HP P4014n HP LaserJet P4010 and P4510 Series Printers Embedded Web Server - Us - Page 38

Alerts, - how to replace toner

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Alerts From the Alerts screen, IT administrators can set up the product to send problem and status alerts to anyone through e-mail messages. When this function is configured, alerts are automatically triggered about supplies, paper-path status, and other service and advisory information. More than one individual can receive alerts, with each person receiving only specific alerts. For example, an administrative assistant might be responsible for ordering print cartridges or fixing jams, and could receive advanced warning when toner is low or a jam occurs. Similarly, the long-life supplies might be handled by an external service provider, who could receive alerts about performing product maintenance, loading the front or rear stapler, and similar needs. NOTE: With a permanent storage device installed, such as a hard disk, a user can create up to four different destination lists, with up to 20 recipients on each list. (Without the permanent storage device, a user can send alerts to only four e-mail addresses.) By selecting the Select Control Panel Messages to Suppress option (available on the Alerts setup screen that appears when you press the New Destination List button), you can suppress the Order Cartridge or Replace Cartridge supplies status messages on the control panel. The message is suppressed at the control panel only if one or both of these alerts has first been selected to be received. The following illustration, table, and procedures describe how to use this screen to edit, test, and delete destinations and destination lists. NOTE: In order for e-mail alerts to function, outgoing e-mail must be enabled. To enable outgoing mail, see Configuring outgoing e-mail on page 26. Figure 3-4 Alerts screen Table 3-4 Alerts Callout Area on the screen 1 HP EWS tabs and menus 2 Destination list summary Information or capability that the area provides For more information, see Navigating through the HP Embedded Web Server on page 6. Lists the current selections for each destination. The List Name field appears only if a hard disk has been installed. 28 Chapter 3 Configuring the product from the Settings screens ENWW

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Alerts
From the
Alerts
screen, IT administrators can set up the product to send problem and status alerts to
anyone through e-mail messages. When this function is configured, alerts are automatically triggered
about supplies, paper-path status, and other service and advisory information. More than one individual
can receive alerts, with each person receiving only specific alerts. For example, an administrative
assistant might be responsible for ordering print cartridges or fixing jams, and could receive advanced
warning when toner is low or a jam occurs. Similarly, the long-life supplies might be handled by an
external service provider, who could receive alerts about performing product maintenance, loading the
front or rear stapler, and similar needs.
NOTE:
With a permanent storage device installed, such as a hard disk, a user can create up to four
different destination lists, with up to 20 recipients on each list. (Without the permanent storage device,
a user can send alerts to only four e-mail addresses.)
By selecting the
Select Control Panel Messages to Suppress
option (available on the
Alerts -
setup
screen that appears when you press the
New Destination List
button), you can suppress the
Order Cartridge
or
Replace Cartridge
supplies status messages on the control panel. The message
is suppressed at the control panel only if one or both of these alerts has first been selected to be received.
The following illustration, table, and procedures describe how to use this screen to edit, test, and delete
destinations and destination lists.
NOTE:
In order for e-mail alerts to function, outgoing e-mail must be enabled. To enable outgoing
mail, see
Configuring outgoing e-mail
on page
26
.
Figure 3-4
Alerts
screen
Table 3-4
Alerts
Callout
Area on the screen
Information or capability that the area provides
1
HP EWS tabs and menus
For more information, see
Navigating through the HP Embedded Web Server
on page
6
.
2
Destination list summary
Lists the current selections for each destination. The
List Name
field appears
only if a hard disk has been installed.
28
Chapter 3
Configuring the product from the Settings screens
ENWW