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HP PageWide Managed Color MFP P77440 User Guide - Page 145

Set up Scan to SharePoint® Flow models only, Table 6-3

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Table 6-3 Scan settings for Scan to SharePoint® Feature Description Original Size Select the page size of the original document. Original Sides Select whether the original document is single-sided or double-sided. Optimize Text/Picture Select to optimize for the output of a particular type of content. Content Orientation Select the way the content of the original document is placed on the page: Portrait or Landscape. Background Cleanup Select a value to remove faint images from the background or to remove a light background color. Darkness Select a value to adjust the darkness of the file. Contrast Select a value to adjust the contrast of the file. Sharpness Select a value to adjust the sharpness of the file. Image Preview Select whether to require or make optional a displayed preview of the job or to disable a preview. Cropping Options Select whether or not to allow a job to be cropped and the type of cropping option. Erase Edges Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for the front side and back side of a job. Table 6-4 File settings for Scan to SharePoint Feature Description File Name Prefix Set the default file name prefix used for the file to be saved. File Name Default file name for the file to be saved. Select the User editable check box to make this setting editable at the printer control panel. File Name Suffix Set the default file name suffix used for the file to be saved. Duplicate filename suffix default [filename]_YYYYMMDDT File Name Preview Enter a file name, and then click the Update Preview button. File Numbering Format Select a file name format for when the job is divided into multiple files. Add numbering when job has just one file (ex. _1-1) Select this setting to add numbering to a file name when the job is only one file instead of multiple files. File Type Select the file format for the saved file. Select the User editable check box to make this setting editable at the printer control panel. High Compression (smaller file) Select this setting to compress the scanned file, which reduces the file size. However, the scanning process for a High compression file might take longer than for a Normal compression file. PDF encryption If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to pressing start. Resolution Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller. Quality and File Size Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send. ENWW Set up Scan to SharePoint® (Flow models only) 133

Section	Page
Printer overview	13
For more information	13
Caution icons	14
Printer views	15
Printer front view	15
Front view—E77650dn, E77650dns, E77650z, E77650zs, E77660dn, E77660z, E77660zs, E77660zts, P77440dn, ...	15
Front view—E77650z+, E77660z+, P77940dn+, P77950dn+, P77960dn+ models	16
Printer back view and interface ports	17
Back view and interface ports—E77650dn, E77650dns, E77650z, E77650zs, E77660dn, E77660z, E77660zs, E ...	17
Back view and interface ports—E77650z+, E77660z+, P77940dn+, P77950dn+, P77960dn+ models	18
Control-panel view	19
How to use the touchscreen control panel	21
Printer specifications	22
Technical specifications	22
Supported operating systems	32
Mobile printing solutions	35
Printer dimensions	35
Power consumption, electrical specifications, and acoustic emissions	38
Operating environment range	38
Printer hardware setup and software installation	39
Paper trays	41
For more information	41
Load paper to Tray 1 (multipurpose tray)	42
Introduction	42
Tray 1 paper orientation	43
Use alternative letterhead mode	48
Enable Alternative Letterhead Mode by using the printer control-panel menus	48
Load paper to Tray 2	49
Introduction	49
Tray 2 and the 550-sheet trays paper orientation	51
Use alternative letterhead mode	55
Enable Alternative Letterhead Mode by using the printer control-panel menus	55
Load paper to tandem Trays 2 and 3 (E77660zts, P77440dn models only)	56
Introduction	56
Use alternative letterhead mode	59
Enable Alternative Letterhead Mode by using the printer control-panel menus	59
Load the 4,000-sheet high-capacity input (HCI) tray	60
Introduction	60
HCI paper orientation	62
Use alternative letterhead mode	63
Enable Alternative Letterhead Mode by using the printer control-panel menus	64
Load and print envelopes	65
Introduction	65
Print envelopes	65
Envelope orientation	65
Load and print labels	67
Introduction	67
Manually feed labels	67
Label orientation	68
Configure inner finisher stapling (E77650dns, E77650zs, and E77660zs models only)	69
Configure the default staple location	69
Configure the operation mode	70
Supplies, accessories, and parts	71
For more information	71
Order supplies, accessories, and parts	72
Ordering	72
Supplies and accessories	72
Maintenance/long-life consumables (LLC)	72
Customer self-repair parts	73
Replace the cartridges	76
Introduction	76
Cartridge information	76
Remove and replace the cartridges	77
Replace the service fluid container	80
Introduction	80
Remove and replace the service fluid container	80
Replace the staple cartridge in the inner finisher (E77650dns, E77650zs, E77660dns, E77660zs, E77660 ...	84
Replace the staple cartridge in the floor standing finisher (E77650z+, E77660z+, P77940dn+, P77950d ...	86
Print	89
For more information	89
Print tasks (Windows)	90
How to print (Windows)	90
Automatically print on both sides (Windows)	90
Manually print on both sides (Windows)	91
Print multiple pages per sheet (Windows)	91
Select the paper type (Windows)	92
Additional print tasks	93
Print tasks (macOS)	94
How to print (macOS)	94
Automatically print on both sides (macOS)	94
Manually print on both sides (macOS)	94
Print multiple pages per sheet (macOS)	95
Select the paper type (macOS)	95
Additional print tasks	95
Store print jobs on the printer to print later or print privately	97
Introduction	97
Create a stored job (Windows)	97
Create a stored job (macOS)	98
Print a stored job	99
Delete a stored job	99
Delete a job that is stored on the printer	99
Change the job storage limit	99
Information sent to printer for Job Accounting purposes	100
Mobile printing	101
Introduction	101
Wi-Fi Direct and NFC Connect and Print	101
HP ePrint via email	102
HP ePrint software	103
AirPrint	103
Android embedded printing	103
Print from the USB port	105
Introduction	105
Enable the USB port for printing	105
Print USB documents	106
Copy	107
For more information	107
Make a copy	108
Copy on both sides (duplex)	110
Additional copy tasks	112
Scan	113
For more information	113
Set up Scan to Email	114
Introduction	114
Before you begin	114
Step one: Access the HP Embedded Web Server (EWS)	114
Step two: Configure the Network Identification settings	115
Step three: Configure the Scan to Email feature	116
Method one: Basic configuration using the Email Setup Wizard	116
Method two: Advanced configuration using the Email Setup	120
Step four: Configure the Quick Sets (optional)	124
Step five: Set up Scan to Email to use Office 365 Outlook (optional)	125
Introduction	125
Configure the outgoing email server (SMTP) to send an email from an Office 365 Outlook account	125
Set up Scan to Network Folder	127
Introduction	127
Before you begin	127
Step one: Access the HP Embedded Web Server	127
Step two: Set up Scan to Network Folder	128
Method one: Use the Scan to Network Folder Wizard	128
Method two: Use Scan to Network Folder Setup	129
Step one: Begin the configuration	129
Step two: Configure the Scan to Network Folder settings	129
Dialog one: Set the Quick Set name, description, and options for user interaction at the control pan ...	130
Dialog two: Folder Settings	130
Configure the destination folder for scanned documents	131
Select the destination folder permissions	134
Dialog three: Notification settings	135
Dialog four: Scan Settings	136
Dialog five: File Settings	136
Dialog six: Summary	137
Step three: Complete the configuration	137
Set up Scan to USB Drive	138
Introduction	138
Step one: Access the HP Embedded Web Server	138
Step two: Enable Scan to USB Drive	139
Step three: Configure the Quick Sets (optional)	139
Default scan settings for Scan to USB Drive setup	140
Default file settings for Scan to USB Drive setup	140
Set up Scan to SharePoint® (Flow models only)	142
Introduction	142
Before you begin	142
Step one: Access the HP Embedded Web Server (EWS)	142
Step two: Enable Scan to SharePoint® and create a Scan to SharePoint Quick Set	143
Quick set scan settings and options for Scan to SharePoint®	144
Scan to email	147
Introduction	147
Scan to email	147
Scan to network folder	150
Introduction	150
Scan to network folder	150
Scan to USB drive	152
Introduction	152
Scan to USB drive	152
Scan to SharePoint	154
Introduction	154
Scan to SharePoint	154
Scan to job storage	156
Introduction	156
Scan to job storage on the printer	156
Print from job storage on the printer	158
HP JetAdvantage business solutions	159
Additional scan tasks	160
Fax	161
For more information	161
Set up fax	162
Introduction	162
Set up fax by using the printer control panel	162
Change fax configurations	163
Fax dialing settings	163
General fax send settings	164
Fax receive settings	164
Send a fax	166
Additional fax tasks	168
Manage the printer	169
For more information	169
Advanced configuration with the HP Embedded Web Server (EWS)	170
Introduction	170
How to access the HP Embedded Web Server (EWS)	170
HP Embedded Web Server features	171
Information tab	171
General tab	172
Copy/Print tab	173
Scan/Digital Send tab	174
Fax tab	175
Troubleshooting tab	175
Security tab	176
HP Web Services tab	176
Networking tab	176
Other Links list	178
Create a Quick Set	179
Introduction	179
Step one: Access the HP Embedded Web Server (EWS)	179
Step two: Add and manage Quick Sets	180
Add a Quick Set	180
Edit a Quick Set	181
Copy a Quick Set	181
Remove a Quick Set	182
Quick Set settings and options	182
Example Quick Sets	187
Configure IP network settings	189
Printer sharing disclaimer	189
View or change network settings	189
Rename the printer on a network	189
Manually configure IPv4 TCP/IP parameters from the control panel	190
Manually configure IPv6 TCP/IP parameters from the control panel	190
Link speed and duplex settings	191
Printer security features	192
Introduction	192
Security statements	192
Assign an administrator password	192
IP Security	193
Lock the formatter	193
Encryption support: HP High Performance Secure Hard Disks	193
Energy-conservation settings	194
Introduction	194
Set the sleep timer and configure the printer to use 2 watts or less of power	194
Set the sleep schedule	194
HP Web Jetadmin	196
Software and firmware updates	197
Solve problems	199
For more information	199
Customer support	201
Control panel help system	202
Restore factory settings	203
Introduction	203
Method one: Restore factory settings from the printer control panel	203
Method two: Restore factory settings from the HP Embedded Web Server (network-connected printers onl ...	203
A “Cartridge is low” or “Cartridge is very low” message displays on the printer control panel	204
Change the “Very Low” settings	204
For printers with fax capability	204
Order supplies	205
Printer does not pick up paper or misfeeds	206
Introduction	206
The printer does not pick up paper	206
The printer picks up multiple sheets of paper	208
The document feeder jams, skews, or picks up multiple sheets of paper	212
Clear paper jams	213
Introduction	213
Paper jam locations	214
Auto-navigation for clearing paper jams	215
Experiencing frequent or recurring paper jams?	215
Clear paper jams in the document feeder – 31.13.yz	216
Clear paper jams in Tray 1 - 15.A1.yz; 15.D1.51; 15.D1.81; 15.D2.A1; 15.D2.D1	218
Clear paper jams in tandem Trays 2 and 3 (E77660zts, P77440dn models only)	221
Clear paper jams in Tray 2 - 15.A2.yz; 15.D2.52; 15.D2.82; 15.D2.A2; 15.D2.D2	224
Clear paper jams in Tray 3 - 15.A3.yz; 15.12.A3; 15.12.D3	226
Clear paper jams in the heated pressure roller (HPR) - 13.xx.xx, 15.5x.xx, 66.Bx.xx, 17.B3.xx	229
Clear paper jams in the output bin - 15.E1.yz; 15.C1.Az	232
Clear paper jams in the duplexer - 15.D1.yz; 15.D2.yz; 15.C1.5z; 15.C1.8z; 15.C1.9z	234
Clear paper jams in the 3X550 trays - 15.A4.yz; 15.A5.yz; 15.A6.yz; 15.A9.yz; 15.37.yz; 15.38.yz; 15 ...	236
Clear paper jams in the 4,000 sheet HCI - 15.A7.yz; 15.A8.yz; 15.37.yz; 15.38.yz; 15.48.yz	238
Clear paper jams in the inner finisher (E77650dns, E77650zs, and E77660zs models only) - 15.51.yz; 1 ...	243
Clear staple jams in the inner finisher (E77650dns, E77650zs, E77660dns, E77660zs, E77660zts, P77940 ...	245
Clear paper jams in the floor standing finisher rear door (E77650z+, E77660z+, P77940dn+, P77950dn+ ...	247
Clear paper jams in the floor standing finisher front door (E77650z+, E77660z+, P77940dn+, P77950dn ...	249
Clear staple jams in the floor standing finisher (E77650z+, E77660z+, P77940dn+, P77950dn+, P77960dn ...	250
Improve print quality	254
Introduction	254
Check the cartridge status	254
Update the printer firmware	255
Change the print quality setting	255
Print from a different software program	255
Check paper and quality settings	255
Check grayscale and black settings	256
Adjust color settings (Windows)	256
Check paper and the printing environment	257
Step one: Use paper that meets HP specifications	257
Step two: Check the environment	257
Visually inspect the cartridge	258
Clean the printer	259
Print and interpret the Print Quality Report	259
Clean the printhead	259
Clean the rollers	260
Try a different print driver	260
Improve copy image quality	262
Check the scanner glass for dirt and smudges	262
Calibrate the scanner	263
Check the paper settings	264
Check the paper selection options	264
Check the image-adjustment settings	264
Optimize copy quality for text or pictures	265
Edge-to-edge copying	265
Improve scan image quality	266
Check the scanner glass for dirt and smudges	266
Check the resolution settings	267
Check the image-adjustment settings	268
Optimize scan quality for text or pictures	268
Check the output-quality settings	269
Clean the pickup rollers and separation pad in the document feeder	269
Improve fax image quality	272
Check the scanner glass for dirt and smudges	272
Check the send-fax resolution settings	273
Check the image-adjustment settings	274
Optimize fax quality for text or pictures	274
Check the error-correction settings	274
Check the fit-to-page setting	275
Clean the pickup rollers and separation pad in the document feeder	275
Send to a different fax machine	277
Check the sender's fax machine	277
Solve wired network problems	278
Introduction	278
Poor physical connection	278
The computer is unable to communicate with the printer	278
The printer is using incorrect link and duplex settings for the network	279
New software programs might be causing compatibility problems	279
The computer or workstation might be set up incorrectly	279
The printer is disabled, or other network settings are incorrect	279
Solve wireless network problems	280
Introduction	280
Wireless connectivity checklist	280
The printer does not print after the wireless configuration completes	281
The printer does not print, and the computer has a third-party firewall installed	281
The wireless connection does not work after moving the wireless router or printer	281
Cannot connect more computers to the wireless printer	282
The wireless printer loses communication when connected to a VPN	282
The network does not appear in the wireless networks list	282
The wireless network is not functioning	282
Reduce interference on a wireless network	283
Solve fax problems	284
Checklist for solving fax problems	284
What type of phone line are you using?	284
Are you using a surge-protection device?	284
Are you using a phone company voice-messaging service or an answering machine?	284
Does your phone line have a call-waiting feature?	285
Check fax accessory status	285
General fax problems	286
The fax failed to send	286
An Out of Memory status message displays on the printer control panel	286
Print quality of a photo is poor or prints as a gray box	286
You touched the Stop button to cancel a fax, but the fax was still sent	286
No fax address book button displays	286
Not able to locate the Fax settings in HP Web Jetadmin	286
The header is appended to the top of the page when the overlay option is enabled	286
A mix of names and numbers is in the recipients box	286
A one-page fax prints as two pages	286
A document stops in the document feeder in the middle of faxing	287
The volume for sounds coming from the fax accessory is too high or too low	287

Match case Limit results 1 per page

Table 6-3

Scan settings for Scan to SharePoint

Feature

Description

Original Size

Select the page size of the original document.

Original Sides

Select whether the original document is single-sided or double-sided.

Optimize Text/Picture

Select to optimize for the output of a particular type of content.

Content Orientation

Select the way the content of the original document is placed on the page:

Portrait

Landscape

Background Cleanup

Select a value to remove faint images from the background or to remove a light background color.

Darkness

Select a value to adjust the darkness of the ﬁle.

Contrast

Select a value to adjust the contrast of the ﬁle.

Sharpness

Select a value to adjust the sharpness of the ﬁle.

Image Preview

Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options

Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges

Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for

the front side and back side of a job.

Table 6-4

File settings for Scan to SharePoint

Feature

Description

File Name Preﬁx

Set the default file name prefix used for the file to be saved.

File Name

Default ﬁle name for the ﬁle to be saved.

Select the

User editable

check box to make this setting editable at the printer control panel.

File Name Suﬃx

Set the default file name suffix used for the file to be saved.

Duplicate filename suffix default [filename]_YYYYMMDDT

File Name Preview

Enter a ﬁle name, and then click the

Update Preview

button.

File Numbering Format

Select a ﬁle name format for when the job is divided into multiple ﬁles.

Add numbering when job has

just one ﬁle (ex. _1–1)

Select this setting to add numbering to a file name when the job is only one file instead of multiple files.

File Type

Select the ﬁle format for the saved ﬁle.

Select the

User editable

check box to make this setting editable at the printer control panel.

High Compression (smaller ﬁle)

Select this setting to compress the scanned ﬁle, which reduces the ﬁle size. However, the scanning

process for a High compression ﬁle might take longer than for a Normal compression ﬁle.

PDF encryption

If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as

part of the encryption. The same password must be used to open the ﬁle. The user will be prompted to

enter a password prior to scanning their job if one has not been set prior to pressing start.

Resolution

Set the resolution for the ﬁle. Higher resolution images have more dots per inch (dpi), so they show

more detail. Lower resolution images have fewer dots per inch and show less detail, but the ﬁle size is

smaller.

Quality and File Size

Select the quality for the ﬁle. Higher-quality images require a larger ﬁle size than lower-quality images,

and they take more time to send.

ENWW

Set up Scan to SharePoint® (Flow models only)

133