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Brother International FAX 2800 Owners Manual - Page 214

G - 4, Search/Speed, Fax Start, Super Fine resolution

UPC - 012502603771

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ScanSoft™ PaperPort® LE for Brother A document management application that enables you to view scanned documents. Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed Dial button and then #, two digit code (and Fax Start) to start the dialing process. Standard resolution 203 × 98 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender's name and fax number. Super Fine resolution 203 × 392 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to the EXT. jack of the FAX/MFC for TAD mode. temporary settings You can select certain options for each fax transmission without changing the default settings. toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner cartridge. This will make the print on received documents significantly lighter. transmission The process of sending documents over the phone lines from your FAX/MFC to the receiving fax machine. User Settings List A printed report that shows the current settings of your FAX/MFC. Transmission Verification Report A listing of each transmission, date, time and number of pages. G-4 GLOSSARY

Section	Page
YL4_US.pdf	1
Brother Numbers	3
Brother fax-back system (USA Only)	3
Frequently Asked Questions (FAQs)	3
For Customer Service	3
Dealers/Service Centers (USA Only)	3
Service Centers (Canada Only)	3
Ordering Accessories and Supplies	4
Notice – Disclaimer of Warranties (For USA and Canada)	5
Compilation and Publication Notice	5
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only)	6
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only)	7
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only)	8
Quick Reference Guide	9
Sending Faxes	9
Receiving Faxes	9
Storing Numbers	10
Telephone Operation	10
Making Copies	10
Table of Contents	11
1 Introduction	23
Using This Manual	23
Finding Information	23
Conventions Used in this Manual	23
Test Sheet Procedure and Product Registration (For USA Only)	24
To Complete Your MFC-4800 Registration On-Line (For MFC-4800 Only):	24
FAX-2800 Control Panel Overview	25
MFC-4800 Control Panel Overview	27
About Fax Machines	29
Custom Features	29
Do You Have Voice Mail on the Phone Line?	29
Why Should There Be Trouble?	29
How Can You Avoid Possible Problems?	29
Fax Tones and Handshake	29
ECM (Error Correction Mode)	30
2 Assembly and Connections	31
Packing List	31
Choosing a Location	32
Assembly	33
Installing the Drum Unit Assembly (with Toner Cartridge)	33
Setting Up the FAX/MFC	35
Loading Paper	37
Acceptable Paper	37
Paper Capacity of Feeder	38
Connecting an External Telephone	39
Connecting an External Telephone Answering Device (TAD)	39
Sequence	39
Connections	40
Outgoing Message (OGM) on External TAD	41
Special Line Considerations	41
Roll-Over Phone Lines	41
Two-Line Phone System	41
Converting Telephone Wall Outlets	42
Installing FAX/MFC, External Two-Line TAD and Two-Line Telephone	42
Multi-Line Connections (PBX)	43
If You are Installing the FAX/MFC to Work with a PBX:	43
Custom Features on a Your Phone Line	44
Custom Features on a Single Line	44
3 On-Screen Programming	45
User-Friendly Programming	45
Menu Selection Table	45
Alternating Displays	45
Navigation Keys	46
4 Initial Setup	52
Getting Started	52
Setting Paper Size	52
Setting Date and Time	52
Setting Station ID	53
Entering Text	53
Inserting Spaces	54
Making Corrections	54
Repeating Letters	54
Special Characters and Symbols	54
Setting the Ring Volume	55
Setting the Beeper Volume	55
Setting the Speaker Volume	55
Setting the Handset Volume	56
Choosing the Handset Volume (For Volume Amplify)	56
Setting Volume Amplify	57
Memory Storage	57
Turning On Automatic Daylight Savings Time	58
Toner Save	58
Sleep Mode	58
Setting Tone/Pulse Dialing Mode (For Canada Only)	58
5 Setup Receive	59
Basic Receiving Operations	59
Choosing the Receive Mode	59
To Select or Change Your Receive Mode	60
Setting Ring Delay	60
Setting F/T Ring Time (For FAX/TEL Mode Only)	61
Easy Receive	61
Printing a Reduced Incoming Fax (Auto Reduction)	62
Setting the Print Density	62
Advanced Receiving Operations	63
Operation from Extension Telephones	63
For FAX/TEL Mode Only	63
Changing Remote Codes	63
Printing a Fax in Memory	64
Polling	64
Setting Up Polling Receive	64
Setting Up Sequential Polling Receive	64
Canceling a Scheduled Job	65
6 Setup Send	66
Before You Begin	66
Using the ADF (Automatic Document Feeder)	66
Sending Faxes with Multiple Settings	67
Manual Transmission	67
Automatic Transmission	67
Manual and Automatic Fax Redial	68
Dual Access	68
Real Time Transmission	68
Checking Job Status	69
Canceling a Job While Scanning the Original	69
Canceling a Job in Memory	69
Basic Sending Operations	70
Contrast	70
Fax Resolution	70
Composing Electronic Cover Page	71
Composing Your Own Comments	71
Cover Page For Next Fax Only	72
Always Send Cover Page	72
Using a Printed Cover Page	73
Advanced Sending Operations	73
Overseas Mode	73
Delayed Timer	74
Delayed FAX	74
Delayed Batch Transmission	75
Setting Up Polled Transmit	75
7 Auto Dial Numbers and Dialing Options	76
Storing Numbers for Easy Dialing	76
Storing One Touch Dial Numbers (For FAX-2800 Only)	76
Storing Speed Dial Numbers	77
Changing One Touch (For FAX-2800 Only) and Speed Dial Numbers	77
Setting Up Groups for Broadcasting	78
Dialing Options	79
Manual Dialing	79
Search	79
Speed Dialing	80
One Touch Dialing (For FAX-2800 Only)	80
Access Codes and Credit Card Numbers	81
Broadcasting	82
Pause	83
Hold	83
Fax Redial	83
Tone/Pulse (For Canada Only)	83
8 Telephone Services	84
Custom Features	84
Distinctive Ring	84
What Does Your Telephone Company’s “Distinctive Ring” Do?	84
What Does Brother’s “Distinctive Ring” Do?	84
Do You Have Voice Mail?	85
Before You Choose the Ring Pattern to Register	85
VERY IMPORTANT	86
Registering the Distinctive Ring Pattern	86
Caller ID	86
Viewing Caller ID List	87
Printing Caller ID List	87
Call Waiting Caller ID	87
CallManage (For USA Only)	88
Registration with CallManage - Requires Changing Your Carrier Selection	88
Sending a Fax Using CallManage (For Domestic and International Long Distance Calls Only!)	89
Placing a Long Distance Telephone Call Using CallManage	89
Customer Support	89
Disclaimer	89
9 Remote Fax Options	90
Fax Forwarding/Paging	90
Programming a Fax Forwarding Number	90
Programming Paging Number	90
Setting Fax Storage	91
Backup Print	91
Changing Remote Retrieval Access Code	92
Remote Retrieval	92
Using Remote Retrieval Access Code	92
Remote Commands	93
Retrieving Fax Messages	94
Changing Fax Forwarding Number	94
10 Printing Reports	95
FAX/MFC Settings and Activity	95
Customizing the Transmission Verification Report	95
Setting the Fax Activity Report Interval	96
Using the Reports Key	96
To Print a Report	97
11 Making Copies	98
Using the FAX/MFC as a Copier	98
Making a Single Copy	98
Making Multiple Copies	98
Out of Memory Message	99
Temporary Copy Settings	99
Copying Using Multiple Settings	99
Using Enlarge/Reduce Key	100
Using the Options Key	101
Copy Mode (Type of Original)	101
Copy Contrast	101
Special Copy Options	102
2 in 1	102
4 in 1	102
Changing Default Copy Settings	103
Copy Mode (Type of Original)	103
Copy Contrast	103
12 Using Brother Machine as a Printer	104
Special Printing Features	104
Windows® Printing	104
Bi-directional Parallel Interface	104
Printing from Your PC	104
Multi-purpose Sheet Feeder	104
Two-Sided Printing (Manual Duplex)	105
Loading Envelopes in Multi-purpose Sheet Feeder	106
Paper Tray	106
Simultaneous Printing/Faxing	106
Choosing Acceptable Paper	107
Printer Operations	107
Reset Key	107
13 Printer Driver Settings (For Windows® Only)	108
Using the Brother MFC-4800 Printer Driver	108
Features in the PCL Printer Driver (For Windows® Users Only)	108
Basic Tab	109
Paper Size	110
Multiple Page	110
Border Line	110
Orientation	110
Copies	110
Collate	111
Media Type	111
Advanced Tab	112
Print Quality (*1)	112
Resolution	112
Toner Save	112
Print Setting (For Windows® 95/98/98SE/Me Users Only)	113
Duplex Printing (*2)	113
Manual Duplex	113
Binding Offset	113
Watermark (*3)	114
Print Watermark	114
In background	114
Watermark Text	115
Watermark Bitmap	115
Position	115
Page Setting (*4)	116
Device Options (*5)	117
Quick Print Setup	118
Administrator (For Windows® 95/98/98SE/Me Users Only)	118
Print Date & Time	119
Support	120
Brother Solutions Center	120
Web Update	120
Check Setting	120
Features in the Printer Driver (For Windows® 2000)	121
General Tab	121
Printing Preferences	121
Layout Tab	122
*1 Orientation	122
*2 Pages Per Sheet	123
Paper/Quality Tab	123
*1 Paper Source	123
*2 Media	124
Advanced Options	124
*1 Paper /Output	124
*2 Graphic	125
*3 Document Options	125
Device Settings Tab (Not Available)	126
14 Using the Windows®-Based Brother MFL-Pro Control Center (For Windows® Only)	127
Brother MFL-Pro Control Center	127
AutoLoad the Brother Control Center	128
How to Turn Off AutoLoad	128
Using the Scan Keys	128
Using the Control Panel Keys	129
Scan Image	129
Scan/OCR	129
Scan to E-mail	129
Brother Control Center Features	130
Auto Configuration	130
Scanning Operations	130
Copy Operations	131
PC Fax Operation	131
Scanner Settings for Scan, Copy and PC Fax Buttons	131
Global Settings	131
Setting Up the Scanner Configurations	132
To access the Scanner Configurations Screen	132
Perform an Operation from the Control Center Screen	132
Scan to File	133
Scanner Settings	133
Destination Folder	134
Scan to E-mail	134
Scanner Settings	135
E-mail Application	135
File Attachments	135
Conversion Options	136
Format	136
Show QuickSend Menu	136
QuickSend List	136
Scan to Word Processor	137
Scanner Settings	137
Word Processor	138
User-Defined Button	139
Scanner Settings	139
Target Application	139
Copy	140
Scanner Settings	140
Copy Settings	140
Send a Fax	141
Scanner Settings	141
FAX Settings	142
15 Scanner and Using ScanSoft™ PaperPort® and TextBridge® OCR	143
Using ScanSoft™ PaperPort® and TextBridge®	143
Viewing Items	144
Organizing Your Items in Folders	144
Links to Many Other Applications	145
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit)	145
Importing Items from Other Applications	145
Exporting Items in Other Formats	146
Exporting an Image File	146
Accessing the Scanner	146
Scanning a Document into Your PC	147
Settings in the Scanner Window	147
Image	147
Contrast	148
Custom	148
PreScanning an Image	149
16 Setting Up and Using PC FAX (For Windows® Only)	150
Introduction	150
Brother Resource Manager	150
MFC Remote Setup	151
PC FAX Sending (For Windows® Only)	152
Setting Up User Information	152
Setting Up Sending	153
Outside line access	153
Include header	153
Address Book file	153
User interface	154
Simple Style	154
Facsimile Style	154
Setting Up Speed Dial	155
The Address Book	156
Setting Up a Member in the Address Book	157
Setting Up a Group for Broadcasting	158
Editing Member Information	158
Deleting a Member or Group	159
Exporting the Address Book	159
Importing to the Address Book	160
Setting Up a Cover Page	161
To	162
From	162
Comment	162
Select Cover Page Form	162
Import BMP file	162
Count Cover Page	162
Sending a File as a PC-FAX Using the Facsimile Style	163
Redial	164
Sending a File as a PC-FAX Using the Simple Style	164
17 Using Automatic E-Mail Printing	166
For Windows® 95, 98, 98SE, Me Only	166
Main Features	166
To Access the On-Line Documentation	166
To Install Automatic E-mail Printing (Optional Application)	166
18 Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook	167
Set up Your USB Equipped Apple® Macintosh® G3,G4, iMac™ or iBook with Mac OS 8.5/8.51/8.6/9.0/9.0...	167
Using Brother Printer Driver with Your Apple® Macintosh®	167
Sending a Fax from Your Macintosh® Application	169
Setting Up Your Address Book	171
Adding a New Member	171
Adding a New Group	172
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®	173
Accessing the Scanner	174
Scanning an Image into Your Macintosh G3, G4 or iMac	174
Settings in the Scanner Window	175
Image	175
Scanning Area	175
Business Card Size	176
Miscellaneous	176
Contrast	176
PreScanning an Image	177
19 Important Information	178
Standard Telephone and FCC Notices	178
Laser Safety	179
FDA Regulations	179
Federal Communications Commission (FCC) Declaration of Conformity (For USA Only)	180
Important	180
Industry Canada Compliance Statement	181
Important—About the Interface Cable (For MFC-4800 Only)	181
Warranty	181
International ENERGY STAR® Compliance Statement	181
Important Safety Instructions	182
Trademarks	184
20 Troubleshooting and Routine Maintenance	185
Troubleshooting	185
Error Messages	185
Document Jam	189
Paper Jam	189
Paper is Jammed in the Multi-purpose Sheet Feeder	190
Paper is Jammed near the Drum Unit or in the Fuser Unit	190
If You Are Having Difficulty with Your FAX/MFC	191
Packing and Shipping the FAX/MFC	198
Routine Maintenance	200
Cleaning the Document Scanner	200
Cleaning the Printer	201
Cleaning the Drum Unit	202
Replacing the Toner Cartridge	203
Replacing the Drum Unit	207
Glossary	211
Specifications	215
Product Description	215
Fax	215
Printer (For MFC-4800 Only)	216
Computer Requirements (For MFC-4800 Only)	217
Electrical and Environment	217
Parallel Interface	218
USB (Universal Serial Bus) Interface	218
Index	219