Lexmark X544 Quick Reference - Page 2

Faxing - driver

Get Lexmark X544 PDF manuals and user guides View all Lexmark X544 manuals
Add to My Manuals
Save this manual to your list of manuals

Page 2 highlights

Canceling an e-mail An e-mail can be canceled when the document is in the ADF or on the scanner glass. To cancel an e-mail: 1 From the printer control panel, press . Stopping appears, and then Cancel Job appears. 2 Press to cancel the job. Note: If you want to continue to process the job, press to continue scanning the e-mail. Canceling appears. The printer clears all pages in the ADF and then cancels the job. Once the job is canceled, the copy screen appears. Faxing Sending a fax Sending a fax using the printer control panel 1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press the Fax button. To: appears on the first line, and the time and date appear on the second line. 4 Enter the fax number, and then press . Notes: • To place a dial pause within a fax number, press the Redial/Pause button. The dial pause appears as a comma on the Fax to: line. Use this feature if you need to dial an outside line first. • Press to move the cursor to the left and delete a number. • To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears. Then, press . 5 Press 1 to enter another fax number, or press 2 to end fax number entry. 6 Press to send a black only fax or to send a color fax. Sending a fax using the computer Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software programs. For Windows users Notes: • In order to perform this function from your computer, you must use the PostScript printer driver for your printer. • Verify that the fax option is installed in the printer driver. 1 With a file open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 Click the Other Options tab, and then click Fax. 4 On the Fax screen, type the name and number of the fax recipient. 5 Click OK, and then click OK again. 6 Click OK. For Mac OS X version 10.2 and 10.3 users 1 With a document open, choose File > Print. 2 From the print options pop-up menu, choose Job Routing. 3 Select Fax, and then enter the recipient name, number, and other information as needed. 4 Click Print. For Mac OS X version 10.4 or later users 1 With a document open, choose File > Print. 2 2 From the PDF pop-up menu, choose Fax PDF. 3 Type the fax number in the To field, and enter other information as needed. 4 Click Fax. If you receive an error, "No fax modems were found", follow these directions to add your printer as a fax: a From the Printer pop-up menu, choose Add Printer. b Select the printer from the dialog that appears. c From the Print Using pop-up menu, choose Select a driver to use. d From the list, choose your printer fax model, and then click Add. Creating shortcuts Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. You can create a shortcut to a single fax number or a group of fax numbers. 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section. 2 Click Settings. 3 Click Manage Destinations. Note: A password may be required. If you do not have an ID and password, get one from your system support person. 4 Click Fax Shortcut Setup. 5 Type a unique name for the shortcut, and then enter the fax number. To create a multiple-number shortcut, enter the fax numbers for the group. Note: Separate each fax number in the group with a semicolon (;). 6 Assign a shortcut number. If you enter a number that is already in use, you are prompted to select another number.

  • 1
  • 2
  • 3
  • 4
Canceling an e-mail
An e-mail can be canceled when the document is in the ADF or on
the scanner glass. To cancel an e-mail:
1
From the printer control panel, press
.
Stopping
appears, and then
Cancel Job
appears.
2
Press
to cancel the job.
Note:
If you want to continue to process the job, press
to
continue scanning the e-mail.
Canceling
appears.
The printer clears all pages in the ADF and then cancels the job. Once
the job is canceled, the copy screen appears.
Faxing
Sending a fax
Sending a fax using the printer control
panel
1
Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note:
Do not load postcards, photos, small items, transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2
If you are loading a document into the ADF, then adjust the paper
guides.
3
From the printer control panel, press the
Fax
button.
To:
appears on the first line, and the time and date appear on the
second line.
4
Enter the fax number, and then press
.
Notes:
•
To place a dial pause within a fax number, press the
Redial/Pause
button. The dial pause appears as a comma on
the Fax to: line. Use this feature if you need to dial an outside
line first.
•
Press
to move the cursor to the left and delete a number.
•
To use a fax shortcut, press
, and then press the arrow
buttons until the fax shortcut you want appears. Then, press
.
5
Press
1
to enter another fax number, or press
2
to end fax number
entry.
6
Press
to send a black only fax or
to send a color fax.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without
leaving your desk. This gives you the flexibility of faxing documents
directly from software programs.
For Windows users
Notes:
•
In order to perform this function from your computer, you must
use the PostScript printer driver for your printer.
•
Verify that the fax option is installed in the printer driver.
1
With a file open, click
File
ª
Print
.
2
Click
Properties
,
Preferences
,
Options
, or
Setup
.
3
Click the
Other Options
tab, and then click
Fax
.
4
On the Fax screen, type the name and number of the fax recipient.
5
Click
OK
, and then click
OK
again.
6
Click
OK
.
For Mac OS X version 10.2 and 10.3 users
1
With a document open, choose
File
>
Print
.
2
From the print options pop-up menu, choose
Job Routing
.
3
Select
Fax
, and then enter the recipient name, number, and other
information as needed.
4
Click
Print
.
For Mac OS X version 10.4 or later users
1
With a document open, choose
File
>
Print
.
2
From the PDF pop-up menu, choose
Fax PDF
.
3
Type the fax number in the To field, and enter other information
as needed.
4
Click
Fax
.
If you receive an error, "No fax modems were found", follow these
directions to add your printer as a fax:
a
From the Printer pop-up menu, choose
Add Printer
.
b
Select the printer from the dialog that appears.
c
From the Print Using pop-up menu, choose
Select a driver to
use
.
d
From the list, choose your printer fax model, and then click
Add
.
Creating shortcuts
Creating a fax destination shortcut
using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the
printer control panel each time you want to send a fax, you can create
a permanent fax destination and assign a shortcut number. You can
create a shortcut to a single fax number or a group of fax numbers.
1
Type the printer IP address into the address field of your Web
browser.
Note:
If you do not know the IP address of the printer, then print
a network setup page and locate the address in the TCP/IP
section.
2
Click
Settings
.
3
Click
Manage Destinations
.
Note:
A password may be required. If you do not have an ID and
password, get one from your system support person.
4
Click
Fax Shortcut Setup
.
5
Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple-number shortcut, enter the fax numbers for
the group.
Note:
Separate each fax number in the group with a semicolon
(;).
6
Assign a shortcut number.
If you enter a number that is already in use, you are prompted to
select another number.
2