Xerox 4250S Evaluator Guide - Page 11

Section 2: Evaluating Workgroup Multifunction Devices Evaluate Ease of Installation, Management and Use Installing a multifunction device can be challenging, whether an IT staff handles deployment in a larger organization or if the MFP is being installed in a smaller office with no IT resources. The process isn't limited to physically placing the unit in its new environment, but also may include integration with an existing network infrastructure. Evaluate the management tools delivered with the MFP, and whether they will ease the task of managing the device. Lastly, think about ease of use. Is the device simple to operate, and will users quickly feel comfortable with it? Are the user interfaces, both the front panel and print driver, well designed and easy to navigate? How the WorkCentre 4250/4260 exceeds ease of installation, management and use requirements: Ease of Installation Easy installation starts with unpacking the MFP and ends when it's powered up, connected to your network and ready to use. The WorkCentre 4250/4260 includes a quick install guide that walks you through the installation of optional accessories, connecting the MFP to a single computer or to the network, connecting to a power source and initial start-up. Settings such as language selection and feature setup are completed either at the MFP's intuitive front panel, or via the use of included remote management software. Ease of Management The WorkCentre 4250/4260 eases network management chores with CentreWare® Internet Services, an embedded web server that greatly simplifies remote device ­monitoring and troubleshooting; CentreWare Web for remote management of device fleets; and built-in support for numerous third party management systems. Automatic email alerts notify administrators or users of events that require attention, such as low toner levels. Plus, Xerox Standard Accounting further extends the WorkCentre 4250/4260 Multifunction Device's remote management capabilities by allowing in-depth control over quota setting, output limits and reporting.* Ease of Use The WorkCentre 4250/4260 Multifunction Device's cutting-edge, 7-inch, icon-based, full-color touch screen redefines walk-up ease-of-use. Whether printing, copying, scanning, faxing or emailing, the bright, colorful display guides users from start to finish with large, clear, easily recognizable icons. Once a feature is selected, the tab-based interface gives users fast access to the most commonly-accessed features with intuitive navigation to advanced settings. Buttons to the left of the color screen give single-click access to the feature selection screen, the default feature screen (usually copy), job status and machine status. Buttons to the right of the screen include an alphanumeric keypad, Log In/Out and Help. CentreWare IS helps administrators quickly install, configure, troubleshoot and analyze usage of the WorkCentre 4250/4260 Multifunction Device using any standard web browser. Similar to the local user interface, the WorkCentre 4250/4260 print drivers give quick, easy access to the most commonly used features like two-sided printing, paper tray selection and collation. Whether printing, copying, scanning, faxing or emailing, the cutting-edge, 7-inch, full-color touch screen guides users from start to finish with large, easily recognizable icons. * Not available on 4250 Copier only model. Xerox WorkCentre® 4250/4260 Evaluator Guide 11