Aastra Office 80 User Guide - Page 7

Contents

eud-0850/2.0 — I7.6 — 08.2007

7

Dialling and Phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

You Receive a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

You Want to Make a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Menu-Guided Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Supplementary features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Organising absences from the desk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Organisation Within the Team. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Functions for special situations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Line Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Setting functions by remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

Personalizing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Setting the Ringing Properties (Audio). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Hands-free and headset settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

General settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Phone Book Management. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Configuring Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Configuring Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Configuring Line Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

Formulating Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Local settings (Office 80IP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Further information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Declaration Open Source Software (Office 80IP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

System and software-related functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Liability. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Installation and First-Time Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Setting up and mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79

Connecting the Office 80. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81

Connecting the Office 80IP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82

Expansion key module Office KBM

/

DKBM (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84

Labelling the Office KBM expansion key module . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

Contents

Section	Page
Office 80 / Office 80IP User's Guide	1
Document information	6
Contents	6
Intended Purpose	6
Document information	6
Dialling and Phoning	8
You Receive a Call	9
Answering a Call	9
Ending a Call	9
You Want to Make a Call	10
Dialling with the Phone Number	10
Dialling with Redial	10
Using Your Phone in Open Listening Mode	11
Using Your Phone in Hands-Free Mode	11
Muting the Microphone	12
Using a Headset	12
Using the Display and Operating Elements	13
Display	14
Display symbols and display text	14
Keys	14
Pressing a Key	14
Using the Foxkey	14
Using the expansion key module Office DKBM	15
Input	15
Digit keys	15
Alpha Keyboard	16
Correcting your Input	17
Moving the Cursor	17
Menu-Guided Navigation	17
Accessing the menu	17
Navigating with the navigation key	18
Undoing Actions	18
Other navigation possibilities	18
Resetting activated features	18
Signals	19
Indicator LED Signals	19
Supplementary features	20
Making and answering calls	21
Dialling by Name	21
Dialling from the phone book	22
Dialling from external phone books	22
Dialling from the Call List of Unanswered Calls	23
Dialling from the Call List of Answered Calls	24
Dialling with Redial	24
Selecting with a preconfigured Foxkey	25
Selecting with a configurable key on the Office KBM⁄DKBM expansion key module (optional)	25
Requesting a Callback	26
To answer the callback request	26
Call Waiting on an Internal Subscriber	27
Answering Call Waiting	27
Starting an Announcement	28
Receiving an Announcement	29
Private call with PIN	29
Using functions while in a call	30
Enquiry Call During a Call	30
Brokering between an Enquiry Call Party and Your Call Partner	31
Making a Conference Call	31
Transferring a Call Partner	32
Parking a Call Partner	32
Organising absences from the desk	33
Using the Absence Key	33
Forwarding Calls (Call forwarding)	34
Forwarding a Call on No Reply (CFNR)	35
Forward to Voice Mail	36
Forwarding to a message	37
Locking Your Phone	38
Unlocking your phone	38
Organisation Within the Team	39
Using the Team Key	39
Calling a Team Partner	39
Substituting for a Team Partner	40
Starting an Announcement to a Team Partner	40
Functions for special situations	41
Deflect a call during the ringing phase	41
Reject a call during the ringing phase	41
Send text messages	42
Read text messages	43
Picking up a call	43
Using the DTMF Mode. Activating/deactivating DTMF	44
Making a call on a third-party phone	44
Paging an Internal Subscriber	45
Answering a Pager	46
Answering a General Bell	46
Activating/Deactivating a Discreet ring	47
Suppressing your call number from your called party's terminal display	47
Tracing Malicious Calls	48
Line Keys	48
Answering a Call on a Line Key	49
Phoning over a Line Key	49
Parking a Call Partner on a Line Key	50
Switching active lines	50
Setting functions by remote control	51
Personalizing Your Phone	52
Display	53
Setting the display	53
Setting the Office DKBM display	54
Setting the Ringing Properties (Audio)	54
Setting the ringing volume during ringing	54
Setting the Volume during a Call	54
Setting the Ringing Properties	55
Hands-free and headset settings	55
Automatic Hands-Free Mode	55
To activate headset operation	56
General settings	57
Selecting the language	57
Configuring the DTMF mode	57
Changing the PIN	58
Entering the Display Text for the Idle State	59
Identifying the communication system	59
Protection	60
Do not disturb/Call waiting/Intrusion/Announcement/Forward	60
Phone Book Management	60
Creating a New Phone Book Entry	60
Modfying or deleting a phone book entry	61
Configuring Voice Mail	62
Personal greeting	62
Configuring Keys	62
Available keys	62
Storing a Phone Number under a Key - Number Key	63
Storing a Function under a Key - Function Key	65
Storing a Team Partner under a Key - Team Key	66
Clearing a Key	67
Configuring Line Keys	68
Setting the Response of a Line Key	68
Formulating Functions	70
Function Commands	70
Local settings (Office 80IP)	71
IP settings	71
Further information	72
Troubleshooting	73
Malfunctions	73
Declaration Open Source Software (Office 80IP)	74
About Open Source Software	74
System and software-related functions	74
Liability	75
Disclaimer	75
Installation and First-Time Operation	76
Equipment provided	77
Options	77
Setting up and mounting the phone	79
Setting the phone up as a desktop phone	79
Wall mounting	80
Dismantling	81
Connecting the Office 80	81
Connections	81
Connecting your phone to the system	81
Logging your phone on	81
Connecting the Office 80IP	82
Connections	82
Connecting your phone to the LAN	82
Connecting your PC to the LAN	83
Connecting the power supply	83
Logging your phone on	83
Expansion key module Office KBM⁄DKBM (optional)	84
Connections	84
Connecting the Office KBM⁄DKBM expansion key module	84
Labelling the Office KBM expansion key module	85
Index	86
A	86
B	86
C	86
D	86
E	86
F	86
G	87
H	87
I	87
K	87
L	87
M	87
N	87
O	87
P	87
R	87
S	87
T	88
U	88
V	88

Aastra Office 80 User Guide - Page 7

Using the Display and Operating Elements .. 13, Installation and First-Time Operation .. 76

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