Oki B4545MFP B4545 MFP User Guide_AE

Oki B4545MFP Manual

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  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 1
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  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 2
    Oki Data. All Rights Reserved Document Information B4545 MFP User's Guide drivers and manuals are available from the web site: http://www.okiprintingsolutions.com Trademark Information Oki and Microline are registered trademarks of Oki Microsoft, MS-DOS and Windows are either registered trademarks
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 3
    can be used for Internet communications. Your terminal will meet all your professional requirements. This User's Manual presents the following model: Model B4545 MFP Equipment • Duplex unit scanner color • Fax Modem • 20 ppm Black & White laser printer • 250 sheet paper tray • USB Interface
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    Guide to function list 31 Setting your terminal 38 Main settings 38 Before transmission 38 Before reception 43 Technical parameters 47 Local Area Network (LAN) settings 50 Local network settings 50 Message service and the Internet 53 Initialization parameters 54 Settings 57 B4545 MFP User
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    Internet Connection 60 Deactivating the Internet function 61 Message service and the LAN 61 Initialization parameters 61 Directory 64 Creating contact record 65 Adding a Switched Telephone Network (PSTN 87 Reception over the Internet 87 Copying 88 Local copy 88 B4545 MFP User's Guide 5
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 6
    (MBX FAX 119 MBX management 121 Maintenance 124 Maintenance 124 General 124 Replacing the consumables (toner and drum) . . . . . 125 Cleaning 136 Servicing 138 Scanner calibration 138 Incidents 138 Communication errors 138 Printer errors 142 Scanner incidents 147 B4545 MFP User's Guide 6
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 7
    Miscellaneous incidents 148 Terminal packing and transportation 149 Characteristics 150 Unit characteristics 150 Safety 152 Consumables 153 Service and Support 154 B4545 MFP User's Guide 7
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    duplex mode deactivated. 15. Indicator. Toner Status. * On : end of toner. * Flashing : near the end of toner. 16. Indicator. Printer paper . Key. Access to directory and quick dial numbers. 31. Key. Line manual connection, listen for tone during fax sending (Fax model). 32. Key.
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 9
    INSTALLATION Installing your terminal Installation requirements A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. • Choose a location that is
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 10
    Installation • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. • Make sure that the printer is not exposed
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 11
    the terminal out of the shipping box. + Check that the following parts are in the box. 1 Installation Guide 2 Terminal 3 Document Feeder 4 Power Cord 5 Printer Output Stacker 6 Phone Line Cord 7 CD-ROM 8 Image Drum Cartridge 9 Toner Cartridge 10 Printer Paper Tray 1 2 4 6 7 3 5 10 8 9 11
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    Installation Unpacking the optional paper tray + Remove the plastic bags and check for the parts illustrated below. 1 Paper Tray 2 Mechanical 1 unit paper tray 3 Cardboard box Installing the optional paper 2 tray (refer to paragraph Installing the second paper tray (optional), page
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 13
    Installation Unpacking the duplex unit (optional) + Remove the plastic bags and check for the parts illustrated below. 1 Duplex Unit 2 Cardboard Box + Installing the Duplex unit (refer to paragraph Installing the Duplex unit (optional), page 22). 1 2 13
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 14
    Card Reader 11 Access handle, Flatbed Scanner 12 Original 1B document output stacker 2B 13 Document Feed Tray for scanning 3B 4B 1B Parallel PC port 2B USB Port 3B LAN cable socket 4B Telephone cable socket 5B Toner Cartridge 6B Image Drum Cartridge 7B Telephone Cord 8B Power Cord 9B
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    Installation Installing the removeable parts This section details the installation of the terminal's removable parts. Installing the scanner paper tray + Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose. A B 15
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 16
    Installation Installing the printer output stacker + Insert the two clips (B) of the stacker into the notches (A) provided for this purpose. A B Installing the printer paper tray + Hold the tray in front of the printer (as shown in the drawing). Align the tabs in the tray with the notches in the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 17
    pages). In case of letterhead paper, be sure to place the paper printed side up. + Secure the stack of paper by pushing the paper size guides against the right and left edges of the stack. Caution - Do not add paper to the tray while the terminal is printing 17
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    Installation Paper useable in the printer : Printer paper tray 16 to 24 lb (60 to 90 g/m2) Manual feed 16 to 43 lb. (60 to 160 g/m2) + Replace the printer paper tray cover. 18
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 19
    to 160 g/m2) maximum color paper or transparent file (laser printer compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed guides 1 and 2 located on the paper tray cover until it stops in the printer. + Adjust to the size
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    coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer. 3. Remove the paper tray cover. 4. Press the support plate located on the paper tray until it locks into position. 20
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 21
    Installation 5. Put a stack of 500 paper sheets, maximum, into the paper tray, making sure to always position the paper so that the up-side, when the paper is packed, is always facing up. 6. Put the cover back onto the tray, and insert the paper tray into the additional paper unit. Remark :
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 22
    Installation Installing the Duplex unit (optional) After installation and connection, the duplex unit will enable you to print, receive faxes or print local photocopies in duplex mode. + Switch off your terminal and pull out the mains plug. + Take the duplex unit out of its box and remove the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 23
    Installation + Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the bottom left hand side of the terminal. + Insert the two plastic clips (B) in the two slots (A) provided for this purpose. D E + Hold the module in its housing, tip the access door to the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 24
    Installation + Hold the duplex unit in position and press the two blue colored clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. A + Once the module is locked in position, close the door. The module is now ready to
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 25
    Installation Connections A B C D G F E + Make sLuérgeetnhedeOdn/uOsffchswéimtcah :is in position o (Off). A : Parallel port B : USB Port C : LAN socket D : Telephone line socket E : Power cord recepticle F : Telephone line G : Power cord 25
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 26
    Installation Telephone and LAN connection + Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall telephone socket. + LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into the socket (C) of your
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 27
    GETTING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 4 keys and allows you to move within the menus available on your terminal. 27
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    Getting started Moving within the menus To Enter the main menu and move down through the menus. Use key Select the next line in a menu. Symbol used Select the previous line in a menu. Validate the current selection. OK Return to the previous menu. C Confirm and exit from the current menu.
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    Getting started Moving within a data entry field To Use key Move to the right. Symbol used Move to the left. Confirm your entry. OK Delete a character by moving the cursor
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 30
    -driven access. • Direct function access. Menu-driven access You can print the guide to find out the number of a function by pressing the key or by pressing OK. Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on one side. Direct access by number
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    Getting started GUIDE TO FUNCTION LIST MAIN MENU 1: DIRECTORY Functions Function description 11 OK 12 OK 13 OK 14 OK 15 OK 16 OK 161 OK 162 OK
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    29 OK 20 OK 201 OK 202 OK 203 OK USER PASSWORD DOM. NAME SNTP SERVER ADDRESS PORT STATE TIME dialing prefix LAN parameters settings Manual configuration Fax IP address subnet mask POLLING - BROADCAST - FAX ANSW. PRINT ACTIVATION 383 OK ANSWER CODE 39 OK - FAX FORWAD. 391 OK REROUTING MAIN MENU 3:
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 33
    Getting started MAIN MENU 3: FAX Functions 3911 OK 392 OK 3921 OK 393 OK ACTIVATION TX FORWARD. ACTIVATION COPY Function description Rerouting activation Tx forwarding function Tx forwarding activation Printing activation of rerouting fax Page p. 79 p. 80 p. 80 p. 80 33
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 34
    SGSCRIPT FONTS - DEPART. CODES Function description Function list printing Print TX and RX logs Print the directory User parameters printing Commands list CODE LOCK KEYBD. LOCK NUMBER LOCK PARAMETERS LOCK SMS LOCK MEDIA - COUNTERS Scanner calibration Activate an access limitation lock Locking code
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    8822 OK 883 OK 884 OK NEW DEPT. DEPT. CODE DEPT. NAME DELETE PRINT Function description Printed pages counter Local copies counter Sent pages counter Received pages counter Printed pages counter Printed sheets counter CIS scanner settings Resolution type choice Zoom setting Assembled or not copy
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 36
    's dial-up numberB Supplier's identiferB Supplier's passwordB A.These menus will appear only with valid ISPN setting B.Maintenance menus (Access limited according to service and country) Page p. 55 p. 54 p. 54 p. 54 p. 54 p. 58 p. 58 p. 60 p. 57 p. 57 p. 57 p. 58 p. 58 p. 58 p. 82 p. 59 p. 124 36
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    071 OK 072 OK 0721 OK 0722 OK 0723 OK 08 OK - PRINT DOCUMENT LIST FILE ALL SERIES SELECTION - SCAN TO - DELETE MANUAL AUTOMATIC ALL SERIES SELECTION - MEDIA ANALYSIS Function description Printing documents Printing the document list Printing files Printing all printable files Printing a series of
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 38
    SETTING YOUR TERMINAL MAIN SETTINGS At terminal powerup, the screen displays: You have to set the date and time, telephone network, language parameter and verify the other parameters listed below. BEFORE TRANSMISSION Date/Time At any moment you may change the date and time on your fax machine. 38
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 39
    setting A menu is available from which you can chose to change to summer / winter time automatically or not. The 21>DATE/TIME menu includes 2 submenus: Manual mode 211 OK - SETUP / DATE/TIME / MODIFY Your fax machine will prompt you to change the date and time via the numeric pad. Automatic mode
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    Setting your terminal Your fax number/your name Remark : In the United States, as required by FCC regulations, a heading must be included on all FAX messages. Your fax will print out your fax number on each document it transmits if you save this number and if the terminal is set to Sending header
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    Setting your terminal To select the network: 202 OK - SETUP / GEOGRAPHICAL / NETWORK + Select the required option and press the OK key to confirm. Language This setting enables you to choose a language other than that imposed by the Country setting. To select the language: 203 OK - SETUP /
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    page 102), • Always: a report is printed with each transmission, • ON ERROR: a report is printed only if the transmission failed or is abandoned. With free up the terminal. • from the feeder of the sheet-feed scanner (refer to paragraph Document depositing, page 74), transmission will occur after
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 43
    digits) and confirm with OK. Activating or deactivating the answering machine 382 OK - FAX / FAX ANSW. / ACTIVATION + If you saved an access code for your fax answering machine, enter it and validate with OK. + Select the required option WITH or WITHOUT answering machine and confirm you choice with
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 44
    Setting your terminal Print fax messages stored in the memory 381 OK - FAX / FAX ANSW. / PRINT + If you have defined an access code for your fax answering machine, enter it and press OK. Documents received and stored in the memory are printed. Reception without paper Your fax offers
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    Setting your terminal To activate relay from your fax machine: + Insert the document to relay (refer to paragraph Document depositing, page 74). + Select 37 OK- FAX / BROADCAST. + Enter the remote fax number where you will relay to or choose your dialing mode (refer to paragraph Dialing, page 76)
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    Setting your terminal To select the fax print mode : 244 OK - SETUP / RECEPTION / DUPLEX + Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with the OK key. + Adjust to page This option allows you to print out documents automatically adjusting them to the page format.
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 47
    your terminal TECHNICAL PARAMETERS As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: 29 OK - SETUP / TECHNICALS + Select the desired parameter and confirm with OK. + With the
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    Setting your terminal Parameter Setting 10 - RX HEADER 1 - WITH 2 - WITHOUT 11 - RX SPEED 1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400 12 - RINGS 2 TO 5 20 - E.C.M. (CORRECT THE CALL) 1 - WITH 2 - WITHOUT 72 - MODEM SPEED 1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 -
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    TONER SAVE 1 - WITH 2 - WHITHOUT 90 - RAW PORT 9100 Makes printing lighter to save toner cartridge ink RAW network print port connection 91 - PRINTER 30 mn ERROR document being printed is deleted following a print error in PC print mode Wait time-out for data from PC before the task is deleted in
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 50
    a new generation machine that will be part of your local network just like a PC your fax machine into your local network. • message service settings, for all your faxes and E-mails to be configuration We recommend that you carry out a manual configuration of your terminal. The automatic configuration
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 51
    Setting your terminal To configure the local network setting manually: 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION + Choose MANUAL and press OK to confirm. IP address 2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE + Enter the IP address of your terminal and press OK
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    Setting your terminal These two addresses must be filled in for the Scan To Disk function (refer to paragraph Scan to Disk, page 84). 2538 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 1 2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2 + Enter the IP address of each server, then validate with OK.
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    of the and arrows, then validate with OK. Case of connection to a domain (for instance with Windows NT, 2000 or XP) The terminal can identify itself on the local network by using the parameters of a user account, before it can, among others, archive documents by means of the Scan to Disk function
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 54
    sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server, or computer system which allows you to connect to the Internet and your mailbox through
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    IDENTIFER: MESSAGE SERVICE PASSWORD: E-MAIL ADDRESS: demo jt12 ***** [email protected] SERVER: SMTP mail.gofornet.com POP mail.gofornet.com DNS 1 103.195.014.001 DNS 2 103.195.014.002 Non-functional data given by way of example. 1. If the identifier has more than 16 characters, the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 56
    the following MENUS on your fax machine: Supplier Provider 1 Connection Call numb. 0860001000 Identifier [email protected] Password ***** MESSAGE SERVICE Email ID demo jt 12 EMAIL PASSWORD ***** E-Mail adr [email protected] Servers SMTP mail.gofornet.com POP3 mail.gofornet.com
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 57
    Setting your terminal SETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, • the E-mail sorting defines treatment for all stored E-mail messages received.
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    + Select one of the deposit notice options WITH, WITHOUT, ALWAYS or ON ERROR and press OK to confirm. Printing the Internet settings 945 OK - INTERNET SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 59
    Setting your terminal Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices: • F@X ONLY, lets you poll and print E-Mails in your terminal. • PC ONLY, lets you keep your E-Mails in you mailbox for later use with a computer (no
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 60
    Setting your terminal To use the fax as an E-Mail printer: + Select option W/O PC TRANS and press OK to confirm. + Select your option from the table below and validate with OK. Menu DELETE MAILS SAVE MAILS Description The E-mails opened and read by the fax (w/ o attachment) are erased after the
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    you do not wish to use the Internet functions: 91 OK - INTERNET / SUPPLIER + Select NO ACCESS in the ISP list and confirm with OK. MESSAGE SERVICE AND THE LAN Your terminal also lets you send and receive documents and E-mails from subscribers throughout your local area network (LAN). Before LAN
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    .014.001 DNS 2 102.195.014.002 Non-functional data given by way of example. 91 9221 9222 9223 9231 9232 9233 9234 then, you should complete the following MENUS on your fax machine: supplier LOCAL NETWORK message service Email ID demo jt13 EMAIL PASSWORD ***** E-Mail adr demo2@myintranet
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    Setting your terminal 9241 activation smtp authent. With or Without Your terminal now configured, you can: • configure the standard settings, to connect to your LAN, and the E-mail sorting (refer to paragraph Settings, page 57), • configure the LAN connection (refer to paragraph Internet
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    proceed, you need to contact your reseller and purchase the optional "Directory card". This gives you access to functions 161 and 162 (refer to paragraph Guide to function list, page -31). To proceed, you need to contact your reseller and purchase the optional kit "save". 64
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 65
    Directory CREATING CONTACT RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: [email protected], or • FTP address, example: 134.1.
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    the FTP address of the contact, then validate with OK key (for example: 134.1.22.9). + Enter the FTP user name (for example: Durand). + Enter the PASSWORD of the FTP user. + If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under
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    Directory ADDING A LIST To add a list: 12 OK - DIRECTORY / NEW LIST + Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK. Remark : You can stop a list or record creation at any time by pressing . Also, you do not have to
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    Directory ADDING OR DELETING A NUMBER FROM THE LIST 13 OK - DIRECTORY / MODIFY + Select the contact list (L) by means of the or keys and validate your choice with OK. + Press OK to display the ENTER ABR. NUM. field, and add or delete the contact as shown in the table hereafter: To ... Procedure
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 69
    as an e-mail attachment. Caution - Importing a new directory completely overwrites any existing directory entries. THE FILE STRUCTURE The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 70
    .uk;J;8 Jones;01987654321;;@;8 O'Connor;0123469874;[email protected];U;8 Remark : @ alone is the indication that no associated key is assigned to the entry. The rate is coded on a number, see the following board: Rate 600 1200 2400 4800 7200 9600 12000 14400 33600
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 71
    has a complete directory, we advise you to disable importing in order to protect the data already on the fax. To disable importing: 17 OK - DIRECTORY / IMPORTATION + Select WITHOUT to prevent users from importing a directory. EXPORTING A DIRECTORY You may also export a directory from a fax machine
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    required, for instance to update all your fax machines or send the same file to several PC users on your local network. LDAP SERVER The LDAP server allows you to access a directory server, ) PASSWORD ***** DN BASE GofornetAdressBook PORT 389 Non-functional data given by way of example. 72
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    Directory then, you should complete the following MENUS on your fax machine: LDAP SERVER 191 ADDRESS ldap.gofornet.com 192 IDENTIFIER cn=demo jt15, ou=GofornetAddressBook 193 PASSWORD ***** 194 DN BASE ou=GofornetAddressBook 195 PORT 389 Your terminal is now configured. Remark :
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 74
    PDF format) or color documents (JPEG or PDF format). DOCUMENT DEPOSITING Scanner From the automatic feeder tray 1 + Place your original documents in the printed on the top, - first page under the stack. + Set the paper guides (1) to the document width. + Once the operation is over, take your
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 75
    1 + Using the handle, lift up the document feeder tray. + Put your document, with the printed face down on the scanner window (1). The scanner origin is located at your end, to the left, as shown opposite. + Once the operation is complete, lift the document feeder tray and recover your
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 76
    Operation + Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor. DIALING From the directory dialing alphabetically + Enter the first letter of your subscriber's name with the alphanumeric keypad, then add the remaining letters until your
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 77
    Operation + You may enter the call number of the subscriber using the key block or the directory. + Confirm with the key to send the fax copy. When the redial list is not empty the display will show: REDIAL ↑↓ TO : _ + Using the keys or within the navigator you can scroll through the numbers already
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    Operation + Press key and enter the number of the second subscriber or second subscriber list + Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber lists). + Press OK, , or to confirm the last addressee depending on the required operation.
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    make sure that the document in the feeder tray or on the scanner window is located in the right direction. Transmission with auto redial This function the communication progress in case of uncertain numbers, etc. To take the line manually: + Place the document in the fax feeder. + Press . + If
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    navigator select the subscriber from the directory (if the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory 393 OK - FAX / FAX FORWAD. / COPY + Using the keys and within the navigator select
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    Operation TRANSMISSION OVER THE INTERNET Sending a black and white document to an E-Mail address + Position the document (refer to paragraph Document depositing, page -74). + Press the key and enter the recipient's E-mail address or choose your dialing mode (refer to paragraph Dialing, page -76). +
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    OK key. + If necessary, change the attachment format: PDF or IMAGE and validate with OK key. + If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK. + Press key @. + Set contrast and resolution
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    is in the directory). + Enter the password of the FTP user (operation not necessary when the address is selected in the directory). + Select the scanner to use to scan the document, SCANNER ADF (scroll scanner) or FLAT SCANNER (refer to paragraph Description, page -14). + Validate with OK key
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    your PC for instance. To access the shared folder you have to supply a user name and password for login on the network. When files are to be sent, of a file in the shared directory: + Place a document in one of the scanners (refer to paragraph Document depositing, page -74). + Press the PC key. A
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 85
    or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber's telephone number. Documents may have the following status: - TX: transmission - REL
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 86
    Operation + You may now modify the parameters of the given document then confirm your modifications by pressing key . Deleting a transmission on hold 63 OK - COMMANDS / CANCEL + In the waiting queue select the desired document and confirm your choice with OK. Printing a document in waiting or in
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    -42), it will print that the communication was cancelled by the user. RECEPTION Document reception over the Internet is automatic at each Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (refer to paragraph Mail
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 88
    Operation COPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. LOCAL COPY Standard copy + Position the document (refer to paragraph Document depositing, page -74). +
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 89
    OK key. SPECIFIC COPY SETTINGS When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page -138. Moreover, a high number of controls let you improve the copy quality. 1. If you have previously installed the duplex module at
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 90
    FCT / COPY / ZOOMING + The ZOOM setting is used to reduce or enlarge part of the document by choosing the original and the zoom value to apply to the - ADVANCED FCT / COPY / ORIGIN If you wish, you can change the origin of the scanner. By entering new values of X and Y given in mm (X < 210 and Y <
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 91
    using keys and . + Validate your setting by pressing the OK key. : 1) When THICK paper type is selected, the print speed is slowed down. 2) Use the manual feeder for paper with a weight greater than 24 lb. (90 g/m2). 852 OK - ADVANCED FCT / SCAN. & PRINT / PAPER TRAY + Select the paper tray that
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 92
    of your document to the left or to the right when scanning with your scroll scanner. + Adjust the offset of the left/right margins (in 0.5mm steps mm) your document to the left or to the right when scanning with your flat scanner: + Adjust the offset of the left/right margins (in 0.5mm steps mm
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 93
    Case of a flatbed scan: 1>1 PAGE TO 1 NORMAL COPY 2 1 PAGE TO 4 BANNER 1 TO 4 3 1 PAGE TO 9 BANNER 1 TO 9 4 IDENT. CARD IDENTITY CARD COPY Case of an ADF scanner: 1>1 PAGE / 1 2 2 PAGES / 1 3 4 PAGES / 1 NORMAL COPY MOSAIC 2 TO 1 MOSAIC 4 TO 1 The Banner mode is available from the flatbed
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 94
    Operation The Mosaic mode (n up) is available from the ADF scanner only, since 2 or 4 pages will have to be scanned before printing, and page changes are not managed on the flatbed scanner. Paper tray selection This selection is available only if the printer includes at least two trays. For more
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 95
    ZOOM key. ZOOM 100% Origin selection This selection is not available for Mosaic/Banner and Identity Card modes: ORIGIN X=XXX Y=000 On the ADF scanner, with the sheet being centered by the margin stops, the default value xxx is not necessarily 000: this value is now computed automatically once the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 96
    in. (216 mm ) in width, 1728 pixels, • zoom forced to 100% (for any user selection). The assembled copy selection is not available in the following cases: • flatbed scanner: normal, Banner or Identity Card mode, • ADF scanner with number of copies = 1, • number of copies > 1, but with a zoom value
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 97
    . CARD copy mode will be possible in the local copy slip. This mode will be accessible only if no paper is detected in the scroll scanner feeder. + Press the 1 and OK keys. The following will be displayed: 1 1 PAGE TO 1 2>> ID CARD + Press the OK key. The following will be displayed: 1>> AUTOMTIC
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 98
    displayed: PUT ID. CARD THEN OK + Insert your identity card on the flatbed scanner's glass. Press the OK key. The following will be displayed: COPY IN PROGRESS document has been scanned: TURN OVER DOC THEN OK + Lift the flatbed scanner flap, turn over your card then close the flap. Press the OK key
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 99
    tray in local copy slip AUTO UPPER LOWER tray selected last UPPER LOWER Default tray for internal printing Internal printing is reserved for guides, logs, directories, text e-mails, etc., and is possible on compatible paper formats only, i.e.: • A4, • Letter, • Legal. Only the A5 format is not
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 100
    cancelled (for guides, logs and directories) or suspended (for SMS and e-mails). The error can be cleared by pressing the STOP key or by changing the paper format in one of the printer trays. Clearing with the STOP key will enable the printer to be rapidly returned to service
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 101
    Operation Default tray for PC printing In PC printing mode, the printer driver's tray setting will override the terminal's tray setting. The PC driver will indicate the following to the terminal: • which tray to use for printing: available be conflicting, the printer will display the error). 101
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 102
    sent or received • call duration • incoming or outgoing results: noted CORRECT if properly transmitted or information codes for special calls (polling, manual subscribers, etc.) • reason for call error (example: your subscriber does not answer) To print the logs: 52 OK - PRINT / LOGS The incoming
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 103
    Operation FONT PRINTING You can print the list of fonts installed on your terminal at any time. To print PCL fonts: 57 OK - PRINT / PCL FONTS To print SG Script fonts: 58 OK - PRINT / SGSCRIPT FONTS Your fax prints the list of fonts. COUNTERS At any time, you may consult the activity counters of
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 104
    Operation Setting the terminal for document deposits, you must define the type: • SIMPLE- it may be polled only once from the memory or feeder • MULTIPLE- it may be polled as many times as necessary from the memory Setting the terminal for polled documents, you must define the poll number, then
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 105
    Operation + Depending on the type of poll you should: Choice Immediate poll Delayed poll Procedure + Press + Press OK + Next to the current time, enter the time you wish to poll the document and press 105
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 106
    time a person wants to use the terminal. To access the keypad unlocking menu: 812 OK - ADVANCED FCT / LOCK / LOCK KEYBD. + Enter the four-digit interlock code. + Press key OK to confirm. + With keys or of the navigator, select the option WITH. + Press key OK to confirm. : after each operation, the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 107
    813 OK - ADVANCED FCT / LOCK / LOCK NUMBER + Enter the four-digit interlock code with the keypad. + Press key OK to confirm. + With keys ONLY. or of OK - ADVANCED FCT / LOCK / LOCK PARAMETERS + Enter the four-digit locking code with the numerical keypad. + Press OK to confirm. + With keys or ,
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 108
    the setup procedure, you can assign department numbers from 1-98. You are also prompted to enter a 4-digit department code for each department. As each department enters their assigned department code to access and operate the terminal, the usage for each department is recorded on the department
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 109
    Code" function is deactivated when the terminal is first put into service. Activating the department code 881 OK - ADVANCED FCT / DEPT. CODE code and department name before being able to record other codes for different users. • Entering the master1 code. 882 OK - ADVANCED FCT / DEPT. CODE
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 110
    8822 DEPT. NAME + Press OK; the screen displays: DEPT. CODE * * * * + Enter a 4-digit code (remember it); if this code is already used by another service, the terminal displays "CODE ALREADY USED". In this case, enter another code. + Confirm your selection by pressing OK. The terminal also asks you
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 111
    using the or keys. + Confirm by pressing OK. A confirmation screen is displayed. Press OK again to confirm the deletion. Once confirmed, the department code number becomes free again and the counters also associated with this number will be erased. Caution - If the administrator deletes his or her
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 112
    Operation Printing the department report The administrator may print reports for all the departments created. To do so: 884 OK - ADVANCED FCT / DEPT. CODE / PRINT + Enter the administrator department number 00 and confirm by pressing OK. The terminal prints the report, as shown in the illustration
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 113
    reserved for the administrator. If the access code does not correspond to any services, the terminal displays "WRONG CODE". Printing a user department code Each department may print the data of its own department code. + If the "Department Code" function is activated, enter your 4-digit numerical
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 114
    , for example 0), followed by a "/" (or pause). When a charge code is used, the transmission reports and the terminal log printout contains the correspondent 's number followed by the charge code's "+" symbol. USB MEMORY KEY You can connect a USB memory
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 115
    Operation USE OF THE USB MEMORY KEY PRINT YOUR DOCUMENTS You can print the stored files or a list of the files located in the USB memory key. Print the list of files located in the key 02 OK - MEDIA / PRINT DOCUMENT 021 OK - MEDIA / PRINT DOCUMENT / LIST + Insert the USB memory key on the front
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 116
    . DELETE YOUR FILES LOCATED IN THE KEY You can delete files located in your USB memory key 07 OK - MEDIA / DELETE 071 OK - MEDIA / DELETE / MANUAL + Insert your USB memory key on the front side of your terminal respecting the way of insertion. + MEDIA ANALYSIS appears on the screen. + Select DELETE
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 117
    Operation • Select ALL with the or buttons and confirm with OK. • You come back to the previous menu. • SERIES, to delete several files located in the USB memory key. • Select SERIES with the or buttons and confirm with OK. • FIRST FILE and the first indexed file appears on the screen, select with
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 118
    the scan and send a file to the support with the parameters defined in the analysis service. MBX's 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially. The use and access to MBX 01 - 31 are conditioned by the initialization, defined by a MBX code
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 119
    Operation You may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present. 119
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 120
    enter the number of a free MBX and confirm with OK. + Enter the code of this MBX, if there is one, and confirm with OK. + Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK. + Perform data modification of the menu and confirm with OK. + If needed, repeat the last
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 121
    - MAILBOXES / DELETE MBX + Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK. + Enter the code of the MBX, if there is one, and confirm with OK. + Confirm MBX deletion, by pressing OK key. The MBX is deleted and will appear
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 122
    choose your dialing mode (refer to paragraph Dialing, page -76) and validate OK. + Enter the subscriber MBX number and press OK. + Enter this MBX access code and press OK. + If you wish to delay the poll time, enter the departure time next to the current time. + Confirm the MBX poll request
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 123
    terminal. • Do not use paper that has stayed in the paper tray for a long time. Look at the safety rules at the end of this user manual. 124
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 124
    ) To check the remaining capacities of the consumables: 86 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the printer, you need to inform the terminal about its features. For this purpose, the chip
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 125
    very hot during operation. Caution - To avoid injury - do not touch. + 2 - Remove the drum/toner cartridge assembly. In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 126
    Maintenance + 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge + 5 - Remove the new toner cartridge from its box, holding it firmly in both hands. + 6 - Shake the toner cartridge alternately in the directions shown by the arrows in the illustration below. 127
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 127
    faxes and your local photocopies. Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as shown below, to prevent causing damage due to possible static Caution - electricity discharges. Drum roller Caution - Make sure not to touch the black colored development
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 128
    Maintenance Development roller + 9 - Insert the toner/drum cartridge in the printer as shown below. + 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. + Press OK on the scanner keypad. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD 129
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 129
    Maintenance + Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green Arrow + The following is displayed on the scanner control panel screen: CHANGE TONER ? YES= OK - NO= C + Press OK. + Once the chip card has
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 130
    Maintenance Replacing the drum cartridge To replace the drum cartridge, proceed as shown below: When the display shows: CHANGE DRUM TO CONFIRM + 1 - Open the printer cover. + 2 - Remove the former toner/drum cartridge set. Dispose of the drum cartridge according to the local regulations in
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 131
    inside and at the bottom of the printer may become burning hot when the terminal operates. Avoid touching it; you could hurt yourself. + 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below. 132
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 132
    your faxes and your local photocopies. Caution - Do not touch the metal parts located on the side of the toner/drum cartridge set as shown below, to prevent causing damage due to possible static electricity discharges. Drum roller Caution - Make sure not to touch the black colored development roller
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 133
    Maintenance + 6 - Insert the toner cartridge in the drum cartridge until locked in place. + 7 - Insert the toner/drum cartridge in the printer as shown below. + 8 - Close the printer cover pressing it carefully but firmly until it clicks into position. 134
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 134
    GAUGE CARD + Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green Arrow + The following is displayed on the scanner control panel screen: CHANGE DRUM ? YES= OK - NO= C + Press OK. + Once the chip card
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 135
    cover by pushing it backwards until held vertically in position. + Clean the two transparent scanning windows with a soft, lint-free cloth, dampened with alcohol. + Close the scanner cover. + Make a copy to check that the symptoms have been cleared. Cleaning the printer Dust, dirt and paper debris
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 136
    Clean the outside of the printer with a smooth duster. Cleaning the paper feed roller + 1 - Turn off the printer and unplug the power cord. + 2 - Remove the drum/toner cartridge set from the terminal. + 3 - Use a soft cloth to clean the paper feed roller. + 4 - Put the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 137
    your supplier for this operation. Scanner calibration You can perform this operation when the quality of photocopied documents is no longer satisfactory. 80 OK - ADVANCED FCT / CALIBRATION + Confirm your choice by pressing the OK key. Incidents Communication errors If the communication fails, the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 138
    failure (see the communication error codes). Communication error codes The communication error codes appear in the logs and transmission reports. General codes Code 01 - Busy or no fax answer This code appears after 6 unsatisfactory attempts. Call later. Code 03 - User break A communication has been
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 139
    between the number of pages indicated during preparation for the transmission and the number of pages sent- check the number of pages in the document. Code 0C - Received document error Ask the subscriber who called you to check the length of his document (it may be too long to be completely received
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 140
    43 - Xmission server unavailable Cannot connect to the SMTP server for sending mail, the service is temporarily unavailable. If the error always occurs, check the Internet e-mail and server parameters. Code 44 - Reception server unavailable Cannot connect to the POP3 server for mail reception, the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 141
    . Printer errors Error messages If the printer has one of the problems described below, the signal "On" flashes red, and you can't use your terminal temporarily. The corresponding message is displayed on the screen. Message CHANGE TONER TO CONFIRM Action Replace the toner cartridge. Proceed
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 142
    ERROR XX PAPER SIZE ERROR PAPER the problem persists, contact your supplier. Check paper size (A4 / LETTER / ...). Paper jam in top part of part of duplex module. Open the bottom access door of the module and remove the jammed sheet. Verify that the paper type used complies with manufacturer data
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 143
    the printer can become very hot during operation. To avoid injury - do not touch. + Open the front cover of the printer. + Remove the toner/drum cartridge set from inside the printer. + Remove any jammed sheets. + Open the rear cover of the printer until locked behind lug A. + Remove any jammed
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 144
    stuck sheets as shown by the arrow depending on where the paper jam occurs. At the printer output stacker At the paper tray At the manual feed tray 145
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 145
    Maintenance Second cassette (option) 2 1 1 2 146
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 146
    When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. + Open the scanner cover. + Remove the jammed paper (A) without tearing it. A + Then, close the
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 147
    Maintenance Miscellaneous incidents At switch-on nothing appears on screen Check that the power cable is plugged in, and check the power plug if necessary. The fax does not detect the presence of your inserted document. The message READY does not appear on the screen. At the start and during
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 148
    Maintenance Terminal packing and transportation Always use the original package when transporting the terminal. Failure to do so could void the warranty. + 1 - Disconnect the terminal from the telephone network (depends on model) and the mains plug. + 2 - Remove the connection lead to the telephone
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 149
    for group 3 copiers. Possible phone line connections: To all public switched telephone networks (or equivalent) Scanned image resolution: Scanner : 300 dpi Reading system: CIS optronics reading Print type: Laser printing process Printer resolution: 600 x 600 dpi Communication
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 150
    Maintenance File format: - Image : TIFF-F for black/white documents and JPEG for color documents - PDF : monochrome et color - PCL® 6 Emulation (A) SG Script (PostScript® level 2 language emulation and PostScript® level 3 language emulation with configuration file)(B) Specifications may
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 151
    of used batteries according to the manufacturer's instructions. Used batteries must be disposed of following the manufacturer's instructions. Depending on the model, the unit's irremediable injuries. • Human contact with parts electrically powered can produce a very dangerous electric shock. 152
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 152
    on Letter paper with a 5% max. black-and-white ratio). The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation). Drum cartridge: The standard drum cartridge can produce up to 20,000 pages. Various factors may
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 153
    Support Service and Support First... Consult the store where you purchased your printer. Additional OKI Resources •Available 24 hours a day, 7 days a week •Visit our multilingual web site: www.OKIPRINTINGSOLUTIONS.COM •Visit MY.OKIDATA.COM •CAll 1-800-654-3282 OKI is a registered trademark of Oki
  • Oki B4545MFP | B4545 MFP User Guide_AE - Page 154
    Oki Data Americas, Inc. 2000 Bishops Gate Blvd., Mt. Laurel, NJ 08054-4620 Tel: (856)235-2600 Fax: (856)222-5320 http://okiprintingsolutions.com © 2006 Oki Data Americas, Inc.
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