Fujitsu 5900C White Paper - Page 1

imaging Whitepaper How Document Scanners Affect Productivity and Compliance As enterprise content management (ECM) solutions become more prevalent and sophisticated, manufacturers of document scanning hardware are responding with enhanced functionality to meet the demands of technology and higher volume business processes. The volume of documents scanned continues to increase due to a number of trends, such as increased adoption of the shared services model (where multiple business units rely on a centralized corporate facility for a specific business process such as accounts payable). Concurrently, the processes being managed with electronic documents are becoming increasingly complex and subject to increasing regulatory compliance. Market pressures to increase both productivity and corporate accountability need to be as a high a priority when choosing a scanner as they are when buying enterprise software. By understanding the implications of a scanner purchase on operational efficiency, a positive work environment and organizational risk, you can make a more informed decision that delivers return on investment (ROI) and supports your governance, risk and compliance initiatives. The Role of Document Scanners in Driving Productivity Document scanning is generally a starting point for other automated business processes such as workflow, so delays in getting documents into the system can affect productivity throughout the enterprise. In service bureau environments, paying workers who are idle due to scanner downtime increases the cost-per-scan and compromises the already lean margins associated with this kind of business. Achieving maximum scanner uptime depends on a combination of hardware functionality and human factors.