 311
3 and 4. • For details about specifying destinations, see the LAN-Fax Driver's Help. 6 • p.322 "Using the Machine's Address Book as the LAN-Fax Destination List" Specifying a destination using Address Book This section explains how to specify a destination using Address Book. • In order to use this - Ricoh Aficio SP 5200S | Fax Guide - Page 312
in the [Search] dropdown menu. 6 • p.322 "Using the Machine's Address Book as the LAN-Fax Destination List" Entering a destination directly This section explains how to enter a destination manually. 1. Click the [Specify Destination] tab. The [Specify Destination] tab appears. 2. Select the type of - Ricoh Aficio SP 5200S | Fax Guide - Page 313
LAN-Fax Driver's Help. To send a fax document at a specific time Specify a time for sending fax documents. 1. Click [Send Options]. The [Send Options] tab appears. 2. Select the [Sending at specific time] check box, and then specify a transmission time. To print a sender stamp Print a sender stamp - Ricoh Aficio SP 5200S | Fax Guide - Page 314
see "Editing Fax Cover Sheets". 6 • p.320 "Editing Fax Cover Sheets" To specify two-sided fax document will be output at the destination. 1. Click [Send Options]. The [Send Options] tab appears. 2. Select the [Preview] check box. 3. Click [Send], [Print], or [Send & Print]. The [Preview] window - Ricoh Aficio SP 5200S | Fax Guide - Page 315
the fax document in TIFF format (TIFF-F). 1. Click [Send Options]. The [Send Options] tab appears. 2. Select the [Save as file] check box. 3. Click [Save to...]. 4. Select a folder on the folder tree. 5. Select a method of file naming. To enter a file name manually, select the [Specify file - Ricoh Aficio SP 5200S | Fax Guide - Page 316
can set whether to use both of these together in User Parameter (switch 10, bit 6) in the Facsimile Features menu. See "Parameter Settings". • If there be any insufficient configurations of the Internet Fax transmission on this machine, or if "Auto Specify Sender Name" is set to "Off", the E-mail TX - Ricoh Aficio SP 5200S | Fax Guide - Page 317
If "E-mail TX results" is set to "Notify", if there be any insufficient configurations of the Internet Fax transmission on this machine, or if "Auto Specify Sender Name" is set to "Off", the E-mail TX results or LAN-Fax result notification e-mail is not transmitted, and the TX results report or LAN - Ricoh Aficio SP 5200S | Fax Guide - Page 318
Features menu. Data is deleted when the specified length of time elapses. See "Parameter Settings". • For details about printing the fax image, see the LAN-Fax Driver's Help. • p.313 "Saving as files" • p.375 "Parameter Settings" 6 Editing Address Book You can program and edit destinations in the - Ricoh Aficio SP 5200S | Fax Guide - Page 319
destinations registered in the LAN-Fax Address Book. 1. On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. 2. Click [New/Browse...], and then - Ricoh Aficio SP 5200S | Fax Guide - Page 320
Register a new group in the LAN-Fax Address Book. 1. On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. 2. Click [New/Browse...], and then - Ricoh Aficio SP 5200S | Fax Guide - Page 321
Edit groups registered in the LAN-Fax Address Book. 1. On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. 2. Click [New/Browse...], and then - Ricoh Aficio SP 5200S | Fax Guide - Page 322
name you specified already exists in the LAN-Fax Address Book. Click [ Fax Address Book. 1. On the [Start] menu, point to [All Programs], [LAN-Fax Utilities], and then click [Address Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book - Ricoh Aficio SP 5200S | Fax Guide - Page 323
information • Contact name as destination information • Company name as sender information • Department name as sender information • Contact name as sender information • Telephone number as sender information • Fax number as sender information • Date • Message 1. On the [Start] menu, point to - Ricoh Aficio SP 5200S | Fax Guide - Page 324
Admin. • For information about SmartDeviceMonitor for Admin, see "Downloading Utility Software", About This Machine. Using the Machine's Address Book as the LAN-Fax Destination List Using SmartDeviceMonitor for Admin, you can copy the machine's Address Book data as a CSV file to a computer. This - Ricoh Aficio SP 5200S | Fax Guide - Page 325
the order of priority, if necessary): IP-Fax destination Fax number Email address • Depending on the machine type, you may not be able to use the machine when it is updating the Address Book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes. • For details, see - Ricoh Aficio SP 5200S | Fax Guide - Page 326
.csv". The Address Book appears. 5. Specify the destination. For details about sending the file, see "Sending Fax Documents from Computers". • p.299 "Sending Fax Documents from Computers" LAN-Fax Operation Messages This section explains typical operation error messages displayed on - Ricoh Aficio SP 5200S | Fax Guide - Page 327
Message Failed to allocate memory. Sending Fax Documents from Computers Causes and Solutions Available memory on the computer is insufficient. Quit applications currently not in use. 6 325 - Ricoh Aficio SP 5200S | Fax Guide - Page 328
] in the left pane. 4. If you have programmed a user code for the stored reception file, enter the code, and then press [OK]. A list of the received fax documents appears. If the programmed user code was deleted using the Address Book Management function under System Settings, a message indicating - Ricoh Aficio SP 5200S | Fax Guide - Page 329
• The method for downloading differs depending on the selected format. For more information, see Web Image Monitor Help. Printing fax information using a Web browser Print received documents stored in the machine. 1. Start a Web browser. 2. Enter "http://(IPv4 address, IPv6 address or host name of - Ricoh Aficio SP 5200S | Fax Guide - Page 330
Delete received documents stored in the machine. 1. Start a Web browser. 2. Enter "http://(IPv4 address, IPv6 address or host name of this machine)/" in the address bar. The top page of Web Image Monitor is displayed. 6 3. Click [Fax Received File] in the left pane. The list of received - Ricoh Aficio SP 5200S | Fax Guide - Page 331
displayed. 3. Click [Login], and then enter the Administrator's name and password. 4. Click [Address Book] in the left pane. The Address Book is displayed. 5. Click the radio button to the left of the machine you want to modify, and then click [Change]. The [Change User] page appears. 6. Set - Ricoh Aficio SP 5200S | Fax Guide - Page 332
The top page of Web Image Monitor is displayed. 3. Click [Login], and then enter the Administrator's name and password. 4. Click [Address Book] in the left pane. The Address Book is displayed. 5. Click [Add User]. The [Add User] page appears. 6. Enter the registration number, name, and e-mail - Ricoh Aficio SP 5200S | Fax Guide - Page 333
documents with no SUB Code, Own Name, or Own Fax Number are saved in the delivery server inbox. You can also set it so that the received documents are stored in the specified delivery server inbox according to the line used for reception. • You can check or download received documents stored in - Ricoh Aficio SP 5200S | Fax Guide - Page 334
6. Fax via Computer 6 332 - Ricoh Aficio SP 5200S | Fax Guide - Page 335
Authentication Management is specified, contact your administrator. 1. Press the [User Tools/Counter] key. CCS003 2. Select the menu. To change the Facsimile Features, press [Facsimile Features]. 3. Select the user tool you want to change. 4. Change settings by following instructions on the display - Ricoh Aficio SP 5200S | Fax Guide - Page 336
7. Facsimile Features • To cancel changes made to settings and return to the initial display, press the [User Tools/Counter] key. Quitting User Tools This section describes how to end User Tools. 1. Press the [User Tools/Counter] key. CCS003 7 • You can also quit User Tools by pressing [Exit]. 334 - Ricoh Aficio SP 5200S | Fax Guide - Page 337
General Settings This section describes the user tools in the General Settings menu Manual E-mail RX • Send Later • Subject • Text • Recept. Notice • E-mail TX Results • BCC Transmission • Std. Message • Fax Header Print 7 • Label Insertion • Closed Network • SUB Code TX • SEP Code - Ricoh Aficio SP 5200S | Fax Guide - Page 338
in [System Settings] and set [LDAP Search] to [On]. Default: [Address Book] For details about "LDAP Search", see "Administrator Tools", Network 5. Press the [User Tools/Counter] key. Adjust Sound Volume Adjust the sound volume during On Hook Mode and Immediate Transmission. Default: [level 2] - Ricoh Aficio SP 5200S | Fax Guide - Page 339
Boxes, Information Boxes, and Transfer Boxes. On Hook Mode Release Time Use this function to specify a time to cancel On Hook mode after you transmit using On Hook dialing. Default: [3 minutes] Delete Recent Destinations You can delete destinations stored in "Recent Destinations". When you press - Ricoh Aficio SP 5200S | Fax Guide - Page 340
This section describes the user tools in the Scan Settings menu under Facsimile Features. Program / Change / Delete Scan Size You can program, change, or cancel frequently used scan sizes. For details about programming Scan Size, see "Program / Change / Delete Scan Size". • p.368 "Program / Change - Ricoh Aficio SP 5200S | Fax Guide - Page 341
, or sending data heavy e-mail causes problems, you can make settings to limit the size of sent e-mail. When this function is set to on, transmission of e-mail that exceeds the set size is aborted. Default: [Off] When e-mail exceeds the maximum file size, an Error Report is output, and the e-mail - Ricoh Aficio SP 5200S | Fax Guide - Page 342
8. Press [Exit]. 9. Press the [User Tools/Counter] key. Memory File Transfer If the printer has stopped functioning or run out of toner or paper, you can transfer the files TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission. 340 - Ricoh Aficio SP 5200S | Fax Guide - Page 343
Monitor or LAN-Fax. Select the destination folder for the backup file from the address book. Default: [Off] folder, press [Folder] and proceed to step 5. 5. Specify a folder for back up, and then press [OK]. The folder name is shown to the right of [Folder]. 6. Press [OK]. 7. Press the [User - Ricoh Aficio SP 5200S | Fax Guide - Page 344
after pressing the [Start] key, press [Stop Printing]. 5. Press the [User Tools/Counter] key. Forwarding Specify whether or not received fax documents are to be forwarded to a programmed receiver. Default: [Off] For details about Forwarding, see "Forwarding". Reception File Setting Select - Ricoh Aficio SP 5200S | Fax Guide - Page 345
stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor. You can also restrict control panel operations such as printing or deleting received documents. Default: [Off] For details about - Ricoh Aficio SP 5200S | Fax Guide - Page 346
from programmed senders and fax documents from other senders, using different paper trays. Display of tray names may differ depending on the options installed. Default: [Auto Select] Specify Tray for Lines Specify a paper tray for each line (telephone, Internet Fax, IP-Fax). Default: [Off] 1. Press - Ricoh Aficio SP 5200S | Fax Guide - Page 347
Press the [User Tools/Counter] key. Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. You - Ricoh Aficio SP 5200S | Fax Guide - Page 348
then press [OK]. 6. Press [Exit]. 7. Press the [User Tools/Counter] key. • p.196 "Reception Modes" • p.355 "Forwarding" • p.360 "Reception File Setting" • p.363 "Stored Reception File User Setting" • p.365 "SMTP Reception File Delivery Settings" • p.385 "Special Senders to Treat Differently" 7 346 - Ricoh Aficio SP 5200S | Fax Guide - Page 349
press [Cancel]. To cancel printing a list after pressing the [Start] key, press [Stop Printing]. 5. Press the [User Tools/Counter] key. 7 Program Closed Network Code Register an ID required for Closed Network communication. 1. Press [Facsimile Features]. 2. Press [Initial Settings]. 3. Press - Ricoh Aficio SP 5200S | Fax Guide - Page 350
the [User Tools/Counter] key. For details about printing a file received with Memory Lock, see "Printing a File Received with Memory Lock". Internet Fax Setting You can select to display the Internet Fax tab or not. When you want to send an Internet Fax, set On to display the tab. Default: [Off - Ricoh Aficio SP 5200S | Fax Guide - Page 351
H.323 is used for IP-Fax transmission. Default: [Off] Enable SIP Specify whether or not SIP is used for IP-Fax transmission. Default: [Off] H.323 Settings Set the IPv4 address or host name, and alias telephone number of the gatekeeper. If you select "On" using the User Parameters, you can use - Ricoh Aficio SP 5200S | Fax Guide - Page 352
IP network. 5. Enter the IP address or host name, and SIP user name, and then press [OK]. 6. Specify whether to perform SIP digest authentication. If you select [On], enter the password using up to 128 characters. Re-enter the password after the message "Confirm Password" appears on the screen - Ricoh Aficio SP 5200S | Fax Guide - Page 353
as gateway number while 0312345678 is also specified, documents can be transmitted via a VoIP gateway for which 03 is used as a prefix. When you wish to use the gateways regardless of the IP-Fax destination numbers, register only the gateway addresses without registering the prefix. 8. Select - Ricoh Aficio SP 5200S | Fax Guide - Page 354
or not to use "E-mail" in the fax functions. Default: [Off] Folder Setting Set whether or not to use "folder" in the fax functions. Default: [Off] Country Code (For Function Settings) Selects the country in which the machine is used. The country code you specify determines the time and date display - Ricoh Aficio SP 5200S | Fax Guide - Page 355
or run out of toner or paper, you fax or IP-Fax destination can be specified as a forwarding destination. An Internet Fax, e-mail, or folder destination cannot be specified , the display returns to that of step 3. 7. Press the [User Tools/Counter] key. • The document is not deleted after you - Ricoh Aficio SP 5200S | Fax Guide - Page 356
you are specifying an IP-Fax address as a forwarding destination. Setting a SUB Code This procedure explains how to set a SUB Code under [Memory File Transfer]. 7 1. Press [Transmission SUB Code]. 2. Enter a SUB Code using the number keys, and then press [OK]. Setting a Password This procedure - Ricoh Aficio SP 5200S | Fax Guide - Page 357
from among destinations programmed in the Address Book. A fax number, IP-Fax destination, Internet Fax destination, e-mail address, and folder destination can be set as the forwarding destination. When you wish to change the end receivers depending on the senders, specify the end receivers by the - Ricoh Aficio SP 5200S | Fax Guide - Page 358
sender. To register two or more end receivers, use group destination. However, a maximum of 498 destinations can be specified fax number, Internet Fax destination, e-mail address, and folder destination. IP-Fax destination appears in the fax destination list. Set an e-mail destination in Address Book - Ricoh Aficio SP 5200S | Fax Guide - Page 359
Forwarding Set a folder destination in Address Book Management under Administrator Tools in the System Settings menu. See "Registering Folders", Network and System Settings Reference. If you have specified e-mail destination or folder destination for forwarding, you can specify the file format used - Ricoh Aficio SP 5200S | Fax Guide - Page 360
be cancelled. • p.375 "Parameter Settings" 7 Quitting the Forwarding Function 1. Press [Facsimile Features]. 2. Press [Reception Settings]. 3. Press [Forwarding]. 4. Press [Off], and then press [OK]. 5. Press the [User Tools/Counter] key. Forwarding Mark This section describes Forwarding Mark. 358 - Ricoh Aficio SP 5200S | Fax Guide - Page 361
. Forwarding BZR036 This function is not available when memory forwarding is performed to an e-mail destination or folder destination. You can specify whether or not to print a Forwarding Mark in the User Parameters (switch 02, bit 0). See "Parameter Settings". • p.375 "Parameter Settings" 7 359 - Ricoh Aficio SP 5200S | Fax Guide - Page 362
to a specific email address. To notify of reception, press [Notify Destination] and select an e-mail address from the Internet Fax and e-mail destinations programmed in the address book. Further, you can register a group destination. In such a case, a maximum of 500 destinations can be specified in - Ricoh Aficio SP 5200S | Fax Guide - Page 363
, the Web browser may not open and an error may occur. • p.375 "Parameter Settings" Specifying Fax Auto Deletion or Reception Stop in the Event of Erased Report to confirm information in the received document instead. Using the User Parameters (switch 10, bit 7) on the Facsimile Features menu, you - Ricoh Aficio SP 5200S | Fax Guide - Page 364
received document is stored, this report is sent to the e-mail address set as the destination for notification. • Depending on your e-mail appearing after you receive a "Reception Report e-mail", you must add the sender to your e-mail application's exclusion list. For details about how to do - Ricoh Aficio SP 5200S | Fax Guide - Page 365
Stored Reception File User Setting Stored Reception File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Monitor. You - Ricoh Aficio SP 5200S | Fax Guide - Page 366
Tools/Counter] key. • This function is only available when [Store] is selected in "Reception File Setting". • If the programmed user code was deleted using the Address Book Management function under System Settings, you cannot view received and saved documents using Web Image Monitor or the machine - Ricoh Aficio SP 5200S | Fax Guide - Page 367
Facsimile Features. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is returned to the SMTP server. The authorized e-mail address is compared with the addresses of e-mail originators, as described by - Ricoh Aficio SP 5200S | Fax Guide - Page 368
settings, consult your administrator. 9. Select the security functions. 7 To specify encryption for documents for delivery, press [Encryption]. To use the encryption function, the address must be stored in the Address Book and have the encryption option enabled. For details about Encryption - Ricoh Aficio SP 5200S | Fax Guide - Page 369
SMTP Reception File Delivery Settings • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator. • If [Set Individually] is set: You can set [Signature] in [Security] and - Ricoh Aficio SP 5200S | Fax Guide - Page 370
. You can program up to two sizes. Specify a horizontal length from 140 to 1,200 mm, or from 5.5 to 47.0 inches. Programming/Changing a Scan Size This section describes how to program a Scan Size. 1. Press [Facsimile Features]. 7 2. Press [Scan Settings]. 3. Press [Program / Change / Delete - Ricoh Aficio SP 5200S | Fax Guide - Page 371
[mm] is selected, [210 mm 7 (A4)] and [216 mm (8 1/2)] are shown. When [inch] is selected, [8.3 inch (A4)] and [8.5 inch] are shown. To cancel a scan size, press [Cancel]. 8. Press [Exit]. 9. Press the [User Tools/Counter] key. • You can use documents longer than 356 mm (14 inches) with the - Ricoh Aficio SP 5200S | Fax Guide - Page 372
7. Facsimile Features 4. Press [Delete], and then select [Program Size 1] or [Program Size 2]. 5. Press [Delete]. To cancel deleting, press [Do not Delete]. The display returns to that of step 4. 6. Press [Exit]. 7. Press the [User Tools/Counter] key. 7 370 - Ricoh Aficio SP 5200S | Fax Guide - Page 373
User Parameter List when you program or change settings. See "Initial Settings". Fax Header The Fax Header is printed as the header of every fax you send. You should include your name in the Fax . Own Fax Number The sender's Own Fax Number is sent to the other party when sending a fax. The - Ricoh Aficio SP 5200S | Fax Guide - Page 374
. 7 5. Register the name and facsimile number. 6. Press [Exit]. 7. Press the [User Tools/Counter] key. Registering a Fax Header 1. Check that [Fax Header] is selected. 2. Press [First Name] or [Second Name]. 3. Enter a fax header including your Own Name and Fax Number, and then press [OK]. 372 - Ricoh Aficio SP 5200S | Fax Guide - Page 375
Registering an Own Name 1. Press [Own Name]. 2. Press [Own Name]. Registering Fax Information 3. Enter your own name, and then press [OK]. Registering an Own Fax Number 1. Press [Own Fax Number]. 2. Select line type to program. 7 3. Enter your own facsimile's number using the number keys, and - Ricoh Aficio SP 5200S | Fax Guide - Page 376
Facsimile Features 4. Select the Fax Information you want to change. To change a Fax Header, see "Registering a Fax Header". To change Own Name, see "Registering an Own Name". To change Own Fax Number, "Registering an Own Fax Number". 5. Press [Exit]. 6. Press the [User Tools/Counter] key. • p.372 - Ricoh Aficio SP 5200S | Fax Guide - Page 377
Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are "0" or "1". The right most bit is bit - Ricoh Aficio SP 5200S | Fax Guide - Page 378
• 0: Off • 1: On Switch: 03, Bit: 4 Whether or not to print the SEP Code RX Result Report automatically • 0: Off • 1: On Switch: 03, Bit: 5 Automatic printing of 4 Indicates the parties • 0: Off • 1: On Switch: 04, Bit: 5 Include sender's name on reports • 0: Off • 1: On 376 - Ricoh Aficio SP 5200S | Fax Guide - Page 379
toner is empty, or all paper trays are out of order) • 00: Enabled Unconditionally (Free) • 01: Enabled when Own Name/Own Fax Number is received • 10: Enabled for Closed Network Code • 0: Receive from specified senders only • 1: Receive all documents except from specified senders Switch: 10, Bit - Ricoh Aficio SP 5200S | Fax Guide - Page 380
Switch: 10, Bit: 7 Have the machine delete the document data without printing it when an error occurs 7 • 0: Off • 1: On Switch: 11, Bit: 2 Detect and report nearly blank documents when scanning. • 0: Off • 1: On Switch: 11, Bit: 6 Whether or not to print or store when forwarding according - Ricoh Aficio SP 5200S | Fax Guide - Page 381
: 17, Bit: 2 Whether you need to press [Add Destination] after specifying a destination with the Destination key when broadcasting • 0: Not necessary • not to reset the settings when original is scanned • 0: On • 1: Off Switch: 18, Bit: 0 Print date with Fax Header • 0: Off • 1: On Switch - Ricoh Aficio SP 5200S | Fax Guide - Page 382
• 1: On Switch: 20, Bit: 5, 4, 3, 2 Reprinting time of stored documents in memory that could not be printed using LAN-Fax Driver • 0000: 0 minutes • 0001: 1 minute • 0010: 2 minutes • 0011: 3 minutes • 0100: 4 minutes • 0101: 5 minutes • 0110: 6 minutes • 0111: 7 minutes • 1000: 8 minutes - Ricoh Aficio SP 5200S | Fax Guide - Page 383
results of sending Reception Notice Request message • 0: Off (print only when an error occurs) • 1: On Switch: 21, Bit: 1 Respond to e-mail reception folder destinations • 0: TIFF • 1: PDF Switch: 21, Bit: 4 Transmit Journal by e-mail • 0: Off • 1: On Switch: 21, Bit: 5 Limit printing of specified - Ricoh Aficio SP 5200S | Fax Guide - Page 384
21, Bit: 7 Transmit Error Mail Notification • 0: On • 1: Off Switch: 22, Bit: 0 Detect a dial tone before sending faxes when using the telephone line Priority 1. IP-Fax destination 2. Fax number 3. Internet Fax 4. E-mail address 5. Folder • 1: Electronic Output Priority - Ricoh Aficio SP 5200S | Fax Guide - Page 385
Parameter Settings 2. E-mail address 3. Folder 4. IP-Fax destination 5. Fax number Switch: 34, Bit: 0 Use gatekeeper with IP-Fax • 0: Off • 1: On Switch: 34, Bit: 1 Use SIP server with IP-Fax • 0: Off • 1: On Switch: 35, Bit: 7, 6, 5, 4, 3, 2, 1, 0 Redial interval when sending a backup - Ricoh Aficio SP 5200S | Fax Guide - Page 386
Switch: 37, Bit: 5 Specify whether or not to limit the file names of documents that are forwarded to folder destinations to plain characters only • 0: Off • 1: On Switch: 40, Bit: 0 When memory space is insufficient, the machine prints and then deletes the oldest faxes, creating memory space for - Ricoh Aficio SP 5200S | Fax Guide - Page 387
has a machine of the same manufacturer, program an Own Name that has already been programmed as a sender. If the machine is not from the same manufacturer, Own Fax Number is used. You can apply the same settings to all programmed numbers. You can then customize the settings for individual numbers - Ricoh Aficio SP 5200S | Fax Guide - Page 388
Forwarding, Print 2 Sided, or Paper Tray with Internet Fax reception, program the sender's 7 e-mail address. • You can check Own Name and Own Fax Number using the Journal. You can check programmed Special Senders using the specified sender list. Authorized Reception Use this function to limit - Ricoh Aficio SP 5200S | Fax Guide - Page 389
do not program any Special Senders, the machine transfers all incoming documents to the other end receivers specified in "Forwarding" under Facsimile Features. • You can set the fax destination, Internet Fax destination, IP-Fax destination, e-mail destination, or folder destination, as a forward - Ricoh Aficio SP 5200S | Fax Guide - Page 390
it easy for you to separate the two. If you do not program any Special Senders, the machine outputs documents received from all senders using the default paper tray. 7 • Selection of the bypass tray enables you to specify the paper size in "Bypass Tray Paper Size". Programming/Changing Special - Ricoh Aficio SP 5200S | Fax Guide - Page 391
to Treat Differently 6. Enter a sender name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. 7. Press [Full Agreement] or 5. 9. Press [OK]. A Special Sender is programmed. To program another sender, repeat the procedure from step 5. 10. Press [Exit]. 11. Press - Ricoh Aficio SP 5200S | Fax Guide - Page 392
Reception per Sender". • To specify Reception File Print Qty, see "Reception File Print Qty per Sender". • To specify Forwarding, see "Forwarding per Sender". • To specify print 2 sided, see "Print 2 Sided per Sender". • To specify Memory Lock, see "Memory Lock per Sender". • To specify paper tray - Ricoh Aficio SP 5200S | Fax Guide - Page 393
[Clear] before pressing [OK], and then try again. Forwarding per Sender 7 This section describes how to specify Forwarding. Specify when programming a Special Sender. • One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group - Ricoh Aficio SP 5200S | Fax Guide - Page 394
Press the transmission type tab to switch the destination between fax number, Internet Fax destination, e-mail address, and folder destination. IP-Fax destination appears in the fax destination list. 4. Press [Security]. If not specifying the security function, proceed to step 7. Security is set to - Ricoh Aficio SP 5200S | Fax Guide - Page 395
Senders to Treat Differently To specify encryption for documents for Forwarding, press [Encryption]. To use the encryption function, the address must be stored in the Address Book • If you have specified e-mail destination or folder destination for forwarding, you can specify the file format used - Ricoh Aficio SP 5200S | Fax Guide - Page 396
same setting made for "Memory Lock Reception" under "Reception Settings". 7 Paper Tray per Sender This section describes how to specify Paper Tray. Specify when programming a Special Sender. 1. Press [Paper Tray per Sender]. 2. Select the tray you want to use, and then press [OK]. • Selecting [Same - Ricoh Aficio SP 5200S | Fax Guide - Page 397
4. Press [Initial Set Up]. Special Senders to Treat Differently 5. Select the function you want to program. 7 6. To program Authorized Reception and Special Reception Function, press [Authorized Reception] or [Special Reception Function]. 7. - Ricoh Aficio SP 5200S | Fax Guide - Page 398
to step 14. 11. Make sure that [Vertical] is selected. 12. Enter the vertical size of the paper using the number keys, and then press [ ]. 7 Specify a vertical size from 140 mm (5.6 inches) to 900 mm (35.4 inches). Each time you press [mm] or [inch], the units switch between "mm" and "inch - Ricoh Aficio SP 5200S | Fax Guide - Page 399
Press [OK]. 15. Press [Exit]. 16. Press the [User Tools/Counter] key. Deleting a Special Sender This section describes how to delete a Special Sender. 1. Press [Facsimile Features]. 2. Press [Reception Settings]. 3. Press [Program Special Sender]. 4. Press [Delete], and then select the Special - Ricoh Aficio SP 5200S | Fax Guide - Page 400
SUB Code (required) Up to 20 characters long and can be composed of digits [0]-[9 and spaces (the first character cannot be a space). • Password (optional password, a mark is displayed before the Box name. • Receiver (optional) You can program one delivery destination for each Personal Box. Specify - Ricoh Aficio SP 5200S | Fax Guide - Page 401
box already programmed, press it and proceed to step 8. 6. Press [Personal Box]. 7. Enter a box name, and then press [OK]. 7 8. Enter a SUB Code. To change the SUB Code, press [Clear], and then try again. To change a Box name, press [Box Name], and then repeat from step 7. If you do not want to - Ricoh Aficio SP 5200S | Fax Guide - Page 402
[OK], and then try again. To change the password after pressing [OK], press [Password] and repeat steps 10 and 11, or press [ fax number, Internet Fax destination, e-mail address, and folder destination. IP-Fax destination appears in the fax destination list. 14. Press [Security]. If not specifying - Ricoh Aficio SP 5200S | Fax Guide - Page 403
. Press the [User Tools/Counter] key. 7 • When programming a password, a mark is displayed before the Box name. • You can set the fax destination, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination, as a transmission destination. • If you have specified e-mail - Ricoh Aficio SP 5200S | Fax Guide - Page 404
7. Facsimile Features • The electronic signature is limited in the following ways, depending on the S/MIME settings on Web Image Monitor. For details about the electronic signature, consult your administrator. • If [Set Individually] is set: You can set [Signature] in [Security] and attach an - Ricoh Aficio SP 5200S | Fax Guide - Page 405
store the following items: • Box Name (required) Up to 20 characters long. • SEP Code (required) Up to 20 characters long and can be composed of digits [0]-[9 and spaces (the first character cannot be a space). • Password (optional) Up to 20 characters long and can be composed of digits [0]-[9 and - Ricoh Aficio SP 5200S | Fax Guide - Page 406
]. 7. Enter a box name, and then press [OK]. 8. Enter the SEP Code. 7 To change the SEP Code, press [Clear], and then try again. To change the box name, press [Box Name], and then repeat the procedure from step 7. 9. Press [Password]. If you do not want to program a password, proceed to step 12. 404 - Ricoh Aficio SP 5200S | Fax Guide - Page 407
[Clear] before pressing [OK], and then try again. To change the password after pressing [OK], press [Password] and repeat steps 10 and 11, or press [Cancel] and repeat from step 9. 12. Press [OK]. 13. Press [Exit]. 14. Press the [User Tools/Counter] key. 7 • You can edit boxes in the same way - Ricoh Aficio SP 5200S | Fax Guide - Page 408
5. If the password is programmed, enter a password using the number User Tools/Counter] key. Programming/Changing Transfer Boxes This section describes how to set up a Transfer Box. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code - Ricoh Aficio SP 5200S | Fax Guide - Page 409
transferred by your machine, ask them to send the document using SUB Code Transmission and specify this SUB Code. If a password has also been programmed, inform them of this too, and ask them to enter it as the SID code. You can store the following items: • Box Name (required) 7 Up to 20 - Ricoh Aficio SP 5200S | Fax Guide - Page 410
a box already programmed, press it, and then proceed to step 8. 6. Press [Transfer Box]. 7. Enter a Box name, and then press [OK]. 8. Enter a SUB Code. 7 To change the SUB Code, press [Clear], and then try again. To change Box name, press [Box Name], and then repeat from step 7. 9. To program End - Ricoh Aficio SP 5200S | Fax Guide - Page 411
address, and folder destination. IP-Fax destination appears in the fax destination list. A reception station can also be registered as a group destination. In such a case, a maximum of 498 parties including End Receivers 1-5 can be specified in a group. 11. To program a password, press [Password - Ricoh Aficio SP 5200S | Fax Guide - Page 412
[User Tools/Counter] key. • After documents are transferred, SUB Code Transfer Report is not sent back to the sender. • You can set the fax destination, IP-Fax destination, Internet Fax destination, e-mail destination, or folder destination, as a reception station. • If you have specified e-mail - Ricoh Aficio SP 5200S | Fax Guide - Page 413
programmed, enter a password using the number keys, and then press [OK]. 7 If you make a mistake, press [Clear], and then try again. 6. Press [Delete]. To cancel deleting a Transfer Box, press [Do not Delete]. The display returns to that of step 4. 7. Press [Exit]. 8. Press the [User Tools/Counter - Ricoh Aficio SP 5200S | Fax Guide - Page 414
to that of step 3. To cancel printing a list after pressing the [Start] key, press [Stop Printing]. The display returns to that of step 3. 5. Press the [User Tools/Counter] key. 7 412 - Ricoh Aficio SP 5200S | Fax Guide - Page 415
8. Appendix This section explains features and specifications of the facsimile function. Checking the Memory in Personal Box. See "Checking Machine Status and Settings", Troubleshooting. If available memory falls below the specified minimum, a message reporting this will appear. Delete stored files - Ricoh Aficio SP 5200S | Fax Guide - Page 416
Transmission/Immediate Transmission, transmission type, destinations (except for folder destinations), Original Type, Resolution, Scan Size, Auto Density, Manual Density, Original Orientation, Original Settings, Select Line, SUB/SID/SEP/PWD Code entry, Send Later, Reception Notice, BCC Transmission - Ricoh Aficio SP 5200S | Fax Guide - Page 417
, see "Entering Text", About This Machine. • The method of registering or changing programs for the copy function is different from that of the fax function. • For the maximum values of the following items, see "Maximum Values": • Number of destinations you can register into a Keystroke Program 415 - Ricoh Aficio SP 5200S | Fax Guide - Page 418
8. Appendix • Number of Keystroke Programs you can register • Number of characters you can enter for a program name • p.427 "Maximum Values" Changing a program name This section explains how to change a program name. 1. Make sure that the machine is in facsimile mode and the standby display is shown - Ricoh Aficio SP 5200S | Fax Guide - Page 419
Registering Frequently Used Settings 4. Select the program number of the name you want to change. 5. Enter a new program name, and then press [OK]. The standby display appears. Press [Cancel] to cancel the change. Deleting a Program This section explains how to delete an unnecessary program. 1. Make - Ricoh Aficio SP 5200S | Fax Guide - Page 420
8. Appendix 3. Press [Delete]. 4. Select the program number you want to delete. 5. Press [Yes]. The standby display appears. 8 Press [No] not to delete the program. The display returns to that of step 4. Using a Program This section explains how to recall and use a registered program. 1. Make - Ricoh Aficio SP 5200S | Fax Guide - Page 421
and press the registered program number. The standby display appears. The programmed fax number appears and the registered settings are recalled. 5. Press the [Start] key. 8 The machine starts to scan the original. Then, transmission starts with the recalled transmission settings. • Using the - Ricoh Aficio SP 5200S | Fax Guide - Page 422
at high resolution (Super Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. For details about the memory capacity of machines equipped with the optional expansion memory, see "Maximum - Ricoh Aficio SP 5200S | Fax Guide - Page 423
Specifications Specifications Fax Transmission and Reception Component Specifications Standard G3 Resolution G3: 8 × 3.85 lines/mm, 200 × A4 , 81/2 × 14 Custom: 210 × 1,200 mm, 81/2 × 47 inches Maximum scanning size 210 × 1,200 mm, 81/2 × 47 inches 8 Print process Printing on standard - Ricoh Aficio SP 5200S | Fax Guide - Page 424
inches Maximum scanning size 210 × 1,200 mm, 81/2 × 47 inches Transmission protocol Recommendation: T.38, TCP, UDP/IP communication, SIP (RFC 8 3261 compliant), H.323 v2 Compatible machines IP-Fax compatible machines IP-Fax transmission function Specify an IP address and send faxes to an - Ricoh Aficio SP 5200S | Fax Guide - Page 425
e-mail with a computer that has an e-mail address. Encryption method (for forwarding) S/MIME Internet Fax send functions Automatic conversion of sent documents to e-mail format and email transmission. Memory transmission only. Internet Fax receive functions Automatic detection and printing of - Ricoh Aficio SP 5200S | Fax Guide - Page 426
E-mail Transmission and Reception, and Folder Transmission Component Specifications Network Standard: • Ethernet interface (100BASE-TX/10BASE-T) Optional: • Gigabit Ethernet interface (1000BASE-T/100BASE-TX/ 10BASE-T) • IEEE 802.11a/b/g wireless LAN interface Scan line density 200 × 100 dpi - Ricoh Aficio SP 5200S | Fax Guide - Page 427
to received e-mail. Sends scanned files over the network to shared folders, FTP server folders, or NetWare folders. *1 When you send document in TIFF format. Specifications Required for the Internet Fax Destination Machines This section explains the specifications required for the Internet - Ricoh Aficio SP 5200S | Fax Guide - Page 428
8. Appendix • p.421 "Specifications" 8 426 - Ricoh Aficio SP 5200S | Fax Guide - Page 429
of destinations you can specify per file 500 500 Number of destinations you can specify for all files 500 Number of digits for a SEP/SUB/PWD/SID Code 20 20 Number of characters you can enter in of special senders you can register 250 250 Number of LAN-Fax Driver transmission results - Ricoh Aficio SP 5200S | Fax Guide - Page 430
a LAN-Fax Driver that the Delete Stored Reception File] Number of stored documents you can specify at a time in 30 30 [Select Stored File] 8 scanner function) (Using ITU-T 4 Chart) Approx. 9,000 Approx. 9,000 Number of destinations you can register in the Address Book 2,000 of the LAN-Fax - Ricoh Aficio SP 5200S | Fax Guide - Page 431
Maximum Values Item Standard Number of destinations you can specify at once using LAN- 500 Fax Expansion memory (Optional) 500 • The maximum number of pages that can be stored or transmitted may decrease depending on the contents of documents. 8 429 - Ricoh Aficio SP 5200S | Fax Guide - Page 432
are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Microsoft®, Windows®, Windows Server®, Windows Vista®, and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other - Ricoh Aficio SP 5200S | Fax Guide - Page 433
Microsoft® Windows Server® 2008 Standard Microsoft® Windows Server® 2008 Enterprise • The product names of Windows Server 2008 R2 are as follows: Microsoft® Windows Server® 2008 R2 Standard Microsoft® Windows Server® 2008 R2 Enterprise Trademarks 8 431 - Ricoh Aficio SP 5200S | Fax Guide - Page 434
8. Appendix 8 432 - Ricoh Aficio SP 5200S | Fax Guide - Page 435
User Tools 333 Add 33 Add Destination 225 Add User 329 Adding a destination 225 Address Book 301 Password 296 Change Title 102 Change TX / Info 223, 236, 238 Change User Name 295 Changing a fax destination 112 Changing a program name 416 Changing default settings 333 Changing Fax - Ricoh Aficio SP 5200S | Fax Guide - Page 436
47, 50 E-mail functions and folder transmission 42 E-mail Setting 352 E-mail text 199 E-mail Transmission 49 E-mail TX results 314 E-mail TX Results 140, 172, 244 Edit Cover Sheet 321 Edit Dest 81, 86, 92 Editing Address Book 316 Editing fax cover sheets 320 Editing registered destinations - Ricoh Aficio SP 5200S | Fax Guide - Page 437
Fax 26 Fax Destination 121 Fax Header Print 186, 187 Fax via computer 299 File List 289 File Name 285 First Name 186, 187 Folder 26 Folder Setting 352 Folder Transfer Result Report 345 Folder -Fax Cover Sheet Editor 301, 320 LAN-Fax Driver 299, 300 LAN-Fax operation messages 324 LAN-Fax - Ricoh Aficio SP 5200S | Fax Guide - Page 438
and length reduction 216 Paper size and scanned area 61 Paper Tray 344, 388 Paper Tray per Sender 394 Parallel Memory Transmission 25, 31 Parameter Setting 347 Parameter Setting Print List 347 Parameter Settings 375 Password 285 Password (PWD 149 Password (SID 146, 354 Pause 79 PDF 49 - Ricoh Aficio SP 5200S | Fax Guide - Page 439
Standard Message 340 Program as Defaults 161 Program Closed Network Code 347 Program Dest 104 Program Fax Information 349 Program key 414 Program Memory Lock ID 348 Program Special Sender 342 Program Special Sender Print List 342 Programming a user name 284 Programming an End Receiver - Ricoh Aficio SP 5200S | Fax Guide - Page 440
343 Special Senders to Treat Differently 385 Specifications 421 Specify Tray for Lines 344 Specifying a destination 78 Specifying a destination using a destination list 308 Specifying a destination using Address Book...309 Specifying a host name 84 Specifying a SIP user name 84 Specifying an - Ricoh Aficio SP 5200S | Fax Guide - Page 441
File Status 242 Transmission modes 25 Transmission SUB Code 143, 354 Transmit Failed File 240 Transmit User Name 284 User Parameter List 375 User Text 174 Using a program 418 Using the Address Book to specify destinations 101 Using the Document Server 281 Using the machine's Address Book - Ricoh Aficio SP 5200S | Fax Guide - Page 442
MEMO 440 EN GB EN US EN AU M381-7000 - Ricoh Aficio SP 5200S | Fax Guide - Page 443
© 2011 - Ricoh Aficio SP 5200S | Fax Guide - Page 444
Operating Instructions Facsimile Reference EN US M381-7000
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Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
1
2
3
4
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in "Manuals and Safety Information for This Machine" before using the machine.
Storing a Document
Fax via Computer
Facsimile Features
Appendix
5
6
7
8
Facsimile Reference
Operating Instructions