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Palm 1047NA User Manual - Page 97

How to synchronize

UPC - 805931015471

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CHAPTER 5 » Key Term HotSync® Technology that allows you to synchronize the information on your handheld with the information on your computer. Tip If the Select User dialog box appears during synchronization, select the username whose information you want to synchronize, and then click OK. Tip If you need help with synchronizing, see I can't synchronize my handheld with my computer. Palm® T|X Handheld Moving Info Between Your Handheld and Your Computer How to synchronize You can synchronize your handheld with your computer in the following ways: • Wirelessly using Wi-Fi® (Windows only) or Bluetooth® wireless technology on your handheld • Using the sync cable attached to your handheld and your computer • Using your handheld's infrared (IR) port • Using another computer on a network to synchronize with your computer on the same network • (Windows only) Using a phone or modem to dial into your company network (phone and modem sold separately) [ ! ] IMPORTANT The first time you synchronize, you must use the sync cable or your handheld's IR port. If you followed the instructions to synchronize during initial setup, you've already covered this requirement. To synchronize, HotSync® manager must be active. HotSync manager was installed when you installed Palm® Desktop software; if you didn't install Palm Desktop software, you don't have HotSync manager on your computer. On a Windows computer, you know HotSync manager is active when its icon appears in the lower-right corner of your screen. If the icon is not there, turn it on by clicking Start, and then selecting Programs. Navigate to the Palm folder, and select HotSync manager. On a Windows computer, Palm Desktop software includes both Palm® Media, which you can use to transfer photos and videos to your handheld, and Palm Quick Install, which installs applications (PRC or PDB) for use on your handheld when you synchronize. NOTE On a Mac computer, use the Send To Handheld droplet to transfer photos and videos and install applications on your handheld when you synchronize. When you transfer a file to your handheld through synchronization, the file, such as a video, may be converted for best use on (optimized for) your handheld. 75

Section	Page
User Guide for the T\|X Handheld	1
Table of Contents	3
About This Guide	20
Tips for viewing this guide	20
What’s in this guide?	21
Setting Up Your Handheld and Your Computer	23
What’s in the box?	24
System requirements	24
Step 1: Connecting and charging your handheld	26
Step 2: Setting up your handheld for the first time	28
Step 3: Installing your software	29
Synchronizing your handheld and your computer	30
Switching to another desktop software application	32
Using user profiles	33
Creating a user profile	34
Synchronizing with a user profile	36
Related topics	39
Getting to Know Your Handheld	40
What’s on my handheld?	41
What software do I have?	45
Using the status bar	51
Rotating the screen	52
Do’s and don’ts	53
Related topics	55
Moving Around in Applications	56
Opening applications	57
Using Favorites View	57
Using Applications View	58
Using the 5-way navigator	59
Using menus	64
Finding information	66
Related topics	67
Entering Information on Your Handheld	69
How can I enter information on my handheld?	70
Entering information with Graffiti® 2 writing	70
Learning Graffiti 2 writing	73
Writing Graffiti 2 characters	73
Writing Graffiti 2 symbols and other special characters	82
Writing a Graffiti 2 ShortCut	84
Using the onscreen keyboard	86
Entering info from Contacts into another application	88
Editing information	90
Copying and pasting information	91
Deleting information	92
Related topics	93
Moving Info Between Your Handheld and Your Computer	94
Why synchronize information?	95
Synchronizing with a cable or IR port	100
Synchronizing with a cable	100
Synchronizing using the IR port	102
Synchronizing using wireless technology	106
Synchronizing using Wi-Fi wireless technology	106
Setting up a connection for Bluetooth® synchronization	111
Synchronizing using Bluetooth Wireless Technology	116
Synchronizing by dialing in to a network	117
Synchronizing by connecting to a computer on the network	121
Customizing your synchronization settings	124
Choosing how your computer responds to synch requests	124
Setting synchronization options	126
Choosing whether application information is updated	128
Installing applications to your handheld	133
Using Quick Install	133
Entering information with your computer	134
Importing information from other applications	139
Installing the additional software from the CD	142
Checking space and version numbers	144
Removing an application	146
Removing an application from your handheld	146
Related topics	150
Managing Your Contacts	151
Adding a contact	152
Entering additional contact information	155
Selecting a contact field type	156
Defining a custom field	157
Selecting a contact as your business card	158
Copying contact information into multiple contacts	159
Locating a contact on your list	160
Deleting a contact	161
Customizing the Contacts list	162
Making a connection from a contact	164
Using Quick Connect	164
Customizing Quick Connect settings	166
Using Tap-to-Connect	167
Working with Contacts on your computer	169
Related topics	170
Managing Your Calendar	171
Scheduling an event	172
Scheduling an appointment	172
Scheduling an event without a start time	174
Scheduling a repeating event-standard interval	176
Scheduling a repeating event-unusual interval	177
Scheduling an event that is longer than a day	179
Entering a location or a note for an event	180
Scheduling an event with a time zone	182
Color-coding your schedule	183
Managing your color-codes	184
Assigning a color code to an event	186
Setting an alarm	187
Rescheduling an event	188
Deleting events	190
Deleting a specific event	190
Deleting all your old events	192
Checking your schedule	193
Viewing your appointments and tasks together	193
Viewing your daily schedule	195
Viewing your weekly schedule	197
Viewing your monthly schedule	198
Viewing a yearly calendar	199
Customizing your calendar	200
Customizing display options for your calendar	201
Setting alarm and time options	204
Working with Calendar on your computer	206
Related topics	207
Your Microsoft Office Manager	208
Creating and managing Office files	209
Opening a file from within Documents	210
Related topics	211
Your Photo and Video Organizer	212
Copying a photo or video	213
Viewing a photo or video	214
Viewing and editing photo or video details	220
Organizing photos and videos	223
Organizing photos and videos into albums	223
Moving a photo or video within and between albums	225
Personalizing a photo	228
Drawing on a photo	228
Copying a photo or video	230
Deleting a photo or video	231
Sharing a photo or a video	232
Sending a photo or video using Bluetooth wireless technology	233
Related topics	234
Listening to Music	235
Benefits	235
Using Rhapsody as your desktop music application	236
Setting up Rhapsody for MP3	237
Transferring MP3 files to your handheld	239
Transferring music from a CD to your handheld	243
Playing music on your handheld	245
Managing playlists	246
Creating a playlist	246
Playing songs from a playlist	248
Editing a playlist	249
Deleting a playlist	251
Customizing your player	252
Turning off the screen	252
Setting background preferences	253
Working with Rhapsody on your computer	254
Related topics	255
Managing Your Tasks	256
Creating a task	257
Setting an alarm	258
Scheduling a repeating task-standard interval	259
Scheduling a repeating task-unusual interval	261
Organizing your tasks	263
Marking a task as complete	264
Deleting a task	265
Deleting a specific task	265
Deleting all your completed tasks	266
Customizing your Tasks list	267
Working with Tasks on your computer	269
Related topics	270
Writing Memos	271
Creating a memo	272
Viewing and editing a memo	273
Moving a memo in your Memo list	274
Deleting a memo	275
Working with Memos on your computer	276
Related topics	277
Writing Notes in Note Pad	278
Creating a note	279
Choosing the pen and paper (background) colors	280
Setting an alarm	281
Viewing and editing a note	283
Deleting a note	284
Working with Note Pad on your computer	285
Related topics	286
Making Wi-Fi Wireless Connections	287
What can I do with the built-in Wi-Fi wireless technology?	288
What types of connections can I make?	288
When would I use Wi-Fi or Bluetooth technology?	289
Wi-Fi signal-strength indicator	291
Setting up a Wi-Fi network connection	292
Accessing email and the web with Wi-Fi technology	299
Setting up a device-to-device Wi-Fi network	300
Conserving battery power when using Wi-Fi technology	306
Selecting Wi-Fi power-saving settings	306
Related topics	308
Making Bluetooth® Wireless Connections	309
What can I do with the built-in Bluetooth wireless technology?	310
Entering basic Bluetooth settings	312
Setting up a Bluetooth phone connection	313
Accessing email and the web with Bluetooth wireless technology	318
Setting up a connection to a Bluetooth network	320
Creating partnership with other devices	322
Setting advanced Bluetooth features	325
Storing recently found device names	325
Allowing your handheld to wake up when it is turned off	326
Related topics	327
Sending and Receiving Email Messages	328
Upgrading an existing email account	329
About email accounts	330
Connecting to a VPN	333
Setting up an account	334
Transferring settings from an existing account	335
Setting up an account on your computer: Common providers	337
Setting up an account on your computer: Other providers	340
Entering advanced account settings on your computer	343
Setting up an account on your handheld	348
Setting advanced mail options on your handheld	351
Editing an account on your computer	353
Editing an account on your handheld	354
Deleting an account	355
Adding ESMTP to an account	356
Getting and reading messages	357
Scheduling Auto Sync	359
Setting alert options	362
Setting preferences for getting messages	365
Sending an email message	370
Entering an address using Smart Addressing	372
Entering an address directly in the To field	373
Entering an address using Contacts	374
Attaching a personal signature	375
Send retry	376
Working with email folders	378
Viewing another folder	378
Customizing the appearance of the message list	379
Moving messages between folders	381
Creating and editing a mail folder	383
Working with email messages	384
Forwarding an email message	384
Replying to an email message	385
Setting reply preferences	386
Deleting a message	388
Deleting old messages	389
Emptying the trash	391
Setting the trash to be emptied automatically	392
Marking messages as read or unread	393
Working with attachments	394
Working with a downloaded attachment	395
Downloading large attachments	397
Attaching files to outgoing messages	399
Attaching photos and videos	401
Advanced VersaMail application features	403
Turning a filter on and off	406
Editing or deleting a filter	408
Setting connection preferences	409
Setting server preferences	410
Turning IMAP folder synchronization on or off	414
Synchronizing handheld and mail server IMAP folders from the Options menu	415
Working with Microsoft Exchange ActiveSync	416
Setting up a Microsoft Exchange ActiveSync account on your computer	418
Setting up an account on your handheld	421
Setting advanced mail options on your handheld	424
Working with meeting invitations	428
Related topics	432
Sending and Receiving Text Messages	433
Creating and sending a text message	434
Receiving and viewing a text message	437
Editing a draft text message	439
Setting advanced messaging features	440
Related Topics	442
Browsing the Web	443
Accessing a web page	444
Accessing a web page using the action bar	444
Accessing a web page using the address field	445
Using a password to access a web page	446
Finding information on a web page	447
Quickly jumping to a page	448
Changing how you view a page	449
Bookmarking your favorite pages	451
Adding a bookmark	451
Viewing a bookmarked or saved page	452
Editing information about a bookmark or saved page	453
Arranging the bookmark list	454
Downloading files and pages	456
Downloading a file	456
Saving a web page	457
Viewing a saved file	458
Sending email by means of an Internet email account	459
Changing your home and start pages	460
Changing your home page	460
Changing your start page	462
Setting advanced browser options	463
Setting whether to automatically complete web addresses and form fields	465
Setting tap and drag behavior	466
Allowing websites to remember personal information	468
Clearing Cookies and cache memory	469
Setting preferences for using a proxy server	471
Setting the JavaScript preference	473
Related topics	474
Dialing Phone Numbers from Your Handheld	475
Dialing a number	476
Entering a number	476
Redialing the most recently used number	477
Dialing a number from the Call History List	478
Using speed dial	479
Adding a speed-dial entry	479
Dialing a number using speed dial	480
Editing a speed-dial entry	481
Related topics	482
Sharing Information	483
Using the Send command	484
Sending information from within an application using Bluetooth technology	484
Sending a category using Bluetooth technology	486
Sending an application using Bluetooth technology	487
Beaming	488
Beaming information from within an application	489
Beaming a category	490
Beaming an application	491
Other ways of sharing information	492
Related topics	493
Managing Your Expenses	494
Adding an expense	495
Choosing currency options	497
Customizing the currency pick list	497
Presetting the currency symbol	498
Creating a currency symbol	499
Deleting expenses	500
Deleting an individual expense	500
Deleting an entire category of expenses	502
Customizing the expense list	503
Working with Expense on your computer	504
Related topics	505
Performing Calculations	506
Calculator buttons	507
Viewing recent calculations	508
Accessing a different calculator	509
Related topics	510
Keeping Your Information Private	511
Choosing a security level	512
Marking information as private	513
Setting the level of privacy	514
Hiding or masking private entries	514
Using a password	515
Creating a password	516
Changing a password	517
Deleting a forgotten password	520
Locking your handheld	521
Locking your handheld automatically	522
Locking your handheld manually	524
Using Quick Unlock	525
Encrypting your information	528
Limiting the number of password attempts	530
Related topics	533
Using Categories to Organize Information	534
Adding a category	535
Renaming a category	536
Deleting a category	537
Placing information in a category	538
Placing an entry in a category	538
Placing an application in a category	540
Viewing information by category	541
Related topics	542
Managing Clock Settings	543
Checking the current date and time	544
Setting the primary location	544
Setting the date and time for the primary location	545
Choosing secondary locations for other time zones	547
Modifying the locations list	548
Adding new locations	548
Deleting a location	550
Setting the alarm clock	551
Changing the clock display	553
Related topics	554
Customizing Your Handheld	555
Customizing Favorites View	556
Changing the background photo in Favorites View	556
Changing entries in Favorites	557
Customizing Applications View	559
Making the screen easier to read	561
Changing the screen fonts	561
Adjusting the brightness	563
Changing screen colors	564
Changing handedness orientation of the screen	565
Assigning a button to your frequently used applications	566
Setting the date and time	568
Selecting a location	568
Resetting the date and time	570
Selecting formats for dates, times, and numbers	572
Customizing the way you enter information	574
Customizing the input area	574
Customizing Graffiti® 2 strokes	575
Setting up a ShortCut	577
Changing a ShortCut	578
Correcting problems with tapping	579
Selecting sound settings	580
Entering your owner information	581
Conserving battery power	582
Preventing your handheld from turning on by accident	582
Selecting power-saving settings	583
Connecting your handheld to other handhelds	584
Changing the preset connection settings	585
Creating your own connection settings	587
Connecting your handheld to a mobile phone	591
Customizing network settings	592
Setting up a service profile	592
Connecting to your service	595
Adding details to a service profile	596
Deleting a service profile	598
Creating a login script	599
Adding plug-in applications	602
Setting up a VPN	603
Setting up a VPN account on your handheld	604
Establishing a VPN connection	605
Ending a VPN connection	606
Related topics	607
Expanding Your Handheld	608
What type of expansion cards can I use?	609
How can expansion cards help me?	609
Removing an expansion card	610
Inserting an expansion card	611
Opening an application on an expansion card	612
Opening files on an expansion card	613
Viewing card information	614
Renaming a card	615
Copying applications to an expansion card	616
Removing all information from a card	617
Related topics	618
Maintaining Your Handheld	619
Handheld do’s and don’ts	619
Resetting your handheld	620
Restoring your information after a hard reset	624
Related topics	626
Common Questions	627
Setup	627
Handheld	629
Moving around	632
Entering information	633
Synchronizing	635
Calendar	641
Memos	642
Note Pad	642
Media	642
Pocket Tunes™	643
Tasks	644
Connecting wirelessly	644
The VersaMail® application	646
Privacy	648
Sharing	649
Problems with incompatible applications	651
Getting Help	654
Self-help resources	654
Technical support	655
Product Regulatory Information	656
FCC Statement	656
Industry Canada	658
Canadian Wireless Regulatory Notice	658
CE Declaration of Conformity	659
Battery Warning	660
Intrinsic Safety Warning	661
Wireless Notices-Usage Cautions	661
Static Electricity, ESD, and Your Palm® Handheld	661

Match case Limit results 1 per page

CHAPTER 5

Moving Info Between Your Handheld and Your Computer

Palm

T|X

Handheld

How to synchronize

You can synchronize your handheld with your computer in the following ways:

•

Wirelessly using

Wi-Fi

(Windows only) or

luetooth

wireless technology on your handheld

•

Using the sync cable attached to your handheld and your computer

•

Using your handheld’s

infrared

(IR) port

•

Using another computer on a

network to synchronize

with your computer on the same network

•

(Windows only) Using a phone or modem to dial into your company network (phone and

modem sold separately)

The first time you synchronize, you must use the sync cable or your handheld’s

IR port. If you followed the instructions to synchronize during initial setup

, you’ve already covered

this requirement.

To synchronize, HotSync

manager must be active. HotSync manager was installed when you

installed

Palm® Desktop software

; if you didn’t install Palm Desktop software, you don’t have

HotSync manager on your computer.

On a Windows computer, you know HotSync manager is active when its icon

appears in the

lower-right corner of your screen. If the icon is not there, turn it on by clicking Start, and then

selecting Programs. Navigate to the Palm folder, and select HotSync manager.

On a Windows computer, Palm Desktop software includes both Palm

Media, which you can use

to transfer photos and videos to your handheld, and Palm Quick Install, which installs applications

(PRC or PDB) for use on your handheld when you synchronize.

On a Mac computer, use the Send To Handheld droplet to transfer photos and videos

and install applications on your handheld when you synchronize.

When you transfer a file to your handheld through synchronization, the file, such as a video,

may be converted for best use on (optimized for) your handheld.

Key Term

HotSync

Technology

that allows you to

synchronize the

information on your

handheld with the

information on your

computer.

Tip

If the Select User dialog

box appears during

synchronization, select

the username whose

information you want to

synchronize, and then

click OK.

Tip

If you need help with

synchronizing, see

I can’t

synchronize my handheld

with my computer.

IMPORTANT

[

]

NOTE