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Oki B4545MFP B4545 MFP User Guide_AE - Page 45

Fax or PC reception (depending on model), Duplex printing (optional)

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Setting your terminal To activate relay from your fax machine: + Insert the document to relay (refer to paragraph Document depositing, page 74). + Select 37 OK- FAX / BROADCAST. + Enter the remote fax number where you will relay to or choose your dialing mode (refer to paragraph Dialing, page 76) and press OK. + Enter the relay list number used by the remote fax and press OK. + You may enter the time you wish to transmit the document next to the current time and press OK. + If you wish to modify the document feed type, select one of the options FEEDER or MEMORY , then press OK. + If you wish, you may enter the number of pages of your documents before transmitting. + Activate relay by pressing key . The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document. Fax or PC reception (depending on model) 243 OK - SETUP / RECEPTION / PC RECEPT. This menu, combined with a software program installed on your PC (supplied) will enable you to select the machine you wish to receive the documents on: • fax. • PC. • PC if available, fax otherwise. For more details, please refer to p. 121 Duplex printing (optional) This function is only available if you have previously installed the duplex module and the additional paper tray at the back of your terminal. After installing the Duplex module at the back of your multi-function terminal, you can print faxes received in two ways: • SINGLE SIDED • DOUBLE SIDED All faxes received are printed according to the mode selected from the menu, no matter how the duplex key is set. 45

Section	Page
Copyright Information	2
Document Information	2
Disclaimer	2
Trademark Information	2
Regulatory Information	2
Installation	9
Installing your terminal	9
Installation requirements	9
Operational precautions	10
Unpacking the box	11
Unpacking the optional paper tray	12
Unpacking the duplex unit (optional)	13
Description	14
Installing the removeable parts	15
Installing the scanner paper tray	15
Installing the printer output stacker	16
Installing the printer paper tray	16
Loading paper	17
Adjusting the original document output tray	19
Loading paper in manual mode	19
Installing the second paper tray (optional)	20
Installing the Duplex unit (optional)	22
Connections	25
Telephone and LAN connection	26
Power line connection and switch on	26
Getting started	27
Navigation methods	27
Presentation	27
The navigator	27
Moving within the menus	28
Moving within a data entry field	29
The display screen	29
Access to functions	30
Menu-driven access	30
Direct access by number	30
Guide to function list	31
Main menu 1: Directory	31
Main menu 2: Setup	31
Main menu 3: Fax	32
Main menu 4: SMS Service (this feature is not available in the)	34
Main menu 5: Print	34
Main menu 6: Commands	34
Main menu 7: Mailboxes	34
Main menu 8: Advanced fct	34
Main menu 9: Internet	35
Main menu 10: Media	37
Setting your terminal	38
Main settings	38
Before transmission	38
Date/Time	38
Summer time / winter time setting	39
Your fax number/your name	40
Type of network	40
Geographical settings	40
Country	40
Network	40
Language	41
Local prefix	41
Prefix	41
Defining the minimal size	41
Defining the local prefix	42
Transmission report	42
Document feed type	42
Economy period	42
Before reception	43
Fax answering machine	43
Saving an access code	43
Activating or deactivating the answering machine	43
Print fax messages stored in the memory	44
Reception without paper	44
Number of copies	44
Relay broadcast	44
Fax or PC reception (depending on model)	45
Duplex printing (optional)	45
To select the fax print mode :	46
Adjust to page	46
Technical parameters	47
Local Area Network (LAN) settings	50
Local network settings	50
Automatic configuration	50
Manual configuration	50
IP address	51
Sub-network mask	51
Gateway address	51
IEEE address (or Ethernet address) or MAC address	51
Netbios names	51
SNTP server configuration	52
PC de-registering	53
Case of connection to a domain (for instance with Windows NT, 2000 or XP)	53
Message service and the Internet	54
Initialization parameters	54
Access to connection and message service parameters	54
Access to servers parameters	55
Sample Internet settings for the terminal (56 kbps modem)	55
Settings	57
Standard settings	57
Selecting the connection type	57
Selecting the transmission type	57
Changing the connection period (Periodic type)	58
Modifying the connection time(s) (Set Times type)	58
Selecting the print mode for the deposit notice	58
Printing the Internet settings	58
Access to the authentification SMTP parameters	58
Mail sorting	59
FaX Only mode	59
PC Only mode	59
Share PC mode	59
Internet Connection	60
Immediate connection to the Internet	60
Programmed connection	60
Deactivating the Internet function	61
Message service and the LAN	61
Initialization parameters	61
Access to connection and message service parameters	61
Access to servers parameters	62
Sample LAN settings for the terminal	62
Directory	64
Creating contact record	65
Adding a record	65
Creating contact lists	66
Adding a list	67
Adding or deleting a number from the list	68
Consulting a record or a list	68
Modifying a record or a list	68
Deleting a record or a list	69
Printing the directory	69
Importing a directory	69
The file structure	69
Procedure	71
Exporting a directory	71
LDAP server	72
Configuration	72
Sample LDAP settings for the terminal	72
Accessing server contacts	73
Operation	74
Sending	74
Document depositing	74
Scanner	74
From the automatic feeder tray	74
From the flat scanner	75
Choosing the resolution/contrast	75
Resolution	75
Contrast	75
Dialing	76
From the directory	76
dialing alphabetically	76
Assigned number dialing	76
Using the last number dialed key	76
For a fax number (Tel in the Directory)	76
For an Internet transmission	77
To multiple numbers	77
Transmission over the Public Switched Telephone Network (PSTN)	78
Immediate transmission	78
Delayed transmission	78
Transmission with auto redial	79
Rerouting	79
Activate rerouting	79
Set the re-direction contact	80
Tx forwarding	80
Transmission over the Internet	81
Sending a black and white document to an E-Mail address	81
Sending a color document to an E-mail address	81
Sending a typed message to an E-Mail address	81
Scan to FTP	83
Simply put the file in an FTP server :	83
Multi-contact sending.	83
Scan to Disk	84
Basic recording of a file in the shared directory:	84
Transmission waiting queue	85
Immediately perform transmission from the waiting queue	85
Consult or modify the waiting queue	85
Deleting a transmission on hold	86
Printing a document in waiting or in deposit	86
Print the waiting queue	86
Cancelling a transmission in progress	87
Reception	87
Reception over the Public Switched Telephone Network (PSTN)	87
Reception over the Internet	87
Copying	88
Local copy	88
Standard copy	88
Duplex photocopies (With optional) duplex unit installe	88
\	89
Specific copy settings	89
Scanner and printer settings	90
Local Copy Menu	92
Number of copies	93
Mode selection	93
Paper tray selection	94
Duplex mode (With optional duplex unit installed)	95
Zoom selection	95
Origin selection	95
Assembled copy selection (collating)	95
Resolution selection	96
Contrast selection	96
Description of ID CARD MODE	97
Paper tray	99
Default tray for local copy	99
With same paper format in both trays	99
With different paper formats in the trays	99
Default tray for internal printing	99
With the parameter set for one of the 2 trays: UPPER or LOWER	99
With the parameter set to AUTO TRAY	100
Printer in \	100
Default tray for fax printing	100
Default tray for PC printing	101
Other functions	102
Logs	102
Printing the functions list	102
Printing the terminal settings	102
Font printing	103
Counters	103
Deposit and polling	103
Placing a document in deposit	104
Polling a deposited document	104
Lock	106
Entering the locking code	106
Locking the keyboard	106
Locking the numbers	107
Locking the Internet settings	107
Locking the Media	107
Scan to PC	108
Department code	108
Function management by the administrator	109
Activating the department code	109
Deactivating the department code	109
Setting the department codes	109
Creating a department code	110
Deleting a department code	110
Printing a department code	111
Printing the department report	112
Use of the department codes by a department	113
Printing a user department code	113
Charge code	113
Entering the charge code	113
USB memory key	114
Use of the USB memory key	115
Print your documents	115
Print the list of files located in the key	115
Print the files located in the key	116
Delete your files located in the key	116
Analyse the USB memory key content	117
Save a document on a USB memory key	117
Mail box (MBX FAX)	118
MBX management	120
Creating an MBX	120
Modifying the features of a MBX	120
Printing the contents of a MBX	120
Deleting a MBX	121
Printing the MBX list	121
MBX deposit in your fax	121
MBX deposit in a remote fax	121
MBX polling from a remote fax	122
Maintenance	123
Maintenance	123
General	123
Replacing the consumables (toner and drum)	124
Replacing cartridges	124
Replacing the toner cartridge	124
Replacing the drum cartridge	130
Cleaning	135
Cleaning the scanner’s reading devices	135
Cleaning the printer	135
Cleaning the outside of the printer	136
Cleaning the paper feed roller	136
Servicing	137
Scanner calibration	137
Incidents	137
Communication errors	137
Transmission from the feeder	137
Transmission from memory	137
Communication error codes	138
General codes	138
Internet codes	140
Printer errors	141
Error messages	141
Printer paper jam	143
Paper jam at the feeders and trays	144
Scanner incidents	146
Scanner paper jam	146
Miscellaneous incidents	147
Terminal packing and transportation	148
Characteristics	149
Unit characteristics	149