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Main Functions

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Setting Up Main Functions 4J7S-001 This manual covers all the functions of the model series you purchased. Before getting started, check which functions are available on the model you purchased. : With function : Without function Copy Function MF543dw Print Fax Scan 2-sided printing Forward received faxes Send scanned data (e-Mail/SMB/FTP) Wired LAN connection Wireless LAN connection USB connection Remote UI Keys and Certificates Linking with Mobile Devices NFC Display Feeder Default System Manager ID Default System Manager PIN Department ID Management Touch panel Feeder (2-sided scanning) 7654321 7654321 Application Library Paper Feeder PF-C Copy Card Reader-F Optional Optional 4

Section	Page
Contents	2
Setting Up	11
Main Functions	12
Preparations Required Before Use	14
Preventing Unauthorized Access	16
Setting Up Using the Setup Guide	18
Setting the Date/Time	20
Setting Up the Network Environment	22
Selecting Wired LAN or Wireless LAN	24
Connecting to a Wired LAN	25
Connecting to a Wireless LAN	26
Setting Up Connection Using WPS Push Button Mode	28
Setting Up Connection Using WPS PIN Code Mode	30
Setting Up Connection by Selecting a Wireless Router	32
Setting Up Connection by Specifying Detailed Settings	35
Checking the SSID and Network Key	38
Setting IP Addresses	39
Setting IPv4 Address	40
Setting IPv6 Addresses	43
Viewing Network Settings	46
Configuring Settings for Communication with a Computer	48
Configuring Printing Protocols and WSD Functions	49
Configuring Printer Ports	52
Setting Up Print Server	56
Configuring the Machine for Your Network Environment	59
Configuring Ethernet Settings	60
Changing the Maximum Transmission Unit	62
Setting a Wait Time for Connecting to a Network	63
Configuring DNS	64
Configuring SMB	68
Configuring WINS	70
Registering LDAP Servers	72
Monitoring and Controlling the Machine with SNMP	77
Other Network Settings	81
Installing Drivers	85
Configuring Initial Settings for Fax Functions	86
Deciding Which Fax Receive Mode to Use	87
Registering the Fax Number and Unit Name	88
Selecting the Receive Mode	89
Connecting the Telephone Line	90
Configuring Scan Settings	91
Preparing to Use the Machine as a Scanner	92
Procedure for Setting to Send E-Mail/Send and Receive I-Fax	93
Configuring Basic E-Mail Settings	94
Configuring E-Mail/I-Fax Communication Settings	97
Procedure for Setting a Shared Folder as a Save Location	101
Setting a Shared Folder as a Save Location	102
Procedure for Setting a FTP Server as a Save Location	105
Basic Operations	108
Parts and Their Functions	112
Front Side	113
Back Side	115
Interior	116
Feeder	117
Multi-Purpose Tray	118
Paper Drawer	119
Operation Panel	120
Turning ON the Machine	122
Turning OFF the Machine	123
Turning OFF the Machine by Remote Operation	124
Powering OFF at a Fixed Time	125
Restarting the Machine	127
Using the Operation Panel	129
Basic Screens	130
Home Screen	131
<Status Monitor> Screen	134
Message Display	136
Basic Operation	137
Entering Text	140
Logging in to the Machine	142
Placing Originals	144
Loading Paper	148
Loading Paper in the Paper Drawer	150
Loading Paper in the Multi-Purpose Tray	155
Loading Envelopes	158
Loading Preprinted Paper	160
Specifying Paper Size and Type	164
Specifying Paper Size and Type in the Paper Drawer	165
Specifying Paper Size and Type in the Multi-Purpose Tray	167
Registering Default Paper Settings for the Multi-Purpose Tray	169
Registering a Custom Paper Size	171
Limiting the Paper Sizes Displayed	173
Automatically Selecting an Appropriate Paper Source for Each Function	174
Customizing the Display	175
Customizing the Home Screen	176
Registering Frequently Used Settings	179
Changing the Default Settings for Functions	181
Setting Sounds	183
Entering Sleep Mode	185
Registering Destinations	187
Registering Destinations in the Address Book	189
Registering Multiple Destinations as a Group	192
Editing the Registered Destinations in the Address Book	194
Using a USB Memory Device	195
Copying	198
Copy Basic Features Screen	200
Basic Copy Operations	202
Canceling Copies	207
Checking the Copying Status and Log	208
Enhancing and Adjusting Copy Quality	210
Selecting the Type of Original for Copying	211
Adjusting Sharpness for Copying (Sharpness)	212
Erasing Dark Borders When Copying (Erase Frame)	213
Useful Copy Functions	214
Copying Multiple Documents onto One Sheet (N on 1)	215
Collating Copies by Page	216
Making ID Card Copies	217
Making Passport Copies	218
Faxing	221
Fax Basic Features Screen	224
Basic Operations for Sending Faxes	225
Canceling Sending Faxes	233
Receiving Faxes	234
Useful Functions When Sending	238
Recalling Previously Used Settings for Sending (Recall Settings)	239
Sending a Fax after a Phone Call (Manual Sending)	242
Saving a Copy of a Sent Original	244
Various Receiving Methods	246
Saving Received Documents into the Machine (Memory Reception)	247
Forwarding the Received Documents Automatically	249
Checking Status and Log for Sent and Received Documents	252
Sending Faxes from Your Computer (PC Fax)	254
Sending PC Faxes	255
Using Internet Fax (I-Fax)	257
Sending I-Faxes	258
Receiving I-Faxes	265
Printing	267
Printing from a Computer	268
Canceling Prints	270
Checking the Printing Status and Log	272
Various Printing Methods	274
Printing a Document Secured by a PIN (Secure Print)	275
Printing via Secure Print	276
Printing from a USB Memory Device (Memory Media Print)	279
Scanning	288
Scan Basic Features Screen	290
Basic Operations for Scanning Originals	293
Scanning and Saving to a Computer	294
Saving Data to a USB Memory Device	296
Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server	300
Canceling Sending Documents	310
Checking Status and Log for Scanned Originals	311
Scanning Clearly	313
Adjusting Image Quality	314
Adjusting Density	315
Adjusting Sharpness When Scanning (Sharpness)	316
Useful Scanning Functions	318
Enhancing the Security of Electronic Files	319
Adjusting Balance between File Size and Image Quality (Data Size)	322
Configuring a File Name	323
Recalling Previously Used Settings for Sending/Saving (Recall Settings)	324
Specifying E-Mail Settings	327
Using Your Computer to Scan (Remote Scan)	330
Scanning Documents from an Application	331
Using ScanGear MF	333
Linking with Mobile Devices	335
Connecting with Mobile Devices	336
Connecting via a Wireless LAN Router (LAN Connection)	337
Connecting Directly (Access Point Mode)	339
Utilizing the Machine through Applications	343
Using AirPrint	345
Printing with AirPrint	350
Scanning with AirPrint	353
Faxing with AirPrint	355
If AirPrint Cannot Be Used	357
Using Google Cloud Print	358
Managing the Machine by the Remote Control	360
Managing the Machine	363
Setting Access Privileges	365
Setting the System Manager ID and PIN	366
Setting the Department ID Management	368
Setting a Remote UI PIN	374
LDAP Server Authentication	376
Configuring the Network Security Settings	380
Restricting Communication by Using Firewalls	382
Specifying IP Addresses for Firewall Settings	383
Specifying MAC Addresses for Firewall Settings	386
Changing Port Numbers	389
Setting a Proxy	390
Configuring the Key and Certificate for TLS	392
Generating the Key and Certificate for Network Communication	395
Generating a Key and Certificate Signing Request (CSR)	398
Registering the Key and Certificate for Network Communication	401
Configuring IPSec Settings	403
Configuring IEEE 802.1X Authentication Settings	410
Restricting the Machine's Functions	414
Restricting Access to Address Book and Sending Functions	416
Restricting Use of the Address Book	417
Limiting Available Destinations	419
Restricting the Fax Sending Functions	421
Restricting Printing from a Computer	423
Restricting USB Functions	424
Disabling HTTP Communication	426
Disabling Remote UI	427
Increasing the Security of Documents	428
Generating a Device Signature Key	429
Managing the Machine from a Computer (Remote UI)	430
Starting Remote UI	431
Checking the Status and Logs	435
Setting Up Menu Options from Remote UI	441
Registering Destinations from Remote UI	444
Security Policy	448
Importing/Exporting the Setting Data	454
Updating the Firmware	457
Initializing Settings	459
Setting Menu List	462
<Preferences>	463
<Display Settings>	464
<English Keyboard Layout>	469
<Timer/Energy Settings>	470
<Network>	474
<External Interface>	489
<Accessibility>	490
<Adjustment/Maintenance>	491
<Adjust Image Quality>	492
<Maintenance>	501
<Function Settings>	502
<Common>	503
<Copy>	509
<Printer>	511
<Send>	537
<Receive/Forward>	549
<Store/Access Files>	556
<Secure Print>	562
<Set Destination>	563
<Management Settings>	564
<User Management>	565
<Device Management>	566
<License/Other>	570
<Data Management>	572
<Security Settings>	574
Maintenance	577
Regular Cleaning	579
Cleaning the Exterior	580
Cleaning the Platen Glass	581
Cleaning the Feeder	582
Cleaning the Fixing Assembly	585
Replacing the Toner Cartridge	586
Checking the Remaining Amount of Consumables	592
Relocating the Machine	593
Adjusting Image Quality	595
Adjusting the Gradation and Density for Copy Jobs	596
Adjusting Values for Text Color Reproducibility	598
Adjusting Print Density	600
Adjusting Print Position	601
Viewing the Counter Value	603
Printing Reports and Lists	604
Consumables	609
Troubleshooting (FAQ)	612
Appendix	614
Third Party Software	616
Feature Highlights	617
Going Green and Saving Money	618
Improving Efficiency	620
Going Digital	622
So Much More	624
Specifications	626
Main Unit	627
Feeder	630
Available Paper	631
Paper Feeder PF-C	634
Copy Card Reader-F	635
Fax Function	636
Scan Function	637
Printer Functions	638
Management Functions	640
System Environment	642
Network Environment	644
Options	645
Optional Equipment	646
System Options	648
Manuals and Their Contents	650
Using User's Guide	651
Screen Layout of User's Guide	652
Viewing User's Guide	655
Basic Windows Operations	656
Menu Route Map	664
Notice	665