Sony ICD-P320 Operating Instruction - Page 2

Erasing Messages You can erase the recorded messages one by one or all messages in a folder at a time. Note that once a recording has been erased, you cannot retrieve it. Erasing messages one by one When a message is erased, the remaining messages will advance and renumbered so that there will be no space between messages. Before erasing Message 1 Message 2 Message 3 Message 4 Message 5 Erase Message 3 After erasing Message 1 Message 2 Message 3 Message 4 Remaining messages are renumbered. 1 Press ERASE while playing back the message you want to erase or press ERASE for more than 1 second during stop mode. A beep will sound and the message number and "ERASE" will flash while the whole message is played back 10 times. 2 Press ERASE while the message is being played back. The message is erased and the remaining messages will be renumbered. (For example, if you erase Message 3, Message 4 will be renumbered as Message 3. When erasing is completed, the unit will stop at the beginning of the following message.) To cancel erasing Press xSTOP before step 2. To erase other messages Repeat steps 1 and 2. To erase a message partially First divide the message and then follow the steps to erase the message. Erasing all messages in a folder e.g. Folder A Folder B Message 1 Message 2 Message 3 Blank space Message 1 Message 2 Message 3 Blank space 1 Select the folder you want to erase using DISPLAY/MENU. (See "Selecting the Folder" on the front side.) Message 1 Message 2 Message 3 2 While pressing xSTOP, press ERASE for more than 1 second. "ALL ERASE" will flash for 10 seconds. 3 While the display is flashing, press ERASE. To cancel erasing Press xSTOP before step 3. Index to Parts and Controls Main unit MIC (built-in microphone) (microphone) jack Display window DISPLAY/MENU DIVIDE xSTOP zXREC (record) /PAUSE - .(review/fast backward)/ >+ (cue/fast forward) (SELECT) Speaker i (earphone) jack OPR (operation) indicator ERASE VOL (volume) control* HOLD NxPLAY/STOP (ENTER)** * There is a tactile dot beside the control to show the direction to turn up the volume. **The button has a tactile dot. Rear Display window Folder indication Microphone sensitivity USB connector Alarm indicator Selected message number Battery compartment REC DATE (recorded date) indication REMAIN indicator Hook for handstrap (not supplied) Remaining memory indicator Remaining battery indicator Recording mode indication REC (recording) indicator Repeat play indicator EASY-S (Easy Search) indicator Number of messages in a folder/Menu indication/Counter / Remaining time indication /Recording date indication /Current time indication / Messages BVarious Ways of Recording Adding a Recording Using an Adding Recording At a factory setting, you cannot add a recording not to erase the message by accidental operation. If you want to add a recording to a previously recorded message or add an overwrite recording, change the REC-OP setting in the procedures below. 1 Press DISPLAY/MENU for more than 1 second until "MODE" appears in the display window. 2 Press - . or >+ to display "REC-OP" and press NxPLAY/ STOP. The adding recording window will be displayed. 3 Press - . or >+ to select "ON" and press NxPLAY/STOP. The setting is changed. 4 Press - . or >+ to select "ADD" or "OVER" and press NxPLAY/STOP. •ADD: adds a recording to a previously recorded message •OVER: adds an overwrite recording. 5 Press xSTOP to exit the menu mode. To prohibit to add a recording In step 3 , select "OFF" and press NxPLAY/STOP. Adding a Recording to a Previously Recorded Message You can add a recording to the message being played back. When "ADD" is selected in the menu The added recording will be placed after the current message and counted as a part of the message. During playback of Message 3 Message 4 Message 3 After adding a recording Message 3 Message 4 Added recording When "OVER" is selected in the menu You can add an overwrite recording after the selected point in a recorded message. The part of the message after the selected point is deleted. The starting point of an overwrite recording Message 3 Message 4 Message 3 The deleted part of Message 3 Message 4 Added overwrite recording in Message 3 1 During playback, press and hold zXREC/PAUSE. The "REC" indication appears. "ADD" or "OVER" will flash and the unit stops in the recording pause mode. 2 While the "ADD" or "OVER" flashes, press zXREC/PAUSE again. The OPR indicator will light in red. An add or overwrite recording starts. 3 Press xSTOP to stop the recording. Notes • You cannot add or overwrite a recording if the remaining memory is not long enough. • The added or overwritten portion of a message will be recorded in the same recording mode (HQ, SP, or LP). Recording with an External Microphone or from Other Equipment 1 Connect a plug-in-power type microphone or other equipment to the (microphone) jack. When recording with an external microphone (microphone) mini-plug (monaural) External microphone (not supplied) When you connect an external microphone, the built-in microphone is automatically cut off. When a plug in power type microphone is connected, power is automatically supplied to the microphone from the IC recorder. When recording from other equipment (microphone) mini-plug (monaural) EAR, Audio connecting cable with attenuator (not supplied) EARPHONE, v or REC OUT mini-plug (stereo or monaural) Tape recorder, TV, radio, etc. 2 Follow the steps in "Recording Messages" on the front side to record messages. Notes • Make sure that the plugs are connected securely. • We recommend you make a trial recording to check the connections and volume control. • When connecting equipment other than Sony's, refer to the instruction manual of the equipment. BOther Functions Dividing a Message You can divide a message during recording or playback, so that the message is divided into two and the new message number is added to the divided message. By dividing a message, you can easily find the point you want to play back when you make a long recording such as a meeting. You can divide messages until the total number of messages in the folder becomes 99. While recording or playing back a message, press DIVIDE at the point you want to divide. • When you press DIVIDE during recording: The new message number is added at the point you pressed the button, and the new message number and "DIVIDE" flash three times. The message will be divided into two; however, the messages will be recorded without a break. Message 1 Message 2 Message 3 A message is divided. Recording continues 1 Tip You can divide a message during recording pause. • When you press DIVIDE during playback: The message is divided into two at the point you pressed the button, and the new message number and "DIVIDE" flash three times. The message numbers of the following messages will increase by one. Message 1 Message 2 Message 3 Message 1 A message is divided. Message 2 Message 3 Message 4 The message numbers increase. To play the divided message Press -. or >+ to display the message number as the divided messages each have message numbers. 1 To play the divided messages continuously Select ON for CONT in the menu as described in "Playing Back All Messages in a Folder Continuously". Notes • If 99 messages have been recorded in a folder, you cannot divide a message. In that case, reduce the number of messages to 98 or less by erasing unnecessary messages or by moving some of the messages to another folder before dividing a message. • If you divide a message with an alarm setting, the alarm setting remains only with the former message divided. • You cannot divide a message in the first or the last 1 second. • If you divide a message frequently, the unit may become unable to divide a message. • Once a message is divided, you cannot combine the divided messages with the IC recorder. To combine the divided messages, use the supplied applicatio software. Moving Messages to a Different Folder - Move Function You can move the recorded messages to another folder. Example: Moving Message 3 in Folder A to Folder C 1 While the unit is stopped, select the message you want to move. 2 Press DISPLAY/MENU for more than 1 second until "MODE" appears in the display window. 3 Press - . or >+ to select "MOVE" and press NxPLAY/ STOP. The destination folder indication flashes. 4 Press - . or >+ to select the folder to which you want to move the message (C in this case). 5 Press NxPLAY/STOP. The message is moved in the destination folder. 6 Press xSTOP to exit the menu mode. To cancel moving the message(s) Press xSTOP before step 5. Note The move function does not duplicate a message in another folder. When you move a message to another folder, the one in the previous folder will be deleted. Playing Back a Message at a Desired Time with an Alarm You can sound an alarm and start playback of a selected message at a desired time. If you select "B-ONLY" in Step 6, an alarm sounds only and playback will not start. 1 Select the folder (See "Selecting the Folder" on the front side) and display the message you want to play back with an alarm. 2 Enter the alarm setting mode. 1 Press DISPLAY/MENU for more than 1 second until "MODE" appears in the display window. 2 Press - . or >+ to select "ALARM OFF" (If the alarm has already set to the selected message, "ALARM ON" is displayed. If you do not wish to change the setting, press xSTOP and exit the menu mode.) Note "ALARM OFF (or ON)" will not appear and the alarm cannot be set if the clock has not been set or no message has been recorded in the selected folder. 3 Press NxPLAY/STOP. "OFF" starts to flash. 4 Press - . or >+ to select "ON". "ON" starts to flash. 5 Press NxPLAY/STOP. "DATE" will flash in the display window. 3 Set the alarm date. To play back on a desired date (the message will be played back at the same time on the same date every year until you erase the message) 1 Press NxPLAY/STOP while "DATE" is flashing. The year digits will flash. 2 Press - . or > + to select the year digits and press NxPLAY/STOP. The month digits will flash. 3 Press - . or >+ to select the month digits and press NxPLAY/STOP. The day digits will flash. 4 Press - . or >+ to select the day digits. To play back once a week Press - . or >+ to select the day of the week. To play back at the same time every day Press - . or >+ to select "DAILY". 4 Press NxPLAY/STOP. The hour digits will flash. 5 Set the alarm time. 1 Press - . or >+ to select the hour digits and press NxPLAY/STOP. The minute digits will flash. 2 Press - . or >+ to select the minute digits and press NxPLAY/STOP. "B-PLAY" will be displayed. 6 Set the alarm sound. 1 Press - . or >+ to select the alarm sound either from "B-PLAY" (playing back the message after the alarm) or "B-ONLY" (alarm only) 2 Press NxPLAY/STOP. "ALARM ON" will be displayed. 7 Press xSTOP to exit the menu mode. "," is displayed when the number of the message with alarm setting is selected. At the set time, the alarm will sound for about 10 seconds and the selected message will be played back. (If you have selected "B-ONLY", only the alarm will sound.) During playback, "ALARM" will flash in the display window. When the playback ends, the unit will stop automatically at the beginning of that message. To listen to the same message again Press NxPLAY/STOP. The same message will be played back from the beginning. To cancel the alarm setting before the playback starts Press xSTOP while the alarm sound is heard. You can stop even when the HOLD function is activated. Notes • You cannot set the alarm if you have not set the clock or there is no message in the selected folder (the unit will not enter the alarm setting mode when you press DISPLAY/ MENU in Step 2). • If you try to set the alarm to play back a message at a previously set time on another message, "PRE SET" will be displayed, preventing new settings. • If the alarm time comes while another message is being played back with an alarm, the playback stops and the new message will be played back. • If the alarm time comes during recording, alarm will sound for 10 seconds after the recording is finished and playback begins. "," will flash when the alarm time comes. • If more than one alarm time comes during recording, only the first message will be played back. • When the alarm time comes when the unit is in the menu mode, alarm will sound and the menu mode will be canceled. • If you erase the message you set the alarm to play back, the alarm setting will be canceled. • If you divide a message with the playback alarm, playback will stop at the point you divided a message. • You can adjust the playback volume with the VOL control. • If the alarm time comes during erasing, alarm will sound for 10 seconds after the erasing is finished and playback begins. • Alarm setting will not be canceled when the alarm playback finishes. To cancel alarm setting, see below. To cancel or change the alarm setting 1 Select the message you set the alarm to play back, and press DISPLAY/MENU for more than 1 second to enter the menu mode. 2 Press - . or > + to select "ALARM ON". 3 Press NxPLAY/STOP to flash "ON". 4 To cancel the alarm setting: Press - . or > + to flash "OFF" and press NxPLAY/STOP. To change the alarm setting: Press NxPLAY/STOP. When the alarm date is displayed, follow the Steps 3 to 6 of "Playing Back a Message at a Desired Time with an Alarm" to change the alarm setting. 5 Press xSTOP to exit the menu mode. Preventing Accidental Operation - HOLD function Slide the HOLD switch to "ON". "HOLD" will flash three times, indicating that all the functions of the buttons are locked. When the HOLD function is activated during stop, all the display will be turned off after "HOLD" flashes. HOLD To cancel the HOLD function Slide the HOLD switch to "OFF" . Note When the HOLD function is activated during recording, cancel the HOLD function first to stop recording. 1 Tip Even if the HOLD function is activated, you can stop the alarm playback. To stop the alarm or playback, press xSTOP. Selecting the Display Mode You can select the display mode for the stop, recording and playback modes. Each time you press DISPLAY/MENU, the display mode will change as shown below: 1 On the current time display If the unit is left unoperated for more than 3 seconds in the stop mode, the display will show the current time, regardless of the display mode setting. Counter: B Elapsed playback/recording time in one message m Remaining time (REMAIN): In the playback mode: The remaining time of one message indication. In the stop and recording mode: The remaining recording time indication. m Recorded date (REC DATE)*: The date the current message was recorded. m Recorded time (REC DATE)**: The time the current message was recorded. * If the clock has not been set, "--Y--M--D" will be displayed. **If the clock has not been set, "--:--" will be displayed. Turning off the Beep Sound BEEP ON: A beep will sound to indicate that operation has been accepted. BEEP OFF: No beep sound will be heard except for the alarm and timer. 1 Press DISPLAY/MENU for more than 1 second until "MODE" appears in the display window. 2 Press - . or >+ to display "BEEP ON (or OFF)" and press NxPLAY/STOP. "ON (or OFF)" will flash. 3 Press - . or >+ to select "ON" or "OFF" and press NxPLAY/STOP. The setting is completed. 4 Press xSTOP to exit the menu mode. Changing the Recording Mode HQ: You can record with the high quality sound (monaural sound). SP: You can record with better sound (monaural sound). LP: You can record for longer time (monaural sound). 1 Press DISPLAY/MENU for more than 1 second until "MODE" appears in the display window. 2 Make sure that "MODE" is displayed and press NxPLAY/ STOP. "HQ (or SP, LP)" will flash. 3 Press - . or >+ to select "HQ", "SP" or "LP" and press NxPLAY/STOP. Now the setting is completed. 4 Press xSTOP to exit the menu mode. The setting becomes effective and the normal screen will be displayed. If the unit is left unoperated for more than 3 seconds, the display will show the current time and the selected recording mode will be displayed. Playing Back All Messages in a Folder Continuously CONT ON: You can play back all messages in a folder continuously. CONT OFF: Playback stops at the end of each message. 1 Press DISPLAY/MENU for more than 1 second until "MODE" appears in the display window. 2 Press - . or >+ to display "CONT" and press NxPLAY/ STOP. "OFF (or ON)" will flash. 3 Press - . or >+ to select "ON" or "OFF" and press NxPLAY/STOP. Now the setting is completed. 4 Press xSTOP to exit the menu mode. Turning off the OPR Indicator (LED) During recording and playback, the OPR (operation) indicator lights or flashes. You can set the OPR indicator to turn off even in operation. 1 Press DISPLAY/MENU for more than 1 second until "MODE" appears in the display window. 2 Press - . or >+ to display "LED" and press NxPLAY/STOP. "ON (or OFF)" will flash. 3 Press - . or >+ to select "OFF" and press NxPLAY/STOP. Now the setting is completed. 4 Press xSTOP to exit the menu mode. Using the "Digital Voice Editor" Software By connecting the IC recorder to your computer with the supplied USB cable, you can use the "Digital Voice Editor" software to do the following: • Saving the IC recorder messages on your computer's hard disk. • Transferring the PC messages back to the IC recorder. • Playing or editing the messages on your computer. • Sending a voice e-mail message using MAPI e-mail software. For the details, see the supplied "Digital Voice Editor 2" software operating instructions. Connection To USB connector of IC recorder To USB Connecting cable connector of (supplied) your computer Precautions On power • Operate the unit only on 3 V DC. Use two LR03 (size AAA) alkaline batteries. On safety • Do not operate the unit while driving, cycling or operating any motorized vehicle. On handling • Do not leave the unit in a location near heat sources, or in a place subject to direct sunlight, excessive dust or mechanical shock. • Should any solid object or liquid fall into the unit, remove the batteries and have the unit checked by qualified personnel before operating it any further. On noise • Noise may be heard when the unit is placed near an AC power source, a fluorescent lamp or a mobile phone during recording or playback. • Noise may be recorded when an object, such as your finger, etc., rubs or scratches the unit during recording. On maintenance • To clean the exterior, use a soft cloth slightly moistened in water. Do not use alcohol, benzine or thinner. If you have any questions or problems concerning your unit, please consult your nearest Sony dealer. Backup recommendations To avoid potential risk of data loss caused by accidental operation or malfunction of the IC recorder, we recommend that you save a backup copy of your recorded messages on a tape recorder, etc. Specifications Recording media Built-in flash memory 64 MB, Monaural recording Recording time HQ: 7 hours 20 minutes SP: 19 hours 35 minutes LP: 32 hours 10 minutes Frequency range HQ: 260 Hz - 6,800 Hz SP/LP: 220 Hz - 3,400 Hz Speaker approx. 2.8 cm (1 1/8 in.) dia. Power output 250 mW Input/Output •Earphone jack (minijack) for 8 - 300 ohms ear receiver/headphones •Microphone jack (minijack, monaural) Plug in power Minimum input level 0.6 mV 3 kilohms or lower impedance microphone •USB connector Power requirements Two LR03 (size AAA) alkaline batteries: 3 V DC Dimensions (w/h/d) (not incl. projecting parts and controls) 34.6 × 109.5 × 18.0 mm (1 3/8 × 4 3/8 × 23/32 in.) Mass (incl. batteries) 68 g (2.4 oz) Supplied accessories Operating instructions (for the IC recorder (1)/ for the application software (1)) LR03 (size AAA) alkaline batteries (2) (for the U.S.A. and Canada only) Headphone (1) (excluding the U.S.A., Canada and Europe) Carrying pouch (1) (excluding the U.S.A., Canada and Europe) USB connecting cable (1) Application software (CD-ROM) (1) Optional accessories Electret Condenser Microphone ECM-DM5P, ECM-CZ10, ECM-Z60, ECM-TL1 (for telephone recording) Audio connecting cable RK-G64HG /RKG69HG (excluding Europe) Active speaker SRS-T88, SRS-T80 Your dealer may not handle some of the above listed optional accessories. Please ask the dealer for detailed information. Design and specifications are subject to change without notice.