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Brother International MFC 795CW Software Users Manual - English - Page 173

USB cable scanning, Using the Scan key over a USB cable connection, Scan to E-mail

UPC - 012502623311

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12 USB cable scanning 12 Using the Scan key over a USB cable connection 12 Note If you use the Scan key on a network, see Network Scanning on page 178. You can use the (Scan) key on the control panel to scan documents directly into your word processing, graphics or E-mail applications, to a folder on your computer, to a memory card or USB Flash memory drive. Before you can use the (Scan) key on the control panel, you have to install the Brother MFL-Pro software suite and connect the machine to your computer. If you installed the MFL-Pro Suite from the included CD-ROM, then the correct drivers and the ControlCenter software are installed. Scanning using the (Scan) key uses the configuration of the Device Button tab of the ControlCenter software. (For Windows®, see SCAN on page 57. For Macintosh, see SCAN on page 143.) For details about how to configure the scan settings and to launch the application of your choice using the (Scan) key, see Using ControlCenter3 on page 54 (Windows®) or ControlCenter2 on pages 141 (Macintosh). Scan to E-mail 12 You can scan either a black and white or color document into your E-mail application as a file attachment. a Load your document. b Press (Scan). c Press a or b to choose Scan to E-mail. 12 Press OK. d Press Black Start or Color Start. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. For Touchscreen models 12 a Load your document. b Press (Scan). c Press Scan to E-mail. d Press Black Start or Color Start. The machine starts scanning the document, creates a file attachment, and launches your E-mail application, displaying the new message waiting to be addressed. 166

Section	Page
SOFTWARE USER’S GUIDE	1
Table of Contents	3
Windows®	8
1 Printing	9
Using the Brother printer driver	9
Features	9
Choosing the right type of paper	10
Simultaneous printing, scanning and faxing	10
Clearing data from the memory	10
Status Monitor	11
Monitoring the machine’s status	11
Turning off the Status Monitor	12
Printer driver settings	13
Accessing the printer driver settings	13
Basic tab	14
Media Type	15
Quality	15
Paper Size	16
To do borderless printing	16
Color Mode	16
Page Layout	17
Page Order	17
Border Line	17
Orientation	17
Copies	18
Collate	18
Reverse Order	18
Advanced tab	19
Color/Grayscale	20
Color Settings	20
Color Enhancement (True2Life®)	21
Ink Save Mode (For DCP-395CN, MFC-495CW and MFC795CW)	22
Use Watermark	22
Watermark Settings	23
Other Print Options	25
Support	32
Using FaceFilter Studio for photo printing by REALLUSION	34
Starting FaceFilter Studio with your Brother machine turned On	35
Starting FaceFilter Studio when your Brother machine is turned Off	36
Printing an image	37
Smart Portrait	39
Red-eye Reduction	39
Print Expression List	40
Uninstalling FaceFilter Studio	40
2 Scanning	41
Scanning a document using the TWAIN driver	41
Scanning a document into the PC	41
Pre-Scanning to crop a portion you want to scan	43
Settings in the Scanner Setup dialog box	44
Scan (Image Type)	44
Resolution	44
Scan Type	45
Reduce Noise	45
Brightness	45
Contrast	46
Document Size	46
Scanning a document using the WIA driver (Windows® XP/Windows Vista®)	48
WIA compliant	48
Scanning a document into the PC	48
Pre-Scanning and cropping a portion using the scanner glass	50
Scanner Utility	51
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan users)	53
Scanning a document into the PC	53
Pre-Scanning and cropping a portion using the scanner glass	55
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™	57
Viewing items	58
Organizing your items in folders	59
Quick links to other applications	59
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit	59
Importing items from other applications	60
Exporting items into other formats	60
Exporting an image file	60
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR	60
(Windows® 2000 Professional)	60
(Windows® XP)	60
(Windows Vista®)	60
3 ControlCenter3	61
Using ControlCenter3	61
Switching the user interface	63
Turning the Auto Load feature off	63
SCAN	64
File Type	65
Auto Crop (For DCP-395CN, MFC-495CW and MFC-795CW)	66
Guidelines for Auto Crop	66
Image (example: Microsoft® Paint)	67
OCR (Word Processing program)	69
E-mail	70
File	71
CUSTOM SCAN	72
File Type	73
Auto Crop (For DCP-395CN, MFC-495CW and MFC-795CW)	74
Guidelines for Auto Crop	74
Customizing a user-defined button	75
Scan to Image	75
Scan to OCR	77
Scan to E-mail	78
Scan to File	79
PHOTOCAPTURE	80
Open PCC Folder (PCC: PhotoCapture Center®)	80
Copy From PCC	81
Creating the Copy Folder	81
Copy To Application	82
Creating the Copy Folder	82
FaceFilter Studio	83
Creating the Copy Folder	84
COPY	85
PC-FAX (MFC models only)	87
Send	88
Receive/View Received (Not available for MFC-255CW and MFC-295CN)	88
Address Book	89
Setup	89
DEVICE SETTING	90
Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN)	91
Quick-Dial (Not available for DCP models, MFC-255CW and MFC-295CN)	91
Ink Level	92
User’s Guide	92
4 Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN)	93
Remote Setup	93
5 Brother PC-FAX Software (MFC models only)	95
PC-FAX sending	95
Setting up user information	95
Sending setup	96
Setting up a cover page	97
Entering cover page information	97
Sending a file as a PC-FAX using the Facsimile style user interface	98
Sending a file as a PC-FAX using the Simple style user interface	99
Address Book	101
Brother Address Book	102
Setting up a member in the Address Book	102
Speed Dial setup	103
Setting up a group for broadcasting	104
Editing member information	104
Deleting a member or group	105
Exporting the Address Book	105
Exporting the current Address Book	105
Importing to the Address Book	107
PC-FAX receiving (Not available for MFC-255CW and MFC-295CN)	109
Enabling the PC-FAX Receiving software on your machine	110
Running the PC-FAX Receiving software on your PC	111
Setting up your PC	111
Configuring the Network PC-FAX Receiving Settings	112
Viewing new PC-FAX messages	113
6 PhotoCapture Center®	114
Using PhotoCapture Center®	114
For Network Users	116
7 Firewall settings (For Network users)	117
Before using the Brother software	117
Windows® XP SP2 users	117
Windows Vista® users	119
Apple Macintosh	122
8 Printing and Faxing	123
Setting up your Macintosh	123
Choosing the right type of paper	123
Simultaneous printing, scanning and faxing	123
Clearing data from the memory	123
Status Monitor	124
Using the Brother Ink driver	125
Choosing page setup options	125
To do borderless printing	126
Choosing printing options	126
Basic settings	127
Media Type	127
Quality	128
Color Mode	128
Advanced settings	129
Color/Grayscale	129
Other Print Options	131
Support	132
Sending a fax (MFC models only)	133
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x)	136
Using Mac OS X 10.5.x Addresses panel	137
9 Scanning	139
Scanning from a Macintosh	139
Accessing the scanner	139
Scanning an image into your Macintosh	140
Scanning a whole page	140
Pre-Scanning an image	140
Settings in the Scanner window	141
Resolution	141
Scan Type	142
Document Size	143
Adjusting the Image	144
Using Presto! PageManager	145
Features	145
System requirements for Presto! PageManager	145
Technical support	146
10 ControlCenter2	148
Using ControlCenter2	148
Turning the AutoLoad feature off	149
SCAN	150
File types	151
Image (example: Apple Preview)	151
OCR (word processing application)	153
E-mail	154
File	155
CUSTOM SCAN	156
File types	157
User-defined button	157
Scan to Image	158
Scan to OCR	159
Scan to E-mail	160
Scan to File	161
COPY / PC-FAX (PC-FAX is MFC models only)	162
DEVICE SETTINGS	164
Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN)	165
Quick-Dial (Not available for DCP models, MFC-255CW and MFC-295CN)	165
Ink Level	166
11 Remote Setup & PhotoCapture Center®	167
Remote Setup (Not available for DCP models, MFC-255CW and MFC-295CN)	167
PhotoCapture Center®	169
For USB cable users	169
For network users	171
Using the Scan key	172
12 USB cable scanning	173
Using the Scan key over a USB cable connection	173
Scan to E-mail	173
Scan to Image	174
Scan to OCR	175
Scan to File	176
Scan to Media	177
How to set a new default for Scan to Media	182
For 1 Line LCD models	182
For Color LCD models	183
For Touchscreen models	184
13 Network Scanning	185
Before using Network Scanning	185
Network license (Windows®)	185
Configuring Network Scanning for Windows®	186
Configuring network scanning for Macintosh	189
Using the Scan key on your network	191
Scan to E-mail (PC)	191
Scan to Image	192
Scan to OCR	194
Scan to File	195
Index	197