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Kyocera KM-1820 Fax System (K) Operation Guide - Page 103

Subaddress Communications, Subaddresses Used by the FAX System

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Advanced Functions Subaddress Communications In subaddress communications, faxes are sent and received using subaddresses - - numbers or character strings that conform to conventions adopted by many fax machine manufacturers. Subaddresses support confidential fax, previously possible only between machines from the same manufacturer. The FAX System uses subaddress boxes to exchange confidential faxes with other parties. Receiving these faxes in the FAX System doesn't require a subaddress password. If the other party's machine requires passwords, specify the password when sending to them. NOTE: This function requires that the other party's fax machine support subaddress communications. Subaddress communication can be combined with other fax functions. You can save time when using this function by assigning subaddresses and passwords beforehand to one-touch dial keys or to Address Book entries. For more information, refer to the instructions for these functions and the instructions for assigning keys. Subaddresses Used by the FAX System The FAX System uses subaddresses as well as passwords for subaddress communication. Subaddresses When specifying a receiving party to receive a confidential fax, you must enter their subaddress, just as they must specify yours when sending to you. Subaddresses must also be specified for subaddress boxes where confidential faxes are received. The length of the maximum subaddress depends on the other party's fax machine. If the subaddresses do not comply with the supported length, confidential fax is not possible. Before using subaddresses, confirm the other party's subaddress. The FAX System supports subaddresses of up to 20 characters, consisting of numbers, asterisks [*], the sharp symbol [#], and spaces. Passwords The FAX System does not use passwords when receiving confidential faxes. Passwords are used if required by the other party's fax machine. The maximum password length depends on the other machine. If the passwords do not comply with the supported length, confidential fax is not possible. Before using subaddresses, confirm the other party's password. The FAX System supports passwords of up to 20 characters, consisting of numbers, asterisks [*], the sharp symbol [#], and spaces. OPERATION GUIDE 5-11

Section	Page
Contents	3
General Notice	5
Trademark Information	5
FCC PART 68 REQUIREMENTS	5
IMPORTANT SAFETY INSTRUCTIONS	7
IMPORTANTES MESURES DE SECURITE	7
CANADIAN IC REQUIREMENTS	8
CONDITIONS DE L'IC CANADIENNE	8
Safety Instructions Regarding the Disconnection of Power	8
Legal and Safety Information	9
Legal Notice	9
Safety Conventions in This Guide	9
Important! Please Read First.	11
Installation Precautions	12
Power supply/Grounding the product	12
Precautions for Use	12
Introduction	13
Overview of Operation Guide	13
Conventions	14
1 FAX System Parts	15
FAX System	16
Operation Panel	17
2 Preparing to Fax	21
Menu Table	22
Selecting the Line Type (Inch Model Only)	23
Configuring TTI Settings	24
Entering Fax Information (Local Information)	25
Setting the Current Date and Time (Date & Time Setting)	27
3 Basic Operation	29
Menu Table	30
Sending Documents	32
Detailed Transmission Settings	36
Select the Original Size	41
Select the Size for Fax	42
Zoom Transmission	43
Continuous Scanning	44
Automatic Fax Reception	45
Canceling Communications	46
Canceling Memory Transmission	46
Canceling Direct Transmission	46
Entering Characters	48
Input screen and key functions	48
Character Input Modes	49
Character Input Procedure	50
Address Book	52
Searching for Destinations in the Address Book	52
Entering Destinations in the Address Book	53
Editing Destinations in the Address Book	60
Deleting Destinations from the Address Book	61
Entering Group Destinations in the Address Book	61
Editing Group Destinations in the Address Book	65
Deleting Group Destinations from the Address Book	65
Redialing	67
Automatic Redialing	67
Address Recall	67
4 Basic Functions	69
Menu Table	70
Standby Transmission	71
Broadcast Transmission	72
Direct Transmission	75
Interrupt Transmission	76
Timer-based Transmission	77
Deleting a Job in Memory	79
Reviewing the transmission details of jobs in memory	79
Deleting a Job in Memory	79
Manual Fax Transmission	81
Manual Fax Reception	82
One-Touch Keys	83
Setting Up One-Touch Keys	83
Destination	83
Chain Dial	86
Programs	91
Registering Programs	91
Deleting Programs	91
Recalling Programs	92
5 Advanced Functions	93
Menu Table	94
Remote Switching	97
Changing the Remote Switching Number	97
Receiving Faxes Remotely	97
Polling Communication	99
Storing Documents for Polling	99
Printing the Documents Stored in Polling Box	100
Editing the Documents Stored in Polling Box	100
Deleting the Documents Stored in Polling Box	101
Receiving Documents by Polling	101
Polling Transmission Settings	102
Subaddress Communications	103
Subaddresses Used by the FAX System	103
Subaddress-based Confidential Communications	104
Setting Up Subaddress Boxes	104
Modifying Subaddress Boxes	105
Deleting Subaddress Boxes	109
Paper Setting for Printing from Boxes	110
Confidential Fax Using Subaddresses	110
Printing Documents from Subaddress Boxes	112
Editing Documents from Subaddress Boxes	113
Deleting Documents from Subaddress Boxes	114
Printing Lists of Subaddress Boxes	114
Fax Forwarding	116
Registering Forwarding Destinations	116
Changing Forwarding Destinations	118
Specifying the Fax Forwarding Period	119
Printing from the FAX System during Fax Forwarding	121
Specifying the File Format of Forwarded Files	121
Activating Fax Forwarding	122
Password-based Communications	123
Registering New Authorized Telephone Numbers	123
Modifying Authorized Telephone Numbers	124
Deleting Authorized Telephone Numbers	125
Registering New Authorized IDs	126
Modifying Authorized IDs	127
Deleting Authorized IDs	127
Activating Password-based Communications	128
Encrypted Communication	130
Registering New Encryption Keys	131
Checking or Deleting Encryption Keys	132
Setting Up Encrypted Reception	133
Sending Encrypted Faxes	134
Receiving Encrypted Faxes	136
E-mail Notification of Job Results	137
Displaying Job Status	138
Print Job Status	139
Send Job Status	139
Store Job Status	140
Scheduled Job Status	140
Print Job Log	141
Send Job Log	141
Store Job Log	142
FAX TX Log	142
FAX RX Log	143
Printing Communication Management Reports	145
Printing FAX TX Reports	145
Printing FAX RX Reports	145
User Login	147
User Login Screen	147
Job Accounting	148
Job Accounting Screen	148
6 Network Fax	151
Overview of Network Fax	152
Setup	152
Connection	153
Network Fax Settings Report	153
Initial FAX System Settings	154
7 FAX System Settings	155
Menu Table	156
Printing Reports	158
Fax TX Report and Fax RX Report Settings	158
Send Result Settings	159
Fax RX Result Settings	159
Volume	162
Adjusting Speaker Levels	162
Adjusting the Monitor Tone Volume	162
Redial	164
Fax Media Type	165
Number of Rings	166
Setting the Number of Rings (Auto Fax Reception)	166
Setting the Number of Rings (TAD Reception)	166
Setting the Number of Rings (Fax/Tel Switching) (Inch Model Only)	167
Fax Reception Mode	168
Fax Reception Mode Setting	170
Reception Date and Time	172
2in1 Reception	173
Bulk Printing	174
Remote Diagnosis	175
Remote Diagnosis ID	176
8 Troubleshooting	177
Memory Indicator	178
FAX Communicating Errors	178
Warning and Maintenance Messages	179
Troubleshooting Table	181
9 Reference Information	183
Specifications	184
Menu Flowcharts	185
Error Code Table	189

Match case Limit results 1 per page

Advanced Functions

OPERATION GUIDE

5-11

Subaddress Communications

In subaddress communications, faxes are sent and received using

subaddresses – – numbers or character strings that conform to

conventions adopted by many fax machine manufacturers. Subaddresses

support confidential fax, previously possible only between machines from

the same manufacturer. The FAX System uses subaddress boxes to

exchange confidential faxes with other parties. Receiving these faxes in

the FAX System doesn’t require a subaddress password. If the other

party’s machine requires passwords, specify the password when sending

to them.

NOTE:

This function requires that the other party’s fax machine support

subaddress communications.

Subaddress communication can be combined with other fax functions.

You can save time when using this function by assigning subaddresses

and passwords beforehand to one-touch dial keys or to Address Book

entries. For more information, refer to the instructions for these functions

and the instructions for assigning keys.

Subaddresses Used by the FAX System

The FAX System uses subaddresses as well as passwords for subaddress

communication.

Subaddresses

When specifying a receiving party to receive a confidential fax, you must

enter their subaddress, just as they must specify yours when sending to

you. Subaddresses must also be specified for subaddress boxes where

confidential faxes are received. The length of the maximum subaddress

depends on the other party’s fax machine. If the subaddresses do not

comply with the supported length, confidential fax is not possible. Before

using subaddresses, confirm the other party’s subaddress. The FAX

System supports subaddresses of up to 20 characters, consisting of

numbers, asterisks [

], the sharp symbol [

], and spaces.

Passwords

The FAX System does not use passwords when receiving confidential

faxes. Passwords are used if required by the other party’s fax machine.

The maximum password length depends on the other machine. If the

passwords do not comply with the supported length, confidential fax is not

possible. Before using subaddresses, confirm the other party’s password.

The FAX System supports passwords of up to 20 characters, consisting of

numbers, asterisks [

], the sharp symbol [

], and spaces.