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Konica Minolta bizhub C451 bizhub C451 Network Fax Operations User Manual - Page 371

Group Address List, Conventions of Group Address List

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Reports and Lists 10 10.10 Group Address List Registered Group Address List can be printed. Conventions of Group Address List No: Group number Name: Registered Group name. Addr. No.: Address Book destination number registered in the Group. Access Allowed Level: Registered levels that can be referred. Regist Count: Number of Address Book destination numbers registered in the Group. Printing Group Address List 1 Press [Utility/Counter] key. 2 Touch [Administrator Settings]. 3 Enter the administrator password and then touch [OK]. 4 Touch [One-Touch/User Box Registration]. C451 10-20

Section	Page
Contents	2
Introduction	13
ACKNOWLEDGEMENT:	13
COPYRIGHT	13
EXEMPTION	13
Special Notice to User	14
For Canada	14
For U.S.A.	14
For New Zealand	16
For Europe	17
Available features	18
Confirming whether the original is scanned or not	18
Sending after erasing shadows	19
Specifying a scanning area size on the original	19
Sending originals of different sizes with one operation	20
Sending an original with fold lines	20
Sending long originals	21
Sending double-paged originals	21
Specifying the binding position of double-sided originals	22
Sending after adjusting the density of background color	22
Sending after emphasizing character edges	23
Sending a color fax	23
Prohibiting the print out of received originals (Memory RX function)	23
Explanation of manual conventions	24
Descriptions of original documents and paper	26
User’s guides	27
Printed manuals	27
User’s Guide CD manuals	27
1 Before use	30
1.1 Precautions (Internet Fax)	30
System requirements	30
E-mail transmission and reception	30
1.2 Precautions (IP Address Fax)	31
1.3 Features of Internet Fax	32
1.4 Features of IP Address Fax	33
1.5 Using the control panel	34
Control panel	34
Screen displayed by Network Fax function	37
1.6 Initial Settings	39
Required Settings (Internet Fax)	39
Required Settings (IP Address Fax)	40
1.7 Convenient function settings	41
1.8 User authentication and account track	42
With user authentication (machine authentication)	42
With user authentication (external server authentication)	42
With account track	43
2 Transmission	45
2.1 General fax operation (Internet Fax)	45
Sending an internet fax	45
2.2 General fax operation (IP Address Fax)	51
Sending an IP Address Fax	51
2.3 Loading the original	55
Loading the original into the ADF	55
Loading the original on the original glass	56
Faxing a multi-page original from the original glass	56
Sending the original using both ADF / Original glass	58
2.4 Specifying transmission color settings (IP Address Fax)	60
Specifying transmission color settings	60
2.5 Specifying the scan conditions	62
Specifying Scan Settings	62
Original Type	63
Simplex/Duplex	64
Resolution	64
Density	65
2.6 Specifying only one destination	66
Specifying from registered destination	66
Searching the registered destination (Search text button)	67
Searching the registered destination (Address Type)	68
Searching the registered destination (Detail Search)	69
Specifying by direct input	71
Performing an LDAP search (Search)	74
Performing an LDAP search (Advanced Search)	76
2.7 Specifying multiple destinations (broadcast transmission)	78
Specifying multiple destinations (By registered destination and direct input)	79
Specifying multiple destinations (by Group button)	79
2.8 Send a fax with Program destination	81
Sending a fax after specifying program destination	81
2.9 Checking the settings	84
To check the settings	84
2.10 Operations while scanning	88
If original size cannot be detected	88
When memory overflows	89
Auto rotation of original	89
2.11 When unable to send fax	90
Redial	90
Auto redial function	90
Redial confirmation screen	90
Manual redial (Current Jobs List)	91
2.12 Reserving the transmission	93
2.13 Stopping the transmission	95
Stopping during transmission	95
2.14 Checking the transmission reservation job	96
2.15 Checking the communication result	97
To check the communication result	97
2.16 Fax Header Settings	100
2.17 Faxing after previewing	102
Preview screen	102
Zoom	103
Page Rotation	104
View Finishing	105
Change Setting	105
Previewing	106
3 Reception	110
3.1 Reception (Internet Fax)	110
Auto-acquisition	110
Manual acquisition	111
3.2 Reception (IP Address Fax)	112
3.3 When unable to receive fax	113
3.4 Temporary memory reception	114
3.5 Maintaining a record during reception	115
Reduction printing	115
Printing by reducing to fit the paper	116
Printing to equal size	122
Method of printing during reception	123
3.6 Footer setting	125
4 Troubleshooting	128
4.1 Fax cannot be sent (Internet Fax)	128
4.2 Fax cannot be sent (IP Address Fax)	130
4.3 Fax cannot be received	131
4.4 Error Messages	133
Transmission System Error Code	133
Reception system error code	134
4.5 If “Contact your Service Rep.” is displayed (Service Call)	136
5 Specifications	139
5.1 Specifications (Internet Fax)	139
5.2 Specifications (IP Address Fax)	141
6 Useful transmission functions	143
6.1 List of functions on the Settings screen	143
Scan Settings	143
Original Settings	145
Communication Settings	146
6.2 Sending a fax after adjusting the density of background color (Background Removal)	147
Background Removal	147
Sending the fax after adjusting the background	147
6.3 Sending the fax after accentuating the text edges (Sharpness)	150
Sharpness	150
Sending the fax after adjusting the sharpness	150
6.4 Sending the fax after erasing shadows (Frame Erase)	153
Frame Erase	153
Sending a fax after setting the Frame Erase	153
6.5 Sending double-paged originals page by page from right to left (Book Copy)	157
Book Copy	157
Sending the fax after specifying book scanning	158
6.6 Sending a fax with the specified original scanning area (Scan Size)	163
Scan Size	163
Sending the fax by specifying the scan size	164
6.7 Copying the original at the same time as sending the Fax (Send & Print)	167
Send & Print	167
Sending the fax after specifying Send & Print	167
6.8 Confirming that the original is scanned (TX Stamp)	169
TX Stamp	169
Sending the fax after specifying TX Stamp	170
6.9 Sending a fax after specifying the filename of the scanned data (Document Name)	172
Original Name	172
Sending the fax after specifying Original Name	172
6.10 Sending an original of varying sizes by a single operation (Mixed Original)	174
Mixed Original	174
Sending the fax after specifying Mixed Original setting	174
6.11 Sending an original with folds (Z-Folded Original)	177
Z-Folded Original	177
Sending the fax after specifying Z-Folded Original setting	177
6.12 Sending a long original (Long Original)	179
Long Original	179
Sending the fax after specifying Long original	179
6.13 Specifying the binding position (Binding Position)	181
Binding Position	181
Specifying binding positions	181
6.14 Faxing by reducing the effect of dust from the left partition glass (Despeckle)	184
About the Despeckle	184
To fax in the Despeckle mode	184
6.15 Sending the fax after reconfirming the destination (Destination Check Display Function)	186
Destination Check Display Function	186
Sending a fax after reconfirming the destination	186
6.16 Sending a fax after specifying the E-mail Subject or Body (E-mail settings)	188
E-mail Settings	188
Sending a Fax after specifying the E-mail Settings	188
6.17 Specifying the way of adding the transmission source information (Fax Header Settings)	192
Fax Header Settings	192
Specifying the Fax Header Settings	192
7 Useful reception functions	196
7.1 Handling Originals received by memory	196
Printing received documents	196
Deleting received documents	197
7.2 Printing at the time of reception	198
When [Duplex Print (RX)] is set to [ON]	198
8 Registering/Settings	200
8.1 Displaying the fax registration screen	200
Displaying Create One-Touch Destination screen	200
8.2 Registering the Address Book	202
Registering the E-mail address in Address Book	202
Registering IP Addresses in Address Book	205
Registering in Address Book from Destination Setting screen	209
Changing the Address Book	212
Deleting Address Book destinations	213
8.3 Registering Group destinations	215
Registering Group destinations	216
Changing Group destinations	218
Deleting registered Group destinations	220
8.4 Registering Program destinations	221
Registering program destinations	221
Deleting program destinations	225
8.5 Changing the destination level (Apply Levels/Groups to Destinations)	227
Apply Levels/Groups to Destinations settings	227
Changing destination levels	228
8.6 Registering E-mail subject and text	231
Registering E-mail subject	231
Changing E-mail subject	233
Setting initial value of E-mail subject	236
Deleting E-mail subject	237
Registering E-mail text	239
Changing E-mail text	241
Setting initial value of E-mail text	243
Deleting E-mail text	244
8.7 Setting Memory RX User Box	246
9 Utility mode	248
9.1 Utility mode operation	248
Displaying User Settings screen	249
Exiting User Settings screen	249
Displaying Administrator Settings screen	250
Exiting the Administrator Settings screen	251
9.2 Utility mode list	252
User Settings > Custom Display Settings > Fax/Scan Settings	252
User Settings > Custom Display Settings > FAX Active Screen	253
User Settings > Custom Display Settings > Search Option Settings	253
User Settings > Scan/Fax Settings > Default Scan/Fax Settings	253
Administrator Settings > System Settings > Power Save Settings	254
Administrator Settings > System Settings > Restrict User Access > Restrict Access to Job Settings > Registering and Changing Address	254
Administrator Settings > System Setting > Restrict User Access > Restrict Operation > Restrict Broadcasting	254
Administrator Settings > System Settings > Reset Settings > Job Reset > Next Job > Reset Data After Job	254
Administrator Settings > System Settings > Stamp Settings	255
Administrator Settings > Administrator/Machine Settings > Administrator Registration	255
Administrator Settings > Administrator/Machine Settings > Input Machine Address	255
Administrator Settings > User Authentication/Account Track > Limiting Access to Destination	256
Administrator Settings > Network Settings > TCP/IP Settings	256
Administrator Settings > Network Settings > E-Mail Settings > E-mail TX (SMTP)	257
Administrator Settings > Network Settings > E-Mail Settings > E-mail RX (POP)	258
Administrator Settings > Network Settings > Network Fax Settings > Network Fax Function Settings	258
Administrator Settings > Network Settings > Network Fax Settings	259
Administrator Settings > Fax Settings > Header Information	259
Administrator Settings > Fax Settings > Header/Footer Position	260
Administrator Settings > Fax Settings > Line Parameter Settings	260
Administrator Settings > Fax Settings > TX/RX Settings	261
Administrator Settings > Fax Settings > Function Settings > Function ON/OFF Setting	262
Administrator Settings > Fax Settings > Function Settings > Memory RX Settings	262
Administrator Settings > Fax Settings > Report Settings	263
Administrator Settings > Fax Settings > Network Fax Settings	264
Administrator Settings > Fax Settings > Job Settings List	264
Administrator Settings > Security Settings > Security Details > Manual Destination Input	265
Administrator Settings > Security Settings > Security Details > Restrict Fax TX	265
Administrator Settings > Security Settings > Security Details > Hide Personal Information	265
Administrator Settings > Security Settings > Security Details > Display Active Log	265
9.3 Setting the initial state of Fax/Scan screen (Scan/Fax Settings) is set	266
Scan/Fax Settings	267
9.4 Setting the screen during fax operation (FAX Active Screen)	269
Setting the FAX Active Screen	269
9.5 Specifying differentiation of uppercase/lowercase letters when searching destinations (Search Option Settings)	272
Search Options Settings	272
9.6 Setting initial setting value of fax function (Default Scan/Fax Settings)	274
Default Scan/Fax Settings	274
9.7 Specifying the power save transition conditions (Enter Power Save Mode)	276
Setting Enter Power Save Mode	276
9.8 Specifying the prohibitions to cause a change in destination registration (Registering and Changing Address)	279
Specifying Settings for Registering and Changing Address	279
9.9 Setting prohibitions for sending to multiple destinations (Restrict Broadcasting)	281
Setting prohibitions for sending to multiple destinations	281
9.10 Specifying whether to reset the destination and settings (Reset Data After Job)	283
Setting Reset Data After Job	283
9.11 Specifying stamp printing specifications (Stamp Settings)	286
Specifying stamp settings	286
9.12 Protecting the destination information (Limiting Access to Destinations)	289
Registering the Groups	289
Specifying destination level settings	292
9.13 Registering E-mail address of administrator (Administrator Registration)	295
Registering Administrator	295
9.14 Registering E-mail address of this machine (Input Machine Address)	297
Registering machine address	297
9.15 Setting TCP/IP (TCP/IP Settings)	299
Specifying TCP/IP Settings	299
9.16 Specifying E-mail transmission settings (E-Mail TX (SMTP))	302
Specifying E-mail Transmission (SMTP) Settings	303
9.17 Specifying E-mail reception (E-Mail RX (POP)) Settings	305
Specifying E-mail RX (POP) Settings	306
9.18 Validating Network Fax function (Network Fax Function Settings)	308
Setting Network Fax Function	308
9.19 Specifying SMTP transmission and reception settings (Network Fax Settings)	311
Specifying SMTP TX and RX Settings	312
9.20 Registering transmission source name and fax number (Header Information)	315
Registering Header Information	315
9.21 Specifying the method of setting the transmission source/reception information (Header/Footer Position)	319
Setting Header/Footer Position	320
9.22 Specifying Transmission/Reception Mode (Line Parameter Settings)	322
Specifying Line Parameter Setting	322
9.23 Settings of transmission and reception mode (TX/RX Settings)	325
Specifying TX/RX Settings	326
9.24 Specifying Function ON/OFF Settings (Function ON/ OFF Setting)	328
Specifying Function ON/OFF Setting	328
9.25 Specifying memory reception settings (Memory RX Settings)	331
Specifying the Memory RX Settings	331
9.26 Specifying Report Printing Methods (Report Setting)	334
Specifying Report Settings	335
9.27 Specifying Network Fax function settings (Network Fax Settings)	337
Specifying Network Fax Settings	338
9.28 Prohibiting the direct input of fax number (Manual Destination Input)	341
Specifying Manual Destination Input settings	341
9.29 Prohibiting the fax sending function (Restrict Fax TX)	343
Specifying Restrict Fax TX settings	343
9.30 Specifying settings such that fax number cannot be displayed (Hide Personal Information)	346
Specifying the Hide Personal Information Settings	346
9.31 Specifying settings such that communication history cannot be displayed (Display Activity Log)	349
Specifying Display Activity Log Settings	349
10 Reports and Lists	353
10.1 Report/List Types	353
Reports	353
Lists	354
10.2 Activity Report	355
Conventions of Activity Report	355
Auto printing	357
Manual Printing	358
10.3 TX Result Report	360
Conventions of communication result report	360
Manual Printing	361
Auto printing	361
10.4 Broadcast Report	362
10.5 Internet Fax RX Error Report	364
10.6 Print MDN Message	365
10.7 Print DSN Message	366
10.8 Print E-Mail Message Body	367
10.9 Speed Dial List (Address Book destination list)	368
Convention of Speed Dial List	368
Printing the Speed Dial List	368
10.10 Group Address List	371
Conventions of Group Address List	371
Printing Group Address List	371
10.11 Program List	374
Conventions of Program List	374
Printing Program List	374
10.12 Title/Text List	377
Explanation of Title/Text list	377
Printing the Title/Text List	377
10.13 Fax Setting List	380
Conventions of Fax Settings List	380
Printing Fax Setting List	382
11 Appendix	385
11.1 Number of stored pages	385
11.2 Entering text	386
Enlarging the keyboard	388
To type text	389
List of Available Characters	389
11.3 Internet fax index	390
11.4 Fax Index	391
12 Index	396
A to G	396
H to S	397