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Lexmark Pro5500 Quick Reference - Page 26

Scanning, Tips for scanning, Scanning to a local computer, Scanning to a flash drive or memory card - scan software

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Scanning Scanning ADF Scanner glass SD/MS/xD/MMC SD/MS/xD/MMC Use the ADF for multiple‑page documents. Note: The ADF is available only on select models. If you purchased a printer without an ADF, then load original documents or photos on the scanner glass. Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Tips for scanning • Use the ADF when scanning two‑sided pages if your printer supports duplex scanning and the ADF supports the original document size. • Use the scanner glass when scanning two‑sided pages if your printer does not support duplex scanning or the ADF does not support the original document size. • When using the ADF, adjust the paper guides on the ADF to the width of the original document. • To easily retrieve a document after copying or scanning, lift the ADF input tray. • When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image. • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. • When the document to be scanned is in place with the settings you want, press to start scanning. Scanning to a local computer 1 Load the original document. 26 2 From the home screen, touch Scan > Computer > USB‑Connected Computer. The USB‑connected computer is the default destination that will receive the scan. Note: Make sure the scan software is installed on the destination computer. 3 Select the output file type you want to create and other scan options. If necessary, touch Accept each time you make a selection. 4 Press . The scan is complete when a message appears on the printer control panel indicating that the file you scanned has been saved. Scanning to a flash drive or memory card Before you begin, make sure your flash drive or memory card is not write‑protected. 1 Load the original document. 2 From the home screen, touch Scan > Memory Device. 3 Insert the flash drive or memory card. Notes: • The printer reads only one memory device at a time. • If a flash drive is inserted into the USB port while a memory card is in the card slot, then a message appears on the display prompting you to select which memory device to use. 4 Select the output file type you want to create. 5 Set the color, quality, original image size, and the other scan options. If necessary, touch Accept each time you make a selection. 6 From the Sides menu in Scan Options, select 1‑Sided or 2‑Sided, and then touch Accept. 7 Press . Follow the instructions on the display. The scan is complete when a message appears on the printer control panel indicating that the file you scanned has been saved. Scanning directly to e‑mail using the printer software For Windows users 1 Load an original document. 2 Click or Start. 3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Navigate to: Printer Home > select your printer > Scan

Section	Page
Contents	3
About your printer	5
Finding information about the printer	5
Minimizing your printer's environmental impact	5
Printer models	6
Printer features	6
Setting up the printer	6
Understanding the parts of the printer	12
Using the printer control panel	14
Understanding the home screen	15
Navigating menus using the touch screen	16
Using memory cards and flash drives	16
Using a memory card or flash drive with the printer	16
Supported memory cards and file types	17
Ordering and replacing supplies	18
Ordering ink cartridges	18
Replacing ink cartridges	18
Maintaining ink cartridges	19
Aligning the printhead	19
Cleaning the printhead nozzles	19
Using the printer software	20
Minimum system requirements	20
Installing the printer software	20
Using the Windows printer software	20
Using the Macintosh printer software	21
Printing	23
Printing a document	23
Printing on both sides of the paper (duplexing) automatically	23
Printing photos using the printer control panel	24
Canceling print jobs	24
Copying	25
Tips for copying	25
Making copies	25
Making a duplex copy automatically	25
Canceling copy jobs	25
Scanning	26
Tips for scanning	26
Scanning to a local computer	26
Scanning to a flash drive or memory card	26
Scanning directly to e-mail using the printer software	26
Scanning to a PDF	27
Canceling scan jobs	27
E-mailing	28
Sending e-mail	28
Tips for e-mailing	28
Scanning a document or photo to e-mail	28
Canceling an e-mail	28
Setting up the printer to fax	29
Step 1: Connect the printer to the telephone line	29
Scenario 1: Standard telephone line	29
Scenario 2: Digital Subscriber Line (DSL)	31
Scenario 3: VoIP telephone service	31
Scenario 4: Digital telephone service through a cable provider	32
Scenario 5: Country- or region-specific setup	33
Step 2: Check the dial tone	36
Step 3: Set your fax name and fax number	36
Step 4: Set the printer to receive faxes automatically or manually	36
Step 5: Set the number of rings	37
Step 6: Create a contact list	37
Faxing	38
Sending faxes	38
Tips for sending faxes	38
Sending faxes using the printer control panel	38
Sending faxes using the computer	38
Receiving faxes	38
Tips for receiving faxes	38
Receiving faxes automatically	39
Receiving faxes manually	39
Wireless networking	40
Information you will need to set up the printer on a wireless network	40
Installing the printer on a wireless network	40
What is Wi-Fi Protected Setup?	40
Configuring Wi-Fi Protected Setup manually	41
Use the Push Button Configuration (PBC) method	41
Use the Personal Identification Number (PIN) method	41
Choose another configuration method	41
Using SmartSolutions	42
What is SmartSolutions?	42
Troubleshooting	43
Before you troubleshoot	43
If Troubleshooting does not solve your problem	43
Setup troubleshooting	43
Installation screen did not appear during installation	43
Launch the printer CD manually	43
Incorrect language appears on the display	43
Change the language using the printer menus	43
Software did not install	43
Make sure that your computer meets the minimum system requirements	43
Temporarily disable security programs in Windows before installing the software	43
Check the USB connection	44
Reconnect the printer power supply	44
Print job does not print or is missing pages	44
Make sure the ink cartridges are inserted correctly	44
Select your printer from the Print dialog before sending the print job	44
Make sure the print job is not paused	44
Make sure your printer is set as the default printer	44
Reconnect the printer power supply	44
Remove and reconnect the USB cable connected to your printer	44
Check the USB connection	44
Remove and reinstall the printer software	44
Printer is printing blank pages	44
Reinstall the ink cartridges and deep clean and align the printhead	44
Printer is busy or does not respond	45
Make sure the printer is not in Sleep mode	45
Reconnect the printer power supply	45
Cannot delete documents from the print queue	45
Restart the computer and try again	45
Remove and reconnect the USB cable connected to your printer	45
Cannot print through USB	45
Check the USB connection	45
Make sure the USB port is enabled in Windows	45
Remove and reinstall the printer software	45
Fax troubleshooting	45
Fax troubleshooting checklist	46
Cannot send faxes	46
Make sure to enter your user information in the printer	46
Reduce the transmission speed of the fax modem	46
Enable error correction	46
Enable automatic fax conversion	46
Make sure that the Dial Prefix setting is correct	46
Cannot receive faxes	47
Make sure that you have configured the correct settings for your setup	47
Make sure that the printer is connected to an analog port	47
Make sure to free up printer memory	47
Make sure that Fax Forwarding is disabled	47
Increase the ringer volume	47
Make sure that you have the correct manual answer code	47
Cannot run the fax software	47
Make sure a fax driver is installed	47
Make sure the printer is connected to a telephone line	47
Network troubleshooting	47
Wireless troubleshooting checklist	47
Printing a network setup page	48
Locating IP addresses	48
Cannot print over wireless network	48
Turn the access point (wireless router) off and then back on	48
Disconnect from VPN session	48
Make sure Demo Mode is turned off	48
Check your WEP key or WPA passphrase	48
Check if your access point has an association/registration button	48
Move your access point away from other electronic devices	49
Move the computer and/or printer closer to the access point	49
Check the wireless signal quality	49
Check your advanced security settings	49
Make sure your computer is connected to your access point	49
Make sure that your computer and printer are connected to the same wireless network	49
Make sure your OS is compatible with wireless printing through AirPort	50
“Communication not available” message displays when printing wirelessly	50
Make sure your computer and printer have valid IP addresses for the network	50
Make sure the wireless port is selected	50
Make sure bidirectional communication is enabled	51
Notices	52
Edition notice	52
UNITED STATES GOVERNMENT RIGHTS	52
Trademarks	52
Federal Communications Commission (FCC) compliance information statement	52
Federal Communications Commission (FCC) compliance information statement	52

Match case Limit results 1 per page

Scanning

ADF

Scanner glass

Use the ADF for multiple

‑

page documents.

Note:

The ADF is available only on select models. If

you purchased a printer without an ADF, then load

original documents or photos on the scanner glass.

Use the scanner glass for single pages, small items

(such as postcards or photos), transparencies, photo

paper, or thin media (such as magazine clippings).

Tips for scanning

•

Use the ADF when scanning two

‑

sided pages if your printer supports duplex scanning and the ADF

supports the original document size.

•

Use the scanner glass when scanning two

‑

sided pages if your printer does not support duplex scanning

or the ADF does not support the original document size.

•

When using the ADF, adjust the paper guides on the ADF to the width of the original document.

•

To easily retrieve a document after copying or scanning, lift the ADF input tray.

•

When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned

image.

•

not

load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF. Place these items on the scanner glass.

•

When the document to be scanned is in place with the settings you want, press

to start scanning.

Scanning to a local computer

Load the original document.

From the home screen, touch

Scan

Computer

USB

‑

Connected Computer

The USB

‑

connected computer is the default destination that will receive the scan.

Note:

Make sure the scan software is installed on the destination computer.

Select the output file type you want to create and other scan options. If necessary, touch

each

time you make a selection.

Press

The scan is complete when a message appears on the printer control panel indicating that the file you

scanned has been saved.

Scanning to a flash drive or memory card

Before you begin, make sure your flash drive or memory card is not write

‑

protected.

Load the original document.

From the home screen, touch

Scan

Memory Device

Insert the flash drive or memory card.

Notes:

•

The printer reads only one memory device at a time.

•

If a flash drive is inserted into the USB port while a memory card is in the card slot, then a

message appears on the display prompting you to select which memory device to use.

Select the output file type you want to create.

Set the color, quality, original image size, and the other scan options. If necessary, touch

each

time you make a selection.

From the Sides menu in Scan Options, select

‑

Sided

‑

Sided

, and then touch

Press

Follow the instructions on the display. The scan is complete when a message appears on the printer

control panel indicating that the file you scanned has been saved.

Scanning directly to e

‑

mail using the printer software

For Windows users

Load an original document.

Click

Start

Click

All Programs

Programs

, and then select the printer program folder from the list.

Navigate to:

Printer Home

> select your printer >

Scan

Scanning