Xerox C2424 PaperPort Professional 10 Getting Started Guide
Xerox C2424 - WorkCentre Color Solid Ink Manual
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- Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 1
- Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 2
or product names referenced herein may be trademarks of their respective holders. ScanSoft, Inc. 9 Centennial Drive Peabody, Massachusetts 01960, U.S.A. ScanSoft Belgium BVBA Guldensporenpark 32 BE-9820 Merelbeke, Belgium PaperPort 10 Getting Started Guide Part Number 50-F31A-10030 August, 2004 - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 3
13 PaperPort page thumbnails 15 Two-part desktop 15 The Page View window 16 Acquiring Items 17 Scan to the PaperPort desktop 17 Set up your scanner with PaperPort 18 Print to PaperPort 18 Capture web pages 19 Add PaperPort folders 19 Use DesktopDelivery 20 Import pictures from - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 4
Search pane 27 Use PDF Searchable Image 28 Schedule indexing tasks 28 Sharing Files 29 Sending Items to Other Programs 30 Use OmniPage with PaperPort 30 Customize Filling Out Scanned Forms 34 Creating PDF Documents 35 Using ScanDirect 36 Uninstalling PaperPort 36 iv Contents - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 5
find and use. PaperPort works with scanners, multifunction printers, and networked digital copiers to turn paper documents into digital documents. It then helps you to manage them along with all other electronic documents in one convenient and easy-to-use filing system. PaperPort's large, clear item - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 6
advantage of ScanSoft product support and to receive notifications of product updates. When you finish installing PaperPort, you are prompted Guide This guide is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 7
(RAM), 256MB recommended 150MB of free hard disk space for application files plus 5MB working space during installation 5MB for Microsoft Installer (MSI) if not present. (This is present as part of the operating system in Windows Me, Windows 2000 and Windows XP) SVGA monitor with 256 colors, but - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 8
file. Annotation tools let you mark up your image items. New Scanner Wizard Set up scanners with PaperPort more easily, then enjoy improved scanner controls with greater scope for acquiring multi-page documents on your system. Full-text searches can be performed on these files in PaperPort with - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 9
cutting-edge OCR page recognition services and high-level PDF creation. • If you have ScanSoft PDF Converter for Microsoft® Word on your system, it will appear on the Send To bar, allowing you to unlock PDF files and transform them into editable Word documents. The following advanced features are - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 10
. DesktopDelivery Set up system folders to be monitored by DesktopDeliveryTM for files of specified types to be automatically transferred to PaperPort folders. Acquire e-mail attachments in a similar way. PaperPort is also supplied in Special Editions to selected scanner manufacturers and other - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 11
all the tools necessary to organize, find, and use documents and images. Command bar Desktop Folders Access to other pages Function pane can present: • Folders (View menu) • Page Thumbnails (View menu) • Item Properties (View menu) • Scan or Get Photo (File menu) • All-in-One Search (Tools menu - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 12
view of your PaperPort folders, similar to the view you see in Windows Explorer. PaperPort installs a PaperPort folder named My PaperPort Documents into your My Documents folder. If you are using a multi-user system, each user has their own My PaperPort Documents folder. 12 Getting to Know PaperPort - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 13
give you the ability to scroll through the pages of the document without opening it. PaperPort shows large, clear thumbnails of all your documents and photos, including: • Scanned pages and photos • Photos from your digital camera • Image files in many formats, such as BMP, TIFF, JPEG, GIF, and MAX - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 14
to send a copy of the item to another program. Just as you can organize and arrange documents on your physical desktop, you can quickly rearrange the items on the PaperPort desktop. For example, tool if you are using a scanner that can only scan a page as a separate item. 14 Getting to Know PaperPort - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 15
location in the document. • Append new pages at the end. • Copy and move selected pages to a Workspace as separate PDF files. • Copy and move pages between separate documents open in different panes. The Page Thumbnail view of a secure PDF is only available by supplying its password. Two-part - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 16
easy reading. Use the SET tools to enhance the current page image. Use the Page Thumbnails pane to edit your document at page level. To view an item in the Page View window, double-click an item thumbnail, choose View from its shortcut menu or select the item and click the Page - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 17
documents from Windows Explorer, or other programs to the PaperPort desktop. • Acquire photos from a digital camera. • Bring files into PaperPort Professional 10 using DesktopDelivery. Scan to the PaperPort desktop PaperPort is designed to work with TWAIN- and WIA-compatible scanners. (ISIS support - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 18
up your scanner with PaperPort All files needed for scanner setup and support are copied automatically during the program's installation, but no scanner setup occurs at installation time. Before using PaperPort for scanning, your scanner should be installed with its own scanner driver software and - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 19
provides an easy-to-use filing system for organizing your items and sharing them with others. In the Folders pane, you can: • Add existing folders on your computer to the Folders pane. • Create new folders, mapped network drives computer. Documents within these - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 20
on the PaperPort desktop, first plug your camera in. If your device is displayed as a drive you can start acquiring your files. If your camera does not support this kind of operation, and its driver is installed properly, its TWAIN or WIA interface will display enabling you to import images from it - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 21
a scanned page, lighten an underexposed photograph that is too dark, adjust the color in a color picture, remove "dirt spots" from a document page, or sharpen fuzzy pictures. In addition, you can rotate an item, remove stray dots, enhance lines, remove red eye, and crop part of an image. Scanner - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 22
with that document. On PDF and PaperPort Image (.max) files, annotations are editable, meaning that you can reposition, change, or remove them - or edit textual content - whenever you want. On other types of image items, such as JPEG and Windows Bitmap files, annotations become a permanent part of - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 23
toolbar whenever you display an image item in the Page View window. Right-click on a tool to choose settings for the annotation a resizable note much like a sticky note that you write on and then stick on paper documents. Text Adding a text label to your images is simple with the Text Guide 23 - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 24
your PDF files (supported up supplying the password when prompted. The permissions password allows users to define how the document may be used. If it is not specified, further use of the file is possible without any restrictions. Filing and rename any folder in Windows Explorer that is viewed with - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 25
to items You can assign item properties to PaperPort Image items and PDF files, and then use the properties as search criteria to find items in at the same time, providing a powerful tool for organizing and locating similar documents and images. Select multiple items on the PaperPort desktop, then - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 26
by their properties You can search for any type of item by its item name. You can also search for PDF and PaperPort Image (.max) files by item properties, such as keywords and subject information. When you search by item properties, you can specify criteria of an item name, author, added - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 27
be much faster than searching file by file. Using PaperPort Options available from process. If you prefer, you can manually update the All-in-One Search index for finding your PaperPort items. A file search is based on item properties only All-in-One Search returns a list of all the items that match - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 28
to the original document and enables other programs, such as Adobe Acrobat, to search the contents of the file. You can create files in PDF Searchable Image format, if you also have ScanSoft OmniPage (11 Pro Office or higher) installed with PaperPort - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 29
your favorite e-mail program on the PaperPort Send To bar. • Scan or convert items to the PDF format, the ever-popular file-sharing format considered by many as the industry standard for document distribution. • Access shared folders located on your local or wide area network, by adding the folders - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 30
favorite programs a snap. Simply choose the file you want and drop it onto the program icon on the Send To bar at the bottom of the PaperPort desktop. Common office tasks like e-mailing and faxing are now faster than ever. The Send To bar makes using scanned documents in other applications easier by - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 31
paper into usable Microsoft® Office documents. • Turn PDF files into editable documents while retaining their layout. • Create unlimited searchable PDF files for electronic archives. • Automatically process images from network MFPs and scanners. • Scan and convert documents into XML, PDF, TIFF and - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 32
14 or above on your system, use the Send To options for the OmniPage Workflows link to choose a workflow. To e-mail an item, simply drag and drop the item to your e-mail program on the Send To bar. Use the e-mail link options to specify the file format of the attachments and - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 33
using PaperPort's OCR software, launches your word processing program, and loads the scanned text into a document ready for editing. In the Page View window, PaperPort also allows you to copy text from part of an image item for use in a text editing, word processing, or spreadsheet program. The - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 34
Forms FormTyperTM is a PaperPort program that enables you to fill in forms, such as insurance forms, registration cards, and medical forms, that you scan to the PaperPort desktop. You simply drag a form from the PaperPort desktop to the FormTyper program on the Send To bar. FormTyper automatically - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 35
Documents PDF (Portable Document Format) files lists which features are available for creating each type of PDF in PaperPort 10 and PaperPort Professional 10: Format PaperPort 10 PDF Image Scan PaperPort Professional 10 Scan Get Photo Print to PaperPort Save As Web Capture Scan Get Photo Print - Xerox C2424 | PaperPort Professional 10 Getting Started Guide - Page 36
as a separate program from the Windows Start Menu and displays the ScanDirect bar. Using ScanDirect, you can scan an item and immediately send the performed at the start of un-installation, allowing you to reinstall the program later without re-activation problems. De-activation and re-activation
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